Key Responsibilities

Fund Administration & Operations

• Assist in the day-to-day administration of investment funds and related entities.

• Maintain proper records, documentation, and filing of fund-related matters.

• Support processing of capital calls, distributions, payments, and fund expenses.

• Assist the team in liaising with banks, auditors, corporate secretaries, and external service providers.

Accounting & Reporting Support

• Assist in monthly bookkeeping and accounting entries.

• Support preparation of monthly bank reconciliations, payment processing, and expense tracking.

• Assist in preparation of annual management reports and supporting schedules.

• Support annual report preparation and submission to relevant authorities and service providers.

• Help collate documentation and support communication with external auditors and accountants for year-end closing and audit matters.

• Maintain precision in accounting and operational records, ensuring data integrity.

Investor & Administrative Support

• Assist in preparation of investor notices and operational correspondence.

• Support collection and maintenance of KYC/AML documentation.

• Provide comprehensive administrative support to the finance team, including meeting scheduling, document filing, and general office operational tasks.

Compliance & Documentation

• Ensure documents are properly organized and maintained.

• Support internal compliance, audit, and regulatory documentation requirements.

• Support the team in tracking operational timelines and documentation deadlines.

Operational Collaboration

• Support the team on ad-hoc projects and contribute to continuous improvement of internal operational processes.

Qualifications

Education Background

• Diploma or Bachelor’s Degree in Accounting, Finance, Business, or related disciplines.

• Fresh graduates are welcome to apply.

Preferred Skills & Attributes

• Basic accounting knowledge or bookkeeping background preferred.

• Proficient in Microsoft Excel, Word, and PowerPoint.

• Strong attention to detail and organizational skills.

• Responsible, proactive, and willing to learn.

• Good communication and interpersonal skills.

• Able to work independently and manage multiple tasks.

Good to Have

• Internship or prior exposure in accounting, audit, finance, or administrative functions.

• Basic understanding of investment funds or finance operations would be advantageous.

The Marketing & Administration Executive plays a dual role in supporting business growth and ensuring smooth operational execution. This position is responsible for executing marketing initiatives to drive lead generation and brand visibility, while also managing administrative, sales coordination, and office operations to ensure efficiency and compliance.

This role will work closely with Asia Director, Asia Regional BDM’s, Certified Channel partners and internal Commercial Development team to act as a strong advocate of the corporate marketing strategy, whilst supporting the Asia Team in the provision of Value propositional information, regional marketing campaigns, and overall Traka branding Internationally. This position will involve periodic travel to locations within Asia.

This role is ideal for a hands-on, organized, and commercially aware individual in a growing B2B environment.

Job Responsibilities:

A. Marketing & Business Development Support

 1.Marketing Strategy and Execution

• Assist in the development and execution of marketing activities to support Traka’s Asia business objectives.
• Coordinate regional marketing initiatives, aligning them with the global marketing strategy.
• Research market trends and competitor activities to identify growth opportunities.
• Collaboration and communication between marketing, sales product development teams and ASSA ABLOY group marketing teams to align on branding and best practices.
• Ensure consistent messaging across all customer touchpoints.

2. Campaign Creation, Execution & Lead Generation

• Create, edit, and manage marketing materials, including brochures, white papers, and case studies. Write and proofread copy.
• Create, develop, and support sector-specific marketing content, campaigns and promotional initiatives tailored to industries such as data centres,  healthcare, transportation and other focus sectors in the region and its campaign performance metrics.
• Support sector-focused campaigns and promotional initiatives.
• Track and report campaign performance metrics.

3.Digital Marketing and Analytics

• Manage social media accounts and execute targeted digital campaigns.
• Manage email marketing, LinkedIn posts, and website updates.
• Manage of digital channels, including website updates, blogs, and email campaigns.
• Optimize SEO and PPC campaigns to drive website traffic and lead generation.
• Monitor and report on campaign performance, providing insights to improve ROI.

