Total 19 Junior Executive admin job vacancies in Purchasing / Procurement / Inventory category in Hong Kong

Key Responsibilities :

Administrative & Office Support

• Manage daily office administration, filing, and documentation.

• Handle office bills, payments, and expense tracking (utilities, rent, supplier invoices).

• Ensure timely payments and proper record-keeping.

• Maintain organized records for all administrative and project-related documents.

• Provide general administrative support to management.

Purchasing & Sourcing

• Source and purchase office supplies, furniture, and interior design materials.

• Review design references (images, mood boards) provided by designers and identify suitable products.

• Conduct market survey (price, quality, lead time, supplier comparison).

• Prepare product proposals for designers’ review before purchase.

• Liaise with suppliers for quotations, negotiation, and order placement.

• Track orders and ensure timely delivery.

• Maintain supplier database and product catalogue.

Project Coordination Support

• Assist interior designers in project permit applications and follow-ups with local authorities.

• Organize and maintain project documentation (drawings, approvals, contracts).

• Follow up with suppliers, contractors, and relevant parties on submissions and documentation.

Templates & Reporting

• Create and maintain templates/forms for:

Material selection

Project costing

Quotation and budgeting

• Assist in basic cost tracking and budget monitoring.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Interior Design, or related field.

• 1–3 years of experience in admin, purchasing, or coordination roles (ID/construction industry is a plus).

• Ability to understand design references and product sourcing.

• Good organizational, multitasking, and time management skills.

• Strong attention to detail and follow-up ability.

• Proficient in Microsoft Excel & Word.

Preferred Skills

• Experience in furniture/material sourcing or supplier coordination.

• Familiar with project permits / submissions process.

• Basic understanding of interior design materials and costing.

• Ability to create structured templates and organize data clearly.

Key Attributes

• Responsible and proactive

• Detail-oriented and systematic

• Good coordination & communication skills

• Able to work independently and with team

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Regular team activities
• Personal leave
• Sabbatical leave
• Open culture
• Personal development opportunities

• Order Processing: Prepare and issue purchase orders (PO).
• Liaise with suppliers to request quotes, negotiate pricing/delivery terms, and resolve issues regarding damaged or incorrect goods.
• Maintain accurate purchasing records, update inventory databases, and generate procurement reports.
• Logistics Tracking: Monitor shipment progress to ensure timely delivery of materials.
• Invoice Reconciliation: Verify invoices against purchase orders and receiving documents to process payments through the accounting department.
• Policy Compliance: Ensure all purchasing activities comply with company policies and ethical standards. 

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Casual dress code
• Regular team activities
• Personal leave
• Open culture
• Personal development opportunities

• 訂單處理：準備和發出採購訂單（PO）。
• 與供應商聯絡，索取報價，協商價格/交貨條款，並解決貨物損壞或錯誤等問題。
• 維護準確的採購記錄，更新庫存資料庫，並產生採購報告。
• 物流追蹤：監控貨物運輸進度，確保物料及時交付。
• 發票核對：核對發票與採購訂單和收貨單據，以便透過會計部門處理付款。
• 政策合規性：確保所有採購活動均符合公司政策和道德標準。

福利待遇

• 佣金和獎金
• 津貼（旅費、交通費等）
• 彈性的工作時間
• 休閒著裝要求
• 定期團隊活動
• 個人休假
• 開放文化
• 個人發展機會

Store Admin Assistant

5.5 days work week
Monday – Friday: 8.30am – 5.30pm; Saturday: 8.30am – 12pm
Company Office: Lavender
Working Location: Clementi
$ 1,800 – $ 3,000 (Depending on experience)

Industry: Mechanical Engineering / Semiconductor

Requirements:

• Minimum GCE ‘O’ Level or equivalent; Diploma preferred.
• At least 1 year of administrative experience (Preferably in construction or engineering industry).
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities:

• Providing daily administrative support to the project team at the site.
• Maintaining and updating warehouse inventory records.
• Handling office supply procurement and inventory control.
• Assisting in stock receiving, checking and recording.
• Monitoring stock levels and reporting shortages when necessary.
• Liaising with vendors, clients and internal departments.
• Supporting daily operations to ensure smooth workflow at the site.
• Coordinating and arranging logistics such as air and sea shipments.
• Performing general administrative duties related to warehouse operations.
• Any other duties as assigned by the management from time to time.

