HR Operations

Recruitment & Onboarding

•  Recruitment Support — Coordinate job postings, sourcing, interview scheduling, basic screening, and liaison with hiring managers and recruitment agencies to support timely hiring.

•  Onboarding & Offboarding — Manage end-to-end onboarding and off boarding, including contracts, orientation,document collection, system and asset coordination, exit clearance, final documentation, and employee record updates.

Employee Support & HR Governance

·        Employee Queries & HR Support — Serveas the first point of contact for staff on HR policies, payroll, leave,benefits, and general employment matters, providing timely and professional support.

·        Probation & Performance Administration — Coordinate probation confirmations, performance review timelines, appraisal documentation,and follow-up with supervisors on required submissions.

·        Policies & SOPs — Support the drafting, updating, and communication of HR policies, procedures, templates,and standard operating practices.

Training & Course Administration

Manage company-initiated and worker-requested training, course registration, certification tracking, and related documentation.

•      Receive course requests; identify suitable training centres; liaise with managers and supervisors on scheduling.

•      Prepare training agreements;

•      Purchase attendance notification (AN) for BCA Coretrade courses. Manage Coretrade/CET renewal requests initiated by workers, including personal login coordination

•      Book courses and confirm with training centres; arrange worker attendance.

•      Obtain course certificates/cards upon completion; update worker skills report; file copies in HR Training Record.

Office Administration & Procurement

•    OfficeOperations  —  Oversee day-to-day office operations: office facilities, supplies, utilities, courier, vendor coordination.

•    General Procurement  —  Source quotes and place orders for office supplies, pantry, stationery, and adhoc admin items; track spend against budget.

•     Compliance Admin  —  Coordinate insurance renewals, license renewals, and regulatory submissions (excluding accounting-led submissions).

•  ISO Surveillance & Audit Coordination — Coordinate annual ISO surveillance activities and audits, including scheduling, document preparation, follow-up on audit findings, and maintaining records to support ongoing compliance.

Employee Engagement

• TeamEngagement  —  Plan and execute team bonding activities and welfare initiatives; manage logistics, budget, and vendor coordination.

 Requirements

•     Minimum 3-4 years’ experience in a similar HR & administrative role, preferably in an SME setting.

•     Working knowledge of Singapore Employment Act, CPF Act, and MOM regulations including Work Permit / S Pass administration.

•     Hands-on experience with payroll software.

•     Proficientin Microsoft Excel and general office software.

•     Strong process discipline, attention to detail, and ability to work independently withminimal supervision.

•     Goodwritten and verbal communication in English.

•     Diploma or Degree in Human Resource Management, Business Administration, or relatedfield.

About the Company

We are a growing international technology company establishing and expanding our Singapore operations. We are looking for a hands-on HR & Admin Executive to support the day-to-day HR and office administration functions of our Singapore office while working closely with our regional and headquarters teams.

Key Responsibilities

Human Resources

• Support full employee lifecycle activities, including onboarding and offboarding
• Coordinate recruitment activities, including job postings, interview scheduling and candidate communication
• Assist with Employment Pass applications, renewals and other MOM-related matters
• Maintain employee records, HR documentation and personnel files
• Support payroll preparation, leave administration and HR reporting
• Assist in organizing employee engagement activities, team bonding events and company functions
• Ensure HR processes comply with Singapore employment regulations and company policies

Administration & Office Operations

• Manage daily office administration and ensure smooth office operations
• Coordinate office supplies, equipment procurement and vendor management
• Liaise with building management, contractors and service providers
• Support office setup, maintenance and workspace planning
• Assist in organizing office events, staff welfare initiatives and internal communications
• Provide administrative support to management and business teams as required

Requirements

• Diploma or Degree in Human Resources, Business Administration or related disciplines
• 2-5 years of HR and/or office administration experience
• Familiar with Singapore employment practices, MOM regulations and Work Pass administration
• Experience supporting onboarding, payroll coordination and office administration
• Strong organizational and communication skills
• Proficient in English and Mandarin to support communication with headquarters and regional stakeholders
• Positive attitude, strong sense of ownership and willing to be hands-on
• Able to work independently in a fast-paced environment

Preferred Qualifications

• Experience in technology, internet, gaming, startup or fast-growing companies
• Experience supporting office setup, office relocation or workplace projects
• Experience organizing employee engagement activities and company events

Benefits

• Regional exposure
• Fast-growing business environment
• Career development opportunities
• Collaborative and dynamic workplace

Driver Cum Admin

We are looking for a responsible and hardworking Driver Cum Admin to join our team.