4.Events & Partner Marketing

• Coordinate trade shows, partner events, and webinars.
• Manage event logistics, materials, and follow-up activities.
• Support co-marketing initiatives with channel partners.

5.Content & Sales Enablement

• Develop brochures, presentations, case studies, and newsletters.
• Support proposal preparation and tender submissions.
• Maintain marketing materials library and brand consistency.
• Communicate with target audiences and manage agency relationships.
• Manage generated leads and ensure opportunities are properly registered in the company’s systems.
• Manage and attend events such as conferences, seminars, receptions, exhibitions, and maintain customer leads databases.
• Monitor competitor activity and comparison matrix.

6.Market Research

• Create customer questionnaires for business insight.
• Conduct competitor analysis and industry research.
• Support management with market insights and reports.

B. Administration & Sales Operations Support

 1.Sales Administration

• Prepare quotations, purchase orders, and invoices.
• Process sales orders and coordinate delivery schedules.
• Maintain CRM (Sales Force) records and ensure data accuracy.
• Track project documentation and approvals.

2.Finance & Reporting Support (Marketing activities related)

• Support accounts receivable tracking and collections follow-up from.
• Assist with expense tracking and budget monitoring.
• Prepare monthly marketing operational reports.

3.Office & Operational Administration

• Manage office supplies and vendor coordination.
• Organize meetings and prepare meeting minutes.
• Coordinate travel arrangements and expense claims.

Maintain proper documentation and filing systems.

• Marketing Strategy and Execution

-        Assist in the development and execution of marketing campaigns to support Traka’s business objectives.

-        Coordinate regional marketing initiatives, aligning them with the global marketing strategy.

-        Research market trends and competitor activities to identify growth opportunities.

• Content Creation and Management

-        Evaluate and support Asia team with marketing campaigns to target market sectors.

-        Create, edit, and manage marketing materials, including brochures, white papers, and case studies. Write and proofread copy.

-        Develop sector-specific marketing content tailored to industries such as healthcare, transportation, and data centres and other focus sectors in the region.

• Digital Marketing and Analytics

-        Manage social media accounts and execute targeted digital campaigns.

-        Manage of digital channels, including website updates, blogs, and email campaigns

-        Optimize SEO and PPC campaigns to drive website traffic and lead generation.

-        Monitor and report on campaign performance, providing insights to improve ROI.

• Sales Enablement

-        Communicate with target audiences and manage agency relationships

-        Source advertising opportunities and place adverts in the press - local, regional, national and specialist publications as appropriate.

-        Manage allocation of web, telephone and event generated leads to the sales channel(s) and to ensure opportunities are properly registered in the company’s systems.

-        Manage and attend events such as conferences, seminars, receptions, exhibitions, and maintain customer leads databases

-        Monitor competitor activity and comparison matrix

-        Conduct market research and customer questionnaires

• Collaboration and Communication

-        Function as a liaison between marketing, sales product development teams, and ASSA ABLOY group marketing teams to align on branding and best practices.

-        Ensure consistent messaging across all customer touchpoints.

-        Organize photo shoots.

-        Arrange for the effective distribution of marketing and marcoms materials.

Job requirements:

-        Bachelor’s degree in marketing or a related discipline.

-        Relevant experience in marketing roles, typically around 5 years or more 

-        Proficient in Microsoft Office, with the ability to prepare presentations and reports

-        Good communication and interpersonal skills, with the ability to collaborate effectively with HQ teams, agencies and local stakeholders

Job description

Responsibilities

a. Support to Account

• Send or upload preventive maintenance service report to Account Dept for billing to customers

• Review and submit quotations by SI to management for approval

• Raise invoice to P-Order system for approval and payment

• Follow up with account for the payment related issue of vendor or SI

• Review and process all claims for IT & Service depts. Check, record and submit to Account Dept for payment.

b. Support to HR

• Upload duty roster into Easytime system  

• Check and generate monthly overtime reports to HR Department

c. Additional Job Scope

• Plan service technicians’ monthly duty roster

• Do general filling and data key in

Service Support

a. Equipment Sale carpark

• Plans preventive maintenance schedules and email preventive maintenance notification and tentative schedule to respective MA by email

• Compile Preventive Maintenance and service reports from Service technicians after completion of service for general filling and billing

• Work with EPS operation and Account Dept on any billing issues

• Contact MA /customer and follow up on outstanding cases before performing closures

• Coordinate work with zone managers and request PO assistance if need to

b. HDB Carparks

• Review daily HDB cases inside SRS and CC daily report.

