Total 3,397 Full-time operations advisor job vacancies in Hong Kong

About the Role

CIO Office is seeking a highly motivated and versatile Manager to drive strategic operations, organisational effectiveness, staff engagement and key transformation initiatives.

The role serves as a key partner to the CIO Office leadership team in supporting the planning, coordination and execution of strategic initiatives, organisational operations, vendor management, workforce planning, learning and engagement programmes, and special projects.

The successful candidate will be comfortable working in a dynamic environment, engaging stakeholders across different levels of the organisation, managing multiple priorities and driving outcomes with minimal supervision.

Key Responsibilities

1. Advisory and Insight Vendor Management

• Drive strategies to maximise the value of research and advisory services for staff and leadership.

• Lead end-to-end vendor management lifecycle from requirements gathering, procurement coordination, tender evaluations, contract negotiations, renewals and vendor performance management.

• Analyse utilisation metrics and effectiveness of advisory subscriptions and recommend improvements to maximise organisational value.

• Evaluate and drive opportunities to enhance insights and advisory capabilities through emerging technologies, including GenAI-enabled tools and platforms.

2. CIO Office Organisational Planning

• Manage CIO Office in planning activities, ensuring operational excellence by maintaining accurate organizational structures, headcount tracking, and manpower data for senior leadership reporting.

• Manage audit readiness and coordination for the CIO Office, serving as the point of contact for internal/external audits (e.g., AGO, IA), streamlining the collection of audit trails, and tracking the closure of findings.

• Organise division-wide engagement events such as townhalls, team bonding activities, and learning sessions.

• Manage the allocation and administration of staff integration funds.

• Organise division-wide engagement events such as townhalls, team bonding activities, and learning sessions.

• Manage Secretariat operations for key governance platform overseeing agenda curation, stakeholder coordination, and tracking of action items.

3. Digital Workplace and Knowledge Management

• Drive enhancement of division collaboration platforms, intranet team portal and shared repositories to drive a seamless digital workplace experience.

• Design and continuously improve CIO Office onboarding programmes and knowledge structures to accelerate time-to-productivity for new joiners in the CIO Office.

4. Strategic Projects and Innovation

• Lead ad-hoc strategic tasks and special assignments as required to support fluid CIO Office priorities in a dynamic environment.

• Proactively evaluate and champion the adoption of emerging tools and productivity solutions to optimise team workflows and operational efficiency.

Qualifications and Experience

• Degree in any discipline.

• Relevant experience in strategy, operations, programme management, PMO, corporate planning, organisational development, consulting or related functions.

• Experience supporting senior leadership and managing organisation-wide initiatives will be advantageous.

• Experience managing vendors, procurement processes, contracts or advisory service subscriptions will be advantageous.

Skills and Competencies

• Strong stakeholder management skills with the ability to engage and influence stakeholders across different levels of the organisation.

• Strong project management, planning and organisational skills.

• Excellent written and verbal communication skills.

• Strong analytical, problem-solving and critical-thinking abilities.

• Ability to work independently and manage multiple priorities in a dynamic environment.

• Ability to navigate ambiguity and drive outcomes with minimal supervision.

• Comfortable working with diverse stakeholders and coordinating across teams to achieve organisational outcomes.

Preferred Attributes

• Experience in public sector, corporate planning, project/ programme management offices, strategy, consulting, operations or transformation roles.

• Strong interest in emerging technologies, including GenAI and digital workplace solutions.

• Familiarity with knowledge management, organisational development or workforce enablement initiatives.

• Experience developing business scenarios, testing approaches or user evaluation frameworks for digital products will be advantageous.

Expected Behaviour

Ownership and Delivery

• Takes ownership of assigned workstreams and drives them to successful completion with minimal supervision.

• Anticipates issues, escalates risks appropriately and proposes practical solutions.

• Demonstrates sound judgement when managing competing priorities and stakeholder expectations.

• Continuously seeks opportunities to improve processes and operational effectiveness.

Strategic Thinking

• Understands organisational priorities and aligns work accordingly.

• Uses data, insights and stakeholder feedback to inform recommendations and decision-making.

• Identifies opportunities to maximise value from investments, programmes and partnerships.

• Adapts effectively to changing priorities and emerging organisational needs.

Collaboration and Influence

• Builds trusted working relationships across teams and stakeholders.

