Total 131 human resource admin job vacancies in Purchasing / Procurement / Inventory category in Hong Kong

職位描述

• 協助根據價格、品質和交貨時間尋找和選擇供應商
• 根據公司政策和程序準備並發出採購訂單
• 與供應商跟進，確認訂單狀態、交貨日期，並解決任何差異。
• 維護和更新採購資料庫和記錄（例如，供應商資訊、價格、交貨時間表）
• 確保貨物及時交付，並在必要時回報延誤或問題。

職位要求

• 與供應商溝通時，需要具備普通話（口語和書面）溝通能力。
• 能夠使用基本的英語和馬來語進行交流
• 注重細節，積極主動，能夠在極少監督下獨立工作。
• 自我激勵且獨立

福利待遇

• 開放文化
• 個人發展機會

Requirements:

• Qualification minimum SPM or equivalent
• Priority to whom speak mandarin & able to start work immediately
• Able to write & communicate well in Mandarin, English & Malay 
• Candidate who can communicate in Mandarin will be an added advantage as we need to communicate with the Chinese suppliers
• Fresh graduate are encouraged to apply
• 5.5 working days

Responsibilities

• Prepare and update/ key in data entry in systems
• Assist in general filing and administration jobs
• To assist on any other ad-hoc assignment

Benefit: 

• EPF, SOCSO & EIS
• Annual Leave
• Medical Leave
• On job training provided

Key Responsibilities :

Administrative & Office Support

• Manage daily office administration, filing, and documentation.

• Handle office bills, payments, and expense tracking (utilities, rent, supplier invoices).

• Ensure timely payments and proper record-keeping.

• Maintain organized records for all administrative and project-related documents.

• Provide general administrative support to management.

Purchasing & Sourcing

• Source and purchase office supplies, furniture, and interior design materials.

• Review design references (images, mood boards) provided by designers and identify suitable products.

• Conduct market survey (price, quality, lead time, supplier comparison).

• Prepare product proposals for designers’ review before purchase.

• Liaise with suppliers for quotations, negotiation, and order placement.

• Track orders and ensure timely delivery.

• Maintain supplier database and product catalogue.

Project Coordination Support

• Assist interior designers in project permit applications and follow-ups with local authorities.

• Organize and maintain project documentation (drawings, approvals, contracts).

• Follow up with suppliers, contractors, and relevant parties on submissions and documentation.

Templates & Reporting

• Create and maintain templates/forms for:

Material selection

Project costing

Quotation and budgeting

• Assist in basic cost tracking and budget monitoring.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Interior Design, or related field.

• 1–3 years of experience in admin, purchasing, or coordination roles (ID/construction industry is a plus).

• Ability to understand design references and product sourcing.

• Good organizational, multitasking, and time management skills.

• Strong attention to detail and follow-up ability.

• Proficient in Microsoft Excel & Word.

Preferred Skills

• Experience in furniture/material sourcing or supplier coordination.

• Familiar with project permits / submissions process.

• Basic understanding of interior design materials and costing.

• Ability to create structured templates and organize data clearly.

Key Attributes

• Responsible and proactive

• Detail-oriented and systematic

• Good coordination & communication skills

• Able to work independently and with team

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Regular team activities
• Personal leave
• Sabbatical leave
• Open culture
• Personal development opportunities

• Order Processing: Prepare and issue purchase orders (PO).
• Liaise with suppliers to request quotes, negotiate pricing/delivery terms, and resolve issues regarding damaged or incorrect goods.
• Maintain accurate purchasing records, update inventory databases, and generate procurement reports.
• Logistics Tracking: Monitor shipment progress to ensure timely delivery of materials.
• Invoice Reconciliation: Verify invoices against purchase orders and receiving documents to process payments through the accounting department.
• Policy Compliance: Ensure all purchasing activities comply with company policies and ethical standards. 

