Total 201 admin assistant job vacancies in Purchasing / Procurement / Inventory category in Hong Kong

Job Description

We are seeking a responsible and detail-oriented Purchasing Assistant to support daily procurement activities and ensure smooth purchasing operations. The successful candidate will assist in supplier sourcing, purchase order processing, inventory monitoring, and maintaining cost-effective purchasing practices to support overall business operations.

Key Responsibilities

• Assist in daily purchasing and procurement activities
• Coordinate with suppliers and vendors regarding quotations, orders, pricing, and deliveries
• Process purchase orders and ensure timely follow-up with suppliers
• Maintain accurate purchasing records and documentation
• Monitor stock and inventory requirements
• Compare pricing and negotiate for cost-effective purchases
• Support administrative and operational purchasing functions
• Ensure smooth communication between internal departments and suppliers

Requirements

• Diploma or Degree in Business Administration, Supply Chain Management, Logistics, Procurement, or related field
• Minimum 2–3 years of working experience in purchasing or procurement
• Good communication and negotiation skills
• Able to communicate effectively in Mandarin, English, and Bahasa Malaysia to deal with china suppliers and partner.
• Able to multitask and work independently with minimum supervision
• Proficient in Microsoft Office applications (Excel, Word, Outlook)
• Strong organizational skills and attention to detail
• Experience in supplier sourcing and vendor coordination is an added advantage

Physical Requirements

• Ability to perform sedentary office work, including extended periods of sitting
• Frequent use of computer, paperwork handling, and administrative coordination
• Occasional movement within the office or warehouse may be required to coordinate purchasing activities or verify goods
• Able to manage multiple tasks in a fast-paced working environment

Additional Skills

• Strong problem-solving and analytical mindset
• Good time management and organizational skills
• Ability to handle multiple tasks and meet deadlines efficiently
• Good communication and coordination abilities
• High level of accuracy and attention to detail in documentation and purchasing processes

Preferred Skills

• Procurement coordination
• Vendor management
• Inventory monitoring
• Cost control
• Administrative support

How to Apply

Please email your resume to job-applications@cytron.io ; only shortlisted candidates will be notified.

Perks & Benefits

• Open culture
• Personal development opportunities
• EPF SOCSO EIS
• Medical Allowance
• Group Insurance
• Festival Parties
• Birthday treat
• Snacks and Beverages

Key Responsibilities

Purchase Orders (PO):

• Assist in issuing all purchase orders to subcontractors and suppliers for required materials and services.
• Ensure goods are purchased in accordance with approved Purchase Requisitions (PR).
• Update and maintain the PO master list on a daily basis.

Supplier Management:

• Negotiate pricing and terms with suppliers to secure the best possible deals.
• Assist in sourcing quotations, comparing prices, and ensuring cost‑effectiveness.
• Establish and maintain an up‑to‑date supplier contact list.

Order & Delivery Monitoring:

• Track order status and delivery timelines to ensure timely receipt of materials and services.
• Follow up with suppliers on pending deliveries and resolve discrepancies.

Documentation & Records:

• Assist in maintaining accurate records of purchased items, delivery details, and invoices.
• Ensure proper filing of procurement documents in both softcopy and hardcopy formats.

Administrative Support:

• Assist in general office maintenance and administrative matters.
• Handle phone calls and receive mail when reception is unavailable.
• Receive documents and sign for deliveries.

Team Collaboration:

• Work closely with the purchasing team to ensure smooth workflow and gain knowledge of procurement processes.
• Provide ad‑hoc support to team members as required.
• Undertake any other related tasks assigned by the superior from time to time.

Qualifications & Skills

• Diploma/Degree in Business Administration, Supply Chain, or related field.
• Strong negotiation and communication skills.
• Detail‑oriented with good organizational abilities.
• Proficiency in Microsoft Office (Excel, Word) and procurement systems.
• Ability to work independently and as part of a team.

Ability to read, write, and speak Mandarin in addition to English and Malay, to facilitate communication with suppliers and ensure inclusivity.

Perks & Benefits

• Annual performance bonus
• Nearby public transport
• Medical insurance
• Paid training & development

**Responsibilities:**

- Assist in sourcing and procuring raw materials, supplies, and equipment required for operations.

- Review purchase requisitions and prepare purchase orders in accordance with company policies.

- Coordinate with suppliers to confirm order details, delivery schedules, and payment terms.

- Maintain accurate records of purchase transactions, supplier information, and inventory levels.