• Works collaboratively across organisational boundaries to achieve shared outcomes.

• Communicates clearly and effectively with stakeholders at different levels.

• Shares knowledge and lessons learnt to strengthen team effectiveness.

Learning and Growth

• Demonstrates curiosity and willingness to explore new ideas, technologies and ways of working.

• Takes initiative to learn and apply new skills relevant to organisational priorities.

• Contributes positively to team culture through openness, professionalism and continuous improvement.

Additional Information

We welcome candidates from diverse professional backgrounds, including public sector, consulting, programme management, corporate planning, operations and transformation functions.

Contract Duration: 01/08/2026 (Can be earlier) to 31/07/2027 (~1 year)

Working Arrangements: 42 hours per week

Salary: Up to $11,940

Location: Punggol / Pasir Panjang (to be advised after confirmation)

EA License No.: 96C4864

Reg No.: R25128798 HUANG QIMENG

Job Description

• Provide administrative support to daily operations work
• Administer Order Processing duties, including data entry and updating of records to system
• Assist in the planning and scheduling of measurement and installation works based on existing procedures and customer requirements
• Coordinate with relevant Departments in daily deployment of trucks and drivers
• Assist in Vehicle Scheduling
• Prepare drawings with/without using CAD software
• Coordinate between different departments and sub-contractors to ensure order fulfilment and proper documentation and billing
• Prepare full of documents including costing before passing over to other departments for processing
• Perform verification of sub-contractor billings
• Handle office administrative work like filing and scanning
• All other job duties as assigned

Job Requirements

• Possess at least a secondary school GCE “O” level or Diploma equivalent
• At least 1 – 2 year(s) of working experience in admin co-ordination
• Able to work independently under minimum supervision
• Able to work in a fast-paced environment with deadlines
• Proficient in Microsoft Office (Excel, Outlook) and Google Sheets
• Comfortable with Numbers and Technical Drawings
• Familiarity with Singapore roads will be an advantage

We are seeking a commercially driven and strategically minded Senior Freight Manager to lead and shape our global dry bulk freight operations across the grain trade.

This is not a conventional shipping role. The position sits at the intersection of freight strategy, commodity trading, operational excellence, and technology transformation. The successful candidate will play a critical role in optimizing freight exposure, strengthening owner and broker relationships, and driving operational efficiency across the freight lifecycle.

The role leads end-to-end across Chartering and Post-Fixture Operations, ensuring smooth execution from contract negotiation through voyage completion, and serves as a trusted partner to the Cargo Trading teams.

We are looking for a freight professional with deep expertise across Handysize to Panamax markets, strong commercial instincts, and the ability to modernize workflows through technology, automation, and AI-enabled operational processes.

Key Responsibilities

Freight Strategy & Commercial Leadership

• Lead freight market positioning and exposure management across short-term and long-term chartering strategies

• Drive commercial decision-making across voyage charters, COAs, and period charter structures

• Advise Cargo Trade Teams on freight pricing, vessel availability, and logistical feasibility across global grain flows

• Develop and execute freight hedging and bunker procurement strategies to protect trading margins

• Monitor freight market fundamentals, vessel supply trends, port dynamics, and geopolitical developments impacting grain flows

Chartering & Vessel Procurement

• Lead procurement and chartering of Handysize to Panamax vessels for global grain movements

• Utilize deep relationships with vessel owners, operators, and chartering brokerages to secure competitive freight opportunities

• Negotiate and structure voyage, short-term, and long-term charter agreements with strong commercial and operational oversight

• Ensure charter party terms are commercially optimized while remaining operationally executable

Post Fixture & Operational Excellence

• Oversee the full post fixture lifecycle, including voyage execution, claims management, vessel performance, and operational troubleshooting

• Drive voyage optimization and proactive mitigation of off-hire risks, delays, and operational inefficiencies

• Collaborate closely with operations, finance, and trading teams to ensure accurate freight invoicing, reporting, and settlement processes

• Champion process improvement initiatives that enhance operational transparency, speed, and control

Technology, Automation & Innovation

• Lead the adoption and optimization of digital freight and chartering tools, including IMOS and related shipping platforms

• Drive automation initiatives across chartering and operations workflows to improve efficiency and reduce operational errors

• Identify opportunities to leverage AI and data-driven technologies to enhance freight analytics, operational controls, document management, and decision-making