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Casual dress code
• Regular team activities
• Personal leave
• Open culture
• Personal development opportunities

• 訂單處理：準備和發出採購訂單（PO）。
• 與供應商聯絡，索取報價，協商價格/交貨條款，並解決貨物損壞或錯誤等問題。
• 維護準確的採購記錄，更新庫存資料庫，並產生採購報告。
• 物流追蹤：監控貨物運輸進度，確保物料及時交付。
• 發票核對：核對發票與採購訂單和收貨單據，以便透過會計部門處理付款。
• 政策合規性：確保所有採購活動均符合公司政策和道德標準。

福利待遇

• 佣金和獎金
• 津貼（旅費、交通費等）
• 彈性的工作時間
• 休閒著裝要求
• 定期團隊活動
• 個人休假
• 開放文化
• 個人發展機會

職位描述

• 協助根據價格、品質和交貨時間尋找和選擇供應商
• 根據公司政策和程序準備並發出採購訂單
• 與供應商跟進，確認訂單狀態、交貨日期，並解決任何差異。
• 維護和更新採購資料庫和記錄（例如，供應商資訊、價格、交貨時間表）
• 確保貨物及時交付，並在必要時回報延誤或問題。

職位要求

• 與供應商溝通時，需要具備普通話（口語和書面）溝通能力。
• 能夠使用基本的英語和馬來語進行交流
• 注重細節，積極主動，能夠在極少監督下獨立工作。
• 自我激勵且獨立

福利待遇

• 開放文化
• 個人發展機會

RoleOverview

This role supports both procurement and administrative functions, ensuring smoothoperations across departments. The position is split approximately 65%Procurement and 35% Administrative support.

KeyResponsibiities:

1.Procurement (65%)

• Source and obtain competitive quotations from vendors and contractors for goods and services
• Issue RFQs (Request for Quotation) and evaluate submissions
• Negotiate pricing and terms to achieve cost efficiency
• Coordinate meetings between vendors, contractors, and internal stakeholders (including site visits when required)
• Manage purchase coordination, including order placement and delivery tracking
• Ensure timely fulfillment of procurement requests across multiple locations

2.Administrative Support (35%)

• Handle daily mail operations including franking, courier coordination, and dispatch
• Prepare and maintain reports related to outgoing mails and monthly SOAs
• Manage franking machine operations, including credit top-ups
• Oversee office pantry supplies (e.g., beverage stock replenishment)
• Verify and manage corporate phone bills (e.g., Singtel billing)
• Maintain and update internal telephone directory
• Liaise with courier vendors for document dispatch and collection (including urgent requests)
• Ensure proper transport of bulk mail items to the post office

3. Finance& Asset Coordination

• Verify budget codes (GL accounts) in collaboration with Finance for purchase requests
• Support asset tagging and tracking across multiple locations in line with audit requirements
• Assist in bi-annual asset audits
• Follow up with departments on submission of outstanding invoices

Requirements

• Diploma in Business Administration, Business Studies, or equivalent
• Minimum 1 year of relevant experience in procurement and/or administrative roles
• Strong administrative and documentation skills with attention to detail
• Able to work independently and manage multiple tasks
• Good communication and interpersonal skills

AdditionalInformation

• 5-day work week (Monday to Friday)
• Working Hours:  8:00am – 5:15pm OR  8:30am – 5:45pm
• Staff transport provided from Tanah Merah MRT

To Apply:
For a confidential discussion or to apply, please send your updated resumeto alicekoh@jobally.com.sg

We regret to informthat only shortlisted candidate will be notify. 

EA License No :18C9228 REG No : R1331591 Koh Hwee Eng Alice (Xu Huiying)

Roles & Responsibilities

• Create processes and tracks purchase orders.
• Preparing purchase order, stock issue etc.
• Maintains records of orders and inventory and follows up with vendors on shipment and delivery.
• Ensure the purchase made is accurately match with the material requested by the project team
• Material sourcing and negotiate with supplier to get the best deal.
• Filing of documents
• Performs administrative and office support activities. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing of documents
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system

Job Requirements

• Responsible, meticulous and able to prioritize and meet tight deadlines
• Good working attitude and communication skills.
• Able to work in fast pace environment.

About This Role

You will at the operational core of our electronics supply chain - managing procurement, handling incoming invoices and coordinating logistics. Day to day, you will work closely with internal teams and regional counterparts to keep procurement running smoothly, documentation accurate, and deliveries on track. It is hands-on role and ideal if you're looking to build solid foundations in procurement and operations within the electronics industry.

