Total 154 workforce administration job vacancies in Others category in Hong Kong

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Summary:

The Clerk, Administration, is responsible for providing administrative and clerical support to ensure the smooth day-to-day operation of the office. The role supports office administration, visitor management, travel arrangements, pantry and office supplies management, document processing, and general administrative activities.

The incumbent will assist the Facilities Manager in coordinating administrative and facility-related activities and provide support to employees, visitors, and external vendors as required.

Essential Duties and Responsibilities:

Include the following. Other duties may be assigned.

Office Administration

• Provide general administrative and clerical support for daily office operations.
• Maintain filing systems, records, and administrative documents.
• Assist in preparing letters, forms, reports, and other documentation.
• Handle incoming and outgoing mail, courier services, and deliveries.
• Support meeting room booking and meeting arrangements.
• Maintain and update administrative records when required.

Visitor Management

·       Welcome and assist visitors, customers, and vendors.

·       Coordinate visitor registration and sign-in procedures.

·       Issue visitor badges and notify employees of visitor arrivals.

·       Ensure visitor records are properly maintained.

Travel Coordination

·       Assist employees with flight bookings, hotel reservations, and transportation arrangements.

·       Coordinate travel schedules and maintain travel records.

·       Support travel-related administrative documentation as required.

Pantry & Office Supplies

·      Monitor pantry supplies and arrange replenishment when required.

·      Ensure pantry and common areas are clean, organized, and adequately stocked.

·      Monitor office stationery inventory and distribute supplies to employees.

·      Raise requests for replenishment of office and pantry supplies.

Purchase Requisition Support

·      Raise Purchase Requisitions (PDs) for office supplies, pantry items, travel bookings, and other approved purchases.

·      Track purchase requests and follow up on approvals when required.

·      Coordinate with vendors and internal stakeholders on delivery arrangements.

Facility Support

·      Assist the Facilities Manager in coordinating office maintenance and repair requests.

·      Follow up with vendors, contractors, and service providers on scheduled work.

·      Report facility-related issues and service requirements to the Facilities Manager.

·      Support office moves, workstation setup, and administrative logistics when required.

Employee & Office Support

·      Assist employees with general administrative enquiries.

·      Support company activities, meetings, and employee events as required.

·      Coordinate distribution of office communications and notices.

·      Provide administrative support for new employee onboarding logistics such as locker assignment, employee badge, access cards, and workstation readiness.

Other Responsibilities

·       Support continuous improvement of administrative processes.

·       Provide backup support for other administrative duties when required.

·       Perform other duties assigned by the Facilities Manager or Management.

Authority:

• Coordinate with approved vendors and service providers on routine administrative matters.
• Escalate operational or facility issues to the Facilities Manager.
• Recommend improvements to administrative processes and office efficiency.

Education/Experience and Qualifications:

• Minimum GCE 'N' Level, GCE 'O' Level, NITEC, Higher NITEC, or equivalent qualification.
• 1-2 years of administrative experience preferred.
• Fresh graduates or candidates with relevant administrative internship experience may be considered.
• Basic knowledge of Microsoft Office applications, including Outlook, Word, and Excel.
• Good organizational and administrative skills.
• Good communication and interpersonal skills.
• Able to work independently and follow established procedures.
• Positive attitude, willingness to learn, and service-oriented mindset.
• Able to handle multiple tasks and priorities in a timely manner.

Job Purpose

We are looking for an experienced and high-performing Office Manager to join our small but fast-growing team and work in a dynamic environment. As the Office Manager, you will need to be organised and detailed, along with assisting the management to participate in the daily operations process of the company and act as the first point of contact for employee related queries from employees and external partners.

The Office Manager’s duties include maintaining and managing personnel records. Our ideal candidate should have experience with HR procedures and can juggle various administrative tasks in a timely manner. To manage the daily data entry operations related to Accounts and Finance as per the processes and guidelines. The Company also values candidates with integrity, team spirit and strong organisation skills.

The Office Manager will report to the Senior Management or the Legal Counsel, while ensuring that ample support is given to employees and making sure that all our procedures are compliant, efficient, and current.

Roles & Responsibilities

•        Deliver a full spectrum of HR services in compliance with existing HR policies and legal obligations, and MOM compliances (i.e. Employment Act, etc).

•        Organise and maintain personnel records and internal database.

•        Deal with all CPF, GST, company related expenses matters.

•        Prepare HR related documents and assist in administration of annual performance appraisals, preparation of appointment letter, staff orientation, etc.

•        Handle all work-pass related applications.

•        Submit all government related documents as per Singapore MOM Guidelines

•        Answer employees’ queries about HR-related issues.

•        Arrange travel accommodations and process expense forms.

•        Manage all clearance of employee resignation and termination.

•        Ensure compliance with relevant laws and internal policies.

•        Undertake any ad-hoc task assigned from time to time.

•        Develop a thorough understanding of the Company’s vision, strategic goals, challenges, and opportunities.

•        To manage daily data entries related to Accounts, like recording of receipts from Customers, issuing payments to Vendors & Employees,Reimbursements to Employees, generation of sales invoices, booking purchaseinvoices, etc.

•        Co-ordinate with External Auditors, GST Consultant, Company Secretary, etc for all compliance related matters.

•        Follow-up and reconciliation with Customer’s and Vendor’s Accounts team for the outstanding balances on a monthly basis.

Qualifications and Experience

•        A bachelor’s degree or higher qualification from a reputable university, preferably in Human Resource Management or a related field of study.

•        At least 5years of experience working as a HR Administrator, Accounts Assistant, Office Administrator or a relevant role.