• Build scalable and modern freight operating processes aligned with the future of digital shipping operations

Legal, Insurance & Risk Management

• Serve as the lead authority on maritime disputes, arbitration strategy, and settlement negotiations, including LMAA proceedings

• Oversee complex P&I and H&M insurance matters, particularly grain-related operational risks, including cargo heating, infestation, contamination, and cargo damage

• Provide commercial guidance on laytime, demurrage, and despatch negotiations

• Ensure compliance with maritime regulations, trade sanctions, and operational risk frameworks

Leadership & Stakeholder Management

• Lead and mentor a high-performing team across chartering and operations

• Foster a culture of accountability, commercial ownership, collaboration, and continuous improvement

• Act as the primary liaison between Freight, Trading, Operations, Finance, and external market stakeholders

• Build trusted relationships internally and externally across the global shipping ecosystem

Candidate Profile

Experience & Market Expertise

• 12 to 15+ years of experience within dry bulk shipping and international grain trade

• Proven expertise across Handysize to Panamax vessel segments

• Strong experience managing freight books and making successful commercial freight decisions

• Deep experience handling voyage charters, short-term charters, COAs, and long-term chartering structures

• Established relationships with vessel owners, operators, and global chartering brokerages

Technical & Commercial Capabilities

• Strong expertise in charter party drafting, negotiation, and interpretation

• Deep understanding of maritime arbitration, shipping claims, and insurance frameworks

• Strong operational understanding of grain cargo logistics, including fumigation, phytosanitary requirements, and draft-restricted ports

• Hands-on experience with freight and shipping systems such as IMOS

• Strong interest and capability in leveraging automation, digital tools, and AI within shipping operations

Leadership & Communication

• Demonstrated ability to lead cross-functional teams in high-pressure commercial environments

• Strong stakeholder management and negotiation capabilities

• Ability to translate complex freight market dynamics into clear commercial insights for trading teams

• Entrepreneurial mindset with a continuous improvement and transformation orientation

Why Join Us

This is an opportunity to play a highly strategic role within a growing global commodities platform, helping shape the future of freight operations, commercial shipping strategy, and digital transformation across the grain trade.

Duration: 3 months (extendable)

Salary: $3,700 – $4,200 per month

Work Location: Toa Payoh

We are seeking a Senior Executive (Operations Support) to support the smooth operations of hawker centres. The role covers tenancy management, cleaning and facilities coordination, as well as feedback and appeals handling.

Key Responsibilities

• Work with Hawkers’ Associations (HA), Town Councils (TC), and SFA to address cleanliness, safety, pest control, tenancy extensions, and Repair & Redecoration (R&R) improvement works
• Conduct routine checks on stall operations, including licensing compliance, pricing display, encroachment, and general upkeep
• Manage tenancy matters, including applications, transfers, assignments, joint operations, changes, and rental waivers
• Handle public feedback, iCARE cases, and appeals in a timely and professional manner, in line with service standards
• Ensure stallholder compliance with programmes such as the Productive Hawker Centre (PHC) and Incubation Stall Programme (ISP)
• Perform other duties as assigned

Job Requirements

• Degree in any discipline
• Organised, meticulous, and able to multi-task
• Strong stakeholder management and communication skills
• Independent, resourceful, and a good team player
• Proficient in Microsoft Office applications
• Willing to work outside office hours, including weekends when required

Data Protection Notice

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We may contact you regarding potential opportunities and may retain or delete your data where appropriate during the application process.
All applications will be treated with strict confidence. Only shortlisted candidates will be notified.

Koh Shir Ley -R1327657
ScienTec Consulting Pte Ltd – 11C5781

In this role, you will become part of the Performance Excellence Pillar. The role is intended to work on Quality escape, RCA, KPI, and strategic prediction by analyzing data countries/clusters. You will have the opportunity to lead continuous improvement projects, according to the requirements, and deliver the expected business impacts. You will be working closely with Process Engineers, BAU Leads, Transformation on compliance-related initiatives and local projects.

