We are looking for a proactive and organized Administrator to join our dynamic gymnastics club. The ideal candidate will be the backbone of our operations—handling day-to-day administration, supporting coaches and management, and ensuring a smooth experience for our members and parents.
This role is perfect for someone who enjoys working in a lively sports environment, communicates well, and can juggle multiple tasks with ease.
Job Scope / Key Responsibilities
Administrative & Office Management
Manage daily club operations, including member registrations, class schedules, and attendance records.
Handle enquiries via phone, email, and in-person—providing friendly and accurate information to parents and members.
Maintain up-to-date databases, filing systems, and club documentation.
Prepare invoices, track payments, and assist with basic bookkeeping.
Member & Staff Support
Assist with onboarding of new members and coordinate trial classes.
Support coaches with class logistics (e.g., equipment booking, event coordination).
Coordinate communication between management, coaches, and parents (e.g., updates, notices, event details).
Events & Operations
Assist in planning and organizing club events, competitions, and holiday programmes.
Ensure smooth registration and administrative support for events.
Oversee inventory and ordering of office supplies and basic gym equipment.
Qualifications & Skills
Minimum GCE ‘O’ Level
At least 1–2 years of administrative experience; experience in sports/recreational clubs or customer service is an advantage.
Proficient in Microsoft Office (Word, Excel, PowerPoint)
Strong organizational skills and attention to detail.
Good written and spoken English; ability to communicate clearly with parents, staff, and vendors.
Your Style
Cheerful, approachable, and loves working with kids and families.
Organised and able to juggle tasks in a busy, active environment.
Team player who isn’t afraid to roll up your sleeves during big events.
