Total 11,036 Full-time administration assistant job vacancies in Hong Kong

Role Overview

The Personal Assistant provides dedicated personal, administrative, and lifestyle support to the Directors, ensuring the smooth management of professional and personal commitments. This role requires exceptional discretion, strong organizational skills, flexibility, and the ability to anticipate needs in a fast-paced environment.

Acting as a trusted partner, the Personal Assistant coordinates daily activities, manages complex arrangements, and supports business, household, and lifestyle requirements.

Responsibilities

1. Calendar & Schedule Management

• Manage appointments, meetings, and personal engagements
• Prioritize schedules and resolve conflicts efficiently

2. Travel & Lifestyle Coordination

• Arrange domestic and international travel, including flights, visas, accommodations, and transportation
• Prepare itineraries and oversee travel logistics

3. Personal & Household Management

• Coordinate household staff and service providers
• Oversee property maintenance and household operations
• Manage personal errands, purchases, and gift sourcing
• Support family-related activities and arrangements

4. Business & Administrative Support

• Prepare correspondence, reports, and administrative documents
• Manage emails, calls, and communications on behalf of the Directors
• Attend meetings, record minutes, and follow up on action items
• Liaise with business partners, advisors, and stakeholders

5. Event & Social Planning

• Organize private and corporate events
• Coordinate venues, vendors, guest lists, and event logistics

6. Financial & Asset Coordination

• Assist with expense tracking, bill payments, and budget monitoring
• Coordinate with accountants, legal advisors, and wealth managers
• Support administrative matters relating to investments and assets, including liaison with private bankers

7. Tax & Records Administration

• Prepare and submit personal tax filings through the IRAS myTax Portal within statutory deadlines
• Compile and maintain financial records, including IR8A statements, rental income details, and investment documentation
• Identify applicable tax reliefs, rebates, and optimization opportunities
• Act as the primary contact for IRAS correspondence and assessment reviews
• Maintain accurate, secure, and confidential financial records

8. Confidentiality & Risk Management

• Handle sensitive personal and business information with strict confidentiality
• Maintain professionalism, privacy, and discretion at all times
• Respond effectively to urgent matters and changing priorities

Requirements / Qualifications

• Minimum 3–5 years of experience supporting senior executives or high-net-worth individuals
• Experience in private households, family offices, or luxury service environments preferred
• Proficient in Microsoft Office, scheduling systems, and communication tools
• Ability to manage multiple priorities and work under pressure

Core Competencies & Skills

• Excellent organizational and time management skills
• High level of discretion and confidentiality
• Strong communication and interpersonal abilities
• Proactive mindset with strong problem-solving skills
• Flexibility to support outside regular business hours when required
• Ability to perform effectively in dynamic environments

Personal Attributes

• Professional, polished, and service-oriented
• Reliable, trustworthy, and detail-focused
• Calm and composed when handling urgent matters
• Strong emotional intelligence and cultural awareness
• High level of ownership, accountability, and initiative

You will be a key contributor to our AWS Cloud migration project, responsible for designing, developing, and optimizing applications for the cloud environment. Your extensive experience in application development Java and expertise in AWS Cloud services will be crucial in ensuring the success of our transformative project.

• Design and develop robust and scalable applications using modern development languages and frameworks.
• Collaborate with cross-functional teams to migrate existing applications to the AWS Cloud platform.
• Deep understanding of Java based applications, cloud computing and modern DevOps practices.
• Optimize applications for cloud-native architecture and leverage AWS services for enhanced functionality.
• Identify and address performance bottlenecks in applications, ensuring optimal performance in the cloud environment.
• Conduct regular code reviews to ensure adherence to coding standards and best practices.
• Monitor and optimise applications in the cloud, ensuring they meet performance, security, and compliance standards.
• Degree in Computer Science, Computer Engineering or equivalent.
• At least 5 years of experience in Java development (Java 8 and above, J2EE, EJB, Spring Framework, etc.,)
• Knowledge of and Spring framework, specifically in Spring Boot, Spring MVC, Spring Security, Spring AOP, and API integration with SOAP and RESTful webservices
• Knowledge in JAXB and Java Security API
• Experience with application deployment in WebLogic Server, including administration and configuration for managed servers, data sources and JMS persistence stores
• Familiarity with database integration to Oracle DB and PostgreSQL using Spring Data JPA, Hibernate, JDBC
• Experience in installing and configuration of 12c WebLogic server.
• Experience in deploying batch jobs in WebLogic server.
• Knowledge on asynchronous messaging queues
• Knowledge in Ehcache
• Knowledge in unit testing with JUnit
• Knowledge in building and version control with Git, Gradle, Apache Ant
• Hands-on experience with AWS Cloud-native services (e.g. EC2, S3, Lambda, SQS, RDS, Kubernates, API Gateway.)
• Hands-on experience with CI/CD tools like Jenkins, GitLab CI, Bamboo or Circle CI
• Familiarity with IaC tools like Terraform or CloudFormation
• Experience with application deployment and managing of RH JBoss EAP Server and IBM WebSphere