Interested applicants kindly submit your resume through here and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Tan Yu Jing Reg No: R26161199

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Location: Changi North/Loyang (Pick-up at Tamp, Pasir Ris, Sengkang, Kranji)

Duration: 3 months

Working Hours: 7.30am to 4.48pm

Salary: $2400

Job Responsibilities:
Logistics Assistant (Warehouse)

• Assist in receiving, checking and storing of goods
• Perform picking, packing and inventory handling
• Support stock take and maintain warehouse organization
• Ensure proper documentation of incoming and outgoing items

Logistics Admin

• Handle data entry and logistics documentation
• Coordinate with warehouse team on inventory and shipments
• Prepare reports and update system records
• Provide general administrative support

Job Requirements:

• Able to commit for full 3 months
• Logistics Assistant: Prior warehouse experience preferred
• Logistics Admin: Administrative experience preferred
• Able to start immediately or on short notice

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599

Store Admin Assistant

• 5.5 days work week
• Monday – Friday: 8.30am – 5.30pm; Saturday: 8.30am – 12pm
• Company Office: Lavender
• Working Location: 19 Pandan Avenue (Warehouse)
• $ 1,800 – $ 3,000 (Depending on experience)

Industry: Mechanical Engineering / Semiconductor

Responsibilities:

• Providing daily administrative support to the project team at the site.
• Maintaining and updating warehouse inventory records.
• Handling office supply procurement and inventory control.
• Assisting in stock receiving, checking and recording.
• Monitoring stock levels and reporting shortages when necessary.
• Liaising with vendors, clients and internal departments.
• Supporting daily operations to ensure smooth workflow at the site.
• Coordinating and arranging logistics such as air and sea shipments.
• Performing general administrative duties related to warehouse operations.
• Any other duties as assigned by the management from time to time.

Requirements:

• Minimum GCE ‘O’ Level or equivalent; Diploma preferred.
• At least 1 year of administrative experience (Preferably in construction or engineering industry).
• Proficient in Microsoft Office (Word, Excel, Outlook).

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474

The Warehouse Admin Support Assistant will be assisting where needed to ensure the smooth functioning and running of all warehouse and logistics concerning activities. which contributes to the optimum growth of the Company.

Work Location: 18 Jalan Besut
Working Day: Monday to Friday 9am - 6pm, Saturday 9am - 1pm

Main duties and responsibilities:

Daily Operations Support

• Ensure readiness and accuracy of documentation for inbound and outbound shipments in timely manner.
• Generate warehouse picks and monitor shipment processing in WMS.
• Post warehouse shipments in WMS upon completion of the picking done by warehouse via handheld device.
• Post warehouse receipts in the WMS system upon confirmation from the warehouse supervisor that the accuracy and condition of the stocks are acceptable.
• Coordinate with purchasers to resolve discrepancies between physical stock and documentation.
• Coordinate with business units and warehouse colleagues to support operational requests (the scope includes but not limited to assisting in providing physical count quantities, coordinating the delivery status, lead time and eta, etc).
• Retrieve and archive signed delivery documents from the logistics team
• Scan and distribute documents and photos to relevant stakeholders (Purchaser / Market Support / Compliance) upon job completion according to SOP. (e.g. Container stuffing and unstuffing photos/endorsed documents, etc).
• Generate pallet markings in accordance with Singapore Customs physical tagging guidelines and coordinate with warehouse supervisor and purchaser to facilitate space preparation and collection for inbound shipments.
• Coordinate with warehouse colleagues for the internal transfer orders to ensure smooth and efficient completion.

Record Maintenance

• Maintain proper physical and electronic filing of shipment, including daily inbound/outbound record updates in shared folders. It is to track the order details, vehicle and driver assignments which are crucial for future report generation and investigation for various purposes.
• Detect and report documentation discrepancies to the line supervisor, record incidents for further investigation.
• Ensure proper maintenance of office equipment and regularly update the warehouse asset maintenance record.
• Maintain the daily attendance record.
• Ensure the reverse logistics is done in system in accordance with the physical return. For the VDP/KIV/Damaged stocks, monitor and follow up to maintain the stock accuracy.
• Update the lot book upon receiving inbound shipments.
• Maintain required photo documentation (embassy orders, return stock receipt, inbound discrepancy etc) based on business or compliance requirements.