What You Will Do

Procurement & Sourcing

•      Handle and prepare purchase orders for selected suppliers

•      Source alternative suppliers and new parts to keep supply chains resilient

•      Work closely with all departments to process approved purchase requisitions

•      Evaluate vendors on price, quality and service level

Invoicing & Documentation

•      Process and verify supplier invoices against purchase orders and delivery orders

•      Raise and manage invoices for goods received, ensuring accuracy before submission for payment

•      Maintain proper records of all invoicing transactions and resolve any billing discrepancies promptly

Logistics & Delivery Coordination

•      Coordinate inbound and outbound shipments with suppliers and freight forwarders

•      Liaise with suppliers to track deliveries and follow up on outstanding orders

•      Arrange local and overseas logistics where required, including documentation for customs clearance

Inventory & Administration

•      Update and maintain the inventory management system

•      Uphold proper filing and records-keeping standards across procurement and logistics documents

•      Support ad-hoc operational and administrative assignments as needed

What We’re Looking For

•      Diploma holder with at least 2 years of relevant working experience in purchasing, procurement, or logistics

•      Familiarity with invoicing processes, purchase order workflows, and basic logistics documentation (e.g. delivery orders, packing lists, shipping documents)

•      Bilingual in English and Mandarin (required for liaising with Mandarin-speaking suppliers and China counterparts)

•      Strong initiative, positive attitude, and a genuine willingness to learn and grow

How to Apply

Interested applicants, please send your resume to hr@uce.com.sg and include the following:

•      Expected salary

•      Earliest available start date

Job Summary

We are seeking a detail-oriented and proactive Procurement cum Administrative Executive to manage purchasing activities and support daily office operations. This role requires strong organizational skills, the ability to multitask, and effective coordination with internal teams and external vendors.

Key Responsibilities

Procurement Duties

• Source, evaluate, and negotiate with suppliers to obtain competitive pricing and terms
• Prepare and issue Purchase Orders (POs) in accordance with company policies
• Monitor order status and ensure timely delivery of goods and services
• Maintain and update supplier database and pricing records
• Compare quotations and prepare cost analysis reports
• Manage inventory levels and coordinate stock replenishment
• Resolve issues related to quality, delivery, or discrepancies with vendors

Administrative Duties

• Manage office supplies and ensure smooth day-to-day office operations
• Handle incoming calls, emails, and general correspondence
• Maintain proper filing systems (physical and digital)
• Coordinate meetings, appointments, and travel arrangements
• Support HR functions such as onboarding, attendance tracking, and documentation
• Assist in preparing reports, presentations, and internal communications
• Liaise with service providers (cleaning, maintenance, IT support, etc.)

Requirements

• Diploma or Degree in Business Administration, Supply Chain, or related field
• 1–3 years of relevant experience in procurement
• Proficient in Microsoft Office (Excel, Word, PowerPoint
• Strong negotiation and communication skills
• Good organizational and time management abilities
• Able to work independently and handle multiple tasks

Job Description:

• Processing of Quick Purchasing (QP)/Invitation to Quote (ITQ) for those with basic procurement knowledge.

• Provide administrative support e.g.: ensure all supporting documents are in place prior to routing to the team for processing.

• Reviewing of all the online purchase requests and to check against the catalog items and direct them to the appropriate channel – via Kyberlife / allowing online purchase.

• Consolidate all the Pcard/Vcard purchase request and work with finance to ensure timely processing.

• Assist Procurement Executive to follow up on the missing documents and to send reminder to requestor.

• Assist in other administrative work within procurement.

Job Requirements:

• Minimum Diploma or Degree in any field.

• Good knowledge of Microsoft Office applications.

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email to: west1@recruitexpress.com.sg
EA License No: 99C4599

Job Description

• In charge of verifying shipment content against shipping documents provided.
• Responsible in assisting in material picking against pick list and packing of outbound shipments.
• In charge of rejecting damage items and record discrepancies.
• In charge of data entry into ERP system.
• Responsible in assisting Logistics Officer in coordinating with logistics provider on shipment collection.
• In Charge of the visual inspect material for defects and report these and any unusual situation immediately.
• Operate lift trucks, hand trucks, forklifts, stackers, or any other lifting or material handling equipment/devices to move, convey, or hoist materials or products, following the training provided.
• Maintain good housekeeping practices in work area.

Requirements

• Min GCE ‘O’ level and above
• Min 3 year of experience in ERP systems, lifting devices and Material Handling Equipment (MHE).
• Possess a Class 3 Driving License and Forklift License.

To submit your application, please apply online apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

• Company located at Pioneer

• Working hour: 9am – 6pm(Monday – Friday)

• AWS + Excellent Welfare

• Well Established Logistics Company

Job Scope

• Attend to enquiries.
• Prepare billing to customers·
• Coordinate with operations team on store movement, inventory control and logistics·
• Prepare billing to customers.
• Handlings other duties as assigned by management

Requirement

• GCE N Level and above
• 1 to 3 years of relevant experiences in warehouse operations 

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

KHOOSOT MEI (R21102604)

EA Recruitment Pte Ltd

EA License No: 21C0492