Total 156 workforce administration job vacancies in Others category in Hong Kong

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

Key Responsibilities

 Reporting & Analysis

• Assist in the preparation and consolidation of monthly and quarterly management reports
• Apply/ renew company licenses and permits, and liaise with relevant regulatory authorities
• Ensure accuracy and consistency of financial data used in reporting and dashboards
• Conduct benchmarking and variance analysis to identify performance gaps and improvement areas
• Control administrative management expenses
• Help carry out financial stress testing and scenario planning
• Manage the daily administration of the office building
• Oversee recruitment, employee on and off boarding
• Support analysis of past and forecast financial performance across business units         

Budgeting & Forecasting

• Support annual budgeting and periodic forecasting exercises
• Coordinate data collection and validation with business and finance teams
• Assist in preparing presentation materials for senior management reviews

Projects & Business Support

• Participate in projects related to cost tracking, system implementation, or performance analysis
• Collaborate with Shared Services on continuous improvement initiatives
• Provide analytical support for ad hoc business and strategic projects

Requirements

• Strong analytical skills and attention to detail
• Good communication and interpersonal skills
• Proficient in Excel and PowerPoint; experience with BI tools

Job Description

• Oversee daily administrative operations and office procedures
• Develop and implement administrative policies and workflows
• Coordinate procurement, inventory and office resources
• Prepare management reports and operational documentation
• Liaise with suppliers, customers and external stakeholders
• Monitor compliance with company policies and regulatory requirements
• Supervise administrative support functions and ensure operational efficiency

Requirements

• Strong organisational and documentation skills
• Proficient in Microsoft Office applications
• Able to work independently and manage multiple tasks

An Administration Manager plays a crucial role in ensuring the smooth operation of an organization. Here are some of the key responsibilities:

• Planning and Coordinating: Develop and implement administrative procedures and systems to streamline processes.
• Recruiting and Training: Hire and train personnel, and allocate responsibilities and office space1.
• Performance Assessment: Evaluate staff performance and provide coaching and guidance to ensure maximum efficiency.
• Information Flow: Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Inventory Management: Monitor office supplies and manage the purchasing of new materials while keeping budgetary constraints in mind.
• Cost Monitoring: Oversee costs and expenses to assist in budget preparation.
• Facilities Management: Supervise facilities services, maintenance activities, and tradespersons.
• Policy Adherence: Ensure operations adhere to policies and regulations.
• Organizational Changes: Keep abreast of all organizational changes and business developments

COMPANY'S BRIEF INTRODUCTION

NYK Group South Asia Pte Ltd (NGSA) is part of the NYK Group. NGSA is the Regional Management Office (RMO) that oversees group management and governance of all NYK Group companies in the South Asia and Oceania region.

The NYK Group, headquartered in Japan, is one of the world's leading transportation companies. NYK’s business portfolio spans many fields, including liner, logistics, automotive, dry bulk, energy, real estate, and cruise businesses.

The NYK Group is promoting growth strategies with ESG at the core, based on the Group's mission statement of "Bringing value to life" and a new corporate vision for 2030, which reads, "We go beyond the scope of a comprehensive global logistics enterprise to co-create value required for the future by advancing our core business and growing new ones."

Job Title: Administration Executive (1-year Contract)

Job Summary:

We are seeking an agile and results driven Executive to join our Planning-HR-Admin Department of Corporate Division. This role is well suited for candidates with at least 3 years of experience.

The primary responsibility of this role is administrative support, including administering employee training, awards, corporate card and air travel bill management, and driving digitisation initiatives to enhance operational efficiency. The successful candidate will also support expatriate management, including handling housing and tenancy-related matters; and oversees door access security administration, staff issuance processes, maintains and updates the employee directory to ensure effective workplace operations and data accuracy.

Key Responsibilities:

Administrative support

Support for administrative operations, including administering employee training, long‑service awards, managing corporate card and air travel bills, and driving digitisation initiatives to improve efficiency.