• Follow up on outstanding cases by arranging tech and perform closures after work done.

• Coordinate work with zone managers to follow up on outstanding cases under their respective coverages. Request site staff RO for assistance if need to

• Receiving call and coordinate work with CC staff for any urgent cases

• Escalate and follow up cases with external vendor for any fault due to equipment failure. (Nets, Singtel, Dcrypt and SI etc.).

• Assist HDB admin to modify and updated report which need submit to HDB

c. Private Carpark

• Plans preventive maintenance schedule for private carpark and email service report to zone manager

• Review daily private cases inside SRS and CC daily report

• Coordinate work with private carpark operation and zone managers to follow up on outstanding cases under their respective coverages. Request PO assistance if need to

• Follow up on outstanding cases by arranging tech and perform closures after work done

• Escalate and follow up cases with external vendor for any fault due to equipment failure

Requirements

• Computer literacy and proficient in Microsoft Office.

• Bilingual preferred.

• At least 2 years of relevant experience.

• Meticulous and attention to details.

• Responsible, proactive, show initiative to learn and to adapt to changes.

• Team player with good communication skills.

Our Team

Mighty Jaxx is the leading integrated future culture platform in Southeast Asia today. With a mission to supercharge future culture phygitally, Mighty Jaxx’s integrated platform will empower future pop culture brands with an end-to-end supply chain of digital and phygital collectibles, including artist development and incubation, proprietary IP operation and provide global consumers access to new D2C experiences.

Mighty Jaxx partners with the greatest creative talents in the world, as well as top global brands such as Netflix, Formula 1, Hasbro, Toei Animation, Cartoon Network, Nickelodeon, Warner Brothers, Adidas and many more to ship millions of phygital collectibles to over 90 countries worldwide. 

We are proud to be an equal opportunity employer with a diverse, inclusive work environment and encourage our employees to bring their authentic, fun-loving, and high-energy selves to the workplace. 

The Job  

As the Sales Administration Executive, you will assume a pivotal role within the Sales department, playing a critical part in overseeing administrative operations to ensure the flawless execution of the entire sales cycle. Reporting directly to the General Manager, APAC excluding China, you will champion best practices and strive to achieve departmental performance metrics and revenue targets.

Responsibilities

• Collaborate closely with Sales reps in strategising retailer account planning and development, actively contributing to the attainment of departmental KPIs and revenue goals

• Oversee daily order processing, ensuring accuracy and timeliness and maintaining effective communication with distributors and retailers, regarding their order specifications

• Address sales inquiries from clients across APAC, offering top-notch customer support and solutions

• Lead the creation of comprehensive sales quotations, invoices, and meticulous maintenance of sales records, customer payments, and delivery tracking reports

• Ensure the systematic and accurate upkeep of product and customer information within the company's database

• Coordinate closely with the Logistics Department to streamline product picking, packing, and shipping, guaranteeing on-time deliveries that meet customer expectations

• Partner with the Sales team to spearhead the planning and execution of sales promotions and campaigns designed to achieve set project targets

• Maintain sell-through data from distributors and retail partners, to provide proactive sales and sales operations support

• Proactively identify prospective opportunities for Sales reps, driving business expansion

• Cultivate, deliver and nurture enduring, high-value customer relationships with retailers, consistently delivering exceptional customer service

