Total 18 Others database administrator job vacancies in D26 Upper Thomson, Springleaf

Job Responsibilities

● To perform document routing as a role of Agile Change Analyst

● Create and issue new document numbers and maintain the document number log.

● Distribution of controlled copy documents to appropriate departments.

● Retrieval of obsolete controlled copy documents from appropriate departments.

● To follow-up with the document owner on updating any expired documents.

● Any other duties as assigned.

Job Requirements:

● Diploma or NITEC Engineering or equivalent.

● Minimum 1 year experience in the manufacturing environment or in related field is preferred.

● Proficient in Microsoft Office applications (Excel, Words and PPT) and Google Suite

● Team player with excellent interpersonal and communication skills.

● Self-driven individual with positive learning attitude.

[Job ID: 1601204]

Responsibilities:

• Manage accurate and timely monthly payroll processing for all employee groups, including overtime, leave, and other entitlements.
• Administer CPF contributions and ensure compliance with statutory requirements and submission deadlines.
• Prepare and submit statutory tax filings, including IR8A and related reports, in accordance with regulatory guidelines.
• Maintain and update attendance and HR records, ensuring accuracy of shift schedules, leave, and overtime data.
• Generate payroll and HR reports to support management review and decision-making.
• Oversee end-to-end application, renewal, and cancellation of work passes (EP, S Pass, Work Permit) via relevant government portals.
• Ensure compliance with job advertising and workforce quota requirements prior to work pass applications.
• Prepare and issue employment contracts and offer letters in line with legal and organisational standards.
• Coordinate onboarding activities, including documentation, system access, orientation, and payroll registration.
• Manage offboarding processes, including final payroll, tax clearance submissions, and record archiving.
• Support recruitment activities by posting job advertisements, screening candidates, coordinating interviews, and issuing offers.
• Act as the first point of contact for HR-related enquiries, employee relations matters, and policy interpretation.
• Prepare HR documentation for disciplinary actions, performance management, and terminations in compliance with regulations.
• Maintain and update HR policies, employee handbook, and ensure ongoing compliance with employment legislation.

Requirements:

• At least 2 years of HR experience in Singapore with hands-on experience in payroll processing and CPF administration.
• Working knowledge of the Singapore Employment Act, MOM regulations, CPF requirements, and work pass frameworks.
• Experience managing the full employee lifecycle, including onboarding, offboarding, and statutory filings such as IR8A and IR21.

Advantage:

• Experience in a F&B/ manufacturing environment with shift-based workforce
• Familiarity with HR and payroll systems such as Info-Tech, Talenox, or similar platforms
• IHRP certification
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

To Apply, please kindly email your updated resume to cv_estheryip@goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

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EA Personnel Name: Yip Yan Wen, Esther

EA Personnel Reg. no.: R25152371

EA License no.: 07C5771

Job Description:

• Assist in Sales and Marketingactivities, issue quotations and prepare marketing materials.

• Admin and co-ordination support:documents filing, issue sales order, invoices and delivery orders

• Arrange daily delivery schedules.

• Liaise with customers to secureorders.

• Provide sales related support inall areas of order fulfilment.

• Handle call-in / walk in salesenquires and orders.

Job Requirements:

• multi-tasking, self-starter,independent with good initiative and interest in continuous learning.

• Pleasant personality.

• Excellent interpersonal andcommunication skills.

• Good command of written and spokenEnglish.

• Able to communicate with customersfrom all levels.

• Proficiency in Microsoftapplications like excel, word, power point, etc

• Certificate / Diploma in anydiscipline and preferably with 2 years related experience.

• Excellent opportunities for jobadvancement.

RESPONSIBILITIES

Executive Project Administrator (1-Year Contract, Renewable)

Salary: Up to S$5,500/month (12 months)
Location: Singapore

We are seeking a highly organized and proactive Executive Project Administrator to support senior leadership and project teams in delivering critical initiatives. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating across stakeholders, and takes pride in keeping projects running smoothly and efficiently.

