Total 605 admin assistant job vacancies in Hong Kong

Monthly Salary: UP to $3000
Working Address: Tuas Basin Link
Working Hours: 8.30am to 6pm

Our client is seeking a responsible and hardworking Storeman cum Delivery Driver to manage warehouse inventory, prepare orders, and perform timely deliveries to customers and project sites. The ideal candidate should be organized and possess a valid driving license.

Responsibilities & Duties:
Storeman Duties:

• Receive, inspect, and verify incoming goods and materials.

• Organize, store, and maintain inventory in the warehouse.

• Pick, pack, and prepare orders for delivery.

• Conduct regular stock counts and inventory checks.

• Maintain accurate records of stock movements and inventory levels.

• Ensure warehouse cleanliness, safety, and proper storage practices.

• Assist with loading and unloading goods.

Delivery Duties:

• Deliver goods to customers, suppliers, and project sites safely and on time.

• Plan delivery routes efficiently.

• Verify delivery orders and obtain customer acknowledgments upon delivery.

• Ensure compliance with traffic regulations and company policies.

• Assist customers with unloading when required.

Working Conditions:

• Warehouse and outdoor work environment.

• May require physical activities such as lifting, carrying, and moving goods.

• Overtime and weekend work may be required during peak periods.
  

Qualifications and Requirements:

• Minimum secondary school education or equivalent.

• Valid Class 3 driving license.

• Previous experience in warehouse, logistics, or delivery operations preferred.

• Basic knowledge of inventory management and stock control.

• Good communication and interpersonal skills.

• Responsible, punctual, and able to work independently.

Additional Qualifications:

• Forklift license (advantageous)

• Experience using inventory or warehouse management systems.

• Familiarity with local routes and delivery areas.
  

Benefits:

• Annual Leave

• Medical Leave

• Medical Insurance

• Additional information on employee benefits and leave entitlements will be shared during the interview process

Nextbeat Singapore Pte.Ltd.

EA License Number: 22C1267

EA Personnel: R22110252

Job Description & Requirements

• Skills in Administrative Assistance and Clerical work
• Expertise in Phone Etiquette and effective Communication
• Experience with Executive Administrative Assistance
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office (Word & Excel)
• Ability to work independently and as part of a team
• Diploma or degree in Business Administration or related field is a plus
• Able to start work immediately will be an advantages.
• Other ad-hor administrative activities as required.

Job Summary:

A Warehouse Assistant supports daily warehouse operations by receiving, storing, picking, packing, and dispatching goods. They help maintain inventory accuracy, ensure workplace safety, and keep the warehouse organized and efficient.

Key Responsibilities:

• Receive, unload, and inspect incoming deliveries.
• Pick and pack orders accurately according to customer requirements.
• Prepare shipments for dispatch and coordinate with delivery personnel.
• Maintain accurate inventory records and report discrepancies.
• Keep the warehouse clean, organized, and compliant with safety standards.
• Assist with stock counts and inventory audits.
• Label, sort, and organize products and materials.
• Other ad-hoc logistics task as assigned

Requirements:

• Prior warehouse or logistics experience is an advantage.
• Must be able to lift heavy loads up to 12kg.
• Comfortable standing for long periods during working hours.
• Ability to work independently and as part of a team.
• Working Hours: 5.5 Work Week - Saturday Half Day

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Duties & Responsibilities:

·       Data entry for full set of accounts (receivables/ receipts, payables/ payments, petty cash etc.)

·       Prepare payment documents (manual and system cheques, telegraphic transfer, GIRO, Letter of Credit/ Trust Receipt applications, payment vouchers)

·       Assist in preparation of GST reports for quarterly submissions

·       Prepare basic financial reports, summaries, and analyses as required.

·       Assist with month-end and year-end closing procedures, including preparing journal entries and reconciliations.

·       Maintain accurate and up-to-date financial records, including ledgers, journals, and filing systems.

·       Assist in the preparation and processing of invoices, expense reports, and payment requests.

·       Support accounts payable functions, including verifying invoices, processing payments, and managing vendor inquiries.

·       Support accounts receivable functions, including issuing invoices, tracking payments, and following up on overdue accounts.

·       Handle petty cash management and reconciliation.

·       Assist with payroll processing and related documentation with Human Resource.

·       Liaise with internal departments and external vendors/clients regarding financial matters.

·       Ensure all financial transactions comply with company policies and relevant accounting standards.

·       Perform general administrative duties for the finance department, such as data entry, scanning, and photocopying.

·       Assist in annual stock-take and auditing exercises

Knowledge, Experience or Behaviour Required to Perform Job Well

·       Diploma or Certificate in Accountancy or equivalent professional qualification

·       At least 2 years of relevant working experience in accounting or finance support role function

·       Foundation working knowledge of basic accounting principles, ledger controls and practices

·       Computer literate – MS excel intermediate level

·       Ability to keep information confidential

·       Knowledge of local GST requirements

·       Proficiency in accounting software (e.g., Xero) and Microsoft Excel

·       Ability to work independently and as part of a team

Only Singaporean may apply

What you'll be doing

1. Assist with the processing of import/export documentation and customs clearance procedures

2. Provide logistical support for the movement of commodities, including liaising with shipping companies and freight forwarders

3. Maintain accurate records and databases related to commodities trading activities

4. Support the team with ad-hoc administrative tasks as required

5. Contribute to the continuous improvement of operational processes and procedures

What we're looking for

1. Relevant experience in an administrative or operational role, preferably within the import/export or commodities trading industry

2. Strong organisational skills with the ability to multitask and prioritise effectively

3. Excellent communication and interpersonal skills to liaise with internal and external stakeholders

4. Proficient in Microsoft Office suite, particularly Excel and PowerPoint

5. Keen eye for detail and a problem-solving mindset

6. Adaptable and flexible in a fast-paced, dynamic environment

Key Responsibilities:

· Manage the Executive’s calendar, including the scheduling of appointments, meetings, and conference calls, as well as the coordination of travel arrangements.