• Analyze and identify areas for improvement in BAU (Business as Usual) processes and drive convergence of processes and tools
• Identify and implement solutions that translate into standardization and process efficiency while balancing local BAU needs
• Evaluate, develop, and implement policies and procedures, mapping business processes, capturing and sharing best practices between the respective countries and regions
• Facilitate and organize improvement and problem-solving workshops, brainstorming with stream members
• Work with metrics and data to identify improvement opportunities, delivering data-driven analysis and business cases
• Cooperate with Global Enablement, Governance, Process Owners, and Operations leaders to ensure we maintain high-quality deliverables and our delivery standards are met or exceeded.
• Utilize the AI concept to streamline the process to gain the operation efficient.

YOUR FUTURE SELF WILL THANK YOU FOR THIS.

Going through school, entering the workforce…
There appears that tiny voice in your head asking, “What’s next for me?”

At this point, many feel the pressure to have everything figured out — but the truth is, even people in their thirties are still exploring..

Well, school teaches you the theory. Work gives you the experience.
Theory explains how things should work. Experience shows you how they actually do.

Here at Catalyst Marketing, we support recognised brands across telecommunications, edu-tech, and non-profit industries by delivering face-to-face marketing solutions while investing in leadership development and personal growth.

As a Brand Experience Advisor, you are the face of the brand — creating positive customer experiences and representing clients with professionalism, confidence, and authenticity.

Phase 1: The Foundation — the starting point where you build essential knowledge and core skills

Have you ever felt…

• Capable of much more than your current job allows?
  
  

• Stuck in a routine that repeats itself day after day?
  
  

• Overlooked, underpaid, or taken for granted despite your effort?
  
  

• Tired of working hard just to make someone else richer?
  
  

If that sounds like you, this could be the turning point you’ve been waiting for.

We are looking for ambitious, driven individuals who are ready to break free from the ordinary and build an extraordinary career as a Wealth Strategy Advisor.

Company Description

FCAP is a Singapore-based global investment firm focused on mid-market buyout and growth equity investments in technology-enabled businesses. The firm is backed by a global institutional investor base, including banks, insurance companies, pension funds, endowments, fund-of-funds, family offices and asset managers across Europe, the Americas, the Middle East and Asia.

Role Description

We are seeking a highly organized and proactive Private Equity Fund Operations & Administration Associate to join our Singapore team. The role will support fund operations, treasury, compliance, corporate administration and selected platform support matters.

The successful candidate will report to the Finance Director and work closely with the broader investment team, gaining broad exposure to private equity fund operations, investor processes and platform management in a lean team environment.

Key Responsibilities

1. Fund Operations and Finance Support

• Assist with fund operations, audit processes and service-provider management
• Support treasury and cash management activities, including payment and processing support
• Assist with capital calls, NAV reporting, capital account statements and other fund admin matters

2. Compliance and Corporate Administration

• Support investor onboarding, KYC, AML/CFT and other compliance processes
• Assist with corporate secretarial, governance and regulatory administration matters
• Coordinate statutory filings and related corporate administration requirements

3. Office, Team and Investor Logistics

• Coordinate internal and external meetings, conferences and other firm-related activities
• Support AGM preparation, investor logistics, reporting calendars and administrative follow-ups
• Maintain records, trackers, document control, filing and general office administration

Requirements

• Bachelor’s degree from a reputable university
• 1 to 5 years of relevant experience in fund administration, fund operations, financial services, private equity, corporate secretarial or professional services
• Strong organizational skills, attention to detail and a high sense of ownership
• Professional and responsive, with the ability to coordinate with senior stakeholders
• Good written and spoken English; Mandarin is an advantage
• Proficient in Microsoft Office, especially Outlook, Word, PowerPoint and Excel
• Prior exposure to fund operations, finance, compliance or corporate administration is advantageous

Job Highlights:

·      Located at Kent Ridge

·      Mon to Fri | 8:30am – 6:00pm

Salary & Benefits

• Located at Kent Ridge
• Basic Salary: Up to $5,500
• AWS
• Performance Bonus
• Annual Salary Increment

Overview

Join a dynamic healthcare environment where you will play a key role in supporting daily operations, service planning, and patient experience initiatives. This role offers the opportunity to work closely with multidisciplinary teams to ensure efficient service delivery and operational excellence.