Support for expatriates on international assignments in handling housing and tenancy agreements.

Oversees door access security administration, staff issuance processes, maintains and updates the employee directory to ensure effective workplace operations and data accuracy.

Qualifications:

• Bachelor’s degree in Business Administration, or related field.
• At least 3 years of experience in administration roles or related roles. Fresh grads are welcome to apply.
• Excellent written and verbal communication skills.
• Strong coordination and organisational skills,with the ability to manage multiple tasks and stakeholders effectively.
• Ability to think independently, take initiative, and work both independently and collaboratively in a fast-paced environment with attention to details.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Adaptability and a willingness to learn new tools and processes.

Case Admin Officer (Social Service)

Location: Singapore
Contract: Up to 1 year
Industry: Government / Social Service

About the Role

Our client in the Government / Social Service sector is seeking a dedicated and well-organised Case Admin Officer to support case management and operational functions in a community-focused setting.

The role involves working closely with officers to assist in case administration, client coordination, records management, and daily operational tasks to ensure smooth and efficient service delivery.

This position is suitable for individuals who are detail-oriented, service-driven, and comfortable engaging with individuals and families from diverse backgrounds.

Key Responsibilities

• Provide administrative and operational support for case management processes

• Process applications, verify documents, and maintain accurate records in internal systems

• Coordinate appointments, follow-ups, and referrals with clients and stakeholders

• Manage enquiries via phone, email, and walk-ins in a professional and service-oriented manner

• Prepare and maintain reports, correspondence, and case documentation

• Support officers in client follow-ups relating to case matters and documentation

• Assist in procurement coordination, inventory tracking, and operational duties when required

• Support outreach activities or accompany officers for home visits when necessary

• Perform general administrative and ad-hoc duties as assigned

Requirements

• Minimum Diploma or equivalent qualification

• Prior experience in administration, customer service, coordination, or case support is advantageous

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Strong communication and interpersonal skills

• Organised, meticulous, and able to handle confidential information responsibly

• Comfortable with system-based administrative work

• Able to work independently as well as in a team environment

• Able to start work immediately or on short notice is an advantage

Preferred Attributes

• Passion for social service and community support work

• Empathetic, patient, and service-oriented mindset

• Responsible, professional, and able to manage multiple priorities

Why Join Us

• Exposure to Government and Social Service operations

• Meaningful role supporting community initiatives

• Structured and supportive working environment

• Strong experience in case coordination and administrative operations

Only shortlisted candidates will be notified.

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Senior-ExecutiveAssistant-Manager-%28Programme-Administration%29%2C-Undergraduate-Studies-Office/31752-en_GB/

We regret that only shortlisted candidates will be notified.

About NUS Business School

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

The Senior Executive / Assistant Manager plays a key role in supporting both administrative and student-service functions for the NUS Business School undergraduate programme. This includes overseeing academic and university-level processes, while working closely with students, faculty members, academic departments, and other University units.

This role is well suited for an independent, organised, and detail-oriented professional who is able to manage multiple stakeholders effectively. The incumbent will also support the Team Lead in driving continuous improvement through automation, process refinement, data analysis, and course projection.

Duties and Responsibilities

1) Programme Administration & Student Support

• Support the Course Registration Exercise, including system setup, appeals processing, and student enquiries.
• Administer Independent Study Course (ISC), including application review, course allocation, monitoring timelines, and gathering student feedback.
• Support BIZ Dissertation, including application review, course allocation, appointment of examiners, presentation and grade submission.
• Host the Advance Placement Test (APT), including registration, test setup, release of results, invigilation, and Advance Placement Credit (APC) posting.
• Review Leave of Absence (LOA) applications, including assessing documents and preparing recommendations to the Deanery.
• Process the University Withdrawal requests, including document review, student advisory & counselling.