Job Type: 1 Yr Contract under Agency Payroll

Mon to Fri Office hours

What You’ll Be Doing

As a key support to the Project Manager and leadership team, you will:

• Coordinate and schedule meetings, prepare agendas, and take detailed minutes

• Prepare professional decks for meetings, sprint planning, and project reviews

• Track project progress, including SIT/UAT status, and prepare test reports

• Maintain project documentation, including risk, issue, and action logs

• Monitor timelines and proactively flag risks or delays

• Manage project budgets, expense tracking, and vendor coordination

• Act as the main point of contact for stakeholders, ensuring timely updates

• Maintain organized filing systems and project databases

• Support onboarding of new team members and documentation processes

• Prepare reports and presentations using project data and metrics

• Assist in improving project management processes and best practices

What We’re Looking For

• Minimum 3 years of experience in project administration or executive support

• Strong experience in project coordination and multitasking

• Mandatory : Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)

• Familiarity with project management tools (e.g., Asana, Monday.com, MS Project) at an advantage

• Working knowledge of Agile or Waterfall methodologies at an advantage

• Excellent communication and stakeholder management skills

• Strong attention to detail with the ability to manage multiple priorities

• Ability to work independently while collaborating effectively in a team

• High level of professionalism and ability to handle confidential information

Why Join Us?

• Opportunity to work closely with senior leadership and high-impact projects

• Exposure to structured project management practices and tools

• Collaborative and dynamic work environment

• Renewable contract with potential for longer-term opportunities

Apply Now

If you are a detail-oriented professional who enjoys driving project coordination and making an impact behind the scenes, we’d love to hear from you.

EA License No: 09C4235 I EA Reg: R1103307 (Hong Mei Lin)

Key Responsibilities:

1.     Financial Reporting & Record Management

·       Prepare and manage monthly, quarterly, and annual financial reports

·       Analyze financial data and highlight key trends or discrepancies

·       Submit financial reports to the Director for review

·       Consolidate year-end financial statements for salary adjustments and bonus reviews

·       Maintain accurate and up-to-date records of all financial transactions

·       Ensure proper documentation and filing of invoices, receipts, and tax records

·      Identify, investigate, and resolve any accounting discrepancies

2.     Statutory Compliance & Reporting

·      Ensure compliance with all statutory and regulatory requirements

·      Prepare and submit statutory filings (e.g, GST, IR8A) accurately and on time

·      Maintain proper documentation for audit and regulatory purposes

3.     Payroll & Employee-Related Administration

·      Process payroll accurately and in a timely manner

·      Track and maintain employees’ leave records

·      Compute salary payments in lieu for employees going on home leave, marriage leave etc

·      Support year-end payroll reporting and tax submissions

4.     General Finance Administration

·      Assist in improving financial processes and internal controls

·      Support audits and provide required financial documentation

·      Perform any other ad hoc finance and administrative duties as assigned

5.     Requirement

·      Diploma in Accounting, Finance or a related field

·      Minimum 3 years of relevant experience

·      Strong knowledge of basic accounting principles and statutory requirements

·      Proficient in Microsoft Excel and accounting software

·      Strong attention to detail and organizational skills

·      Ability to handle confidential information with integrity

·      Experience with Info-Tech software will be an advantage

Job Responsibilities:

• Order & Backlog Management: Managing Customer demand and Purchase Order. Tracking of "backlog" to ensure ship dates align with what was promised and monitor On Time Delivery (OTD).

• Engineering Change Support: Coordinating the administrative side of Engineering Change Notice (ECN). This involves updating part numbers, Bills of Materials (BOM), and ensuring the Operations is building the correct version of a product.

• Material & Inventory Tracking: Monitoring Excess & Obsolete (E&O) inventory. Flag parts that are no longer needed due to design changes and help the PM calculate the financial liability to be charged back to the customer.

• Customer Communication: Serving as the first line of contact for routine inquiries, such as shipping status, tracking numbers, and Return Material Authorization (RMA) updates for repairs.

• Shipping & Logistics Coordination: Working with the warehouse and logistics teams to ensure finished goods are packed, documented, and shipped according to the customer’s specific routing guides.

• Reporting & Metrics: Generating weekly or monthly reports on Key Performance Indicators (KPIs) like On-Time Delivery (OTD), Demand waterfall, aged accounts receivable (AR), etc.

• Support internal and External audits

• Participate in Lean and ESS Program

• General filing of correspondences between customers and plant.

• Draw up quotations to customers.

• Take purchase orders from customers.

• Other duties as assigned.