- Monitor stock levels and ensure timely replenishment to prevent shortages.

- Liaise with vendors to resolve issues related to deliveries, quality, or pricing.

- Support supplier evaluation and performance review processes.

- Assist in negotiating prices and terms with suppliers under supervision.

- Ensure compliance with procurement policies, procedures, and quality standards.

- Collaborate with other departments such as production, finance, and logistics for smooth procurement activities.

**Objectives:**

- Ensure timely procurement of quality materials at competitive prices.

- Maintain optimal inventory levels to support production without overstocking.

- Build and sustain strong relationships with reliable suppliers.

- Support cost-saving initiatives through effective sourcing and negotiation.

- Contribute to the overall efficiency and cost-effectiveness of the procurement process.

**Required Skills:**

- Good understanding of procurement processes and supply chain management.

- Strong negotiation and communication skills.

- Attention to detail and organizational skills.

- Ability to analyze supplier options and evaluate quotations.

- Proficiency in Microsoft Office Suite and procurement software (ERP systems preferred).

- Basic financial knowledge related to budgeting and cost analysis.

- Strong interpersonal skills for effective communication with suppliers and internal teams.

- Ability to work under pressure and handle multiple tasks simultaneously.

- Relevant educational background in Business Administration, Supply Chain Management, Purchasing, or related fields.

Internal promotion,Salary increament,Bonus & Reward

職位描述

我們正在尋找一位認真負責、注重細節的採購助理，協助日常採購工作，確保採購流程順暢。成功入選者將協助供應商尋源、採購訂單處理、庫存監控，並維護成本效益高的採購策略，以支援整體業務營運。

主要職責

• 協助日常採購活動
• 與供應商協調報價、訂單、定價和交貨事宜。
• 處理採購訂單並確保及時跟進供應商
• 保持準確的採購記錄和文件
• 監控庫存和盤點需求
• 比較價格並協商以獲得最具性價比的採購方案
• 支援行政和營運採購職能
• 確保內部部門與供應商之間溝通順暢

要求

• 工商管理、供應鏈管理、物流、採購或相關領域的文憑或學位
• 至少2-3年採購或採購相關工作經驗
• 良好的溝通和談判技巧
• 能夠用國語、英語和馬來語進行有效溝通，與中國供應商和合作夥伴進行洽談。
• 能夠同時處理多項任務，並在最少監督下獨立工作。
• 精通微軟辦公室軟體（Excel、Word、Outlook）
• 較強的組織能力與注重細節
• 具備供應商尋源及協調經驗者優先考慮。

身體要求

• 能夠勝任久坐的辦公室工作，包括長時間坐著。
• 頻繁使用電腦、處理文件和行政協調
• 偶爾需要在辦公室或倉庫內走動，以協調購買活動或核實貨物。
• 能夠在快節奏的工作環境中處理多項任務

其他技能

• 較強的解決問題與分析能力
• 良好的時間管理與組織能力
• 能夠有效率地處理多項任務並按時完成。
• 良好的溝通協調能力
• 文件記錄和採購流程中高度的準確性和對細節的關注

優先技能

• 採購協調
• 供應商管理
• 庫存監控
• 成本控制
• 行政支援

如何申請

請將您的履歷寄至 job-applications@cytron.io；只有入圍候選人會收到通知。

福利待遇

• 開放文化
• 個人發展機會
• 僱員公積金社保組織環境影響通報系統
• 醫療津貼
• 團體保險
• 節慶派對
• 生日禮物
• 點心和飲料

- Manage procurement processes, including issuing Purchase Orders (POs) to suppliers.

-Coordinate with site teams to ensure timely delivery of materials and equipment.

- Liaise with suppliers and site managers to ensure materials are delivered as per the project schedule.

- Track delivery statuses and handle any issues related to late or incorrect deliveries.

- Conduct monthly reconciliation against supplier’s Statement of Account (SOA) to ensure accuracy and resolve discrepancies.

-Track and monitor order deliveries to ensure they arrive at the correct site on time and resolve any delivery issues.

HR Administration Assistant:

-Handle work pass applications, renewals, and manage related documentation for workers.

- mthly payroll

- Basic account admin work - data entry with payments & invoices.

- Handle incoming calls, Email and any other ad hoc duties as assigned by Management.

Basic information:

• Monday to Friday

• Basic UP $2,800

• High OT

• Location: East

Job scope:

• Reviewed and validated documentation to ensure completeness and accuracy before processing.