Ad hoc duties

• Assist in cycle count/annual stock take if being assigned.
• Undertake any other duties in relation to the job scope as assigned by your superior from time to time.

Qualifications:

• Proficient in MS Outlook, Excel and Word

• Strong attention to detail with good communication and interpersonal skills

• Positive team player, willing to learn and adapt in a fast-paced environment

• Familiarity with warehouse operations is an advantage

• Knowledge of permits or shipping documentation is a plus

• Experience in administrative and coordination support, ensuring accurate documentation and compliance

• Proper record keeping and upkeep of records

• Prepare Goods receipts and Goods issue notes.
• Provide stock balance and transaction reports to customer as and when required.
• Coordinate with warehouse operations on customer’s requirements for picking and packing
• Coordinate with transport and warehouse operations on customer’s collections and deliveries
• Follow up with emails To or From customers.
• General administrative duties for filing, documentation and correspondences.
• Update warehouse management system data on a timely basis.
• working place at 20 Gul Way

• Position : Warehouse | Logistics Admin Assistant (Operations)
• Location : Tuas South (Company Transport Provided: Pickup at Boon Lay MRT and drop off at Joo Koon MRT)
• Working hours : 5 days | Mon - Fri 7:30am - 4:45pm
• Salary (commensurate with experience) : Up to $2,000 Basic + $70 Allowance + 14 Days Annual Leave + Birthday Leave + AWS + Variable Bonus
• Duration : Permanent
• Industry : FMCG Distributor

Main Responsibilities:

• Pick, pack, load and unload goods safely
• Receive, sort and store incoming shipments (WMS)
• Prepare and stage outbound shipments
• Perform inventory checks and report discrepancies
• Maintain cleanliness and follow safety procedures

Requirements:

• Atleast 1 year of relevant experience
• Familiar with warehouse systems / handheld scanner preferred
• Immediate starter is a plus

Email to: michelle@searchpersonnel.com.sg for more information.

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Michelle Ee

Consulting Manager (APAC)

Reg no.: R2093254

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Dynamic roles handling and coordinating customer requests, supporting operations and administrative activities. Ideally you have a friendly, service-oriented and team player. 

Basic proficiency in Office applications (e.g., Excel, Word, Outlook). Good attendance and punctuality.

A conducive working environment where you will be guided and trained on the job where required. Progression options may be available subject to performance.

5 Day Work Week. Off on Public Holidays. Addon for Overtime. 

Preferably with at least N, O and Nitec or above Candidates OR with one year of experience in similar role.

 Specific Responsibilities

(Candidate will normally be assigned to only some of the following activities)

• Oversee the day-to-day management of customer requirements.

• Coordinate order process, inventory, and delivery scheduling.

• Manage service complaints and provide solutions in a professional manner

• Perform billing tasks, including invoicing and data entry.

• Liaise with suppliers and transport partners for a smooth flow of goods

• Handle escalations related to stock discrepancies, delays, or damages

• Coordinate with the delivery team and partners to ensure that all scheduled deliveries are fulfilled on time.

• Manage Incoming and Outgoing items. Reflect movement on in-house systems

• Update and Manage Documentation

Job Description

• Industry/ Organization Type: Shipbuilding and repair services
• Position Title: Warehouse Assistant cum Admin
• Working Location: Tuas
• Working Hours: 5-days (Mon-Fri: 8am-5pm)
• Salary Package: Basic up to $2,800
• Duration: Permanent

Key Responsibilities

• Receive, check, and record incoming stock and materials.
• Verify deliveries against purchase orders and invoices.
• Organize and store inventory in assigned storage areas.
• Maintain accurate inventory records using manual logs or inventory systems.
• Carry out regular stock checks and cycle counts.
• Identify and report any stock discrepancies, shortages, or damages.
• Prepare and process items for shipment or internal use.
• Label, tag, and track inventory items properly.
• Keep the storage area clean, organized, and safe.
• Coordinate with purchasing, warehouse, and sales teams when required.

APPLY NOW!!!

• Minimum secondary education or equivalent.
• Experience in warehouse, inventory, or retail work is an advantage.
• Basic numeracy and record-keeping skills.
• Familiar with inventory systems or software (e.g., Excel, SAP, or similar).
• Detail-oriented with good organizational skills.
• Able to handle physical tasks such as moving items when required.
• Good communication and teamwork skills.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #83285 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

• Company located at Pioneer

• Working hour: 9am – 6pm (Monday – Friday)

• AWS + Excellent Welfare

• Well Established Logistics Company

Job Scope

• Attend to enquiries.
• Prepare billing to customers·
• Coordinate with operations team on store movement, inventory control and logistics·
• Prepare billing to customers.
• Handlings other duties as assigned by management.

