Total 77 Fresh/Entry Level admin job vacancies in Hong Kong

We are seeking for new members to join our growing team in Administration

Department which job scope and responsibilities as below:

• Documentation and data entry support
• Attend to call logs from customer
• Prepare Quotations / Invoices for internal processing
• Support team on new projects / assignments

Minimum requirements:

• Well spoken English and Bahasa Malaysia
• Minimum 2 years of experience of the stated job scope
• Committed to work as a team

Perks & Benefits

• Commission and bonus
• Nearby public transport
• Central location
• Personal leave

JOB DESCRIPTION:

KEY RESPONSIBILITIES

Accounting Functions

• Assist in preparing Purchase Invoices and Purchase Orders (PO)
• Assist in preparing monthly schedules and reports for outstanding utility charges.
• Monitor and update daily rental collection schedules & system records.
• Prepare invoices and assist in Accounts Receivable (AR) payment tracking.
• Assist in preparing bank reconciliations and monthly financial reports.

Administrative Functions

• Handle general office administration and documentation
• Perform general office administrative tasks such as filing, data entry, record keeping and coordination with internal teams.

Others

• Perform any other ad-hoc duties assigned by superior from time to time.

REQUIRED SKILLS

• Basic knowledge of accounting and administrative processes is an advantage.
• Able to use Microsoft Office (Excel, Word, Outlook).
• Good organizational and time management skills.
• Attention to detail and willingness to learn.
• Responsible, proactive, and able to work independently with guidance
• Good communication skills and a positive working attitude.

QUALIFICATION / EXPERIENCE 

• Diploma/Degree in Accounting, Finance, Business Administration, or related fields.
• Fresh graduates are encouraged to apply.

WORKING HOURS

• 9.00am to 6.00pm
• Salary: RM2000-RM2500

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Flexible working hours

職位描述

主要職責

會計職能

• 協助準備採購發票和採購訂單（PO）
• 協助編制每月未繳水電費明細表及報告。
• 監控並更新每日租金收取計劃和系統記錄。
• 準備發票並協助進行應收帳款（AR）付款追蹤。
• 協助編制銀行對帳單和每月財務報告。

行政職能

• 負責日常辦公室行政管理和文件整理工作。
• 執行一般辦公室行政任務，例如文件歸檔、資料輸入、記錄保存和與內部團隊協調。

其他的

• 執行上級不時指派的其他臨時性任務。

所需技能

• 具備會計和行政流程的基本知識者優先考慮。
• 能熟練使用微軟辦公室軟體（Excel、Word、Outlook）。
• 良好的組織能力和時間管理能力。
• 注重細節，並樂於學習。
• 責任心強，積極主動，能夠在指導下獨立工作。
• 良好的溝通能力和積極的工作態度。

資格/經驗

• 會計、金融、工商管理或相關領域的文憑/學位。
• 歡迎應屆畢業生申請。

工作時間

• 上午9點至下午6點
• 薪資：2000-2500令吉

福利待遇

• 津貼（旅費、交通費等）
• 附近公共交通
• 彈性的工作時間

職位描述

• 協助根據價格、品質和交貨時間尋找和選擇供應商
• 根據公司政策和程序準備並發出採購訂單
• 與供應商跟進，確認訂單狀態、交貨日期，並解決任何差異。
• 維護和更新採購資料庫和記錄（例如，供應商資訊、價格、交貨時間表）
• 確保貨物及時交付，並在必要時回報延誤或問題。

職位要求

• 與供應商溝通時，需要具備普通話（口語和書面）溝通能力。
• 能夠使用基本的英語和馬來語進行交流
• 注重細節，積極主動，能夠在極少監督下獨立工作。
• 自我激勵且獨立

福利待遇

• 開放文化
• 個人發展機會

Responsibilities

• Responsible for asset transfer for all markets, processes and inherent risks
• Respond to clients, trade representatives and relevant stakeholders’ queries
• Liaise with relevant stakeholders and internal business units
• Serves as the point of contact for the business unit
• Assist with ad-hoc duties as assigned

Requirements

• Proficient in Microsoft Office

Interested applicants please email your resume to meganng@recruitexpress.com.sg
Megan Ng Su Ting (CEI: R23115059)
Recruit Express Pte Ltd
EA Licence No: 99C4599

*** We regret that only shortlisted candidates will be contacted.

Kent ridge

Mon to Thurs – 830am to 6pm / Fri – 830am to 530pm

Responsibilities:

Quality Assurance/Accreditation Support

• Coordinate and publish bi-annual (May) update for Tutor Handbook from faculty/units; ensure version control and traceability.
• Support quality assurance coordination for the school to close gaps in accreditation
• Support scheduling and logistics for internal reviews and external tri-medical school Basic Medical Education Collaboration (BMEC) meeting; take internal notes and track action items.
• Support action items and minutes preparation for Curriculum Implementation Task Force (monthly) and Undergraduate Steering Committee (quarterly)
• Support the feedback team with data cleaning and preparation for Academic Year Closure, new Academic Year setup

• Perform data quality checks (completeness, consistency, accuracy) and reconcile discrepancies in tutor profile across two feedback collection systems (old and new).
• Perform data quality checks (completeness, consistency, accuracy) and update and run process automation tools to support mass update of new academic year rolled over timetable in the school’s learning management system
• Extract, clean and prepare data from two feedback collection systems (old and new) to support end of Academic Year posting and teaching effectiveness report.
• Adhere to data governance, security, and confidentiality protocols (PDPA, institutional data handling SOPs.

