Total 4,070 admin executive job vacancies in Hong Kong

Admin Executive

Job Description & Requirements

• Responsible for Billing process, issuance of Delivery Order and Sales Invoices.
• Liaise and coordinate with sales teams on order processing and delivery arrangement. Collaborate with warehouse to ensure timely delivery. Ensure all orders are delivered to customers within the timeframe.
• Issue PO to vendor and follow up on the scheduled delivery
• Manual updates of stock balance in Excel. Coordinate with warehouse team on stock balance.
• Prepare meeting minutes and disseminate to relevant parties.
• Attend to phone calls and email queries.
• Any other duties assigned.

Requirement:

• Alert and responsive to WhatsApp’s, WeChat and email
• Must be able to read and write in Chinese to liaise with overseas counterparts
• MS Excel, MS Office, MS Word
• Good interpersonal skills
• Able to work independently in a fast-paced environment.
• Well versed in MYOB
• At least 1 year(s) of working experience in the related field is required for this position

• Working hours: Mon - Fri 8am - 5pm
• 5-day work week
• AWS & Performance Bonus
• Friendly Environment

Job Description

• Industry/ Organization Type: Financial Services
• Position Title: Admin Executive (FAR Admin)
• Working Location: Bugis
• Working Hours: 5 days (Mon-Fri: 9.00 am to 6.00 pm)
• Salary Package: Basic salary up to $4,000 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Manage the onboarding process for RNF representatives and ensure all internal and regulatory requirements are completed.
• Support compliance with MAS RNF requirements, including representative suitability assessments, monitoring, screening, and annual declarations.
• Review, assess, and escalate representative suitability cases in line with MAS RNF requirements and internal procedures.
• Handle representative-related administrative matters, including transfer administration and representative code management.
• Support the planning and coordination of company events and initiatives.
• Perform general administrative and clerical duties as assigned.
• Assist with ad-hoc projects and initiatives when required.

APPLY NOW!!!

• Diploma or Bachelor's Degree in any discipline.
• Familiarity with MAS guidelines, including RNF and other regulatory requirements, is preferred.
• Experience in representative suitability assessments and monitoring processes will be an advantage.
• Proficient in Microsoft Excel and Microsoft Word.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10034 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

JOB DESCRIPTION

Responsibilities:

• To perform general office administration & support office daily operations
• Maintain Proper Filing, scan document
• Any other adhoc duties as assigned from time to time.
• Maintain proper records in office database
• Involve in ordering of pantry supplies, stationery, papers, first aid kit items and monitor usage and maintain inventory record.
• Updating of notice board, emergency contacts and etc
• Attending Phone Calls, Visitors and guests
• Administering and managing mail and courier services
• Provide administrative support for other Departments

Requirements:

● Possess at least A Level / Diploma Qualification or the equivalent

● At least 3 year(s) of working experience in the related field is required for this position.

● Knowledge of Microsoft Office applications like Word and Excel is essential

● Possess excellent communication skills

● Ability to multi-task and work independently in a fast-paced environment

● Good organization capabilities with a meticulous eye for details

● Excellent written and interpersonal communication skills.

● Mature, responsive and responsible with good working attitude

● Having an analytical mind for problem solving

Salary:

Up to S$3,200 + 13 Month Bonus + Performance Bonus + Annual Increment

Location:

Bishan, Singapore

Working Hours:

5 days work week | Monday to Friday | 8:30 AM – 5:30 PM

Industry:

Hardware Trading

Company Overview:

We are a well-established and reputable hardware trading company in Singapore, with a strong market presence and stable business operations. We value our employees’ growth and offer a supportive working environment with clear career progression opportunities.

Job Responsibilities

• Manage end-to-end order processing, including receiving, verifying, and entering customer orders accurately into the system to ensure timely fulfillment.
• Serve as the main point of contact for customers regarding delivery arrangements, shipment status, and related inquiries; proactively update customers on any changes or delays to ensure smooth communication.
• Support daily operations with various ad-hoc administrative and operational duties as assigned by supervisors, contributing to the overall efficiency of the team.