• Remain vigilant regarding emerging industry trends, market shifts, new product innovations, and competitor activities, providing timely insights and recommendations to the company for strategic responses
  

Requirements

• Previous experience in a sales operations or sales support role, preferably in a consumer product company selling directly to large international retailers

• Resilient and agile, quick to adapt to changing priorities in a dynamic, sales-driven environment

• Highly meticulous and organised

• Ability to manage multiple projects simultaneously with effective time management skills

• Good presentation and communication skills, both written and verbal

• Proficient in MS Office and Excel Software

• Knowledge of the collectibles / toy industry, and urban culture would be a plus
  

To apply, please send an updated copy of your resume to people@mightyjaxx.com. While we value all submissions, we regret that only shortlisted candidates will be contacted by our People team.

Benefits

Be part of a company where the benefits are designed to elevate your experience - making your journey with us as dynamic and rewarding as the work you’ll do. You can look forward to:

• Competitive annual leave package, with comprehensive health insurance coverage

• Attractive staff discounts on MJ products

• Well-stocked pantry filled with a variety of snacks and beverages

• Conduct daily Toolbox Meetings (TBM) and Mass TBMs to communicate safety information and work instructions to the workforce.
• Identify workplace hazards, assess associated risks, implement effective control measures, and ensure continuous risk management.
• Implement and monitor HSE initiatives aimed at continual improvement in workplace safety and health performance.
• Carry out regular site inspections to ensure compliance with applicable Acts, Regulations, and organizational requirements.
• Attend client meetings, audits, and site inspections to address HSE concerns and ensure alignment with client expectations.
• Able to perform/assist to conduct/prepare MSRA/lifting plan
• Assess and approve Permit to work
• Investigate Accident and Incident and prepare report
• Conduct HSE inspections and recommend/implement corrective and preventive actions as necessary.
• Monitor HSE objectives and targets, providing regular feedback and recommending adjustments for continual improvement.
• Deliver in-house HSE training sessions to enhance awareness and competencies among employees.
• Coordinate and implement the Emergency Preparedness and Response Plan, ensuring readiness for potential incidents.
• Collect, compile, and analyze HSE statistics to identify trends and areas for improvement.
• Lead or participate in the investigation of incidents and accidents, and prepare detailed reports with root cause analysis and corrective actions.
• Support and participate in HSE promotional activities, campaigns, and awareness programs.
• Perform any other HSE-related duties as assigned by the superior, in alignment with organizational goals.

Requirements:

Minimum 2 years of experience in WSHC.

WSQ Advance Certificate in WSH (Level B)

WAH Assessor Cert
Confined Space Cert

• Conduct daily Toolbox Meetings (TBM) and Mass TBMs to communicate safety information and work instructions to the workforce.
• Identify workplace hazards, assess associated risks, implement effective control measures, and ensure continuous risk management.
• Implement and monitor HSE initiatives aimed at continual improvement in workplace safety and health performance.
• Carry out regular site inspections to ensure compliance with applicable Acts, Regulations, and organizational requirements.
• Attend client meetings, audits, and site inspections to address HSE concerns and ensure alignment with client expectations.
• Conduct HSE inspections and recommend/implement corrective and preventive actions as necessary.
• Monitor HSE objectives and targets, providing regular feedback and recommending adjustments for continual improvement.
• Deliver in-house HSE training sessions to enhance awareness and competencies among employees.
• Coordinate and implement the Emergency Preparedness and Response Plan, ensuring readiness for potential incidents.
• Collect, compile, and analyze HSE statistics to identify trends and areas for improvement.
• Lead or participate in the investigation of incidents and accidents, and prepare detailed reports with root cause analysis and corrective actions.
• Support and participate in HSE promotional activities, campaigns, and awareness programs.
• Perform any other HSE-related duties as assigned by the superior, in alignment with organizational goals.

Requirements:

Minimum 2 years of experience in WSHC.