2) Faculty Support & Engagement

• Work closely with faculty members, supervisors on ISC/dissertation/APT and related matters (e.g., topic scoping, supervision logistics, grade scheme alignment) to uphold academic rigour and integrity.
• Build strong working relationships with department administrators and faculty members to support the smooth operations of the Undergraduate Office.
• Provide administrative and operational support to faculty members, academic departments, and the Deanery as required

3) Student Experience & Service Delivery

• Monitor student progress for ISC and dissertation modules through periodic checks and follow-up on submission timelines.
• Ensure clear, timely, and consistent communication to students on expectations, requirements, timelines, and assessment criteria.
• Manage student enquiries professionally and provide guidance, including referral to relevant stakeholders where appropriate.

4) Operations, Governance & Continuous Improvement

• Ensure all processes comply with University and School policies and regulations.
• Review end-to-end workflows, identify gaps, and propose improvements to enhance efficiency, accuracy, and service quality.
• Participate in curriculum team-related initiatives such as automation projects, process improvement, data analysis).

5) Stakeholder & Team Collaboration

• Collaborate closely with colleagues across the Undergraduate Studies Office, departments, faculty members, and central University units.
• Provide guidance and advisory support to department administrators and faculty members on academic processes when required.
• Prepare statistics, reports, and recommendations to support decision-making by senior management.

Qualifications

• Bachelor’s degree, preferably in business-related field.
• At least 3 years of relevant experience in higher education administration, programme management, or student support.
• Strong communication and interpersonal skill, with attention to detail and the ability to manage multiple deadlines.
• Service-oriented, patient and mature when handling student or academic matters.
• Able to work well in a structured but evolving academic environment.
• IT-savvy; candidates who can demonstrate good knowledge or experience in implementing automation (power automate) or AI projects, data analysis (using power BI) would be strongly considered.

(Appointment job grade will commensurate with the selected candidate's experience)

You will support the WSG–SSG merger transition in a time‑bound,execution‑focused coordination role. The role primarily supports merger andtransition activities, while also backfilling operational responsibilities ofcore team members who are focused on migration and transition work.

As such, the role requires someone who is comfortablemanaging ongoing IT project and vendor coordination, while tracking progress,managing issues, and supporting stakeholder communications across bothtransition and steady‑state work.

Merger & Transition Support

• Track milestones, deliverables, risks, and dependencies across merger‑related workstreams
• Coordinate with internal teams and vendors to follow up on actions and intervention points
• Maintain trackers, schedules, run‑of‑show plans, and transition documentation
• Identify emerging risks or delays and escalate early with clear impact and mitigation options
• Support meetings, working sessions, and preparation of concise progress and issue updates for management

Operational / Backfill Support

• Backfill selected operational responsibilities of existing team members during the transition period
• Support ongoing IT projects and vendor engagements, ensuring continuity of delivery and issue resolution
• Monitor vendor performance, follow up on deliverables, and coordinate responses to operational issues
• Provide regular status updates on assigned projects and vendor activities

Data Support & Quality Assurance

• Assist with data migration preparation activities under guidance
• Support data validation exercises to ensure accuracy and completeness
• Help with basic data cleansing and mapping activities

General Business Support

• Provide operational support for various functions during organizational changes
• Assist with ad-hoc projects and merger-related initiatives as needed
• Support team productivity and workflow continuity during transition
• Contribute to process improvement andoptimization efforts

What We Are Looking For

• Graduate with IT, Computer Science, or related background

• Experience in IT project coordination, PMO, or operations roles, supporting systemtransitions, organisational changes, or ongoing IT delivery

• Comfortable working with vendors, including tracking deliverables, following up on issues,and coordinating across multiple parties

• Proven ability to manage multiple parallel priorities, including both transition workand steady‑state operations

• Strong organisational skills, with ability to maintain trackers, manage follow‑ups,and provide clear progress updates

• Good communication skills and confidence engaging HR, Finance, IT, business units,and external partners

• Prior exposure to system transitions, data activities, or vendor‑led projects will be an advantage

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.