Job Requirements

• Minimum qualification: Secondary School / ITE or higher.
• At least 1 year of relevant working experience in order processing, logistics, documentation, or customer service roles.
• Basic knowledge of import/export procedures and trade documentation is an advantage but not a must

What We Offer

✅ Attractive monthly salary up to S$3,200

✅ AWS + Performance-based bonus

✅ Regular salary increment based on performance

✅ Stable working hours (no shift work or weekends)

✅ Convenient location in Bishan, easily accessible by public transport

✅ Positive and supportive work culture in an established company

How to Apply

Interested candidates are invited to submit your updated Resume/CV by clicking on the

Apply Now

button.

Only shortlisted candidates will be contacted for interviews.

Soo Kok Ee (Jeffrey)

Registration No.: R1436761

Job Description:

• Support the onboarding of representatives, ensuring all internal procedures and regulatory requirements are met.
• Ensure compliance with relevant regulatory frameworks through suitability assessments, ongoing monitoring, and periodic screenings, including annual declarations.
• Review and assess suitability cases, escalating where necessary, particularly for cases with adverse findings and recommended supervisory actions.
• Handle administrative matters related to representatives, including transfers and maintenance of identification records.
• Assist in coordinating and executing internal events and company initiatives.
• Perform general administrative and clerical duties as assigned.
• Participate in ad-hoc tasks and projects as required.

Requirements:

• Diploma or Bachelor’s degree in any discipline.
• Basic understanding of regulatory and compliance requirements within the financial services industry.
• Experience in suitability assessments and monitoring processes is an advantage.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications (Excel and Word).
• Resourceful, proactive, and able to work well in a team.
• Meticulous with strong attention to detail.
• Able to manage multiple tasks, work under pressure, and adapt in a fast-paced environment.

Alluora is a leading beauty products company specialising in skincare, body care, and hair care. We are dedicated to delivering high-quality products to our customers and enhancing their beauty routines. Our products are sold online through platforms like TikTok and Shopee.

Job Summary: As we continue to grow, we’re searching for a passionate and creative Social Media Marketing Executive to join our dynamic team. If you’re savvy with social media, have a flair for what’s trending, and are eager to learn and apply AI in marketing, we want to hear from you!

Key Responsibilities:

• Create engaging and on-trend content for social media platforms such as TikTok, XiaoHongShu (XHS), Instagram, and Facebook.
• Use tools like Canva and CapCut to design and edit visuals and videos for social media campaigns.
• Keep up-to-date with social media trends, identifying opportunities to grow engagement and brand awareness.
• Collaborate with the team to develop content strategies and execute social media marketing campaigns.
• Manage social media schedules, ensuring consistent posting and engagement with followers.
• Assist with events or outreach marketing activities as needed.
• Analyse social media performance metrics to improve engagement and campaign success.

Requirements:

• Must be willing to learn and apply AI in social media marketing.
• Proficiency in Canva and CapCut is a must.
• Knowledge of Adobe Photoshop and Adobe Illustrator is a bonus.
• Strong understanding of social media trends and platforms (TikTok, XHS, IG, Facebook).
• Bonus: Experience in events or outreach marketing.
• Creative mindset with a flair for catchy and trending content.
• Ability to work a 5.5 day work week.
• Willingness to work weekends when needed.
• Flexible working hours

HOW TO APPLY:

If you are passionate about beauty and love engaging with audiences, we'd love to hear from you!

Please send your resume and portfolio to Kelly.loh@alluora.com or Whatsapp Us @ +65 8509 5375

Join us at Alluora Pte Ltd and be a part of our journey to enhance beauty experiences worldwide!