WSQ Advance Certificate in WSH (Level B)

WAH Assessor Certificate

About the role

We are looking for a reliable and detail-driven Account & Admin Executive to support daily finance and administrative operations. This role requires someone who is hands-on, organized, and able to manage multiple responsibilities with minimal supervision.
The role will work closely with the Finance Manager and other departments to ensure smooth and efficient operations.

What you'll be doing

Accounting & Finance:

•Handle day-to-day accounting operations, including data entry and reconciliations

•Manage Account Payable (AP) and Account Receivable (AR) functions

•Maintain proper, accurate and timely financial records and documentation

•Prepare payment, update cashbook and monitor cash flow movements

•Process staff business trip claims and corporate credit card

•Assist with other finance-related tasks as required

Administration & Other Duties:

•Perform general administrative and office support duties

•Liaise with external parties such as banks, insurer, etc

•Handle ad-hoc taks and operational support when needed

What we're looking for•

• Diploma or Degree in Accounting, Finance or a related field.
• 3-4 years of relevant working experience preferred
• Proficient in Microsoft Office (especially Excel); knowledge of accounting software such Dynamic is a plus.
• Able to work independently and meet deadlines

What we offer

At UCC HOLDINGS PTE LTD, we value our employees and offer a range of benefits to support your work-life balance, including competitive remuneration, bonus opportunities, and a supportive team environment.

Apply now for this exciting opportunity to join our team!

Job Scope:

• Manage project documentation, knowledge, and data capture for reporting.
• Respond to enquiries and provide assistance to staff, faculty and stakeholders as needed.
• Provide day-to-day office support including scheduling meetings, coordinating activities and other duties as assigned.

Duration: 9 Months
Location: Nanyang Avenue
Working Hours: Mondays to Fridays (office hours)
Salary: $3350/Month

Requirements:

• A Diploma or Bachelor's degree in any discipline.
• 2 to 3 years’ work experience in a similar role will be advantageous
• Proficient in computer usage and Microsoft Office applications, especially Word, Excel and Outlook.
• Good organisational skills and detail-oriented.
• Good communication skills, both written and oral, and interpersonal skills.

EA License No.: 96C4864

Reg. No.: R22110485 (Shanice Lim Xin Ni)

This role offers an exciting opportunity to support and lead a high‑performing Corporate Secretarial team delivering services to the Luxembourg Fund CS & CoSec function. Working closely with the Manager – Fund Corporate, you will help drive service excellence by overseeing complex client work, monitoring KPIs, and ensuring quality and timeliness across deliverables. You will play a hands‑on leadership role, guiding, coaching, and developing team members while fostering a culture of continuous improvement. Ideal for candidates who enjoy combining technical expertise with people leadership in a global, collaborative environment.

What you'll do

• You’ll oversee corporate secretarial service delivery for Lux Fund clients in line with SLAs, ensuring accuracy, quality, timeliness, and adherence to all applicable procedures, laws, regulations, and risk controls.
• You’ll monitor, review, and support the Indian Cosec teams by addressing quality and timeline issues, managing escalations with cluster counterparts, and ensuring consistent compliance with agreed standards.
• You’ll coach and develop team members through technical and non-technical guidance, structured feedback on deliverables, and endorsement to appropriate learning and development initiatives.
• You’ll act as a key stakeholder partner by maintaining effective communication, managing crucial conversations, building strong relationships, and developing specialist knowledge of designated client requirements, SOWs, and SLAs.
• You’ll support governance and reporting by validating client requirements, assisting with compliance reporting and root-cause analysis, enforcing process standards, maintaining accurate client databases, and tracking and reporting KPIs.

What we offer 

• Comprehensive remuneration: Competitive financial packages based upon market rates for your role, proportionate to your qualifications, level of experiences and skills profile 
• Pension Scheme: Generous employer contribution with the ability to increase employee contributions 
• Wellbeing: Additional social benefits such as medical insurance & life assurance, discounted gym memberships and the opportunity to engage with our local community via sports activities, charity programmes & environmental initiatives 
• Flexible working: We recognise the value of working flexibly and enable our employees to enjoy an excellent work-life blend 
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day. 

