Total 151 Manager admin job vacancies in Hong Kong

• Manage office maintenance and upkeep e.g. office equipment, furniture and fittings, maintenance schedules, MCST matters, etc.
• Manage office and pantry supplies e.g. stationery, pantry items,sourcing and purchasing. Assist with CEO's personal matters e.g. vehicle maintenance, insurance renewals, etc.
• Receptionist duties e.g.receiving/sending out and tracking of correspondence, items.
• Simple book keeping and handle financial transactions e.g. invoice processing, payments, receipts.
• Cashflow management e.g. bank statement monitoring, trading statements monitoring.
• Liaise with accounting company e.g. for monthly reports, checking of prepared accounts.
• Liaise with company secretary on corporate sec matters.
• Other ad-hoc tasks as assigned

Requirements:                                           

• Diploma/Degree with relevant experiences
• At least 5 years of working experience in fast paced admin/customer service or family office  
• Good working attitude,meticulous and eager to learn
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
• Proficient in MS Office (Outlook, Word, Excel and PowerPoint) and technology savvy
• High sense of urgency and ability to multitask
• Highly adaptable to a loosely structured environment.
• Office location: LowerDelta/Tiong Bahru| Mon – Fri (9:30am – 6:30pm)

We invite interested candidates to send in your resume (in MS WordFormat), to theresa@personnellink.com.sg cc Career@personnellink.com.sg. Please indicate the position you are applying in your email subject.

We regret to inform that onlyshortlisted candidates will be notified.

EA License: 90C3627

EA Reg No: R1108020

• RESPONSIBILITIES:
• Plan and coordinate administrative procedures and systems to streamline operations.
• Recruit, train, and supervise administrative personnel.
• Monitor office supplies and manage procurement within budgetary constraints.
• Oversee facilities management, including maintenance and vendor contracts.
• Ensure compliance with company policies and regulations.
• Develop and implement strategies to improve administrative efficiency.
• Manage schedules, deadlines, and communication flow within the organization.
• Prepare and manage budgets for administrative operations.

• Oversee all stages of the employee lifecycle, such as recruitment, onboarding, performance reviews and employee engagement.
• Lead and support staff development programs, workshops, and skill-building efforts.
• Design and implement efficient adminstrative systems and workflows to enhance productivity and enhance business operations.
• Develop and implement HR strategies and initiatives aligned with the overall business strategy.
• Bridge management and employee relations by addressing demands, grievances or other issues.
• Support current & future business needs throught the development, engagement, motivation and preservation of human capital.
• Develop and monitor overal HR strategies, system, tactics and procedure across the organisation.
• Nurture a positive working environment
• Oversee and manage a performance appraisal system that drives high performance
• Maintain pay plan and benefits program

• Oversee all stages of the employee lifecycle, such as recruitment, onboarding, performance reviews and employee engagement.
• Lead and support staff development programs, workshops, and skill-building efforts.
• Design and implement efficient adminstrative systems and workflows to enhance productivity and enhance business operations.
• Develop and implement HR strategies and initiatives aligned with the overall business strategy.
• Bridge management and employee relations by addressing demands, grievances or other issues.
• Support current & future business needs throught the development, engagement, motivation and preservation of human capital.
• Develop and monitor overal HR strategies, system, tactics and procedure across the organisation.
• Nurture a positive working environment
• Oversee and manage a performance appraisal system that drives high performance
• Maintain pay plan and benefits program

• Oversee all stages of the employee lifecycle, such as recruitment, onboarding, performance reviews and employee engagement.
• Lead and support staff development programs, workshops, and skill-building efforts.
• Design and implement efficient adminstrative systems and workflows to enhance productivity and enhance business operations.
• Develop and implement HR strategies and initiatives aligned with the overall business strategy.
• Bridge management and employee relations by addressing demands, grievances or other issues.
• Support current & future business needs throught the development, engagement, motivation and preservation of human capital.
• Develop and monitor overal HR strategies, system, tactics and procedure across the organisation.
• Nurture a positive working environment
• Oversee and manage a performance appraisal system that drives high performance
• Maintain pay plan and benefits program

Duties & Responsibilities:

Position: Admin and Facilities Manager

We are seeking a motivated and resourceful individual to join our close-knit team in a senior administrative capacity. This role combines facilities management with administrative leadership, offering hands-on learning, structured guidance during the initial phase and the opportunity to take ownership of operations once confident.

