Total 1,272 admin job vacancies in Hong Kong

We are hiring admin assistant to be outsourced to our clients

Job responsibilities:

• Coordinate unit handover and key collection appointments with purchasers or their authorised representatives.
• Prepare and disseminate daily appointment schedules to relevant stakeholders.
• Liaise with internal departments and external parties to facilitate smooth handover processes.
• Perform general administrative and coordination duties.

Others:
Location: Tanjong Pagar

Working Hours: Monday to Friday, 9.00am – 6.00pm

Salary: Up to $2,500

Interested applicants, please email updated resume to north3@recruitexpress.com.sg

Joanna Chua
The Outsourcing Team
Recruit Express Pte Ltd
EA Lic: 99C4599

Job Description

· Prepare technical drawings as per project and product requirements using drafting (CAD) software

· Follow through any modification to the project and product requirements and update drawings accordingly

· Work closely with all relevant parties including Operations teams to ensure drawings are feasible and effectively translated into products using CNC machines

· Coordinate for Sales Order Processing

· 5 Days work Week

Job Requirements

· Candidate must possess at least "N" Level with Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate Diploma in any field

· At least 1 Year(s) of working experience as a drafter – experience in the stone or related industry will be an advantage

· Required Skill(s): Microsoft Office, Autocad (CAD)

· Possess positive attitude and able to work in a fast-paced environment

1. Build and Maintain Store Database

2. Perform Daily Out-Stock

3. Order and Replenish Store items

4. Perform Stock-in

5. Ensure Cleanliness, Organisation and Compliance for Store

6. Conduct Monthly Stock Take

7. 5 Days Work Week

Job Requirements

· Candidate should possess at least a Primary/O-Level/A-Level, any field.

· Able to work independently under minimum supervision.

· Experience in storing, issuing, shipping and receiving materials and supplies; applying purchasing procedures; applying inventory control methods preferred.

Company Overview

Winnergy Employment Agency connects households and businesses with reliable helpers and workers. We offer recruitment, training, work permit processing, and after-placement support, ensuring smooth employment and peace of mind for employers and talents.

Job Summary

Support human resources and recruitment operations by assisting with candidate screening, maintaining employee records, preparing work permit documents, and managing daily HR tasks with confidentiality and accuracy.

Responsibilities

• Assist in screening candidates to identify suitable applicants for recruitment processes
• Update and maintain accurate employee records to support HR operations
• Prepare and organize documents required for work permit applications and renewals
• Handle confidential information with discretion to protect employee and company privacy
• Support daily HR administrative tasks to ensure smooth workflow and compliance
• Use Microsoft Office tools (Word, Excel) to create and manage HR documents and reports
• Demonstrate strong attention to detail to ensure accuracy in documentation and data management
• Communicate effectively with team members and stakeholders to facilitate HR processes

Required competencies and certifications

• Proficiency in computer skills eg. chatgpt,email & software
• Ability to maintain confidentiality when handling sensitive information
• Strong organizational skills with attention to detail
• Welcome students looking for internship programme
• Good communication skills to support HR and recruitment activities

Other Information

• Location: Kaki Bukit
• Working Hours: Monday to Friday, 9:00am to 6:00pm
• Internship allowance/salary negotiable based on experience and portfolio
• Exposure to real-world HR and recruitment workflows
• Potential for full-time employment based on performance
• No experience is require, training will be given

We are seeking a motivated, organised and detail-oriented Patient Care Admin Support to join our healthcare operations team. This role is patient-facing and time-sensitive: you will be the first point of contact for patient enquiries and clinic calls, and the coordination link between patients, clinics, specialists and the internal business development team. This opportunity is open to fresh graduates —comprehensive training will be provided.

Role Priorities

The following are non-negotiable, ranked priorities for this role:

•    Patient queries and clinic calls come first. Patient enquiries and incoming clinic calls take precedence over all other administrative tasks and must be acknowledged and actioned promptly.

•    Answer and return calls during clinic operating hours, including weekends. Calls and messages must be answered and reverted within clinic hours — Monday through Sunday (including Saturday and Sunday) —in line with the clinic operating schedule.

