Total 11 Manager admin executive job vacancies in Purchasing / Procurement / Inventory category in Hong Kong

A leading integrated environmental services provider in Singapore is seeking a proactive and driven Procurement Manager / Executive to support operational excellence and drive transformation through technology and innovation.

Key Responsibilities

• Manage end-to-end procurement processes, including sourcing, negotiation, and supplier selection

• Identify, evaluate, and source advanced equipment, automation solutions, and smart technologies to enhance productivity and reduce reliance on manual labour

• Support initiatives to address challenges of an ageing workforce through mechanisation and digitalisation

• Collaborate with internal stakeholders to introduce innovative solutions that improve efficiency

• Develop and maintain strong relationships with vendors, including equipment suppliers and technology providers

• Evaluate supplier performance and ensure compliance with contractual terms

• Monitor inventory levels and ensure timely procurement of materials and equipment

• Drive cost optimisation while balancing quality, sustainability, and innovation

• Ensure procurement activities comply with internal policies and regulatory requirements

• Prepare reports on purchasing trends, cost savings, and supplier performance

• Support tender submissions and contract management

Requirements

• Diploma / Degree in Procurement, Supply Chain, Engineering, Business Administration, or related field

• Minimum 2–5 years of relevant procurement experience (Manager role requires more experience)

• Exposure to equipment sourcing, automation, or technology procurement is highly advantageous

• Experience in environmental services, facilities management, or related industries is a plus

• Strong negotiation, vendor management, and analytical skills

• Good communication and stakeholder management abilities

• Proficient in Microsoft Office (especially Excel)

• Familiarity with procurement systems/ERP is an added advantage

Preferred Attributes

• Forward-thinking mindset with interest in innovation and digitalisation

• Resourceful, proactive, and solutions-oriented

• Able to work independently in a fast-paced environment

• Strong sense of integrity and accountability

Working hours:

Mon to Fri: 8:30am to 5:30pm

About ALPS

ALPS was set up in 2018 as part of Ministry of Health’s (MOH) strategic thrust in delivering value-based supply chain solutions to public healthcare.

As the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership with 27 Public Healthcare Institutions (PHIs) in Singapore.

Our employees are key to our excellence – the heartbeat in sustaining our mission, developing new capabilities and re-engineering processes to future-proof Singapore’s healthcare supply chain landscape – making it more sustainable and resilient.

Job Purpose

To support and manage procurement-related stock control and inventory management activities to ensure optimal availability of healthcare supplies, medical consumables, and equipment. The role ensures inventory accuracy, cost efficiency, regulatory compliance, and uninterrupted supply to support patient care operations within a public healthcare environment.

Key Responsibilities

1. Manage a good physical layout and maximise storage space
2. Maintain effective inventory control systems for the central and sub stores, following First In First Out (FIFO) or First Expire First Out (FEFO) method.
3. Maintain stocks at end user areas according to respective Par levels
4. Suggest addition / reduction of par levels according to end users' usage
5. Review and co-ordinate with Purchasing to optimise holding stock to meet the department's objectives for Days Inventory On Hand (DIOH) / Material replenishment planning and also minimise the occurence of stock-outs.

Job Requirements

1. At least Degree graduate. preferbly in Supply Chain Management or Business Administration
2. OR Diploma graduate with at least 8 years of experience
3. Proficient in Warehouse Management System, SAP MM, eProcurement tools, Operation Research
4. IT skills & proficiency in Flow Diagrams, Microsoft Excel, Power Point and Word is a must.
5. Ability to manage software simulation for warehouse flow is highly preferred
6. Effective in verbal, listening and written communication skills
7. Ability to blend operational excellence with strategic planning
8. Possess strong interpersonal communication, proactive analytical and negotiation skills. Hands-on persons with high drive and problem solving approach

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your information to potential hiring managers for their consideration. All information will be treated with highest confidentiality.

An exciting career awaits you at ALPS. Join us to embark on a meaningful career that brings value and impact to the population. Apply now if that sounds like something you would like to be a part of.

Only shortlisted candidates would be notified.