1. Job requirement:

a. Coordinate and oversee day-to-day facilities operations, including scheduling routine maintenance and arranging repairs or upgrades for Building Services.

b. Supporting staff and work closely with service providers (cleaning, landscaping, security, etc.) to ensure smooth operations.

c. Ensure compliance with safety regulations and building codes, including managing security measures, access control, and emergency procedures.

d. Assist in planning space allocation, office set-ups, and renovation projects as needed.

e. Implement sustainability initiatives and energy efficiency measures, while keeping accurate records of facility operations, maintenance, and repairs.

f. Assist the Head of SRTC to prepare presentations, draft tender document and manage clients’ request on plantroom/workshop equipment usage and field devices installation along the test track, etc.

2. Profile of successful candidate:

a. Diploma in Facility Management or Business Administration (experience in the maintenance or facilities industry would be an advantage).

b. Strong organizational and planning skills, with the ability to coordinate multiple tasks.

c. Good knowledge of various electrical and mechanical systems for buildings and workshops, or a willingness to learn these technical aspects (on-the-job guidance will be provided during the initial stages).

d. Self-motivated, dependable and able to work independently after initial training while being part of a supportive team.

e. Excellent communication skills to interact effectively with staff, vendors, and clients.

Work Location:

Staff will be located at Tuas (450 Jalan Ahmad Ibrahim Singapore 639932) and the working hours (Monday to Friday, 8:00 AM - 5:30 PM, with possible OT on Saturdays when needed, which is payable).

Location Allowance: $100

Additional Benefits:

- Mobile Phone Allowance $20

- Transport Allowance $120

- Flexible Benefit and H&S (hospital and surgical) Allowance $50

Company Overview

Sunrise Doors International Pte Ltd is a pioneer timber door manufacturer in Asia with a factory in Indonesia. Established in the 1970s, it exports mainly to America and Europe, maintaining FSC® and PEFC certifications and focusing on quality and sustainability.

Job Summary

Lead and implement financial controls, manage statutory reporting, coordinate audits and tax submissions, analyze costs and manufacturing performance, oversee cash flow and banking relations, and ensure efficient office administration and HR practices.

Responsibilities

• Implement and monitor effective internal controls for all financial and operational processes to ensure organizational compliance
• Guide and apply appropriate costing methods to support accurate financial management
• Review and analyze company-level financial and management accounts and prepare consolidated group accounts for reporting
• Coordinate audit schedule preparation and liaise with auditors to ensure timely statutory audit completion
• Collaborate with tax agents to ensure timely and accurate submission of tax returns
• Manage all company secretarial matters to maintain regulatory compliance
• Analyze materials, labor, and overhead costs to evaluate manufacturing performance and cost efficiency
• Control and manage inventory to optimize stock levels and reduce waste
• Manage cash flow by analyzing expenses and reviewing cost control procedures to maintain financial stability
• Negotiate with banks to optimize interest costs and manage credit control by evaluating buyer credit terms and ensuring effective collection of receivables
• Oversee smooth operation of office administration and human resource functions, including IT and insurance management
• Regularly review and enhance human resource practices and staff benefits to support employee engagement and retention
• Perform ad hoc tasks and prepare reports as requested by the Managing Director and Finance Director

Position Overview

This role is to manage all human resources and administrative functions. The successful candidate will play a key role in supporting day-to-day operations, ensuring HR compliance, and maintaining smooth administrative workflows across the organization.