Job Requirements:

• Degree / Diploma in any discipline or equivalent.

• Minimum 2 years of experience in Electronics Manufacturing industry or in a related field, as well as customer / account management background is preferred.

• Proficient in MS office applications, particularly in Excel (e.g., pivot tables, vlookup) and PowerPoint.

• Proficient in Google sheet, Google drive and Google Slides.

• Good communication skills.

• Demonstrated attention to detail.

• Able to work independently, fast learner and proactive.

Job Summary

Seeking a Contract Admin to support IT contract review and negotiation within the Strategic Sourcing Team, ensuring compliance and risk mitigation; Collaborate with SSP, Legal, and IT stakeholders to optimize vendor value and support IT initiatives with strong governance.

Mandatory Skill-set

• Proven experience in IT contract review and negotiation;
• Strong understanding of contractual terms, risk assessment, and mitigation;
• Experience working with IT vendors / suppliers;
• Knowledge of procurement / strategic sourcing processes;
• Familiarity with compliance, governance, and policy standards;
• Strong stakeholder management skills (Legal, IT, Procurement teams);
• Excellent communication and negotiation skills;
• Ability to work independently and manage multiple priorities.

Desired Skill-set

• Experience in banking / financial services environment;
• Exposure to IT sourcing, vendor management, or procurement operations;
• Understanding of IT projects (infrastructure, applications, cloud, etc.);
• Familiarity with contract lifecycle management tools/systems;
• Strong analytical and problem-solving skills;
• Ability to identify cost optimization opportunities;
• Experience working in cross-functional and regional teams.

Responsibilities

• Review and negotiate IT contracts with suppliers for various IT initiatives across the Bank;
• Collaborate closely with Strategic Sourcing (SSP), Group Legal, and IT stakeholders;
• Ensure contracts comply with organizational policies, standards, and regulatory requirements;
• Identify contract gaps, assess risks, and recommend mitigation strategies;
• Provide clear guidance and advice to stakeholders on contractual matters;
• Support vendor engagement processes and ensure value optimization;
• Maintain strong communication with stakeholders to promote a sound risk culture;
• Assist in documentation, reporting, and continuous improvement of sourcing processes.

Should you be interested in this career opportunity, please send in your updated resume to apply@sciente.com at the earliest.

When you apply, you voluntarily consent to the disclosure, collection and use of your personal data for employment/recruitment and related purposes in accordance with the SCIENTE Group Privacy Policy, a copy of which is published at SCIENTE’s website (https://www.sciente.com/privacy-policy).

Confidentiality is assured, and only shortlisted candidates will be notified for interviews.

EA Licence No. 07C5639

Job Summary

You will manage daily inventory operations for a growing sanitary and lighting company, ensuring accurate stock levels, maintaining records, coordinating with sales staff, and supporting warehouse and showroom stocktaking activities.

Responsibilities

• Monitor and verify stock levels daily to maintain accurate inventory records
• Enterinventory data into the company system and Excel spreadsheets to ensure up-to-date information
• Coordinate effectively with sales personnel to support inventory and sales processes
• Conduct stocktaking in warehouse and showroom locations to confirm physical inventory matches records
• Perform administrative tasks related to inventory management to support smooth operations
• Use Excel and Office software proficiently to organize and report inventory data
• Collaborate with team members and participate in training to improve inventory processes

Preferred competencies and qualifications

• Experience in inventory management is advantageous
• Require detailed personality

Other Information

Work location: Office at Tagore

Work schedule: 5.5 days off per week with approximately one Saturday off per month

Transportation: Pick up and drop off available at Yio Chu Kang MRT station

To apply: PM resume to 98899921

Job Summary

You will manage daily inventory operations for a growing sanitary and lighting company, ensuring accurate stock levels, maintaining records, coordinating with sales staff, and supporting warehouse and showroom stocktaking activities.