• Overseeing the receipt, storage, and dispatch of goods to ensure efficiency and accuracy in inventory management.
• Implementing and maintaining warehouse management systems (WMS) to optimize storage solutions and streamline operations.
• Coordinating with procurement and supply chain teams to schedule deliveries and manage supply levels, ensuring stock availability and minimizing overstock.
• Enforcing safety and health regulations within the warehouse environment, conducting regular safety audits and training sessions for staff.
• Managing warehouse staff, including scheduling, training, and performance evaluation, to ensure a productive and motivated team.
• Preparing and analyzing reports on warehouse operations, inventory levels, and order fulfillment rates to identify areas for improvement and implement corrective actions.
• Liaising with transport team and internal departments to resolve any shipping or receiving issues, ensuring timely and accurate delivery of goods. 
• Working Location - 20 Gul Way

About ALPS

ALPS was set up in 2018 as part of Ministry of Health’s (MOH) strategic thrust in delivering value-based supply chain solutions to public healthcare.

As the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership with 27 Public Healthcare Institutions (PHIs) in Singapore.

Our employees are key to our excellence – the heartbeat in sustaining our mission, developing new capabilities and re-engineering processes to future-proof Singapore’s healthcare supply chain landscape – making it more sustainable and resilient.

About The Role

This individual will be part of the NUHS Cluster Ops Team, entrusted to strengthen governance and oversight across procurement processes & practices across NUHS. He/she is expected to work in a fast-paced and dynamic environment that will require him/her to effectively balance diverse stakeholder needs while managing concurrent priorities.

Job Responsibilities

• Plan and conduct Control Self-Assessment (CSA) timely; encompassing the full spectrum of end-to-end procurement across the institutions in NUHS.

• Provide practical advice and recommendations with regard to control measures in procurement, effectiveness and efficiency of work operations as well as best practices.

• Identify areas of control weakness, detect irregularities, and provide recommendations to address the identified weaknesses based on a sound and systematic examination of the processes.

• Plan and execute campaigns to raise awareness and promote good procurement and logistic governance within healthcare.

• Any other tasks assigned.

Job Requirements

• Bachelor's degree in Accountancy, Engineering, Business, Supply Chain or related disciplines with min. 3 years working experience.

• Experience in Supply Chain, QA or QC would be advantageous.

• Good verbal and written business communication skills; able to frame ideas and proposals in a clear and concise way.

• Meticulous with an eye for detail; resourceful; able to work both independently and as a team player.

• Strong analytical skills to identify trends, root causes of control issues and areas of improvement.

• Effective communication and interpersonal skills.

• Proficient in Microsoft Office Excel.

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your information to potential hiring managers for their consideration. All information will be treated with highest confidentiality.

An exciting career awaits you at ALPS. Join us to embark on a meaning career that brings value and impact to the population. Apply now if that sounds like something you would like to be a part of.

Only shortlisted candidates would be notified.

About ALPS

ALPS - a subsidiary of SingHealth, was set up in 2018 as part of Ministry of Health’s (MOH) strategic thrust in delivering value-based supply chain solutions to public healthcare.

As the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership with 27 Public Healthcare Institutions (PHIs) in Singapore.

Our employees are key to our excellence – the heartbeat in sustaining our mission, developing new capabilities and re-engineering processes to future-proof Singapore’s healthcare supply chain landscape – making it more sustainable and resilient.

About The Role

As a Senior Executive/Assistant Manager (Central Purchasing and Contract Management), you are required to be directly involved in contract transition activities, pricing setup, demand planning, central purchasing operations, and monitoring of stock health and supplier delivery performance. This role must be able to apply appropriate level of control levels to ensure consistency and reliability of supply assurance. This position also plays a vital role in engaging with stakeholders including Strategic Procurement (SP), PHIs site representative, and vendors on matters related to forecasting, demand management, inventory planning, delivery commitments that impact on supply assurance.