Join our Lux Fund Corporate Secretariat (FCS) team and play a vital role in supporting international fund structures and global clients based in Luxembourg. In this role, you’ll coordinate day‑to‑day corporate secretarial and administrative activities, ensuring client entities remain compliant and in good standing at all times. You’ll work closely with experienced teams in Luxembourg, gaining exposure to complex client structures and cross‑border operations. This is an excellent opportunity for someone looking to grow their career in a dynamic, international professional services environment.

What you'll do

• You’ll provide end-to-end corporate secretarial support to the Lux Fund CS & Cosec team in line with SLAs, acting as the main point of contact for complex clients, audits, onboarding, and day‑to‑day operational matters.
• You’ll prepare, finalise, and review complex board packs, board and shareholder meeting documentation, and minutes, including reviewing work completed by junior team members.
• You’ll manage regulatory, compliance, and risk-related activities, including RCS, RBO, UBO documentation, Compliance File Reviews (CFRs), transaction monitoring, bank account openings, and adherence to all legal and regulatory procedures.
• You’ll coordinate closely with Luxembourg FCS and Payment teams to ensure accurate and timely execution of payments, deliverables, and client requests with a strong focus on quality and controls.
• You’ll lead and collaborate with a small sub-team, communicate effectively with multiple stakeholders, build strong working relationships, develop client-specific expertise, and actively pursue your own professional growth while minimizing operational risk.

What we offer 

• Comprehensive remuneration: Competitive financial packages based upon market rates for your role, proportionate to your qualifications, level of experiences and skills profile 
• Pension Scheme: Generous employer contribution with the ability to increase employee contributions 
• Wellbeing: Additional social benefits such as medical insurance & life assurance, discounted gym memberships and the opportunity to engage with our local community via sports activities, charity programmes & environmental initiatives 
• Flexible working: We recognise the value of working flexibly and enable our employees to enjoy an excellent work-life blend 
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day. 

Join our Lux Fund Corporate Secretarial & CoSec team in a role that offers hands‑on exposure to complex international clients and cross‑border collaboration with our Luxembourg operations. You’ll play a key part in delivering day‑to‑day corporate secretarial and administrative support, ensuring client entities remain compliant and in good standing. This role provides the opportunity to work on sophisticated structures, support process reviews and ad‑hoc assignments, and grow your expertise within a global, high‑performing organization.

What you'll do

• You’ll provide end-to-end corporate secretarial support to Luxembourg Funds under agreed SLAs, including board and shareholder meetings, finalizing and reviewing complex board minutes and packs, and supporting audit processes.
• You’ll act as a key point of contact for complex clients, manage daily operations, assist with client onboarding, and ensure timely, high‑quality delivery of requests from the Lux FCS team.
• You’ll prepare and review regulatory and compliance documentation (RCS, RBO, UBO), conduct transaction monitoring, review Compliance File Reviews (CFRs), and oversee bank account opening documentation.
• You’ll coordinate closely with the Lux FCS and Payments teams on payment processing, ensuring controls, monitoring, and regulatory adherence to minimize operational and compliance risk.
• You’ll manage and support a small team of junior members (up to three), maintain effective stakeholder relationships, develop client-specific expertise, and pursue continuous professional development while strictly following policies, laws, and regulations.

What we offer 

• Comprehensive remuneration: Competitive financial packages based upon market rates for your role, proportionate to your qualifications, level of experiences and skills profile 
• Pension Scheme: Generous employer contribution with the ability to increase employee contributions 
• Wellbeing: Additional social benefits such as medical insurance & life assurance, discounted gym memberships and the opportunity to engage with our local community via sports activities, charity programmes & environmental initiatives 
• Flexible working: We recognise the value of working flexibly and enable our employees to enjoy an excellent work-life blend 
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day. 