• Verified customer shipping requirements and selected appropriate delivery methods based on their preferences.

• Processed sales orders and billing entries in the ERP system, ensuring timely execution and proper supporting documentation.

• Maintained and updated records in Excel, sharing key information with the operations team for coordination.

• Cross-checked packing lists against Shipment Management System (SMS) records to ensure consistency and accuracy.

• Performed ERP transactions including purchase requisitions, goods receipts, and stock transfers.

• Conducted weekly and monthly inventory cycle counts, updating results in the ERP system.

• Communicated with customers via email, Microsoft Teams, and phone to address enquiries and fulfill requirements.

• Worked closely with internal teams to ensure efficient and timely completion of customer orders.

• Supported daily operations by handling ad-hoc tasks assigned by supervisors or management.

For interested candidates, please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

We regret to inform that only shortlisted candidates would be notified
We wish you all the best in your career search.

Zen Career Pte Ltd | 24C2559
Charlotte Lim (Limanqi) | EA Personnel No: R23113764

About the Company

The company operates within the dried food trading industry, supporting the supply, storage, and distribution of food products to customers and business partners. The team is looking for a Procurement / Warehouse Admin to support day-to-day purchasing, inventory, and warehouse administration duties.

Role Overview

We are looking for a reliable and detail-oriented Procurement / Warehouse Admin to assist with procurement coordination, stock records, warehouse documentation, and general administrative support. This role is suitable for someone who is organised, willing to learn, and comfortable working in a fast-paced operational environment.

No specific academic qualification is required. Candidates with prior experience in procurement administration, warehouse administration, inventory coordination, logistics, or order processing will have an advantage.

Key Responsibilities

• Assist with procurement and purchasing administrative tasks, including preparing, checking, and updating purchase-related documents.
• Coordinate with suppliers, internal teams, and warehouse staff to support smooth stock ordering and replenishment.
• Maintain accurate records of inventory, stock movements, delivery orders, purchase orders, and related documentation.
• Support warehouse administrative duties, including checking goods received, updating stock records, and assisting with stocktaking when required.
• Follow up on pending orders, delivery schedules, and stock availability to ensure timely fulfilment.
• Assist with data entry, filing, and general administrative tasks related to procurement and warehouse operations.
• Communicate with internal stakeholders to support daily operations and resolve documentation or stock-related issues.
• Ensure records are properly maintained and updated for operational tracking and audit purposes.

Requirements

• Only Singaporeans.
• No specific academic qualification required; training and guidance will be provided.
• Prior experience in procurement, warehouse administration, logistics, inventory control, or order processing is an advantage.
• Able to perform data entry and handle administrative documentation accurately.
• Basic computer literacy is required; familiarity with Microsoft Excel, Word, or inventory systems will be advantageous.
• Comfortable communicating in Mandarin to liaise with Mandarin-speaking colleagues, suppliers, or stakeholders where required.
• Detail-oriented, organised, and able to follow up on tasks independently.
• Responsible, reliable, and willing to support both administrative and warehouse-related coordination duties.
• Able to work in a fast-paced operations environment.

Working Hours (5.5 days work week)

• Monday to Friday: 7.00am to 4.30pm / 1.00pm to 9.00pm
• Saturday: 7.00am to 1.00pm
• 1 Saturday off per month
• 5-day work week arrangement may be discussed where required, but preferred arrangement is 5.5 days. 

Salary Package

• Basic Salary: From $1,900 per month
• Allowance: $200 per month
• After 3 months: Basic salary + $200 allowance, subject to performance

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.

Join Our Growing Team

We are  looking for aproactive and organised Warehouse Operations Admin to join our expanding team. If you enjoy coordinating logistics, managing inventory and working closely with customers and warehouse operations, we would love to hear from you.

This newly established position offers the opportunity totake ownership of warehouse administration processes and contribute directly tothe company's continued growth.

Key Responsibilities

• Coordinate daily warehouse and logistics operations
• Monitor and track customer orders to ensure timely fulfilment and delivery
• Liaise with customers, warehouse personnel and freight forwarders on shipmentarrangements
• Prepare and process operational documents
• Maintain accurate inventory records and monitor stock levels
• Perform inventory cycle counts and investigate stock discrepancies
•  Follow up with customers on shipmentand delivery status
• Support pick-and-pack activities to ensure smooth order fulfilment
• Coordinate inward and outward shipment activities

Requirements

• Minimum 1–2 years of warehouse administration or logisticsexperience
• Good understanding of warehouse and inventory processes
• Proficient in Microsoft Excel and Microsoft Office applications
• Strong communication and coordination skills
• Familiarity with e-commerce order processing will be an advantage
• Responsible, organised and able to multitask in a fast-paced environment

Why Join Us?