Key Responsibilities

Work Environment

• Maintain a safe and positive work environment, and ensuring compliance with local employment laws, company policies and regulatory requirements.

Recruitment

• Lead recruitment, selection and onboarding processes.

• Support manpower planning and liaise with other departments on hiring needs.HR Operations & Employee Records

• Manage employee onboarding and onboarding processes, ensuring accurate documentation and compliance.

• Maintain up-to-date personnel files, HR databases, and employee information systems.

• Manage employee relations.

Compensation & Benefits Administration

• Oversee employee benefits, medical claims, and related HR entitlements.

• Track staff attendance, leave applications, and prepare payroll-related data for processing.

• Manage performance appraisal systems

Learning and Development

• Overseeing Learning & Development programs, including needs assessment, training plans, and budget management.

• Organise team building/bonding activities.

Asset & Policy Management

• Maintain company assets, accurate assets records and documentation.

• Review and update HR and administrative policies; ensure staff are informed of policy changes.

Strategic Planning

• Support on strategic planning and decisions that impact all management levels

• Support company’s strategic planning for entire employee lifecycle, from recruitment to performance management

• Ensure the workforce is skilled, motivated, and performing well in order to meet the company’s goals

General Administration

• Oversee day-to-day administrative operations including document management, meeting coordination, facilities management, and vendor liaison.

• Support general office maintenance and ensure a well-organized and efficient workplace environment.

And other ad-hoc duties as assigned by the company

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.

• Familiarity with Singapore employment laws, MOM regulations, and HR best practices.

• Proficient in Microsoft Office (Word, Excel, Outlook); experience with HRIS systems is an advantage.

• Strong interpersonal, written, and verbal communication skills.

• Highly organized, meticulous, and able to handle confidential information with discretion.

• Capable of working independently and managing multiple priorities effectively.

Working hours:

Mon to Fri 8.30am - 5.30pm

Job Summary

Manage end-to-end HR functions including recruitment, employee relations, compensation, compliance, and training to support organizational growth and workforce engagement in a Singapore construction company.

Responsibilities

• Develop and execute job postings, conduct structured interviews, and select candidates to meet staffing needs effectively
• Process work pass applications ensuring timely and compliant submissions
• Respond to employee queries and grievances by applying conflict resolution techniques to enhance employee retention
• Administer payroll, benefits, and rewards programs accurately to maintain employee satisfaction and compliance
• Ensure compliance with Singapore labor laws and company policies through regular audits and updates
• Coordinate onboarding and deliver ongoing staff training programs using Workable platform to support employee development

Required competencies and certifications

• Minimum 3 years of administrative or HR experience in a Singapore construction company

Preferred competencies and qualifications

• 5.5 days work schedule
• Salary range $3200 - $4000

Other Information

Interested applicants please email CV to Vel@jalley.com.sg Vel Heng Jee Ting (R1108267) Jobs Alley Pte Ltd (21C0599)

Responsibilities:

WorkEnvironment

• Maintain a safe and positive work environment, and ensuring compliance with local
• employment laws, company policies and regulatory requirements.

Recruitment

• Lead recruitment, selection and onboarding processes.
• Support manpower planning and liaise with other departments on hiring needs.

HROperations & Employee Records

• Manage employee onboarding and onboarding processes, ensuring accurate documentation and compliance.
• Maintain up-to-date personnel files, HR databases, and employee information systems.
• Manage employee relations.

Compensation& Benefits Administration

• Oversee employee benefits, medical claims, and related HR entitlements.
• Track staff attendance, leave applications, and prepare payroll-related data for processing.
• Manage performance appraisal systems

Learningand Development

• Overseeing Learning & Development programs, including needs assessment, training plans,
• and budget management.
• Organise team building/bonding activities.

Asset& Policy Management

• Maintain company assets, accurate assets records and documentation.
• Review and update HR and administrative policies; ensure staff are informed of policy changes.

