Total 2 job vacancies by Vac-tech Engineering Pte Ltd

Role Summary

We are looking for a hands-on HR professional to support the integration and standardisation of HR functions across 3 Singapore subsidiaries, with future exposure to Malaysia and New Zealand.

This role focuses on strengthening HR operations, improving process efficiency, and supporting HR digitalisation initiatives, including HRMS and payroll review. The successful candidate will work closely with the HR Manager to drive HR integration projects while supporting day-to-day HR operations where required.

Key Responsibilities

1. HR Process Integration & Improvement

• Map and document end-to-end HR processes (e.g. recruitment, onboarding, payroll, leave, claims)
• Identify process gaps, duplication, and inefficiencies across entities
• Develop and implement standardised HR workflows and SOPs
• Support harmonisation of HR policies, employee handbook, and practices

2. HR Systems & Payroll Optimisation

• Review existing HRMS platforms (e.g. Whyze, Infotech) and payroll processes
• Document payroll workflows and identify areas for improvement
• Support initiatives to enhance process efficiency, reduce manual work, and improve data accuracy
• Assist in HRMS evaluation, implementation, or migration projects

3. HR Organisation & Efficiency Initiatives

• Review current HR roles, responsibilities, and workflows
• Identify overlaps and areas for consolidation
• Support development of a more efficient and scalable HR operating model

4. HR Operations & Workforce Support

• Support recruitment coordination, onboarding, and employee lifecycle administration
• Assist with payroll processing, claims, and HR queries
• Ensure compliance with company policies and local labour regulations
• Work closely with HR team members across entities to ensure continuity of operations

5. Regional Exposure (Future Phase)

• Support HR integration initiatives in Malaysia and New Zealand
• Assist in adapting HR frameworks to local regulatory requirements

Requirements

• Degree in HR, Business, or related field
• 8-10 years of HR experience, preferably in a generalist role
• Experience in payroll administration and HR operations is preferred
• Familiarity with HRMS systems (e.g. Whyze, Infotech) or involvement in system implementation projects will be an advantage
• Good understanding of Singapore Employment Act and HR practices
• Strong analytical skills with the ability to review processes and recommend improvements
• Proficient in Microsoft Excel for data tracking and reporting
• Good communication and stakeholder management skills
• Able to work independently in a fast-paced and hands-on environment

What We Are Looking For

• Hands-on, practical, and able to get things done
• Able to work with minimal supervision
• Comfortable dealing with ambiguity and messy processes
• Strong follow-up and coordination skills

Company Overview

VAC-TECH ENGINEERING PTE LTD is committed to progressive and sustainable wages, accredited with the Progressive Wage (PW) Mark, and specializes in process and maintenance services within industrial sectors.

Job Summary

Lead business growth and manage the full sales cycle for process and maintenance services. Collaborate with operations and technical teams to deliver commercially sound and operationally feasible solutions in complex industrial environments.

Responsibilities

• Drive revenue growth by identifying, developing, and closing new business opportunities while ensuring job profitability and sustainable margins.
• Manage and expand existing customer accounts through regular engagement and site visits to strengthen relationships.
• Own the entire sales cycle, including lead generation, proposal development, negotiation, and contract award to secure new contracts.
• Develop and execute sales strategies aligned with company objectives to achieve business growth targets.
• Prepare sales forecasts, monitor sales performance, and recommend improvement actions to optimize results.
• Provide market and competitor insights to support informed management decision-making.
• Lead, coach, and motivate the sales team to meet individual and team targets through clear KPIs and regular performance reviews.
• Support sales team capability development and promote a results-driven, collaborative sales culture.
• Prepare and lead tender submissions, pricing strategies, and commercial negotiations to win contracts.
• Collaborate with internal stakeholders to develop technically sound and cost-effective proposals that meet operational, safety, and regulatory requirements.

Required competencies and certifications

• Minimum 5 years’ experience in sales, business development, or marketing.
• At least 3 years in a leadership role.
• Class 3 driving license and own vehicle.
• Proficient in Microsoft Office applications.

Preferred competencies and qualifications

• Experience in process industry, downstream maintenance, industrial services, or related sectors.
• Exposure to waste management or environmental services.

Other Information

• Able to commence work immediately or within short notice.

Data Protection Notice

By submitting your application, you consent to Vac‑Tech Engineering Pte Ltd collecting, using, and disclosing your personal data for recruitment and employment‑related purposes, in accordance with the Personal Data Protection Act (PDPA) of Singapore. All information provided will be treated confidentially.