Keeping Operations Moving

• Manage project support activities and key milestones
• Monitor project financials and relevant processes
• Manage billing and payment collection
• Manage the digital e-services available on the website and app

Turning Data into Insights

• Manage reports and dashboards for management update
• Analyze trends to spot issues, opportunities, and improvement areas

Supporting Projects & Teams

• Support the management team with project coordination and day‑to‑day tasks
• Work with internal and cross‑functional teams to ensure deliverables are aligned and on schedule

Governance and Process Improvement

• Provide support on billing processes
• Develop and ensure timely update of SOPs that support the business
• Contribute ideas that improve processes, controls, and ways of working

What You’ll Need:

Experience

·      3 years of experience in relevant scope of work

·      Strong IT and system capability, with experience developing dashboards, tools, and digital solutions that support business operations

·      Proven leadership and influencing skills, with ability to drive change across diverse team

·      Excellent analytical, problem-solving and critical thinking skills

·      Familiarity with workplace tools (e.g. MS excel, MS powerpoint, Power BI, CRM systems)

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email to: west1@recruitexpress.com.sg
EA LicenseNo.:99C4599

Job Summary

We are seeking an experienced Sales Administration Team Leader to lead and manage our sales administration function. This role oversees daily sales support operations, including invoicing and billing processes, ensures smooth month-end closing, and acts as a key liaison between the Sales team, Finance, and customers.

Key Responsibilities

• Lead, mentor, and manage the Sales Administration team
• Oversee sales order processing, quotations, and contract documentation
• Manage invoice issuance, invoice delivery to customers, and billing inquiries
• Handle monthly invoice closing (billing cut-off) and coordination with Finance
• Ensure accuracy and timeliness of billing and sales-related documentation
• Coordinate closely with Sales, Finance, and other internal departments
• Improve and standardize sales administration and billing workflows
• Prepare sales and billing reports and monitor operational KPIs
• Ensure compliance with internal policies and audit requirements

Requirements

• 3–5 years of experience in sales administration, billing, or related roles
• Experience with invoicing, month-end closing, or billing operations
• Prior team leadership or supervisory experience
• Strong organizational, problem-solving, and communication skills
• Business-level English proficiency
• Proficiency in MS Office (Excel, Word); ERP/CRM system experience is a plus

Preferred Qualifications

• Experience working closely with Finance or Accounting teams
• Experience in an international or multicultural business environment

What We Offer

• Opportunity to lead a core sales operations and billing function

About the role

We are looking for a reliable and detail-driven Account & Admin Executive to support daily finance and administrative operations. This role requires someone who is hands-on, organized, and able to manage multiple responsibilities with minimal supervision.
The role will work closely with the Finance Manager and other departments to ensure smooth and efficient operations.

What you'll be doing

Accounting & Finance:

•Handle day-to-day accounting operations, including data entry and reconciliations

•Manage full sets of Account Payable (AP) and Account Receivable (AR)

•Maintain proper, accurate and timely financial records and documentation

•Prepare payment, update cashbook and monitor cash flow movements

•Process staff business trip claims and corporate credit card

•Support month-end- closing and audit preparation

•Assist with other finance-related tasks as required

Administration & Other Duties:

•Perform general administrative and office support duties

•Liaise with external parties such as banks, insurer, etc

•Handle ad-hoc taks and operational support when needed

What we're looking for•

• Diploma or Degree in Accounting, Finance or a related field.
• 3-4 years of relevant working experience preferred
• Proficient in Microsoft Office (especially Excel); knowledge of accounting software such Dynamic is a plus.
• Able to work independently and meet deadlines

What we offer

At UCC HOLDINGS PTE LTD, we value our employees and offer a range of benefits to support your work-life balance, including competitive remuneration, bonus opportunities, and a supportive team environment.

Apply now for this exciting opportunity to join our team!