Key Responsibilities

• As part of onboarding of institutions to ALPS Central Warehouse (CWH) to support National Drug Resiliency and other MOH-initiated stockpiling programme, oversee the establishment of master data in SAP
• Responsible for SAP Materials Requirement Planning (MRP) setup for ALPS Central Warehouse, recommend and propose appropriate MRP parameters to ensure optimized inventory replenishment.
• Responsible for SAP Master Data Setup, including maintenance of Price List, Purchasing Data, MRP parameters, storage location, purchasing order, Purchase Info Record (PIR), Schedule Agreement (SA) and PO etc.
• Responsible for operationalizing contract cycle transition, brand change, price change etc and timely launch of purchasing process to secure stock availability at CWH upon contract commencement.
• Responsible for managing supply issues in coordination with Strategic Procurement (SP) and vendors to mitigate supply disruption to PHIs demand. This includes stock assignment to various PHIs supported by CWH, working collaboratively with the Customer Service Operations team (CSO) to ensure timely updates and broadcast of information to respective institutions.
• Engage SP teams on consumption trend, contract establishment, vendor performance and improvement initiatives.
• Compile and monitoring Inventory planning Key Performance Indicators (KPIs), and ensuring KPIs target are met, and conduct root cause analysis for deviations with approrpriate actions.
• Participate in monthly meetings with vendors for continuous improvement.
• Support the generation of various reports on stock status and health for management and MOH reporting.

Requirements

• Degree or Diploma in Business Administration, Supply Chain Management, or related field (e.g. Engineering) with minimum 3 - 4 years of relevant experience in a fast-paced environment preferably with a focus on pharmaceutical or healthcare procurement.
• Good team player, communication, and interpersonal skills with the ability to interact with staff at all level.
• Strong analytical and problem-solving abilities.
• Meticulous in data analysis with keen eye for details, ensuring high-quality/accuracy of data.
• Innovative with a continuous improvement mindset.
• Advanced Knowledge in Microsoft Excel, Access, Microsoft 365.
• Prior experience in material and inventory planning and strong understanding of MRP methodology is required.
• Hands on experience in SAP MM or WM/SD module will be a plus.
• Fresh Graduates with strong analytical and numerical skills are welcome to apply.

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your information to potential hiring managers for their consideration. All information will be treated with highest confidentiality.

An exciting career awaits you at ALPS. Join us to embark on a meaning career that brings value and impact to the population. Apply now if that sounds like something you would like to be a part of.

Only shortlisted candidates would be notified.

Company Overview

Alstern Technologies is a precision engineering firm with offices in Singapore, Hong Kong, and Thailand. We deliver high-risk, complex projects with cutting-edge technology and a commitment to sustainability, quality, and zero carbon footprint engineering.

Job Summary

Support procurement and project teams by managing sourcing, purchase orders, supplier relations, and compliance to ensure timely delivery of materials and services aligned with project needs.

Responsibilities

• Source and procure materials, equipment, and services following project specifications and company policies
• Prepare and process purchase orders, delivery orders, and supplier invoices accurately and timely
• Maintain and update procurement records, supplier databases, and material catalogs to ensure data accuracy
• Liaise with suppliers and vendors to obtain quotations, confirm delivery schedules, and verify order details
• Monitor deliveries to ensure on-time receipt of goods and proactively resolve supply delays or issues
• Assist in conducting cost comparisons, evaluating suppliers, and preparing contract documentation
• Coordinate with project and site teams to fulfill procurement requirements promptly and accurately
• Support internal audits by ensuring procurement procedures and documentation comply with standards
• Assist in preparing procurement reports, tracking budgets, and managing inventory levels
• Support the Project Management team with documentation preparation and processing tasks
• Perform other administrative duties as assigned to support procurement and project functions

Preferred competencies and qualifications

• Diploma or Degree in Supply Chain Management, Business Administration, Engineering, or related field
• Minimum 6 years of procurement or administration experience, preferably in construction or engineering
• Knowledge of procurement processes, vendor management, and basic contract administration
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP systems is advantageous
• Strong communication and interpersonal skills to liaise effectively with suppliers and internal teams
• Detail-oriented and organized to manage multiple tasks efficiently in a fast-paced environment

Reporting to the GM, the Operations Executive/ AM’s primary responsibility is to oversee and ensure smooth day to day operations of the company, and support the company to hit growth targets and sales goals.