•    Communicate and coordinate. Keep patients, clinics and internal teams informed with clear, timely and professional communication, ensuring nothing falls through the cracks.

Key Responsibilities

Patient & Clinic Coordination

•    Serve as the first point of contact for patient enquiries; respond to questions accurately, empathetically and promptly.

•    Answer, screen and return incoming clinic calls during operating hours, including Saturdays and Sundays, ensuring no call or message goes unanswered.

•    Manage patient communications across phone, email and WhatsApp, maintaining a professional and responsive tone at all times.

•    Coordinate and follow up on patient-related matters between patients, clinics, specialists and internal teams in a professional and efficient manner.

Administrative & Billing Support

•    Provide administrative support to the business development team.

•    Assist in handling billing matters and ensuring timely processing of payments; verify invoice accuracy and resolve discrepancies promptly using Excel.

•    Maintain and update trackers, schedules and patient records in Microsoft Excel, ensuring data is accurate and current.

•    Assist in preparing reports, proposals and other documentation as needed.

Efficiency & Multitasking

•    Multitask effectively under pressure — juggle live patient calls, follow-ups, billing and admin concurrently while keeping patient enquiries the top priority.

•    Leverage AI tools (e.g. drafting, summarising, scheduling and data-entry assistants) to work faster, reduce errors and lift overall task efficiency.

•    Continuously look for ways to streamline workflows and improve turnaround times.

Relationships & Operations

•    Support the development and maintenance of strong relationships with patients, clinics, clients and stakeholders.

•    Work closely with internal teams to ensure seamless business operations.

•    Perform any other duties as assigned to support business growth and operational excellence.

Requirements

•    A diploma in Business Administration, Finance, Marketing, Healthcare Management, or a related field.

•    Fresh graduates are welcome to apply — training will be provided.

•    Strong organizational, communication and coordination skills.

•    Proven ability to multitask and work efficiently in a fast-paced, dynamic environment.

•    Comfortable using WhatsApp for patient and team communication, and AI tools to improve productivity.

•    Proficiency in Microsoft Office, with strong Excelskills (Word, Excel, PowerPoint, Canva).

•    Willing and available to answer and return calls during clinic hours, including Saturdays and Sundays.

•    A proactive, service-oriented attitude with a willingness to learn and grow in the role.

- Handle Accounts Payable (from input, cost control and budget)

- Assist. for Accounts Receivable update and analysis

- Communicates with Banks for trade applications and monitor of dues of monthly banks reconciliation.

- assist. in quarterly GST submission after training

- assist. in yearly audit processes

- assist. in submission (IRAS, MOM, etc).

- daily administration support to Management & Team.

- Ordering of stationeries and miscellaneous.

- Attending to incoming calls. Assist. in preparation ofpreparing of meeting (weekly & monthly).

- Take note of Management's appointment and preparing of meeting area.

Admin Cum Accountant

Company: ZhanTech Pte Ltd
Industry: Engineering Services
Location: Singapore
Employment Type: Full-Time

Job Summary

ZhanTech Pte Ltd is seeking a responsible and proactive Admin Cum Accountant to support our daily administrative, accounting, and HR operations. The ideal candidate should have hands-on experience with Tally Accounting Software, possess strong organizational skills, and be able to work independently in a fast-paced engineering environment.

Key Responsibilities

Accounting & Finance

• Maintain accounts using Tally Accounting Software.

• Prepare invoices, quotations, purchase orders, and delivery orders.

• Handle accounts receivable and accounts payable.

• Perform bank reconciliations and monitor cash flow.

• Assist with monthly financial reports and accounting documentation.

• Liaise with auditors, bankers, and external service providers when required.

Administration

• Manage general office administration and documentation.

• Attend and screen incoming office calls professionally.

• Handle email correspondence and customer follow-ups.

• Maintain filing systems and company records.

• Coordinate office supplies and administrative requirements.

Human Resources

• Assist with employee onboarding and offboarding processes.

• Maintain employee records and leave administration.

• Support payroll preparation and HR documentation.

• Coordinate staff matters and ensure compliance with company policies.

Requirements

• Minimum Diploma in Accounting, Finance, Business Administration, or related field.