•        Prior experience working in an IT company will be an advantage.

•        Strong and proven senior stakeholder management skills.

Skills & Abilities

•        Computer literacy, in particular must be familiar with MS Office 365 applications such as Word and Excel.

•        Thorough knowledge of relevant Singapore labour laws and best practices.

•        Strong phone, email and in-person communication skills.

•        A keen eye for detail with an analytical mind and good math skills.

•        Results driven individual with the ability to maintain momentum and positive energy when experiencing setbacks.

•        Strong organisational and self-management skills including the ability to quickly adjust, and to accommodate emerging priorities.

•        Commercially oriented analytical skills. Aptitude indecision-making and problem solving.

•        Highly adaptable and able to deal with ambiguity. A self-starter with flexible problem management skills.

Key Responsibilities

 Reporting & Analysis

• Assist in the preparation and consolidation of monthly and quarterly management reports
• Apply/ renew company licenses and permits, and liaise with relevant regulatory authorities
• Ensure accuracy and consistency of financial data used in reporting and dashboards
• Conduct benchmarking and variance analysis to identify performance gaps and improvement areas
• Control administrative management expenses
• Help carry out financial stress testing and scenario planning
• Manage the daily administration of the office building
• Oversee recruitment, employee on and off boarding
• Support analysis of past and forecast financial performance across business units         

Budgeting & Forecasting

• Support annual budgeting and periodic forecasting exercises
• Coordinate data collection and validation with business and finance teams
• Assist in preparing presentation materials for senior management reviews

Projects & Business Support

• Participate in projects related to cost tracking, system implementation, or performance analysis
• Collaborate with Shared Services on continuous improvement initiatives
• Provide analytical support for ad hoc business and strategic projects

Requirements

• Strong analytical skills and attention to detail
• Good communication and interpersonal skills
• Proficient in Excel and PowerPoint; experience with BI tools

You will be supporting the various functions -
High Performance - supporting national teams (travel planning, medical coordination, carding matters)
Finance - assisting with school and community programs and office admin
Events - supporting planning and execution of national leagues and major events
Operations - assisting with social media, website updates and coaching courses
Supporting ad hoc projects and working closely with the General Manager

Job Description

• Prepare and organize shipping documentation, including invoices, purchase orders, sales orders, delivery orders, and other relevant documents
• Verify and reconcile documents to ensure completeness and accuracy
• Perform general administrative tasks such as filing and scanning documents into internal systems
• Respond promptly to emails and phone calls to address shipping and logistics inquiries
• Liaise and coordinate effectively with suppliers, internal teams, and customers to handle inquiries and resolve issues
• Any other ad-hoc assigned duties

Requirements:

• ITE/ A Level / O Level / Diploma with 1-3 years of relevant experience industry is preferred
• Prior experience in haulage, transport, or logistics operations is an advantage
• Strong attention to detail and accuracy in documentation and processes
• Strong communication and coordination skills
• Ability to multitask and perform effectively in a fast-paced environment

Benefits

• Competitive salary (commensurate with experience)
• Stable and supportive working environment
• Training and career development opportunities
• Medical benefits and team bonding activities
• Annual Wage Supplement (AWS)

Our Client is seeking a detail-oriented and organized Gift Administration & Data Management Executive to support the School's fundraising and donor engagement activities. The Ideal candidate will be responsible for gift processing, donor database management, reporting, digital content updates, and administrative support to ensure the smooth and efficient operation of fundraising activities.

Key Responsibilities

• Process gifts in accordance with standardized guidelines, including updating and tracking gifts received, maintaining gift documentation and updating donor records.
• Prepare first-level drafts of agreements using templates, obtain the necessary approvals, and monitor gifts closely to ensure timely closure.
• Closely track and monitor gifts throughout the various stages of approval, and update trackers promptly to prevent delays in gift closure..
• Uphold data hygiene standards and generate routine reports and dashboards for stakeholders.
• Support process improvements to enhance operational efficiency and data integrity.
• Collaborate with designers and vendors to improve user experience and conversion.
• Apply basic content and design best practices to support fundraising goals.
• Provide support for the planning and execution of fundraising campaigns, including budget and expense tracking, vendor coordination, and simple collateral design.
• Handle procurement and the processing of invoices.
• Maintain donor records in the database, including recording and compiling changes to donors’ mailing and email addresses to ensure an up-to-date contact database.
• Perform office management duties such as printing and scanning documents, handling mail and courier services for documents and books, and carrying out other ad hoc duties to support the smooth operation of the Department.

Ideal Experience / Attributes: 

• Minimum of 2 years experience in administration, fundraising operations, donor relations, CRM/database management, or similar support functions.
• Diploma or Degree in Business Administration, Communications, Marketing, Non-Profit Management, or a related field.
• Fresh Graduates are welcome.
• Experience using CRM systems.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) Adobe Acrobat.
• Basic understanding of web content management and/or simple design tools.

Stephanie Ang l Educare Human Capital

Reg No.: R1331070 l EA No.: 02C4944

Please note that the personal data you provided in your job application will be collected, used, and disclosed by Educare Human Capital to assess your suitability for employment and manage your application, including consideration for future opportunities.

Job Description

• Oversee daily administrative operations and office procedures
• Develop and implement administrative policies and workflows
• Coordinate procurement, inventory and office resources
• Prepare management reports and operational documentation
• Liaise with suppliers, customers and external stakeholders
• Monitor compliance with company policies and regulatory requirements
• Supervise administrative support functions and ensure operational efficiency

Requirements

• Strong organisational and documentation skills
• Proficient in Microsoft Office applications
• Able to work independently and manage multiple tasks