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Managing incoming and outgoing letters
• Be the representative for accounting and finance queries within the office.
• Liaising with HQ and Accounts Dept.
• Preparation of Accounting information (training will be given)
• Assist in co-ordinating meetings and calling of quotations
• General Office administration duties (eg. filings etc.)
• Other tasks as assigned by line manager and/or management
• Working knowledge on Microsoft Word, Excel, and Power Point essential.
• Strong communication skills is required.
• Any other duties/tasks as requested by management.

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive alignment within all the units, update procurement processes and comply with procurement best practices
• Identify opportunities for long term relationships/partnerships
• Cost Control
• Any other duties/tasks as requested by management

Job Requirements:

• Minimum ‘O’ Level and above with at least 2 years of working experience in purchasing in the Hospitality industry
• Good communications & negotiation skills
• Good analysing and coordination skills
• Proficient in Microsoft applications
• Positive attitude and able to work independently and as well as in team
• Altminds/orderEZ system knowledge preferred

Responsibilities:

• Handle employee's staff claim
• Perform administrative support for HR duties
• New employee's orientation
• Maintain and update Staff Profile, annual leave etc
• Annual renewal of corporate licenses, and insurance
• Maintain proper filling of documentation and records
• Maintain Fixed Assets and IT Listing
• Responsible for office administration and filing
• Assist in recruitment posting

Requirements:

· Minimum Diploma/Degree in Human Resource/Accounting/Administration or equivalent

· Preferably at least 2 years or more relevant working experience in the related field

· Able to work independently and adapt to a fast-paced environment

· Team player who has initiative and able to multi task

· Fast learner

• Salary up to $4,000
• Mon - Thu (830am-630pm), Fri (830am-530pm)
• TAMPINES MRT

Our client is a leading premium stone solutions provider in Singapore, specializing in natural stone, engineered quartz, porcelain surfaces, fabrication, and installation services. With a strong portfolio of prestigious commercial, hospitality, and residential projects, they are seeking a motivated and proactive HR Executive to join our team and support our growing workforce.

Job Description:

• Handle full recruitment process including drafting of Job Description, posting of job, shortlisting of candidates for interview, confirmation, and resignations
• Coordinate staff onboard and offboard matters - proper hand in/record of any company equipment possessed (keys, laptop etc.)
• Submission of Government Claims & Grants including statutory claims for NS/Maternity/Childcare leave/training grants within the governmental timeframe
• Report work-related accident and submit Incident Report & process work injury compensation claims
• Foreign workers (work permit) work pass application, issuance, and renewal (IPA, security bond & medical checkups)
• Workers’ dormitory arrangements
• Monitor expiry dates and sign up for workers’ SOC /Core Trade/Multi-skill/ Forklift Refresher courses etc.
• Ensure timely and accurate processing bimonthly payroll for workers, including update leave records, attendance taking, Computation & workers’ loan deduction
• Assist with renewal for work injury compensation insurance and any other types of insurance
• Company registered motor vehicles related (renewal for vehicle’s insurance, inspection & road tax)
• Maintenance/MOM PE examination for factory equipment (crane, air receiver & fire extinguisher etc.)
• Report work-related accident and submit Incident Report & process work injury compensation claims
• Factory SgMA Risk Audit and membership renewal (SCAL, Bizsafe)

Job Requirements:

• Diploma in HR/Business Administration or other related field
• Minimum of 3-5 years of related experience

What We Offer:

• Opportunity to gain broad exposure across the full spectrum of HR functions.
• Dynamic and collaborative work environment.
• Career development and growth opportunities.
• Exposure to a growing organization involved in prestigious projects across Singapore.

R22107887 | Gladys Chang Si Min

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

· Recruiting and HR matters such as, but not limited to: posting jobs on WSG and Jobstreet; scheduling interviews; processing applications; negotiating contracts; vetting time-sheets; ensuring payroll correctness including but not limited to leave and PH allocation.