Responsibilities

• Monitor and verify stock levels daily to maintain accurate inventory records
• Enterinventory data into the company system and Excel spreadsheets to ensure up-to-date information
• Coordinate effectively with sales personnel to support inventory and sales processes
• Conduct stocktaking in warehouse and showroom locations to confirm physical inventory matches records
• Perform administrative tasks related to inventory management to support smooth operations
• Use Excel and Office software proficiently to organize and report inventory data
• Collaborate with team members and participate in training to improve inventory processes

Preferred competencies and qualifications

• Experience in inventory management is advantageous
• Require detailed personality

Other Information

Work location: Office at Tagore

Work schedule: 5.5 days off per week with approximately one Saturday off per month

Transportation: Pick up and drop off available at Yio Chu Kang MRT station

To apply: PM resume to 98899921

Job Summary

You will manage daily inventory operations for a growing sanitary and lighting company, ensuring accurate stock levels, maintaining records, coordinating with sales staff, and supporting warehouse and showroom stocktaking activities.

Responsibilities

• Monitor and verify stock levels daily to maintain accurate inventory records
• Enter inventory data into the company system and Excel spreadsheets to ensure up-to-date information
• Coordinate effectively with sales personnel to support inventory and sales processes
• Conduct stocktaking in warehouse and showroom locations to confirm physical inventory matches records
• Perform administrative tasks related to inventory management to support smooth operations
• Use Excel and Office software proficiently to organize and report inventory data
• Collaborate with team members and participate in training to improve inventory processes

Preferred competencies and qualifications

• Experience in inventory management is advantageous
• Require detailed personality

Other Information

• Work location: Office at Tagore
• Work schedule: 5.5 days off per week with approximately one Saturday off per month
• Transportation: Pick up and drop off available at Yio Chu Kang MRT station
• To apply: PM resume to 98899921

Job Summary

You will manage daily inventory operations for a growing sanitary and lighting company, ensuring accurate stock levels, maintaining records, coordinating with sales staff, and supporting warehouse and showroom stocktaking activities.

Responsibilities

• Monitor and verify stock levels daily to maintain accurate inventory records
• Enterinventory data into the company system and Excel spreadsheets to ensure up-to-date information
• Coordinate effectively with sales personnel to support inventory and sales processes
• Conduct stocktaking in warehouse and showroom locations to confirm physical inventory matches records
• Perform administrative tasks related to inventory management to support smooth operations
• Use Excel and Office software proficiently to organize and report inventory data
• Collaborate with team members and participate in training to improve inventory processes

Preferred competencies and qualifications

• Experience in inventory management is advantageous
• Require detailed personality

Other Information

Work location: Office at Tagore

Work schedule: 5.5 days off per week with approximately one Saturday off per month

Transportation: Pick up and drop off available at Yio Chu Kang MRT station

To apply: PM resume to 98899921

Job Description:

We are seeking a diligent and proactive Sales Administrator to support our sales operations. The successful candidate will be responsible for inputting sales orders, managing purchasing activities, updating schedules, and ensuring smooth communication and coordination with customers, factories, and logistics teams. This role requires attention to detail, good organizational skills, and a positive attitude to contribute effectively to our team.

Key Responsibilities:

• Input sales orders, process purchasing, and update schedules to ensure accurate transactions.
• Prepare proforma invoices and shipping instructions promptly to facilitate shipment arrangements.
• Interact with customers to address sales inquiries and provide support.
• Perform basic inventory control and processing activities.
• Coordinate stock purchases from factories and ensure timely deliveries.
• Liaise with factory personnel and coordinate with the logistics department to ensure smooth operations.
• Support customers’ requests such as rescheduling reports, stock checks, and lead time inquiries.
• Perform any other tasks assigned by the department to support overall sales operations.

Requirements:

• Polytechnic Diploma or equivalent qualification.
• Basic computer skills, including familiarity with ERP systems.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Positive work attitude and strong team spirit.
• Good communication and interpersonal skills.
• Candidates with knowledge of SAP will have an advantage.

Job Summary

Be part of a team that keeps critical goods safe! We are looking for a Sales Administrator to support our Business Development team and ensure smooth client service from inquiry to delivery.

What You’ll Do

• Respond quickly and professionally to incoming B2B inquiries.
• Help the BD team prepare accurate quotations and follow up on proposals.
• Manage orders from start to finish and coordinate with the fulfillment team to meet temperature-controlled logistics requirements.
• Follow up with clients to maintain strong, long-term relationships.