Job Responsibilities:

• Transport funeral equipment and supplies.
• Delivery and collection of documents and items.
• Assist in funeral setup and operations.
• Take photos and submit job documentation.
• Coordinate bookings and administrative duties.
• Support sound system, TV and LED screen setup.
• Maintain cleanliness and basic upkeep of the company vehicle.

Requirements:

• Valid Class 3 Driving Licence.
• Responsible and punctual.
• Able to work weekends and public holidays when required.
• Basic administrative and communication skills.

Working Hours

• 5-day work week.
• Wednesday to Sunday.
• 9:00 AM to 5:00 PM.
• Rest days: Monday and Tuesday.
• Overtime is payable after 5:00 PM.

Salary & Benefits

• Monthly salary: $1,800 – $2,000.
• Overtime pay provided.
• Training provided.
• Friendly working environment.

A Construction Site Administrator ensures smooth daily operations at a project site by managing documentation, coordinating logistics, handling site attendance, and providing administrative support to project managers and teams. They act as the central communication hub, maintaining files, processing project documents, and ensuring compliance with company safety standards;

Roles & Responsibilities

• Document Control; Managing project documentation including site reports, submittals, contracts, and drawings.
• Site Coordination; Assisting with logistics, organizing meetings, and acting as a liaison between site personnel, contractors, and office staff.
• Record Keeping; Maintaining accurate records of daily site activities, material deliveries, and staff attendance.
• Safety & Compliance; Ensuring all site safety policies and documentation adhere to company regulations.
• Administrative Support; Processing Purchase Orders (PO), delivery orders (DO), and etc
• Human Resource Support; Updating site daily attendance report.
• Any other ad-hoc duties assigned.

Job Requirements

• Higher Nitec/ Diploma holder/ Degree holder.
• Fresh graduates are welcome to apply; 1–2 years of relevant experience is an advantage.
• Proficient in Google Apps and Microsoft Office (excel, word)
• Demonstrates a positive work attitude, strong organizational skills, and the ability to multitask independently.
• Excellent communication and interpersonal skills.
• Self-starter, highly motivated and resourceful.

Project Admin (1-Year Contract) –

Working days: 3 days per week, from Tuesday to Thursday
Working hours: 9am to 5pm 
Salary: Up to $15 per hour
Contract duration: Immediate till end December 2026

Key Responsibilities

• Support daily administrative operations to ensure the office runs smoothly and efficiently.
• Provide and facilitate an interactive platform for pantry food and beverage ideas to encourage staff participation and improve pantry offerings.
• Plan and coordinate simple, engaging pantry activities or fun games during lunchtime to promote employee interaction and office morale.
• Assist in sourcing and comparing vendor quotations to support the preparation of the Administrative Budget 2027.
• Coordinate administrative purchases, including obtaining quotations, processing requests, and following up with vendors and internal stakeholders.
• Manage and update office welcome screen content to ensure timely, accurate, and engaging communication for staff and visitors.
• Provide office maintenance support, including coordinating servicing or replacement of office equipment and amenities such as air purifiers and other workplace facilities.
• Assist in identifying and implementing office improvement ideas to enhance workplace functionality, efficiency, and employee experience.
• Support the planning, logistics, and execution of office webinars, staff events, and internal engagement activities.
• Coordinate with vendors, building management, and internal teams on administrative matters, delivery arrangements, maintenance requests, and event support.
• Maintain proper records, documentation, and tracking for purchases, quotations, administrative requests, and office initiatives.
• Ensure adherence to workplace safety policies, procedures, and safety rules within the office.
• Perform other related administrative and coordination duties as assigned.

Requirements:

• Diploma or Bachelor's Degree in Business Administration or a related discipline.
• Relevant experience in administrative and secretarial support 
• Experience supporting two or more managers/officers will be advantageous.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Familiarity with HRIS, Travel booking, or equivalent platforms will be advantageous.

To apply, kindly submit your updated resume to SG413-sgaro.jobreplies-adm@msc.com.