MISSION

Under the authority of the English International Stream (EIS) Coordinator, the Kindergarten Teaching Assistant works alongside teachers to support the well-being, safety, and learning of young children. The assistant plays an active role in the daily life of the classroom, contributing to the preparation and smooth running of learning activities and ensuring a clean, safe, and well-organised environment.

In particular, the Teaching Assistant is expected to:

• Support the physical, emotional, and social well-being of children throughout the day

• Assist teachers during learning activities, routines, and transitions

• Contribute to the preparation and organisation of materials needed for classroom activities

• Contribute to the development of inquiry based projects, including the delivery of some elements or workshops/atelier.

• Ensure the safety and supervision of children at all times

• Maintain the cleanliness and order of classrooms, shared spaces, and equipment during the school day

• Work collaboratively with teachers and other staff, in line with the school’s educational values and expectations.

• Work collaboratively as part of a team, enabling the successful launch and development of the EIS.

RESPONSIBILITIES

The Kindergarten Teaching Assistant supports teachers in the daily organisation and supervision of pupils and contributes to the smooth and safe running of the school day. In particular, the Teaching Assistant is expected to:

• Supervise children during arrivals and departures

• Support children’s personal hygiene, including accompanying children to the toilet, supervising handwashing, and providing assistance where necessary

• Assist children during meals and snack times

• Support the organisation, sorting, and management of pupils’ work materials

• Ensure the cleaning, organisation, and appropriate storage of classroom and school equipment

• Maintain the cleanliness and order of the classroom and shared spaces during the school day

• Supervise and support children during activities such as workshops, library sessions, celebrations, and school events

• Accompany and supervise children during school outings and excursions (walks, visits, performances, etc.)

• Prepare and organise materials required for learning activities

• Monitor and accompany children during break times, canteen periods, rest or nap times, and during arrival and departure on school transport

• Assist children with changing clothes when required

• Carry out other related duties as reasonably assigned by the EIS Coordinator or the School Management

• Assist with EIS Open House visits, and parent tours if required.

REQUIRED SKILLS, EXPERIENCE AND QUALIFICATION

• Experience working with young children aged 2 to 5 years

• A diploma or qualification in early childhood education would be a plus

• Ability to work effectively as part of a team in a classroom environment

• Professional discretion and sound judgement when working with children and families

• Capacity for initiative and a degree of autonomy within the framework defined by the teaching team

• A dynamic, positive, and engaged approach to daily work with young children

• Knowledge of, and compliance with, food hygiene and safety regulations

• Language requirements

• English is the primary language of communication in the EIS. Candidates should be comfortable working in an English-speaking environment

• While a high level of fluency is not required, some functional ability in English and a willingness to develop confidence using English in daily classroom interactions are important

The Assistant Senior Social Worker provides psychosocial assessment, counselling and case management support to beneficiaries and their families, including care planning, financial assistance and discharge coordination. The role also involves supervising junior social workers, facilitating group work and workshops, managing outreach and programme initiatives, and collaborating with community partners and stakeholders to enhance service delivery and accessibility.