Job Responsibilities:

Inventory

• Update, maintain and keep accurate inventory records in system on a consistent basis.
• Monitor stock depletion and manage weekly stock withdrawals from external (bonded) warehouse and propose purchase requisition from suppliers to ensure optimal stock level at all times.
• Process internal stock transfers.
• Verify the accuracy of stock movements by conducting detail audits of the inventory on a regular basis.
• Report stock loss/ damage; investigate inventory errors and reconcile stock discrepancies in a timely manner.
• Track goods returns, investigate all the potential causes and suggest corrective measures for improvement.
• Oversee quarterly stock take.
• Work closely with warehouse team to create and implement effective inventory control procedures.

Warehouse& Logistics Operations

• Oversee daily business operations and addressing operational issues.
• Supervise warehouse and logistics team, including fleet and warehouse management, and backup when required.
• Responsible for enforcing company policies and procedures within the office.
• Liaise with different departments to improve performance and work efficiency.
• Evaluate current work processes and recommend improvements.
• Develop and maintain standard operating procedures and operational guidelines for staff.
• Educate operations team on best practices ,company policies and service excellence standards.
• Ensure warehouse and fire safety are compliant with government regulations.
• Oversees warehouse/logistics equipment, property management and maintenance.
• Support the Sales and Marketing team in implementing activities and event-related operational requirements.
• Generate operational reports for management as needed.
• Other ad-hoc duties assigned.

Requirements

• Communicating clearly in both oral and written form
• Paying attention to detail so that operations run smoothly
• Prioritizing so that the most important matters are attended to quickly
• Exhibiting good organizational abilities in order to keep everything on track
• Possessing a goal-oriented mentality to always be on the lookout for ways to make the company more efficient
• Grasping numerical concepts in order to interpret data and make sound decisions
• Knowledge of Microsoft Dynamics 365 Business Central is a plus.

About ALPS

ALPS was set up in 2018 as part of Ministry of Health’s (MOH) strategic thrust in delivering value-based supply chain solutions to public healthcare.

As the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership with 27 Public Healthcare Institutions (PHIs) in Singapore.

Our employees are key to our excellence – the heartbeat in sustaining our mission, developing new capabilities and re-engineering processes to future-proof Singapore’s healthcare supply chain landscape – making it more sustainable and resilient.

About The Role

As a Senior Executive/Assistant Manager, Procurement in ALPS, you will be based in one of the 27 public healthcare institutions (PHI) in Singapore, you will be responsible for the Procurement and Contract Management services within the PHI. Working in a team you will provide proactive planning and value add to the procurement category you are in-charge of. You will also communicate closely with hospital users and ALPS vendors to support in the hospital’s daily operations for patients’ care.

Key Responsibilities

• Plan, strategize, analyze and implement sourcing strategy in category sourcing and supplier initiatives and be accountable for the outcomes.
• Ensure the entire procurement cycle processes are in compliance with ALPS’ procurement policies.
• Partner internal users to procure goods and/or services in a timely, effective and compliant manner.
• Manage vendors to ensure quality, pricing and delivery objectives are met.
• Add value through proper negotiation, product standardization and/or innovative ways of sourcing.
• Monitor and establish contract on time to ensure continuous supply of products and/or services.
• Actively solicit internal users’ feedback, address issues and seek continuous improvement.
• Partake in any process improvement project as assigned by supervisor.
• Any other duties assigned by supervisor.

Requirements

• Diploma or Degree in logistics, supply chain management, business administration, or a related field is often preferred.
• Good verbal and written communication skills
• Proficient in MS office and Excel
• Advanced analytical and negotiation skills
• Familiarization with SAP would be an added advantage
• Positive working attitude, willingness to learn and thrives in a team environment

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your information to potential hiring managers for their consideration. All information will be treated with highest confidentiality.

An exciting career awaits you at ALPS. Join us to embark on a meaning career that brings value and impact to the population. Apply now if that sounds like something you would like to be a part of.

Only shortlisted candidates would be notified.