Key Responsibilities

• Support the planning, budgeting, and implementation of operational initiatives for assigned service areas.
• Coordinate and manage procurement activities, ensuring timely completion and compliance with organisational procedures.
• Oversee day-to-day operations and collaborate with relevant stakeholders to resolve operational and process-related issues.
• Monitor resource allocation and utilisation to support efficient service delivery.
• Participate in process reviews and continuous improvement projects to enhance operational effectiveness.
• Manage feedback and service-related concerns, working with internal and external stakeholders to maintain service excellence.
• Prepare reports, analyse operational data, and provide insights to support decision-making.
• Undertake additional duties and projects as assigned.

Requirements

• Bachelor's Degree in any discipline.
• Minimum 1–2 years of experience in operations or administrative functions in Healthcare Setting
• Strong verbal and written communication skills.
• Good interpersonal skills with the ability to work effectively with stakeholders at all levels.
• Analytical and resourceful, with the ability to interpret data and support operational decision-making.
• Adaptable, proactive, and able to work effectively in a fast-paced environment.
• A collaborative team player who can also work independently.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Word sformat by using the APPLY NOW BUTTON or email the updated resume to miya@mci.com.sg

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

https://www.mci.com.sg/wp-content/uploads/2025/09/MCI-Job-Applicant-Data-Protection-Notice.pdf

Kuan Mei Yang

Registration Number: R24124509

EA License No: 06C2859 (MCI Career Services PteLtd)

Our client is from a Gaming Distributor Industry. Due to their current expansion plan, they are looking for an Operations Planner to join their team, in hopes of developing the current high performing team. They are located in the Central North area.

Job Responsibilities:

• Coordinate daily order and delivery planning to ensure timely and accurate product distribution to stores
• Plan and manage daily schedules for drivers and merchandisers to ensure efficient route and task execution
• Support coordination of inventory movement, stock availability, and delivery execution
• Work closely with logistics, retail, and sales teams to support smooth end-to-end operations
• Collaborate with cross-functional teams to ensure alignment of planning, execution, and service standards
• Liaise with drivers, merchandisers, and store teams to identify gaps and improve operational efficiency
• Support store setup activities, including planogram planning and product placement arrangements
• Assist in designing and reviewing store layout plans to ensure effective product presentation
• Conduct store visits to assess execution effectiveness and gather operational feedback for improvement
• Monitor operational processes and support continuous improvement initiatives to enhance service and workflow
• Perform ad-hoc duties to support overall sales and operations functions

Requirements:

• Min Diploma in Business, Operations, Supply Chain, or related discipline
• Min 2–3 years of experience in operations planning, logistics coordination, or retail supply chain support
• Experience in store planning, planogram coordination, or inventory-related operations is an advantage
• Proficient in Microsoft Office applications
• Good communication and interpersonal skills, able to work with cross-functional teams

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email: job•@recruitpedia.sg

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R23115553 (Lai Hor Yan)

About the Role

We are looking for a detail-oriented and adaptable Office Admin Executive to support our daily office operations and HR shared services. This is a dynamic role where you will handle both administrative duties and HR processes, including employee records, insurance and training coordination.

What You’ll Do

1.     Office Administration

• Manage day-to-day office operations, supplies, and documentation

• Oversee stationery and pantry supplies (ordering, stocking, inventory)

• Process Purchase Requisitions (PR), Purchase Orders (PO), and manage invoices

• Coordinate with vendors and supervise office cleaning services

• Handle issuance and tracking of corporate apparel (e.g., T-shirts, jackets)

• Administer office access, passes, and locker assignments

• Support meetings, scheduling, and general coordination

2.     HR Shared Services

• Handle WICA claims and insurance administration

• Manage employee insurance enrolment, claims, and renewals

• Maintain and update employees’ claims and records

• Coordinate Long Service Awards (tracking eligibility, certificate printing, distribution)

• Ensure HR documentation is accurate and compliant

3.     Training Administration

• Manage course registrations and liaise with training providers

• Maintain training records and track completion

4.     Reporting & Documentation

• Prepare and maintain administrative and HR reports (e.g., training records, claims tracking)

• Ensure proper filing and documentation for audit and compliance purposes

• Any other duties as assigned.