 What We’re Looking For

1. Minimum O-Level qualification
2. Minimum 2 years in B2B Sales Support or Sales Administration  
3. Good command of English
4. Proficient in Microsoft Office (Excel essential)
5. Detail-oriented with a high sense of urgency
6. Fast learner, problem-solver, and team player
7. Experience in logistics or cold chain industries is a bonus but not essential

 Why Join Us?

• Grow your career in the expanding cold chain sector
• Work in a supportive environment where your contribution matters
• Learning opportunity

Job Summary

The Sales Administrator is responsible for end-to-end order lifecycle management — from quotation and purchase order creation through invoicing and contract maintenance. The incumbent works closely with the Sales and Delivery teams to ensure accurate order entry, healthy margin discipline, and up-to-date commercial records across engagements.

Mandatory Skill-set

• Diploma or Degree in Business Administration, Commerce, or a related discipline;
• Minimum 2–4 years of experience in a sales administration, order management, or inside-sales support role, preferably in IT infrastructure, enterprise technology, or managed services;
• Hands-on experience with ERP or CRM systems (SAP, Salesforce, Oracle, or equivalent).

Desired Skill-set

• Familiarity with Trade vs. Non-Trade classification and associated commercial/compliance requirements is advantageous;
• Proficient in Microsoft Excel, Word, and PowerPoint; experience with reporting dashboards (Power BI, Tableau) is a plus.

Responsibilities

Purchase Order Management;

• Raise and process Purchase Orders (POs) in the ERP/CRM system in accordance with approved quotations and customer authorization;
• Coordinate with procurement, finance, and delivery teams to validate PO accuracy — quantities, pricing, cost centres, and delivery timelines;
• Track PO status from issuance to goods receipt, flagging delays or discrepancies to the relevant Account Manager;
• Maintain a complete PO audit trail and ensure compliance with internal approval workflows;

Quotation Creation & Management;

• Prepare and issue customer-facing quotations based on inputs from the Sales and Pre-Sales teams, ensuring correct product/service descriptions, pricing, and validity periods;
• Apply appropriate pricing for Trade and Non-Trade product categories in line with the approved pricing matrix;
• Track quotation-to-order conversion rates and follow up on pending quotations with the relevant account owners;
• Version-control all quotations and maintain a centralized quote register;

Invoice Processing;

• Generate, validate, and submit customer invoices promptly upon delivery confirmation or project milestone achievement;
• Reconcile invoices against POs, delivery orders, and contracts to ensure billing accuracy;
• Liaise with Finance to resolve payment queries, credit notes, or invoice disputes in a timely manner;
• Monitor accounts receivable ageing and escalate overdue items to the Account Manager and Finance team;

Maintenance Contracts;

• Administer and renew maintenance contracts (hardware, software, and service agreements) and support agreements, tracking expiry dates and renewal milestones;
• Coordinate with customers and internal stakeholders for timely contract renewals, amendments, and terminations;
• Ensure all contract terms, pricing, and SLA obligations are accurately captured in the system and communicated to the Delivery team;
• Flag at-risk or lapsing contracts to the Sales Manager at least 90 days ahead of expiry;

Records Management & Data Integrity;

• Maintain accurate and current records across the CRM/ERP platform — customer master data, opportunity pipeline, order backlog, and contract repository;
• Produce regular reports on sales orders, revenue recognition, and margin performance for management review;
• Support internal and external audits by providing organized documentation and transaction histories;

Sales & Delivery Coordination Meetings;

• Facilitate and participate in regular cadence meetings with the Sales and Delivery teams to review order fulfilment status, margin variances, and pipeline health;
• Prepare meeting agendas, status summaries, and action-item trackers; distribute and follow up on agreed actions post-meeting;
• Act as the operational bridge between Sales, Delivery, Finance, and the customer — ensuring all parties have aligned, up-to-date information;
• Escalate risks related to order delays, cost overruns, or margin erosion to the Sales Manager with recommended mitigating actions.

Should you be interested in this career opportunity, please send in your updated resume to apply@sciente.com at the earliest.

When you apply, you voluntarily consent to the disclosure, collection and use of your personal data for employment/recruitment and related purposes in accordance with the SCIENTE Group Privacy Policy, a copy of which is published at SCIENTE’s website (https://www.sciente.com/privacy-policy).

Confidentiality is assured, and only shortlisted candidates will be notified for interviews.
EA Licence No. 07C5639