• At least 2 years of relevant experience in accounting and administration.

• Hands-on experience with Tally Accounting Software is mandatory.

• Proficient in Microsoft Office applications (Excel, Word, Outlook).

• Good communication and interpersonal skills.

• Strong attention to detail and ability to multitask.

• Ability to work independently with minimal supervision.

Preferred Qualifications

• Experience in the Engineering, Construction, or Services industry.
• Familiarity with Singapore accounting and payroll practices.
• Candidates must be eligible to work in Singapore.

What We Offer

• Competitive salary based on experience.

• Stable and supportive working environment.

• Opportunity to grow with a dynamic engineering company.

Interested applicants are invited to submit their updated resume, stating their current and expected salary, notice period, and availability.

Responsibilities

• Manage daily material request, fabrication schedule, prepare paperwork and coordinate with respective department to ensure smooth fabrication
• Handle incoming calls and emails for Aircon servicing request, arrange manpower to attend the complain & prepare report for quotation perusal
• Prepare and distribute necessary documents for internal teams, building management, and clients to facilitate project progress
• Schedule daily work assignments and arrange transportation for project team workers to optimize resource deployment
• Oversee maintenance and repair scheduling for company vehicles to ensure operational readiness
• Oversee proper documentation for store on material receiving & delivery
• Assist in organizing and executing ad hoc projects or exhibitions as required to support company initiatives

Requirements

• SPM, O level or equivalent.
• Proficiency in Microsoft Word and Excel to produce and manage project documentation
• Experience in a Project Administration role to enhance task execution efficiency
• Experience in ACMV or Construction fields to better understand project requirements and context

• Handle month-end closing of accounts and preparation of management reports
• Support monthly payroll service for local & foreign worker.
• Handle & process staff and director monthly claims.
• To ensure timely, accurate processing payments to local vendor & sub contractor.
• Ensure proper maintenance and filing to support all accounting entries.
• Able to maintain Partial/ full set of management accounts / budgeting / liaising with auditors
• Quarterly GST reporting / submission and other ad-hoc tasks as and when assigned

Requirements:

• At least 1 years working experience
• Experience in preparing full set of accounts is essential
• Well verse in GST quarterly returns
• Proficient in MS Office
• Responsible, meticulous and able to work with tight deadline
• Must have initiative and able to work independently with least supervision
• Preferably able to start work within short notice

Responsibilities:

• Provide administrative and personal support to ensure smooth daily operations.
• Manage schedules, appointments, and meeting arrangements.
• Handle email correspondence, phone enquiries, and follow-ups.
• Prepare and maintain records, reports, and documentation.
• Coordinate with clients, vendors, and external parties on administrative matters.
• Assist with event planning, travel arrangements, and logistics when required.
• Perform data entry, filing, and document management duties.
• Support ad-hoc tasks and projects as assigned.

Requirements:

• Minimum Diploma or equivalent qualification.
• Prior experience in administrative, coordinator, or personal assistant roles preferred.
• Proficient in Microsoft Office applications.
• Strong organizational and communication skills.

Interested Applicants, please click Apply Now

Chow Zi Qing

R2199258

Revup Proservices Pte Ltd

EA.24C2366

Responsibilities

• Respond promptly to client emails, MS Teams messages, and requests to maintain clear communication and support daily operations
• Prepare, generate, proofread, and distribute documents and reports accurately to relevant stakeholders
• Enter data and maintain accurate records of operational requests to support compliance and audit readiness
• Organize and maintain filing systems and document management for easy retrieval and tracking of requests and deliverables
• Follow company policies and procedures to maintain operational compliance
• Review, approve, and document new or replacement staff pass/access card requests via the client’s procurement system
• Liaise with vendors and suppliers to coordinate procurement needs and ensure timely delivery of services
• Monitor vendor performance and assist in resolving issues to maintain service quality
• Facilitate communication between vendors and staff to support operational needs
• Provide general support to team members to enhance team productivity and collaboration
• Work on a rotating schedule that includes evenings, weekends, and public holidays as required to ensure continuous operation

Job Responsibilities:

· Handle and support day-to-day HR and Admin related matters

· Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)

· Maintain accuracy of HR database and updating employee records in HR information system

· Follow up and ensure that all employees’ employment status is updated and processed timely

· Ensure all documentations are properly filed (i.e. P-Files, E-P Files)

· Check and verify staff attendance for Payroll processing

· Check and verify employees’ leave application, medical claims, etc.