Job Description

Responsible for managing a portfolio of complex documentation deals, and handling middle office operations (implementation, drawdowns, credit reviews) and Risk and Control functions in a dynamic, cross-functional team in Corporate Credit Administration – Business Banking Credit Administration (CCA-BBCA) supporting Group Wholesale Banking, Global Markets, and Risk Management.

Responsibilities

• Ensure timely, accurate and effective credit administrative support to Group Wholesale Banking (GWB) in granting credit facilities (bilateral / syndicated loans) which includes the following areas: i) Implementation / restructuring of credit facilities ii) Disbursement of loans iii) Redemption of loans iv) Annual review of the legal documentation for credit facilities

• Verify approvals are in accordance with Credit Policy’s Lending Authority Limits

• Ensure conditions of approvals, loan documentation comply with terms of approval prior to implementation/disbursement of facilities

• Adhere to documented procedures, control guidelines, policy, and compliance framework

• Ensure covenants, exceptions are logged, monitored & followed-up and through

• Work with relationship managers, risk managers, policy and internal legal on loan documentation matters

• Implement facility limits, maintain accurate credit documentation and transaction records

• Provide instructions and liaise with downstream to setup loan account and tranche for disbursement

• Attend to business partners’ queries & requests timely

• Undertake coordinator role for the Department’s business continuity plan and other risk related functions

• Perform periodic risk controls self-assessments

• Conduct regular review on operation process/workflows, update the control procedures manual and assist in ad-hoc projects, if necessary

• Contribute to process improvements and quality projects to enhance productivity and improve service

• Assist in collating MIS data

• Assist in reporting to Regulatory bodies

• Bachelor’s degree from a reputable university (Singapore or overseas)

• 3 to 5 years extensive experience in Credit Administration and Legal Documentation review for large corporate banking and medium-sized business banking lending business

• Experience in preparing in-house (Letter of Offer) and external legal counsel documentations (Facility Agreement)

• Functional knowledge includes:

• Shipping / Aircraft financing

• Property financing

• Project financing

• Conglomerate financing

• Commodities financing

• Sustainable financing

• Acquisition financing

• Familiar with regulatory requirements including MAS637, MAS757, S35, and S29

• Extensive product domain including:

• Loan

• OD

• Trade Finance

• Supplied Chain Products

• Treasury

• Analytical with a keen eye for details, neat and meticulous

• Pro-active, good interpersonal and communication skills

• Able to work under stress and adaptability to changes

• Good team player and able to motivate team members to meet/exceed expectations and manage team efficiency

• Proficient in the use of various Microsoft Office applications

• Able to initiate/manage process improvements to improve staff productivity or service satisfaction
  

Competencies

• Action Oriented:  take on new opportunities and tough challenges with a sense of urgency, energy, and enthusiasm

• Collaborates:  build partnerships and working collectively with others to meet shared objectives

• Courage:  step up to address difficult issues and say what needs to be said (speak-up)

• Relationship Focus:  build strong business and customer relationships and deliver customer-centric solutions

• Instills Trust:  gain confidence and trust of others through honesty, integrity, and authenticity

• Nimble Learning:  active learning through experimentation when tackling new problems, using both successes and failures as learnings

• Decision Quality:  make sound and timely decisions to keep the organization moving forward

• Drives Vision & Purpose:  paint a compelling picture of the vision and strategy that motivates others to action

• Gives Clarity & Guidance:  provide direction, delegation, and removing barriers

• Transformation Mindset:  embrace and manage change management projects to improve operations excellence, service quality, and client experience

• Risk Management:  protect the organization from financial, operational, regulatory, and reputational risk

Who you work with

Group Operations and Technology (GO&T) co-creates products and solutions.  We build the underlying technology applications and services.  And manage the Group’s IT operations & cyber defence.  24x7 and 365-days.  End-to-end transaction fulfilment services.  For the whole Group.  With singular focus.  Delivering exceptional customer experience.  At the forefront of our digital transformation journey.  Relentless innovation.  Pushing boundaries.  All fuelled by serious investment in your development.