Job Description:

• Develop professional and engaged relationship with other key service stakeholders
• Conduct needs assessment and risk assessment for complex cases
• Ensure social reports and documentations are in place
• Lead group work and formulate programmes
• Supervise and guide Social Workers I and II in their work
• Supervise interns and / or students on placement
• Monitor the application of principles and protocols as guided by professional Code of Ethics and identify and respond to ethical concerns in practice
• Identify gaps and trends in research and / or practice
• Design and conduct research under guidance

Job Requirements:

• Bachelor of Social Work / Graduate Diploma in Social Work
• Must be a Registered Social Worker (RSW)with the Singapore Association of Social Workers (SASW)
• At least 3 to 5 years of relevant and direct practice experience (preferably with supervisory experience)
• Candidates with more than 5 years of experience maybe considered for the position of Senior Social Worker

Why join CRS?

• You get 21 days Annual Leave
• Hybrid work arrangement
• Be part of a forward looking and compassionate work environment

Job Summary:

The Junior Pastry Chef assists the Head Pastry Chef in the preparation, production, and presentation of pastries, desserts, and baked goods. This role involves learning and applying baking techniques, maintaining kitchen cleanliness, and ensuring consistency and quality in all pastry items.

Key Responsibilities:

• Assist in preparing a wide variety of baked goods such as cakes, cookies, tarts, bread, and desserts.
• Follow recipes, portion control guidelines, and presentation standards set by the Head Pastry Chef.
• Maintain cleanliness and hygiene standards in the pastry section.
• Ensure proper storage of ingredients and monitor inventory levels.
• Help with plating and presentation for service and events.
• Support in preparing orders and setting up the pastry section for daily operations.
• Work closely with the kitchen team to ensure timely preparation and delivery of orders.
• Learn new techniques and contribute to menu development when required.

Requirements:

• Basic knowledge of baking techniques and pastry equipment.
• Previous kitchen or pastry experience is an advantage but not required.
• Willingness to learn and take direction.
• Good attention to detail and ability to follow instructions.
• Ability to work early mornings, weekends, and holidays as required.
• Food hygiene certification is a plus.

Physical Requirements:

• Ability to stand for long periods.
• Ability to lift up to 10-15 kg (flour, ingredients, etc.).
• Comfortable working in a fast-paced kitchen environment.

Company Overview

Benel Singapore Pte Ltd, based in Singapore, is a leading office furniture manufacturer.

Job Summary

Coordinate sales order processing and delivery scheduling to ensure timely and accurate order fulfillment while providing responsive customer support.

Responsibilities

• Issue quotations and process sales, sample, and service orders accurately and promptly to support sales operations
• Monitor and track sales orders from initiation through fulfillment to ensure timely processing and delivery
• Respond promptly to customer enquiries via phone and email to provide clear and helpful information
• Resolve customer issues related to orders efficiently to maintain customer satisfaction
• Plan local delivery routes and manage daily delivery schedules to optimize logistics and meet deadlines
• Prepare delivery and invoicing documents accurately for daily shipments
• Submit invoices to customers via email or online portals to ensure timely billing

Preferred competencies and qualifications

• At least 2 years of experience in Sales Coordination
• Experience using ERP systems such as SAP or Oracle
• Strong verbal and written communication skills demonstrated by effective customer interactions
• Good organizational and time management skills to meet deadlines consistently
• High attention to detail and accuracy in processing orders and documents
• Ability to work independently and collaboratively within a team environment

Overview: -

• Working Location: Pioneer
• Monthly Base Salary: Up to $3000 + AWS

Morning Shift: Mon to Fri: 7:30 a.m. – 3:30 p.m.
Saturday: 7:30 a.m. until task completed
Sunday : Off

Afternoon Shift: Mon to Fri: 3:30 p.m. until task completed
Saturday: Off
Sunday: 7:30 a.m. until task completed

Your Responsibilities: -

• Assist in coordinating daily transportation schedules and driver assignments to ensure efficient operations.
• Allocate transport jobs to drivers through the PSA Haulier Community System.
• Monitor delivery progress and update job statuses in a timely manner.
• Track and manage driver movements using the Matrix Net GPS tracking system.
• Liaise with drivers to address operational issues and communicate schedule updates.
• Support documentation processing and transaction management through the PSA Portnet System.
• Coordinate depot bookings and related activities via the CDAS CMS platform.