· Validate and prepare biometrics report for billing

· Handle employees’ enquiries and feedbacks

· Assist in claims submission, government grants, insurance, etc.

· Assist in coordinating training and development need for employees

· Handle walk-in interviews

· Any other HR/Admin duties assigned

Job Requirements:

· Diploma in Human Resource Management and/or related field

· Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)

· Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices

· Strong organizational and administrative skills

· Proficiency in HR information systems and Microsoft Office

· Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill

· Attention to detail and accuracy in handling HR documentation

· Ability to manage multiple tasks and prioritize effectively

· Meticulous and pleasant disposition

Hiring Part Time/ Full Time

Home Based PA (Personal Assistant)

- Real Estate Industry

- Past experience of sales/ telemarketing preferred

- Serve Chineses/Dialect Speaking Client

- Candidate must be able to fulfil a minimum of 4 time slot per week

- Working Hr 9-12pm / 2-5pm

Salary $12.00 - $15.00 /hour

Company Overview

We are a Singapore-based food and beverage manufacturer supplying products to business customers. We seek an experienced, responsible and organised Admin & Operations Assistant to support daily admin, operations, procurement, invoicing, and coordination tasks.

Job Summary

Support daily administration, operations, procurement, documentation, invoicing, and coordination with customers and suppliers in a hands-on SME environment. Open to locals, Malaysians and Work Permit holders.

Responsibilities

• Perform general administrative duties including filing, data entry, document preparation, and record keeping to maintain accurate company records
• Prepare, update, and maintain company documents, forms, templates, and internal records for operational efficiency
• Assist with licence renewals, compliance documents, insurance records, and other administrative requirements to ensure regulatory adherence
• Coordinate communication and information flow between internal staff and external parties to support smooth operations
• Assist with preparing invoices, delivery orders, quotations, customer records, and related sales documents to support sales operations
• Support order processing and follow up with customers to resolve issues and track pending payments and outstanding matters
• Collaborate with sales, production, delivery, and accounts/admin teams to ensure proper documentation and coordination
• Assist procurement activities by liaising with suppliers on quotations, orders, delivery schedules, and documentation to maintain supply chain accuracy
• Maintain supplier and purchase records to ensure up-to-date procurement information
• Follow up on supplier issues to resolve delivery or quality concerns promptly
• Support daily operational coordination between production, delivery, admin, and management to facilitate workflow
• Assist in arranging product lab testing and maintaining related records for quality assurance
• Coordinate delivery schedules, driver matters, and customer delivery requirements to ensure timely shipments
• Assist with urgent operational issues as they arise to maintain business continuity
• Support HR and staff administration by maintaining staff records, tracking leave, schedules, and coordinating manpower arrangements
• Use email, spreadsheets, messaging platforms, and digital tools daily to perform administrative and operational tasks efficiently
• Apply AI tools where appropriate to improve productivity, draft documents, organise information, and support administrative work

Preferred competencies and qualifications

• Prior experience in administration, operations, procurement, customer service, invoicing, or F&B/manufacturing environments
• Ability to communicate effectively in English and Mandarin to liaise with customers, suppliers, and staff
• Comfort with basic computer tasks including email, spreadsheets, and digital tools
• Familiarity with AI tools to enhance work efficiency
• Responsible, organised, detail-oriented, and eager to learn
• Ability to work effectively in a fast-paced SME environment
• Willingness to handle practical tasks and ad hoc duties as needed
• Reliable and responsible with strong organisational skills for documents and follow-ups
• Comfortable communicating with customers, suppliers, and colleagues
• Quick learner with adaptability to support admin and operations
• Proficient in using digital tools and AI to improve work efficiency

Other Information

Salary will be commensurate with experience and eligibility. Interested applicants may submit their resume including current/last drawn salary, expected salary, earliest start date, relevant experience, and work pass status if applicable.