What We’re Looking For

Qualifications, Skills & Attributes

• Min Diploma in Business Administration, HR, or related field

• Strong organizational skills with attention to detail

• Adaptable and able to thrive in a fast-paced environment

• Good communication and interpersonal skills

• Proactive, reliable, and hands-on

• Able to handle high-volume administrative tasks with accuracy

• Strong sense of responsibility and confidentiality

• Comfortable working with different stakeholders and vendors

• Proficient in Microsoft Office (especially Excel); HR system experience is a plus

Role Overview:

The Warehouse Supervisor oversees daily warehouse activities, including receiving, storing, picking, packing, and inventory management. This role involves managing shifts and workers, ensuring SLAs are met, and coordinating with external stakeholders and internal teams to maintain safety and accuracy. The Supervisor also analyses performance data to identify bottlenecks and drive continuous improvement in operational efficiency and delivery performance.

Key Responsibilities:

• Operational Management: Oversee and manage the daily physical operations of the warehouse, including receiving, storing, picking, packing, and inventory management.
• Shift and Worker Management: Lead and manage warehouse workers and shifts, ensuring all tasks are completed on time and in accordance with operational standards.
• Stakeholder Coordination: Coordinate on-site operations with external parties such as the landlord and manpower contractors, as well as internal teams to ensure smooth operational flow and adherence to safety protocols.
• Performance Analysis and Improvement: Analyse data reports to identify operational bottlenecks, recommend solutions, and implement initiatives to improve throughput and performance.
• Continuous Improvement: Drive ongoing improvements in operational throughput and work towards achieving sustained delivery performance enhancements.
• Coaching and Training: Provide guidance, coaching, and training to employees to support skill development and optimize performance.
• Key Performance Indicators (KPIs): Meeting or exceeding operational SLAs, improving performance based on data analysis, ensuring smooth coordination with stakeholders, enhancing employee development and training, and driving continuous delivery performance improvements.

Requirements:

• Minimum of 3 years of experience in warehouse or logistics operations, with at least 1 year of experience in a supervisory role.
• Prior experience in warehouse operations with a proven track record of leading a team.
• Minimum qualification: Diploma, preferably in Business, Supply Chain Management, Engineering, or related fields.
• Ability to independently lead an operational team on-site and engage with various internal and external stakeholders.
• Familiarity with key Warehouse Management System (WMS) functionalities is an advantage.
• Strong problem-solving abilities, excellent communication skills, and the ability to drive performance improvements.
• Able to commute to the warehouse in the West area of Singapore.
• Must be able to work night shifts and weekends, as the role follows a 5-day work week, on a permanent basis.

Job Benefits

• Competitive salary

• Performance bonus

• Stable and established organisation with career development opportunities
  

Job Responsibilities

• Manage the daily operations of the training centre, including classroom setup, facilities readiness, and maintenance coordination

• Administer training programmes by preparing course materials, maintaining attendance records, and ensuring documentation accuracy

• Coordinate with trainers, learners, and internal departments to ensure smooth delivery of training sessions

• Monitor training schedules, trainer attendance, and operational compliance with internal and regulatory requirements

• Prepare operational reports, maintain accurate records, and support administrative projects assigned by management
  

Job Requirements

• Minimum 1 year of experience in operations, administration, training coordination, customer service, or a related role

• Familiarity with training administration processes, attendance tracking systems, or regulated training environments will be advantageous

• Proficient in Microsoft Office applications and digital productivity tools

• Strong organisational skills with the ability to manage multiple tasks and deadlines effectively

• Good communication and interpersonal skills to coordinate with learners, trainers, vendors, and internal stakeholders
  
  

Please submit your updated resume in MS Word format via the "Apply Now" button.

We regret that only shortlisted candidates will be notified.
StaffKing Pte Ltd (20C0358) | Stanley Chin (R24124684)

What You'll Do

• Supervise daily warehouse operations and team performance
• Coordinate receiving, storage, picking, and dispatch activities
• Ensure accurate inventory control and stock management
• Maintain safety standards and workplace compliance
• Allocate tasks and guide warehouse staff
• Support reporting and continuous improvement initiatives

What We're Looking For

• Experience in warehouse or logistics operations
• Must possess a valid forklift license
• Must have prior experience leading a team
• Strong leadership and people management skills
• Good organizational and problem-solving abilities
• Hands-on, responsible, and safety-conscious attitude
• Able to work in a fast-paced environment

Working Hours

• Monday to Friday (Office Hours)

Interested Applicant, Please click apply Now
Trevis Teo Xiu Li
R261661973
Revup Proservices Pte Ltd
EA.24C2366

Installation Operations Executive

Role Overview

The Installation Operations Executive is responsible for ensuring smooth operational execution from post-sales handover to successful customer handover.