Requirements: -

• Minimum GCE ‘O’ Level qualification or equivalent.
• At least 1–2 years of relevant experience in Traffic Control, Transport Coordination, or Logistics Operations is preferred.
• Candidates with experience in 3PL, trucking, freight forwarding, or port-related operations are encouraged to apply.
• Knowledge of prime mover operations and driver scheduling/coordination will be an advantage.
• Familiarity with PSA Portnet, PSA Haulier Community System, CDAS CMS, and GPS tracking systems is preferred.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.

Interested applicants may click "Apply Now" or email to jonathanchang@recruitlync.com to submit your application.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

We regret to inform that only shortlisted candidates would be notified. We wish you the best of luck!

Recruit Lync Pte. Ltd. | EA Licence Number: 22C1000

Jonathan Chang Sing Erh | EA Personnel Licence: R22110541

JobResponsibilities / Requirements :

-       Communicate with production operators/supervisors and support groups 

-       Maintain and control of equipment spare parts

-       Perform Preventive Maintenance and Calibration of production equipment on time 

-       Troubleshoot and repair faultyproduction equipment to minimize downtime

-       Support Production rotatingshifts and overtime as required

-       Provide engineering support tomanufacturing equipment and test processes

-       Meets Departmental cost andQuality objectives

-       Improve and upgrade of Production equipment hardware and control (software)

-       Installation and qualification of new test processes and equipment 

-       Identify and rectify process problems for quality improvement/scrap reduction

-       Support new program/modelstart-up and CR process

-       Diploma in Engineering

-       2years of relevant experience

-       Able to perform shift work

Create designs to entice consumers for the online retail market.

Primary duties:

• Design banners and online collaterals
• Create outstanding visuals for daily write-up

Requirements

• West area
• Proficient in computer skills, especially an in-depth knowledge of Adobe Photoshop or Illustrator
• Excellent spoken & written communication skills in English and be able to bring forth his/her ideas succinctly.
• Excellent interpersonal skills
• Able to handle stress well and be comfortable working in a fast-paced environment
• Mature, confident, pro-active, organized and self-motivated
• Excellent team player and ability to multi-task
• Polytechnic diploma holders and candidates w/o experiences are welcomed to apply.

• Supervising a team of retail assistants to ensure smooth operation
• Responsible for the sales of your category of products
• Handle inventory management, housekeeping and merchandising
• Demonstrate outstanding customer service and selling skills, keeping the selling floor stocked with merchandise, assisting in display of merchandise or organizing the selling floor and stock areas.
• Process payments by totaling purchases; processing cash or other credit cards
• Must also be able to deal with customer refunds courteously and professionally

Requirement:

Willing to work on roster based on retail hours.

Team player with excellent communication and interpersonal skills

Working hours:

• 6 days roster based (retail hour 10am to 10pm)
• 1 weekday off

Benefits:

1. Training will be provided.

2. Commission. Estimated about S$500 and above. Commission will be given based on personal sales

3. Annual Bonus

4. Annual leave and medical leave

5.Grooming allowance

Are you passionate about hospitality, people, and creating memorable guest experiences?

Join our growing team at The Peranakan Club, Singapore's most immersive Peranakan cultural and culinary destination.

Position: Assistant Restaurant Manager

Key Responsibilities:

• Lead and supervise daily restaurant operations
• Train, coach and motivate service team members
• Deliver exceptional guest experiences
• Manage reservations, staffing and service standards
• Support sales growth and operational excellence
• Work closely with management to achieve business goals

What We're Looking For:

• Positive leadership attitude
• Strong communication and people skills
• Experience in restaurant or hospitality operations
• Ability to work in a fast-paced environment
• Passion for service and team development

What We Offer:

• Competitive salary and career progression
• Supportive and collaborative work culture
• Opportunity to be part of a unique heritage dining concept
• Training and professional development opportunities

If you are ready to grow your hospitality career and make a difference, we'd love to hear from you!

Send your resume to us or WhatsApp at 94761688 for a confidential discussion.

Join us in bringing Peranakan culture and hospitality to life, one guest at a time.

Company Overview

Fishy Business started as a small online store in 2011, serving local aquascaping hobbyists with products and expertise. Now a sole distributor of ADA products in Singapore, it operates retail, wholesale, and a showroom dedicated to aquarium enthusiasts.

Job Summary

Support daily aquarium operations by packing orders accurately, maintaining fish tanks, and ensuring cleanliness of the premises to provide a quality experience for customers and hobbyists.