StrategicPlanning

• Support on strategic planning and decisions that impact all management levels
• Support company’s strategic planning for ensure employee lifecycle, from recruitment to
• performance management
• Ensure the workforce is skilled, motivated, and performing well in order to meet the company’s goals

GeneralAdministration

• Oversee day-to-day administrative operations including document management, meeting coordination, facilities management, and vendor liaison.
• Support general office maintenance and ensure a well-organized and efficient workplace environment.
• And other ad-hoc du>es as assigned by the company

Requirements:

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Familiarity with Singapore employment laws, MOM regulations, and HR best practices.
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with HRIS systems is an advantage.
• Highly organized, meticulous, and able to handle confidential information with discretion.
• Capable of working independently and managing multiple priorities effectively.
  
  HOW TO APPLY:
• Interested applicants, please click on “Apply Now” and provide the below details in your resume.
• We regret only shortlisted candidates will be notified.
• Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).
• Please read our privacy statement on our corporate website www.trustrecruit.com.sg.
• Trust Recruit Pte Ltd
• EA License No: 19C9950
• EA Personnel: Ang Ren Jing (Dino)
• EA Personnel Reg No: R25146829R

Job Title: Finance and Admin Manager / Finance and Admin Manager (ID1682)
Location: Gul Circle
Working Hours: Monday- Friday : 9am to 6pm or 8.30am to 5.30pm. Sat (Once a month) 8.30am to 12.30pm
Salary: Up to $7000

We are hiring a Senior Finance Manager / Finance Manager to work closely with the Chief Financial Officer (CFO) in managing the company’s financial health and supporting cross-functional corporate services.

Finance, Audit & Compliance
• Work closely with the CFO on financial strategy, funding, and cash flow planning.
• Review and approve payments and customer credit limits in line with company policies.
• Oversee monthly closing, cash position, and management reporting.
• Support budgeting, forecasting, and cost efficiency initiatives.
Lead debt recovery tracking; recommend actions in consultation with CFO, Sales, and WTD.
• Manage internal and external audits, GST submissions, and corporate tax filings.
• Oversee corporate insurance policies including property, industrial, and liability coverage, in coordination with the CFO.
• Ensure ongoing compliance with financial reporting and statutory regulations, with the CFO.

HR, Admin & Regulatory Functions
Human Resources
• Oversee and coordinate recruitment, onboarding, and performance reviews.
• Support salary benchmarking and increment proposals with the CFO.
• Handle grievance resolution and union matters (e.g., Collective Agreements).

Workplace Safety & Legal Compliance
• In consultation with the CFO, oversee incident reporting, workplace safety reviews, and MOM-related compliance.
• Manage work injury compensation, hospitalization claims, and death-related processes.

General Administration & Legal Support
• Oversee facilities, canteen, cleaning/security contracts, and vendor management.
• Maintain documentation and ensure policy compliance in HR, Finance, and Admin.
• Support the CFO in legal matters (e.g., disputes, claims, regulatory coordination).

Duties for the director of administration will include managing administrative staff, guiding operating methods, disbursing funds to departments, monitoring budgets, improving information systems, overseeing human resources requirements, updating senior executives, analyzing financial data, and developing operating procedures and policies. Your superior organizational skills and strategic planning will assist our organization in generating positive revenue growth, harmonizing operations, improving employee performance, and enhancing our business model

Guiding the organization’s activities

· Identifying opportunities to improve a business’ policies or objectives

· Ensuring a company is operating securely and effectively

· Preparing and reviewing operational reports

· Leading and/or participating in meetings

· Assisting managers in compiling annual budget information and reports

· Maintaining all policies and procedures manuals

· Hiring and training administrative staff

· Delegating tasks to administrative assistants

· Creating personnel folders for new hires

· Monitoring and projecting staffing needs

· Overseeing department budget planning and development

· Managing and maintaining all department databases

· Performing clerical accounting and general office duties as needed

· Developing strong relationships with cross-functional teams and departments

· Able to work with long hours, weekend and public holiday

HR & Admin Manager

Working days & hours : 5days , Mon – Fri 9am – 6pm

Location: Ubi Road, Oxley Bizhub

Salary: $3500 - $5000

About Us

A trusted provider of integrated surveillance and security solutions, committed to delivering reliability, innovation, and professionalism across every project we undertake. Our team values responsibility, collaboration, and integrity — and we strive to build a supportive, growth-oriented work environment for all employees.