This role owns installation readiness, installer deployment coordination, logistics readiness, schedule execution, and operational issue resolution to ensure installations and deliveries are completed efficiently, accurately, and with minimal operational disruption.

The role acts as the operational control center between sales, logistics, installers, customer service, suppliers, and customers.

Primary Objectives

•⁠ ⁠Ensure every job is operationally ready before execution

•⁠ ⁠Protect installer productivity and deployment efficiency

•⁠ ⁠Minimize operational disruptions, delays, failed trips, and incomplete jobs

•⁠ ⁠Ensure smooth coordination between all operational stakeholders

Key Responsibilities

1. Installation Operations Planning & Coordination

•⁠ ⁠Manage and maintain installation schedules and deployment calendar efficiently

•⁠ ⁠Schedule jobs based on routing, workload, skillset, and job complexity

•⁠ ⁠Coordinate urgent cases, rescheduling, and deployment adjustments

•⁠ ⁠Monitor daily operational flow and job completion status to minimize travel inefficiencies and operational downtime

•⁠ ⁠Optimize manpower deployment and scheduling utilization to support efficient daily operations

2. Operational Readiness Management

•⁠ ⁠Ensure site, product, accessories, tools, and operational requirements are deployment-ready before execution

•⁠ ⁠Verify installation requirements and escalate operational risks or special site conditions proactively

•⁠ ⁠Coordinate access arrangements, missing items, and operational gaps before deployment

•⁠ ⁠Prevent failed trips, incomplete jobs, installation delays, and avoidable operational disruptions through proper readiness control

3. Installer Operations Support

•⁠ ⁠Act as the primary operational support for installers during active job execution

•⁠ ⁠Resolve operational issues efficiently by coordinating across sales, logistics, suppliers, and customer service teams

•⁠ ⁠Support installer decision-making, escalation handling, and deployment adjustments during operational disruptions

•⁠ ⁠Protect installer productivity by minimizing downtime, unnecessary interruptions, and operational inefficiencies

•⁠ ⁠Monitor installer competency gaps and highlight operational training requirements where necessary

•⁠ ⁠Ensure installers are operationally prepared to execute assigned jobs smoothly from deployment to customer handover

4. Logistics & Material Coordination

•⁠ ⁠Ensure products, accessories, tools, and operational materials are deployment-ready before execution

•⁠ ⁠Resolve stock shortages, replacement requirements, and operational material issues proactively

•⁠ ⁠Maintain operational alignment between warehouse, logistics, installers, and site requirements to minimize execution disruptions

•⁠ ⁠Reduce operational downtime caused by inventory, preparation, or material coordination gaps

5. Customer & Cross-Functional Coordination

•⁠ ⁠Manage customer communication related to scheduling, delays, access coordination, and operational changes

•⁠ ⁠Coordinate rescheduling, deployment updates, and smooth customer handover execution

•⁠ ⁠Resolve operational issues and escalations across sales, customer service, logistics, suppliers, and installers

•⁠ ⁠Maintain clear cross-functional coordination to support efficient daily operational execution

•⁠ ⁠Provide temporary operational support during peak periods or manpower shortages where required

6. Operational Monitoring & Continuous Improvement

•⁠ ⁠Monitor installation completion, delays, reschedules, and operational bottlenecks to maintain execution efficiency

•⁠ ⁠Identify recurring operational issues, workflow inefficiencies, and coordination gaps affecting operational performance

•⁠ ⁠Support implementation and continuous improvement of operational SOPs, workflows, and execution standards

•⁠ ⁠Maintain operational visibility and reporting for management review and operational decision-making

•⁠ ⁠Contribute ideas and process improvements to enhance operational scalability, efficiency, and execution quality

Requirements

•⁠ ⁠Experience in operations coordination, scheduling, logistics, or field operations preferred

•⁠ ⁠Strong operational planning and problem-solving capability

•⁠ ⁠Able to coordinate multiple moving parts in a fast-paced environment

•⁠ ⁠Strong communication and coordination skills

•⁠ ⁠Fast decision-making and escalation handling ability

•⁠ ⁠Responsible, organized, and detail-oriented

•⁠ ⁠Able to work independently while coordinating across multiple teams

•⁠ ⁠Familiarity with operational systems, scheduling tools, or field service coordination is an advantage