· Screen and prioritize incoming calls, emails, and other correspondence, responding to or redirecting inquiries as appropriate.

· Prepare, review, and edit business correspondence, presentations, reports, and other documents, ensuring accuracy, clarity, and a high standard of professionalism.

· Coordinate and compile materials for meetings, including agendas, presentations, and supporting documentation.

· Attend meetings alongside the Executive when necessary, take accurate minutes, and follow up on action items to ensure timely completion.

· Support special projects and strategic initiatives by conducting research, compiling relevant data, and preparing comprehensive reports as required.

· Organize executive events and functions, handling logistics and liaising with both internal teams and external stakeholders.

· Manage expense claims and financial tracking, including receipt compilation and preparation of detailed expense reports.

· Maintain a high level of confidentiality and handle sensitive information with utmost discretion and professionalism.

· Oversee document handling tasks such as printing, binding, courier arrangements, copying, and filing.

· Assist in drafting responses and other written communications for the CEO’s review and approval.

· Perform general administrative duties, including scanning, ordering supplies, and maintaining efficient Executive office operations.

· Carry out other ad-hoc responsibilities as assigned by the Executive.

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Job Description:

• Handle Accounts Receivables
• Handle Account Payables
• Bank Reconciliation
• Accounting Data Entry - Preparation of Quarterly GST
• Handle a Partial Set of Accounts
• Assist in statutory reporting and management reporting including but not limited to Financial Statement and Tax Computation
• Ad-hoc tasks as assigned by management from time to time

Job Requirements:

• At least a Diploma in Accounting
• Proficient in Microsoft Word and Excel
• Excellent attention to detail/figures, strong organisational skills, and the ability to handle multiple tasks simultaneously
• Exceptional communication skills to work effectively with various teams within our company

Roadshow Planning & Execution

- End-to-end planning, coordination and supervision of corporate and public roadshows

- Develop schedules, timelines and contingency plans

- Source agents, manage logistics, leads and on-ground execution

- Enforce brand standards and messaging consistency

Business Development

- Identify and prospect new business units and revenue opportunities

- Facilitate partner meetings and support growth strategies

- Conduct market research, trend analysis and competitor benchmarking

Outlet & Product Support

- On-ground support during product launches and campaign periods

- Coordinate staff training, promotional materials and in-store activations

- Primary liaison between marketing HQ and outlet teams

- Monitor sales performance and prepare post-launch reports

Others

- Ad-hoc duties and cross-functional project support as required

Roadshow Planning & Execution

- End-to-end planning, coordination and supervision of corporate and public roadshows

- Develop schedules, timelines and contingency plans

- Source agents, manage logistics, leads and on-ground execution

- Enforce brand standards and messaging consistency

Business Development

- Identify and prospect new business units and revenue opportunities

- Facilitate partner meetings and support growth strategies

- Conduct market research, trend analysis and competitor benchmarking

Outlet & Product Support

- On-ground support during product launches and campaign periods

- Coordinate staff training, promotional materials and in-store activations

- Primary liaison between marketing HQ and outlet teams

- Monitor sales performance and prepare post-launch reports

Others

- Ad-hoc duties and cross-functional project support as required

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Job Description

Accounting Supports the finance department by handling daily bookkeeping, processing transactions, and maintaining accurate financial records

Ensure accounts payable (AP) and accounts receivable (AR) run smoothly, verify financial documents, and assist with general administrative duties.

Responsibilities of the role:

• Accounts Payable & Receivable (AP/AR): Process and verify vendor invoices, manage purchase orders, generate client billing, and track payments to ensure healthy cash flow.
• Reconciliations: Perform regular bank and credit card reconciliations, balancing accounts, and identifying/resolving financial discrepancies.
• Month-End & Year-End Close: Assist senior accountants in closing procedures by preparing journal entries, accruals, and compiling income and balance sheet statements.
• Worker Payroll Processing: Verify employee work hours, track deductions, and process payroll efficiently.
• Audit & Tax Support: Gather and organize financial documentation for internal/external audits and assist with tax return filings.
• Support new processes and system implementation

• Other ad hoc duties as assigned

• Position: Accounts Assistant
• Location: Paya Lebar
• Working Hours: 5 days a week - Monday to Friday, 9:00am to 6:00pm
• Salary (commensurate with experience): Up to $3,500 + performance bonus + medical benefits + training
• Duration: Permanent
• Industry: Accounting / Finance

Main Responsibilities

• Handle Accounts Payable and Accounts Receivable transactions.
• Assist with bank reconciliations and month-end closing activities.
• Support GST submissions and basic payroll processing.
• Prepare accounting reports and maintain accurate financial records.
• Liaise with clients, auditors and other stakeholders when required.
• Support ad-hoc accounting and administrative duties as assigned.

Requirements

• Diploma or Degree in Accountancy, Finance or related discipline.
• No prior experience required; training will be provided.
• Candidates with up to 2 years of relevant accounting experience are welcome to apply.
• Basic knowledge of accounting principles will be advantageous.
• Detail-oriented, organised and willing to learn.

Send your resume via Email to Jane@searchpersonnel.com.sg

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***We do not charge our candidates any referral fee nor bind them with any contract.***

Jane Chua

Deputy Consulting Director (APAC)

License no: 13C6684

EA Personnel: R2197224

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.