What you'll be doing

• Work closely with clinical and operational stakeholders to gather requirements for procurement of furniture, equipment, services, and non-medical supplies, ensuring compliance with procurement policies and healthcare governance standards

  Facilitate strategic sourcing initiatives and support end-to-end procurement processes to ensure fair, transparent, and value-driven outcomes

• Support vendor evaluation processes and assist evaluation committees in assessing proposals for goods and services
• Partner stakeholders to drive contract management and timely renewals to ensure continuity of essential supplies and services supporting patient care and hospital operations
• Contribute to value creation through supplier negotiation, product standardisation, and innovative sourcing approaches in collaboration with procurement leadership
• Support programme office functions including meeting coordination, agenda preparation, record keeping, and development of presentation materials for management and governance discussions
• Provide administrative and coordination support for digital transformation initiatives, including adoption of AI and digital tools to enable a more efficient and digital-first healthcare environment

• Assist in special projects, prepare management papers, and ensure proper documentation and records to support audit, compliance, and reporting requirements

What we're looking for

• Bachelor Degree in Business Administration/ Supply Chain/ Procurement or related discipline

• 3 - 7 years of working experience in procurement, sourcing, or contract management, preferably in healthcare or public sector environments
• Strong stakeholder management and communication skills with the ability to engage clinical and operational users
• Good analytical, documentation, and organisational skills

• Able to work in a fast-paced healthcare environment with strong attention to governance and compliance

Interested applicants, kindly furnish us with your full and detailed resume in MS Words format and click "Apply Now" button.

We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities. 

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Job Summary

As a Senior Executive / Assistant Manager, the incumbant will be you are to oversee end-to-end IT Procurement activities and working closely with internal teams and vendors to ensure the success of each procurement project. Vendor evaluation and risk assessment, project and process management, and contract negotiation and assessment are other duties.

You will be working in a fast-paced and dynamic environment that will require you to effectively balance diverse stakeholder needs while managing concurrent priorities.

Supporting the procurement requirements of the company including new innovation needs and working in a fast-paced and dynamic environments that will require the incumbant to be effectively balance diverse stakeholders' needs and requirments.

This is a new role and a 1 year contract.
Work Location: nearest MRT station (One North)

Job Responsibilities:

• Execute Request for Proposal/Quotation (RFP/RFQ) process including evaluation, negotiation and award recommendation
• Ensure that procurement of products and services are always carried out in compliance with procurement policy
• Work with internal users/stakeholders to ensure that the products and services procured fulfil users' needs
• Monitor and manage compliance with contract/agreement and communicate to relevant parties including Legal Team, if required
• Guide users on the completion of the requisition on eProcurement

Job Requirements:

• Degree in Engineering, Business, Supply Chain or related discipline
• Minimum 3 - 5 years of procurement experiences, experience in IT Procurement will be an advantage
• Experience in using eProcurement tools
• Process knowledge of procurement governance
• Proven analytical and negotiation skills
• Strong verbal and presentation skills, with the ability to communicate clearly with stakeholders at all levels
• Proficient in MS PowerPoint and Excel

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your information to potential hiring managers for their consideration. All information will be treated with highest confidentiality.

An exciting career awaits you at ALPS. Join us to embark on a meaning career that brings value and impact to the population. Apply now if that sounds like something you would like to be a part of.

Only shortlisted candidates would be notified.

Job Description
• Coordinate, plan and support the daily work of the team/shift.
• Monitor processes and performance in the team/shift with focus on waste elimination.
• Act as a link between the team, support functions and team manager.
• Develop the key processes and tools within the cell.
• Close competence gaps by training/coaching and running SOP audit dialogues.
• Control quality, deviations and line stops together with team manager.
• When needed support team members with immediate problem solving.
• Execute production work according to ALPS standard and participate in continuously improvements.

What You Know

• Proven experience in warehouse operations or a similar leadership role.

• Strong organizational and communication skills.

• Ability to coach, train, and motivate team members.

• Problem-solving mindset with a focus on quality and efficiency.

• Familiarity with ALPS standards and continuous improvement methodologies is a plus.

What’s In It for You

We offer a challenging position in an open and friendly environment where we help each other to develop and create value. Your work will have a true impact on Alfa Laval’s future success.