Key Responsibilities

Work Environment

• Maintain a safe and positive work environment, and ensuring compliance with local employment laws, company policies and regulatory requirements.

Recruitment

• Lead recruitment, selection and onboarding processes.
• Support manpower planning and liaise with other departments on hiring needs

HR Operations & Employee Record

• Manage employee onboarding and offboarding processes, ensuring accurate documentation and compliance.
• Maintain up-to-date personnel files, HR databases, and employee information systems.
• Manage employee relations.

Compensation & Benefits Administration

• Oversee employee benefits, medical claims, and related HR entitlements.
• Track staff attendance, leave applications, and prepare payroll-related data for processing.
• Manage performance appraisal systems

Learning and Development

• Overseeing Learning & Development programs, including needs assessment, training plans, and budget management.
• Organise team building/bonding activities.

Asset & Policy Management

• • Maintain company assets, accurate assets records and documentation.
• Review and update HR and administrative policies; ensure staff are informed of policy changes.

Strategic Planning

• Support on strategic planning and decisions that impact all management levels
• Support company’s strategic planning for entire employee lifecycle, from recruitment to performance management
• Ensure the workforce is skilled, motivated, and performing well in order to meet the company’s goals

General Administration

• • Oversee day-to-day administrative operations including document management, meeting coordination, facilities management, and vendor liaison.
• Support general office maintenance and ensure a well-organized and efficient workplace environment.
• And other ad-hoc duties as assigned by the company

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Familiarity with Singapore employment laws, MOM regulations, and HR best practices.
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with HRIS systems is an advantage.

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 8093 8699 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

HR & Admin Manager

Working days & hours : 5days , Mon – Fri 9am – 6pm

Location: Ubi Road, Oxley Bizhub

Salary: $3500 - $5000

About Us

A trusted provider of integrated surveillance and security solutions, committed to delivering reliability, innovation, and professionalism across every project we undertake. Our team values responsibility, collaboration, and integrity — and we strive to build a supportive, growth-oriented work environment for all employees.

Key Responsibilities

Work Environment

• Maintain a safe and positive work environment, and ensuring compliance with local employment laws, company policies and regulatory requirements.

Recruitment

• Lead recruitment, selection and onboarding processes.
• Support manpower planning and liaise with other departments on hiring needs

HR Operations & Employee Record

• Manage employee onboarding and offboarding processes, ensuring accurate documentation and compliance.
• Maintain up-to-date personnel files, HR databases, and employee information systems.
• Manage employee relations.

Compensation & Benefits Administration

• Oversee employee benefits, medical claims, and related HR entitlements.
• Track staff attendance, leave applications, and prepare payroll-related data for processing.
• Manage performance appraisal systems

Learning and Development

• Overseeing Learning & Development programs, including needs assessment, training plans, and budget management.
• Organise team building/bonding activities.

Asset & Policy Management

• • Maintain company assets, accurate assets records and documentation.
• Review and update HR and administrative policies; ensure staff are informed of policy changes.

Strategic Planning

• Support on strategic planning and decisions that impact all management levels
• Support company’s strategic planning for entire employee lifecycle, from recruitment to performance management
• Ensure the workforce is skilled, motivated, and performing well in order to meet the company’s goals

General Administration

• • Oversee day-to-day administrative operations including document management, meeting coordination, facilities management, and vendor liaison.
• Support general office maintenance and ensure a well-organized and efficient workplace environment.
• And other ad-hoc duties as assigned by the company

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.
• Familiarity with Singapore employment laws, MOM regulations, and HR best practices.
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with HRIS systems is an advantage.