General Coordination and other activities

• Maintain shared trackers, documentation document.
• Draft communications to stakeholders (templates, reminders, status updates)
• Other ad-hoc duties as required for smooth operations of the team/division
• Handover and close-out pack

Requirement:

• Polytechnic Diploma in a related discipline with at least 2 years of relevant experience in data processing/analysis
• Proficient in MS Word, and MS PowerPoint to support secretariat role
• Proficient in MS Outlook calendar management and MS Teams / Zoom for hosting online meetings.
• Experience in data extraction/transformation: Advanced Excel/Google Sheets (lookups, pivots, power query) is a plus.

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

• Ensure accurate policy details (validity, policy number, coverage) input to prevent rework or manual corrections to achieve higher STP rates.

• Cross-check different system.

• Document preparation task including merge, split documents in one submission by determine the policy benefits and provider types.

• Optimize workflows based on high volume claims and achieve it within same day turnaround time.

• Liaise with and follow up with claimants, policyholders and agents on outstanding requirements (if any)

• Build collaborative relationships with and ensure that claims registration are well managed for both internal and external key stakeholders (i.e policyholders, distribution servicing rep) to achieve claims business objectives.

• Suggest and participate in process improvement projects/ initiatives/ system enhancement, including establish claims best practices.

• Any other ad-hoc assignments assigned by supervisor.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Responsibilities

• Responsible for day-to-day delivery of effective and efficient support to distribution partners and channels, encompassing routine and structured duties
• Drives partners and advisers life cycle management
• Assist with administration matters such as data entry into system, respond to enquiries from external distribution partners, verify details and provide support for trainings organized
• Assist with any other ad-hoc duties assigned

Requirements

• Diploma/Degree in any relevant fields
• Proficient in MS Office

Interested applicants please email your resume to meganng@recruitexpress.com.sg
Megan Ng Su Ting (CEI No.: R23115059)
Recruit Express Pte Ltd
EA Licence No: 99C4599

*** We regret that only shortlisted candidates will be contacted.

The client is the world leading semiconductor company from USA. It is ranked as one of the “Top Best Places to Work in Singapore”. Below position is open urgently.

Employment Type: 12 months Contract (Renewable)

Location: Woodlands & Bendemeer (required to travel between sites)

Working Hours: Regular Office Hours

Roles and Responsibilities:

• Deliver a range of People Services and Program from various People Organization function such as (but not limited to), interview co-ordination, onboarding of new hires, contract administration related activities, manage, track and generate reporting on government claims, etc.
• Respond to customer requests and inquiries. Utilize the knowledge base or research or troubleshoot request as needed to provide answers and clarifications to improve first call resolution.
• Refer to the SOP to manage and maintain personnel and organizational records. Manage HR records & filing.

Requirements:

• Obtained at least a diploma. Bachelors degree or equivalent experience preferred.
• Good writing and communication skills and the ability to communicate with team members and management at all levels in the company.
• Proficiency with Microsoft Office (Excel, Word, Outlook).

**Interested candidates, kindly email updated resume to xiaoyee@wanco-manpower.com with Subject of "HR Admin", thank you.

Key Highlights

• Contract Duration: 12 months (1 year)
• Working Hours: 8.30 – 6.00 (Mon to Thurs) 8.30 – 5.30 (Friday)
• Location: Thomson Road, Singapore
• Salary: SGD 2,580 – 3,160

Job Description

• Extract and review information from the case management system to identify cases requiring follow-up reviews
• Ensure timely scheduling of case reviews and track progress against key milestones using Excel-based monitoring systems
• Liaise with Protection Officers (POs), Supervisors, Protectors, and other stakeholders to coordinate case reviews
• Compile and distribute necessary documents to internal and external panel members prior to review sessions
• Monitor utilization rates of case review platforms and generate analytical insights
• Perform general administrative duties and any other tasks assigned by the supervisor

Job Requirements

• Diploma or Degree in any field
• Detail-oriented with experience in data management and administrative tasks
• Proficient in Microsoft Word and Excel
• Strong communication skills when engaging internal and external stakeholders
• Able to work independently as well as in a team
• Positive attitude and willingness to learn

Only shortlisted candidates will be notified.

By submitting your resume or personal data, you consent to BGC Group Pte Ltd collecting, using, and disclosing your personal data to our clients and partners for the purpose of evaluating your suitability for job opportunities and related recruitment services. You acknowledge that you have read, understood, and agree to our Privacy Policy for Job Applicants, available at https://bgc-group.com/notice-for-job-applicants.