· Maintain a filing system in line with established standards, ensure others to so as well

· Assist in the insurance claims and surveys per government agency requirements

· Respond to queries from finance related to HR

· Submit and reconcile expense reports

· Write letters and emails on behalf of other Management

· Handle sensitive information in a confidential manner

· Develop and update administrative systems to make them more efficient

· Maintain up-to-date employee records

· Participate in task forces and committees as requested

· Any other duties / tasks as requested by management

Company Overview

SriGL Services has over a decade of experience in cleaning and maintenance. We employ a reliable, well-trained workforce serving commercial, industrial, and residential projects.

Job Summary

Coordinate office operations to enhance efficiency and ensure compliance with company policies while supporting management and maintaining effective communication with stakeholders.

Responsibilities

• Coordinate office activities and operations to ensure efficient workflow and compliance with company policies
• Supervise staff to maintain productivity and adherence to standards
• Liaise with third-party providers, clients, and suppliers to facilitate smooth business operations
• Manage daily phone calls and correspondence including emails, letters, and packages to support communication flow
• Update and maintain procedural documentation to ensure accuracy and accessibility
• Support budgeting and bookkeeping by verifying payments, amounts, and financial records for accuracy
• Create and update records and databases containing personnel, financial, and other relevant data for organizational needs
• Track inventory of supplies and place orders to maintain adequate stock levels
• Prepare and submit timely reports, presentations, and proposals as assigned to support decision-making
• Record and file cash transactions to maintain accurate financial documentation
• Process and file invoices to support accounts payable functions
• Utilize Microsoft Office applications (Word, Excel, PowerPoint) to produce documents and presentations
• Manage agendas and appointments for upper management to optimize time and scheduling

Job Description:

1. Supports all administrative work required by Buses dept.
2. Jointly support with other admin executives in their admin duties.
3. Administrative work includes the following but may not be limited to:

• Create invoice drafts and invoices to customers
• Perform invoicing to customers
• Upkeep Project Documentation of Operations
• Assist in filing worksheets, checklists and job records
• Using excel to record data, maintain database and organise data.
• Creates Purchase Requisitions to department's required purchase
• Record minutes of meeting where required

Requirements:

• Min ITE graduate
• 1 - 3 years of working experience
• Proficient in SAP is a plus
• Proficient in MS Office applications such as Word, Excel
• Knowledge of pivot tables is a plus

Black Kylin Investment Pte Ltd | Singapore

Black Kylin Investment Pte Ltd, a dynamic firm in the private equity and investment management space, is looking for a proactive and dependable Admin Executive to support our growing operations. If you are organized, resourceful, and enjoy a fast-paced environment, we’d love to hear from you.

Key Responsibilities

• Provide day-to-day administrative and operational support to management
• Manage office supplies, pantry items, and ensure smooth office operations
• Liaise with vendors, service providers, and building management
• Coordinate maintenance and servicing of office equipment
• Handle documentation, filing, and record-keeping with accuracy
• Assist with procurement tasks, including sourcing and quotation comparison
• Welcome and attend to office visitors, deliveries, and general enquiries
• Perform occasional driving duties (e.g. document delivery, errands, operational support)
• Support ad-hoc tasks as assigned

Requirements

• Minimum GCE ‘O’ Level or equivalent
• 1–2 years of relevant administrative experience (corporate environment preferred)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organisational and coordination skills
• Responsible, reliable, and able to work independently
• Positive attitude with a hands-on and proactive mindset
• Singapore Citizen or PR only

Why Join Us

• Be part of a growing investment firm with a professional environment
• Stable, full-time position with varied responsibilities
• Opportunity to develop administrative and operational experience

• Attend to walk-invisitors, phone calls, couriers, and deliveries, and ensure they are directedto the relevant parties promptly.
• Manage front desk forms and provide general administrative, filing, and office support.
• Arrange printing of office materials and maintain stationery and copier paper supplies, including stock taking and replenishment orders.
• Compile daily attendance records, leave administration for workers and track the submission ofoperational documents.
• Process payroll timesheets, including verification of attendance data, overtime recording, and ERP submission.
• Provide administrative support to project operations, including document handling, training coordination, and other assigned duties.
• Perform any other adhoc administrative duties as assigned.