Responsibilities

• Pack customer orders carefully to ensure accurate and timely delivery
• Maintain fish tanks by monitoring water quality and caring for aquatic life to support healthy ecosystems
• Perform regular cleaning and housekeeping of aquarium premises to maintain a safe and welcoming environment
• Handle wet work confidently and safely as part of daily aquarium maintenance
• Apply personal interest and experience in fish keeping to improve care and operational efficiency

Preferred competencies and qualifications

• Experience in fish keeping or aquascaping to enhance task performance and product knowledge

Other Information

• Working days: Tuesday to Sunday, 12pm to 7pm
• Salary range: $1800 to $2200

Roles & Responsibilities

We're Singapore based personalised gifting company specializing in custom-printed products and curated gift sets. Under the operation execution team, you will in charge of the daily operation required hand craft and printing & customization of gift production.

Job offer

• Full time (5.5 days work week)
• Sunday - Friday( 830AM-530PM, Sunday will be 130PM-530PM)

Requirements

• Experience in warehouse, e-commerce, printing, or operations preferred.
• Experience with engraving or UV printing machines is a plus.
• Detail-oriented and able to check names, designs, and order details accurately.
• Organized, responsible, and able to multitask.
• Able to work in a fast-paced environment.
• Basic inventory or stock management knowledge is a plus.

Main Responsibilities

• Assist with daily engraving, UV printing, and warehouse operations.
• Prepare products and check order details before customization.
• Operate or assist with engraving and UV printing machines.
• Check finished products for quality, accuracy, and defects.
• Monitor stock levels and assist with replenishment.
• Coordinate with printing, packing, and customer service teams.
• Keep the work area clean, safe, and organized.

Job Responsibilities:

• Oversee the day-to-day operations.
• Plan, organize, coordinate and delegate to ensure smooth operation of the department daily.
• Oversee and updates of the Quality Management System and Standard of Procedures (SOPs), ensuring alignment with industry best practices and regulatory changes.
• Lead and conduct daily on-site inspections, ensuring compliance with quality standards, food safety regulations and operational procedures across production and retail outlets.
• Ensure analysis of food products via microbiological and physical testing, calibration of lab equipment and measurement tools, internal sensory evaluation are conducted as per schedule.
• Conduct hygiene training for the production personnel.
• Manage customers' complaints, lead investigations to determine the root cause and implement corrective actions to prevent recurrence.
• Responsible for reporting any non-conformance of products/ processes/ hygiene violations in a timely manner.
• Promptly follow-up with contractors (chemical/ pest control) during routine servicing to ensure work orders are conducted as per contract.
• Monitor shelf-life, product sampling and quality testing activities.
• Supervise and conduct hygiene checks, product quality assessments and sample retention protocols to ensure adherence to internal and external standards.
• Development and continuous of improvement of food safety training materials, ensuring they are relevant, up-to-date and aligned with company's policies and industry standards.

Job Requirements:

• SINGAPOREANS ONLY
• Diploma/ Degree in Food Science/ Food Technology or related disciplines.
• Min. 3-5 years of work experience in QA/QC related field in food industry, preferably from food manufacturing/ food service/ food retail.
• Familiar with food regulatory/ retail hygiene requirements is an advantage.
• Excellent analytical and problem-solving skills.
• Good initiative and effective communication skills.
• Able to manage multiple tasks and easily adapt to changing situations.

Responsibilities

• Provide day-to-day support in full spectrum HR and administrative functions

• Maintain records and documentation in an organised, accurate and timely manner

• Support the implementation of HR policies and procedures

• Track HR metrics and prepare regular reports and analysis

• Ensure compliance with all relevant policies, procedures and statutory requirements

• Assist in talent acquisition, including managing job postings, scheduling interviews and onboarding new employees

• Assist in learning & development, including the sourcing and coordination of training programs

• Provide support in compensation surveys

• Support HR events, including staff welfare and engagement activities

• Perform other duties and responsibilities as assigned

Requirements

• Minimum diploma in HR, Business Administration or a related field

• Fresh graduates are welcome

• Basic understanding of Singapore employment laws and regulations

• Excellent verbal and written communication skills

• Strong planning and organisational skills

• Attention to detail and ability to handle sensitive information with confidentiality