✓ Opportunity to take ownership of warehouse operations administration
✓ Growing company with long-term career prospects
✓ Dynamic and supportive team environment
✓ Exposure to logistics, inventory and customer operations
✓ Remuneration commensurate with experience

Working Location & Hours

Logistic Admin Coordinator (Operations/Warehouse)

The Warehouse Inbound/Outbound Administrator is responsible for coordinating and supporting daily warehouse operations related to incoming and outgoing shipments. This role ensures accurate documentation, timely data entry, proper inventory updates, and smooth communication between warehouse staff, transporters, and customer.

• $2,500 to S$3,000 basic + (performance) bonus

• Work Location: Tuas, JTC Space Tuas, S639533

• Working Hours:

  • Monday to Friday: 9:30 AM – 6:00 PM

  • Saturday: 1 half day on Sat every 6weeks

Key Responsibilities:

• Take charge of warehouse and logistics operation, communicate with customer

• Coordinate with the warehouse team to track and ensure timely order deliveries

• Maintain accurate inventory records and monitor stock levels to support replenishment activities

• Communicate effectively with team members to facilitate smooth operations

• Utilize Microsoft Excel and other Office applications to manage data and reporting

• Apply knowledge of sales processes on various e-commerce platforms to enhance operational efficiency

• Responsible and keeping track of customers’ orders to ensure smooth delivery.

• Liaise and coordinate with customers, warehouse staff and forwarders on shipments.

• Perform pick and pack inventory items to meet customers order fulfilment.

• Follow up and communicate with customers on the shipments and deliveries status to ensure that all are being fulfilled.

• Monitor and prepare on inventory report/cycle count and follow up on stock discrepancies.

• Receiving, moving, checking and storing incoming goods.

• Perform cycle count administration and general administration support to the operations team.

Key Requirements:

• 1 years’ experience in handling warehouse documents, permits or shipping documentation

• Proficient in MS Office (especially Excel)

• Experience with WMS/ERP systems

Company Brief Overview

We are a Singapore-based technology and logistics solutions company that focuses on digital transformation, systems integration, automation, IoT-enabled visibility, and supply-chain technology solutions. We helps organizations improve operational efficiency by connecting technology platforms, logistics processes, and compliance workflows

5days, 8:30am - 6:15am
location: Woodlands Industrial Park

• Build and Maintain Store Database
• Perform Daily Out-Stock
• Order and Replenish Store items
• Perform Stock-in
• Ensure Cleanliness, Organisation and Compliance for Store
• Conduct Monthly Stock Take

Requirements:

• Experience in storing, issuing, shipping and receiving materials and supplies; applying purchasing procedures; applying inventory control methods preferred.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email ref44@trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed tosafeguarding your personal data in accordance with the Personal Data ProtectionAct (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

Job Description

• Industry/ Organization Type: Manufacturing & Production
• Position Title: Warehouse Assistant/Logistics Assistant
• Working Location: Woodlands
• Working Hours: 5 days, Monday – Friday (9am – 6pm)
• Salary Package: Basic + $100 Transport Allowance + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Receive, unpack, and record incoming raw materials and goods.
• Ensure proper storage, labelling, and documentation of materials and finished products.
• Replenish raw materials for production (Kanban system).
• Pack and record finished goods from production.
• Coordinate with the Sales department to arrange timely shipments.
• Conduct cycle counts to maintain inventory accuracy.
• Report any discrepancies or faulty materials to the Team Leader or Purchasing team.
• Maintain a clean and organized workplace in line with 5S standards.
• Perform other duties as assigned by the superior.

APPLY NOW!!!

• Minimum O-Level or relevant qualification.
• Experience in logistics or warehousing preferred.
• Basic knowledge of MS Office.
• Experience with SAP and material management is an advantage.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82528 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Manufacturing & Production
• Position Title: Warehouse Assistant/Logistics Assistant
• Working Location: Woodlands
• Working Hours: 5 days, Monday – Friday (9am – 6pm)
• Salary Package: Basic + $100 Transport Allowance + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Receive, unpack, and record incoming raw materials and goods.
• Ensure proper storage, labelling, and documentation of materials and finished products.
• Replenish raw materials for production (Kanban system).
• Pack and record finished goods from production.
• Coordinate with the Sales department to arrange timely shipments.
• Conduct cycle counts to maintain inventory accuracy.
• Report any discrepancies or faulty materials to the Team Leader or Purchasing team.
• Maintain a clean and organized workplace in line with 5S standards.
• Perform other duties as assigned by the superior.