Job Responsibilities

• Providing administrative support

• Provides effective and timely communication within department / section

• Maintain meticulous record management for timely information retrieval

• Responsibility on all general daily operation processes

• Ensure compliances to policies and operational procedures relating to environment, facilities, health, maintenance and safety process

• Assist with daily / weekly updates

• Any other duties as may be assigned

Job Requirements

•            Fresh graduate can apply

•            Possesses at least a Higher Nitec certificate

•            Team Player

•            Comfortable to work in a fast-paced environment

We are looking for a motivated and detail-oriented Account & Admin Assistant to join our team.

Responsibilities

• Assist with daily administrative and office support tasks.
• Perform basic accounting and bookkeeping duties.
• Prepare and process invoices.
• Handle data entry and maintain accurate records.
• Draft correspondence, letters, and simple documents.
• Organize and maintain filing systems and documentation.
• Provide administrative support to the Director.
• Assist with other ad hoc duties as assigned.

Requirements

• Entry-level candidates are welcome to apply.
• Basic knowledge of accounting and bookkeeping is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Good organizational and time management skills.
• Detail-oriented, responsible, and able to work independently.
• Positive attitude and willing to learn.
• Strong team player with good communication skills.

What We Offer

• Friendly and supportive work environment.
• On-the-job training and career development opportunities.
• Exposure to administrative and accounting functions.
• Opportunities to learn and grow within the company.

- Handle Accounts Payable (from input, cost control andbudget)

- Assist. for Accounts Receivable update and analysis

- Communicates with Banks for trade applications and monitorof dues of monthly banks reconciliation.

- assist. in quarterly GST submission after training

- assist. in yearly audit processes

- assist. in submission (IRAS, MOM, etc).

- daily administration support to Management & Team.

- Ordering of stationeries and miscellaneous.

- Attending to incoming calls. Assist. in preparation ofpreparing of meeting (weekly & monthly).

- Take note of Management's appointment and preparing ofmeeting area.

Company Overview

A homegrown logistics company seeking dynamic growth in fulfilment and logistics services for both local and international clienteles.

Job Summary

You will support business growth by managing accounts receivable and payable functions, maintaining accurate financial records, and producing insightful reports that drive informed decision-making and operational efficiency.

Responsibilities

• Maintain bookkeeping databases and spreadsheets by updating financial information accurately and timely
• Communicate proactively with clients and customers to request and arrange payments, ensuring cash flow continuity
• Record and track payments in databases to maintain up-to-date account statuses
• Create detailed reports and balance sheets that document overall profits and losses to support financial analysis
• Update client accounts based on payment receipts and contact information changes to ensure data accuracy
• Manage accounts payable using accounting software, processing invoices and payments for multiple entities and vendors
• Analyze workflow processes to identify opportunities for efficiency improvements in accounting operations
• Establish and maintain professional relationships with new and existing vendors to support business partnerships
• Ensure timely and accurate payment of bills and payroll in compliance with departmental procedures
• Process due invoices for payments by verifying purchase orders, prices, terms of payment, and other charges
• Perform accounting duties including account maintenance, recording journal entries, and reconciling books of accounts

Required competencies and certifications

• Proficiency in English to communicate effectively with clients and internal teams
• Advanced computer skills including excellent knowledge of MS Office applications
• Proficiency with financial management software to accurately manage accounts and generate reports

Preferred competencies and qualifications

• Strong interpersonal and communication skills to maintain professionalism under pressure and foster collaboration
• Great organizational skills with high accuracy and attention to detail to ensure reliable financial records
• Hands-on experience with CRM software to enhance client relationship management
• Ability to learn quickly and adapt to new tools and processes
• Self-motivated with a results-driven approach to meet and exceed business expectations
• Comfortable with math and calculations to perform accounting tasks accurately
• Good listening skills to understand client needs and resolve payment issues effectively

Overview:

We are seeking a detail-oriented and proactive General Insurance Admin Executive to join our dynamic team. The ideal candidate will support the day-to-day operations of the insurance department by managing administrative tasks, liaising with clients and insurers, and ensuring compliance with industry regulations.

Policy Administration:

• Process new insurance applications, renewals, endorsements, and cancellations
• Generate quotations using insurers' online portals
• Verify client information and ensure proper documentation
• Prepare and issue policy documents, certificates, and invoices

Compliance and Documentation:

• Ensure all insurance documentation complies with regulatory standards.
  • Maintain accurate records of policies, claims, and client interactions.

Coordination with Insurers:

• Act as a liaison between clients and insurance companies.
• Keep abreast of policy updates, product offerings, and underwriting guidelines.