BGC Group Pte Ltd (Outsourcing)

EA 05C3053

• Support sales and relationship managers with customer outreach and follow ups

• Assist in the preparation, checking, and submission of application documents

• Perform basic data entry and system updates

• Coordinate with internal teams to track application progress

• Handle simple customer enquiries and redirect when necessary

• Ensure documentation complies with bank policies and procedures

• Carry out general administrative and ad hoc duties

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Responsibilities:

• Assist in recruitment activities, including job postings, interview scheduling, and onboarding coordination

• Maintain and update employee records, HR databases, and personnel files

• Support payroll preparation, attendance tracking, and leave management

• Assist with work pass applications, renewals, and related documentation (if applicable)

• Handle employee enquiries related to HR policies, benefits, and procedures

• Support implementation of HR policies, procedures, and internal communications

• Coordinate training programs, staff meetings, and HR-related events

• Ensure compliance with employment laws and company regulations

• Perform general administrative duties and other HR tasks as assigned

• Diploma in HR/Business studies. Fresh grad are welcome to apply.

Interested applicants, send in your updated resume by clicking “Apply Now”.

Lin Weikang
EA Personnel No: R21102570
EA License No: 23C1894

We are hiring an Admin Associate Trainee to support our dental clinic’s daily operations. This is a hands-on administrative role that covers scheduling, billing, claims processing, records management, and patient coordination. If you are organised, detail-oriented, and enjoy working in a team, this could be the start of a great career in healthcare administration. 5-day work week, day shifts, all public holidays off. 

What You Will Do 

• Coordinate patient appointments and manage the clinic’s daily schedule 

• Handle payment collection and process dental claims via CHAS, Medisave, and insurance portals 

• Maintain clinic records, fill out forms, and ensure timely submission of reports 

• Manage office and dental supply inventory and ordering 

• Welcome patients, attend to walk-ins, and handle phone and email enquiries 

• Perform other administrative duties to ensure smooth clinic operations 

What You Need 

• Diploma or degree in any discipline 

• Good written and verbal communication skills 

• Proficient with basic computer applications (MS Office, email, data entry) 

• Able to work rotating day shifts including at least one weekend day 

• No prior experience needed — comprehensive training provided 

Why Join Us 

• 5-day work week with day shifts only (8.30am–6.15pm) — no night shifts, no split shifts 

• Closed on every public holiday 

• Full structured training programme 

• Annual leave + additional Reward Leave 

• Medical and dental benefits 

• Performance incentives 

• Career growth into senior administrative and coordination roles 

Key Highlights:

• Office Hours: Mon–Thu 8:30–18:00 | Fri 8:30–17:30
• Nearest MRT: One-north MRT (CC23)
• Contract Duration: 3-month contract with possibility of extension. (Starts in July 2026)
• Salary: $2,500-$3,000
• Support research survey operations through data entry, respondent follow-ups, and document control.

Key Responsibilities:

• Contact companies via phone or email to support completion of survey forms
• Respond to inbound email and phone enquiries professionally
• Perform data entry and cross-check submitted forms to ensure accuracy
• Follow up with companies that have not submitted survey responses
• Track survey response rates and send regular reminders to non-responsive entities
• Engage with stakeholders to encourage timely survey completion
• Source for company UENs and contact details
• Distribute survey forms via email or postal mail
• Provide feedback and suggestions to improve survey processes and efficiency

Key Requirements:

• Proficient in Microsoft Excel and Outlook
• Comfortable learning and using digital tracking systems
• Strong communication skills with confidence to liaise with external stakeholders
• Detail-oriented and able to handle repetitive tasks with accuracy
• Able to work independently and manage follow-ups effectively

Only shortlisted candidates will be notified.

By submitting your resume or personal data, you consent to BGC Group Pte Ltd collecting, using, and disclosing your personal data to our clients and partners for the purpose of evaluating your suitability for job opportunities and related recruitment services. You acknowledge that you have read, understood, and agree to our Privacy Policy for Job Applicants, available at https://bgc-group.com/notice-for-job-applicants.

BGC Group Pte Ltd (Outsourcing)

EA 05C3053

Summary of the Job

• To accurately input, update, and maintain data in company systems and records, while ensuring materials and transactions are correctly matched to the respective production orders, supporting data integrity and operational efficiency.

Job Responsibilities:

1) Data Entry & Record Managemnt

• Enter data into systems (ERP, QC Apps)

• Perform data verification and cross- checking to minimise errors and discrepancies.

• Generate daily, weekly, and monthly QC data reports as required by the QC team.

2) Material & Production Order Verification

• Cross-check:
  - Production Order Number
  - Item/ Part Number
  - Quantity
  - Ensure no mismatch between materials and system records

3) Communicate with production, warehouse, and relevant departments to clarify missing or incorrect data

4) Generate daily handover report for QC to Warehouse and secondary process

5) Assist leader on job order closing, timesheet update using ERP

6) Other duties as and when assigned

Job Requirements:

• Secondary/ NTC in Engineering and above

• At least 1 year experience in Data entry/ documentation control

• Knowledge of MS Office

• Ability to communicate orally in English language and produce written documentation with clearly organized thoughts

• Self-motivated, highly resourceful, and organized