APPLY NOW!!!

• Minimum O-Level or relevant qualification.
• Experience in logistics or warehousing preferred.
• Basic knowledge of MS Office.
• Experience with SAP and material management is an advantage.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82528 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

• Company located at Pioneer

• Working hour: 9am – 6pm (Monday – Friday)

• AWS + Excellent Welfare

• Well Established Logistics Company

Job Scope

• Attend to enquiries.
• Prepare billing to customers·
• Coordinate with operations team on store movement, inventory control and logistics·
• Prepare billing to customers.
• Handlings other duties as assigned by management

Requirement

• GCE N Level and above
• 1 to 3 years of relevant experiences in warehouse operations 

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

KHOOSOT MEI (R21102604)

EA Recruitment Pte Ltd

EA License No: 21C0492

Benefits:

• Basic up $2700

• 5 Days, Office hours

• MNC with good career progressions

• Multiple locations hiring: North/ West/ East
  

Job Scope:

Procurement Assistant (North)

• Prepare purchase orders in line with the specifications outlined in the requestor’s form.

• Build and maintain strong, collaborative relationships with internal stakeholders and external vendors.

• Coordinate with suppliers to monitor and ensure compliance with delivery schedules and estimated times of arrival (ETA).

• Accurately input, update, and manage procurement data in both current systems and SAP.

• Prepare and process procurement documents in full compliance with company policies and standards.

• Support negotiations on purchasing terms, pricing, and agreements with vendors, working closely with the Procurement Manager to achieve optimal outcomes.

• Undertake ad-hoc tasks and responsibilities as assigned by the Procurement Manager.

Sales Coordinator/ Admin Accounts Support (West/ East)

• Provide administrative and operational support to the sales team to ensure smooth daily operations

• Prepare quotations, invoices, delivery orders, and sales documentation

• Coordinate with customers on orders, delivery schedules, and follow-ups

• Maintain and update customer records, sales reports, and databases

• Handle purchase orders, order processing, and basic inventory coordination

• Support accounts functions including invoicing, billing, payment tracking, and basic reconciliation

• Assist in AR/AP documentation and submission to accounts department

Job Requirements:

• Entry level is welcome to apply, training provided.

• Prior experience in logistics, warehouse, customer service, invoicing or procurement is preferred.

• Proficient in Microsoft Excel & SAP will be added advantage
  

To Apply, kindly click on the "APPLY NOW" button.

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)

Procurement Duties

• Source, evaluate, and negotiate with suppliers and vendors to obtain competitive pricing and quality services/products.
• Prepare and process purchase requisitions, purchase orders, and quotations.
• Monitor delivery schedules and ensure timely procurement of materials and services.
• Liaise closely with internal departments, suppliers, and logistics providers to ensure smooth procurement operations.
• Maintain accurate procurement records, vendor databases, and documentation.
• Conduct market research to identify new suppliers and cost-saving opportunities.
• Ensure procurement activities comply with company policies and procedures.
• Support inventory monitoring and stock control where required.

Administrative Duties

• Provide general administrative and operational support to the team.
• Handle filing, documentation, and record management.
• Coordinate office supplies, courier services, and general office maintenance.
• Assist in preparing reports, presentations, and internal documentation.
• Support scheduling of meetings and coordination with external stakeholders.
• Perform any other ad-hoc duties assigned by management.

Requirements

• Diploma or Degree in Business Administration, Supply Chain, Procurement, Maritime Studies, or related disciplines.
• Minimum 2–5 years of relevant working experience in Procurement and Administration.
• Candidates with majority of their experience in Procurement are highly preferred.
• Prior experience in the Marine and Offshore industry will be a strong advantage.
• Familiarity with procurement processes, vendor management, and purchasing documentation.
• Strong negotiation, communication, and coordination skills.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Able to work independently, multitask, and meet deadlines in a fast-paced environment.
• Meticulous, organized, and a strong team player.

Preferred Profile

• Experience dealing with marine equipment, offshore vendors, or shipyard-related procurement.
• Knowledge of ERP or procurement systems is advantageous.
• Candidates who are resourceful and commercially aware will be highly regarded.