Requirement

• GCE N Level and above
• 1 to 3 years of relevant experiences in warehouse operations 

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

KHOO SOT MEI (R21102604)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Description

• Industry/ Organization Type: Shipbuilding and repair services
• Position Title: Warehouse Assistant cum Admin
• Working Location: Tuas
• Working Hours: 5-days (Mon-Fri: 8am-5pm)
• Salary Package: Basic up to $2,800
• Duration: Permanent

Key Responsibilities

• Receive, check, and record incoming stock and materials.
• Verify deliveries against purchase orders and invoices.
• Organize and store inventory in assigned storage areas.
• Maintain accurate inventory records using manual logs or inventory systems.
• Carry out regular stock checks and cycle counts.
• Identify and report any stock discrepancies, shortages, or damages.
• Prepare and process items for shipment or internal use.
• Label, tag, and track inventory items properly.
• Keep the storage area clean, organized, and safe.
• Coordinate with purchasing, warehouse, and sales teams when required.

APPLY NOW!!!

• Minimum secondary education or equivalent.
• Experience in warehouse, inventory, or retail work is an advantage.
• Basic numeracy and record-keeping skills.
• Familiar with inventory systems or software (e.g., Excel, SAP, or similar).
• Detail-oriented with good organizational skills.
• Able to handle physical tasks such as moving items when required.
• Good communication and teamwork skills.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #83285 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Shipbuilding and repair services
• Position Title: Warehouse Assistant cum Admin
• Working Location: Tuas
• Working Hours: 5-days (Mon-Fri: 8am-5pm)
• Salary Package: Basic up to $2,800
• Duration: Permanent

Key Responsibilities

• Receive, check, and record incoming stock and materials.
• Verify deliveries against purchase orders and invoices.
• Organize and store inventory in assigned storage areas.
• Maintain accurate inventory records using manual logs or inventory systems.
• Carry out regular stock checks and cycle counts.
• Identify and report any stock discrepancies, shortages, or damages.
• Prepare and process items for shipment or internal use.
• Label, tag, and track inventory items properly.
• Keep the storage area clean, organized, and safe.
• Coordinate with purchasing, warehouse, and sales teams when required.

APPLY NOW!!!

• Minimum secondary education or equivalent.
• Experience in warehouse, inventory, or retail work is an advantage.
• Basic numeracy and record-keeping skills.
• Familiar with inventory systems or software (e.g., Excel, SAP, or similar).
• Detail-oriented with good organizational skills.
• Able to handle physical tasks such as moving items when required.
• Good communication and teamwork skills.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #83285 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Summary

Provide administrative support to warehouse operations by managing inventory data, verifying purchase orders, coordinating with internal teams, and ensuring accurate documentation for smooth order fulfillment and compliance.

Responsibilities

• Support warehouse operations by assisting in receiving, picking, packing, and dispatch activities
• Resolve issues related to product receiving, inventory discrepancies, and order fulfillment to maintain operational accuracy
• Maintain and update Warehouse Management System (WMS) data, including product master records and transaction logs
• Print and prepare shipment and financial documents such as ASN, delivery orders, invoices, and return documents for processing
• Verify purchase orders during receiving and ensure timely closure after completion to maintain accurate records
• Compile and submit all required documentation to relevant departments, including Finance and Accounts, for processing
• Monitor and track inbound and outbound shipments to ensure accuracy and timely delivery
• Support order processing using internal systems like IPS or other order management platforms to facilitate smooth operations
• Coordinate with operations, procurement, and customer service teams to resolve operational issues efficiently
• Maintain organized filing and documentation to support audit and compliance requirements
• Generate basic reports on inventory, orders, and warehouse activities to inform management decisions

Required competencies and certifications

• Diploma in Business Administration or Accounts-related discipline
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Preferred competencies and qualifications

• At least 1 year of relevant working experience
• Basic experience in warehouse operations
• Strong organizational and time-management skills
• Ability to identify abnormalities and ensure task completion
• Ability to multitask and prioritize tasks effectively
• Problem-solving skills with a proactive approach to work