Administrative Support:

• Manage emails, phone calls, WhatsApp chats and correspondence.
  • Organize and update the insurance database and CRM system.
  • Assist with ad-hoc administrative tasks as required.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.

Responsibilities:

• Handle the full spectrum of HR functions, including recruitment, employee relations, timekeeping, payroll processing, and HR administration, including support for regional subsidiaries
• Prepare HR-related documents such as employment letters, contracts, and other official correspondence
• Manage employee insurance administration, including policy maintenance and claims processing
• Assist with applications and administration of government grants and HR-related schemes
• Maintain and update HR records and documentation in an organised and confidential manner
• Support general office administration duties
• Perform other ad-hoc duties as assigned by Management

Requirements:

• Minimum Diploma or relevant qualification in Human Resources, Business Administration, or related field from a recognised institution
• 2–5 years of relevant working experience (part-time candidates may be considered)
• Proficient in Microsoft Office applications and comfortable using online tools
• Strong organisational and administrative skills
• Responsible, motivated, and able to work independently as well as in a team

Love Animals? Join Our Team!

Are you a dog and cat lover looking to work in a fun and rewarding environment? We're looking for a full-time experienced Administrative Executive to join our dynamic team at our pet hotel.

In this role, you’ll support the day-to-day operations by managing client accounts, coordinating check-ins and check-outs for our furry guests, handling bookings and enquiries, and providing top-notch customer service. You'll work closely with our Operations Manager to help keep everything running smoothly.

We're looking for someone with a positive attitude, strong administrative skills, and a genuine love for animals. If you're great with people and pets, we want to hear from you!

Key Responsibilities:

• Provide excellent customer service and handle customer recovery when needed
• Communicate with clients primarily via WhatsApp and phone
• Manage bookings and respond to enquiries
• Verify and record AVS-required documentation
• Process payments and ensure accurate settlement of accounts
• Assist with pet care duties when necessary

Requirements:

• Proven experience in administrative and customer service roles
• Comfortable handling both dogs and cats
• Able to communicate clearly in English (additional languages are a plus)
• Must be Singaporean or PR

If you're passionate about pets and enjoy a fast-paced, customer-facing role, we’d love to meet you. Apply now and be part of a team that puts animals first!

How to Apply:

If this sounds like the perfect role for you, please email your resume to jia@thewagington.com.sg and introduce yourself briefly in the email.

Kindly note that only shortlisted candidates will be contacted.

A career consulting company in Toh Guan Road, just opposite IMM building, urgent require a part time office clerk as follow:

- Flexible working days/hours and simple book-keeping

- Sales and operation support

- Knowledge of Microsoft 365

- Past experience in related field is preferred

- Proper training will be provided

Daily

1. Assist sales representative for tender documents and e-quotation.
2. Verify and update price book and product price into NAV system.
3. Assist sales representative to monitor e-alert for contract (BSO) expiry date and contracted volume and update e-quotation for approval.
4. DO will auto posted by NAV, verify discrepancy for selling price, quantity, surcharged, item or any other issues with sales and operation.
5. Assist operation on expressway permit, customer site clearance form and any other matters.
6. Handle customer queries.
7. Assist sales representative for new/review credit application submission with supporting documents to Finance, and monitor approval status.
8. Monitor AR Aging listing for overdue and over credit limits, and follow up and push payment status via email & phone call with customer.
9. Prepare daily credit review report, highlight over credit limit and credit terms status to GFC/SGM/Sales team, monitor stop/continue supply and sent reminder letter/legal action against long debts customers.

Weekly

1. Run DO summary jet report for weekly billing.
2. Manage E-invoice + E-DO email to customers.
3. Update payment status and submit weekly credit review report with sales justification for over credit limit and credit terms to CFO/GFC/SGM/Sales team to get approval for stop/continue supply.
4. Conduct bi-weekly AR meeting with finance & sales team, follow up and take actions against long overdue or exceeded credit limit customers.

Monthly

1. Update Bottom Ash data and email to Tuas Power Plant.
2. Manage back charges to sub-con/customers for operation related.
3. Credit note / debit note for projects pegged with BCA index.
4. Update CRM report.
5. Statement of accounts to customers.
6. Any other ad-hoc matters.

Yearly

1. Review annual credit review (credit limits & terms). Assist sales representative for active customers selection, fill up annual credit review application form and attached with supporting documents (Bizfile, audited FS, project information and etc).
2. Extract past payment transaction records for analysis.