Admin / Human Resources Officer
Full-time
Junior Executive
4 days ago
Responsibilities:The Admin & HR Officer will play a pivotal role in supporting the Human Resources department to ensure the smooth and efficient operation of HR activities. This includes ensuring compliance with HR policies,...
Responsibilities:
The Admin & HR Officer will play a pivotal role in supporting the Human Resources department to ensure the smooth and efficient operation of HR activities. This includes ensuring compliance with HR policies, managing administrative functions, and fostering effective communication across the organization.
1. Administration:
- Provide comprehensive administrative support for HR and other administrative functions.
- Serve as a liaison with government departments, local authorities, and agencies on company legislative affairs, including registrations, licenses, and permits.
- Monitor, follow-up, and report on the status of submissions to government entities.
- Communicate effectively, both verbally and in writing, with government authorities to address compliance matters.
- Assist in ensuring compliance with OSHA and relevant federal and state regulations.
- Maintain a systematic filing system and ensure the safekeeping of confidential documents.
- Perform general office duties such as data entry, filing, scanning, and managing incoming communications (emails, letters, parcels, etc.).
- Oversee the ordering and inventory of office supplies to maintain a well-stocked, organized office environment.
- Ensure cleanliness in the office and coordinate supervision of cleaning staff.
- Assist with organizing company events, employee welfare programs, and office maintenance.
- Support the implementation of workplace safety and health (WSH) initiatives, identifying and addressing non-compliance and unsafe practices.
2. Human Resources:
- Assist with recruitment processes, including sourcing, screening candidates, coordinating interviews, and preparing offer letters.
- Maintain up-to-date and accurate employee records in the HR system.
- Monitor employee attendance, leave records, medical claims, and generate related reports.
- Oversee payroll administration for both local and foreign employees, ensuring accuracy in records, including annual leave.
- Review and update the company’s HR policies and Standard Operating Procedures (SOP).
- Handle employee relations, grievances, and disciplinary matters in accordance with company policies and labor laws.
- Prepare employment-related documents such as offer letters, appraisals, confirmations, disciplinary memos, etc.
- Educate employees on company policies and procedures to ensure organizational compliance.
3. General Affairs:
- Manage security, housekeeping, and safety measures at the factory.
- Oversee the management of foreign workers’ accommodation.
- Ensure the maintenance and management of office supplies, pantry items, and regular inventory checks.
- Coordinate travel arrangements for company executives, including booking flights, hotels, and transportation.
- Manage office equipment and utilities, including photocopiers, printers, air conditioning, etc.
- Liaise with vendors and manage asset records, including office equipment and other company property.
Qualifications:
- A Diploma or Bachelor’s Degree in Human Resources, Business Administration, or a related field.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience & Skills:
- A minimum of 3 years of experience in an HR & Administration role, preferably in a multinational organization.
- Familiarity with Human Resources Information Systems (HRIS) and labor legislation.
- Ability to work effectively in a multicultural environment.
- Strong organizational, time-management, and multitasking skills.
- Excellent verbal and written communication skills in Mandarin, English, and Bahasa Malaysia.
- Proactive, responsible, and reliable work ethic.
- Strong analytical and problem-solving abilities.
Perks & Benefits
- Commission and bonus
- Casual dress code
- Medical insurance
- Personal leave
- Sabbatical leave
- Personal development opportunities
- Paid training and development
Xin Da Spinning Technology Sdn. Bhd. is a leading manufacturer specializing in the production of high-quality, environmentally responsible 3D hollow polyester staple fibers. Established in 2018 and located in Nilai Industrial Park, Negeri Sembilan, our advanced manufacturing facility produces a diverse range of polyester fibers, from 3D to 15D specifications. These versatile fibers are essential components in industries such as home textiles, furniture, and various other applications.
With a strong commitment to sustainability, Xin Da integrates recycled materials into our production processes, aligning with global environmental initiatives. Our products are designed to meet and exceed international quality standards, ensuring high-performance fibers that add significant value to our customers’ products and businesses.