Job Description & Requirements

• Lead and manage technical teams handling plant maintenance, equipment servicing, and building maintenance works.
• Oversee 24/7 breakdown support operations and ensure rapid response for critical plant issues.
• Plan, coordinate and supervise maintenance schedules, shutdown works, and project deployments.
• Conduct site inspections, identify technical problems and provide effective engineering solutions.
• Manage operations on Jurong Island, including manpower planning, safety coordination, and permit processes.
• Ensure proper servicing, troubleshooting, and repair of plant equipment and machinery.
• Provide technical support to clients and internal teams for mechanical, electrical, and civil-related issues.
• Liaise with clients, consultants, subcontractors and vendors to ensure smooth project execution.
• Prepare work reports, quotations, maintenance records and project updates.
• Maintain compliance with safety standards, especially for Jurong Island sites.
• Guide, mentor and train technicians and supervisors.
• Handle any ad-hoc duties assigned by management.

Requirements:

• Able to work well with others as a competent team and team leader.
• Able to work flexible hours, night shift and Sundays if required
• Diploma in Mechanical/Electrical & Communication Engineering. Or Degree in Mechanical/Electrical & Communication Engineering.
• Minimum 3 years of relevant experience preferred.

• Knowledge on the tools, equipment, and materials common to the Mechanical & Electrical trade.
• Knowledge on hydraulic & pneumatic system & control.
• Knowledge of applicable electrical codes, standards and regulations.
• Skill in the installation,repair and maintenance of all types of electrical system equipment and components.
• Skill in both verbal and written communication.
• Ability to work independent and self-responsible manner.
• Able to work on an 8 hours rotating shifts.
• Flexible to work on Sundays & Public Holidays.
• Class 3 License Required

Our Workforce Development team is dedicated to enabling MSB & MSH's Imperatives Future-ready people: Building a skilled and adaptable workforce to drive the company's success. As a MSH WD Technician Trainer, you will be responsible for ensuring that our production operators are certified and recertified with zero overdue and no quality issues. You will conduct training and assessments, monitor certification efficiency, and support our engineering teams with new processes and changes. 

This outstanding opportunity will allow you to play a crucial role in crafting the future of our manufacturing operations. You'll be part of a dynamic team that is committed to excellence and innovation, ensuring flawless execution in everything we do! 

Key Responsibilities: 

• Undergo train the trainer (TTT) and perform new process fan out 

• Perform certification and recertifications for operators 

• Manage training assignment and decertification using learning management system  

• Plan on-the-job training for operators to meet on-time shift and area readiness 

• Ensure zero overdue for production operators in scope 

• Deliver training for engineering changes including one point lesson (OPL), read and acknowledgement (R&A) and support deviation investigations  

• Conduct mid-shift training to ensure efficient certification process 

• Report safety and quality good catch and follow up on closure 

• Buddy with Inline-Process-Quality-Check (IPQC) to ensure quality assurance 

• Handle user acceptance tests, monitor new processes, and prepare for audits 

• Maintain system access control for manufacturing operations 

• Facilitate new hire onboarding, shift immersion, line tours and related onboarding activities 

• Integrate AI-assisted tools and insights into daily work to improve efficiency, quality or effectiveness, exercising sound judgement and complying with organizational standards and legal requirements 

• Contribute to a culture of continuous improvement by identifying, testing, and sharing AI-enabled or productivity enhancements within one’s scope of work 

• Provide support for instructor-led classroom training, perform credit management, room booking assistance, and other site training programs or events 

• Provide ad hoc training assistance and mentorship & take on ad hoc training-related projects  

Micron Values:  

• People – Demonstrates respect, inclusion, and collaboration; values diverse perspectives and fosters a supportive team environment. 

• Innovation – Shows curiosity and a growth mindset; actively seeks creative solutions to improve processes, products, or outcomes. 

• Tenacity – Approaches challenges with perseverance and resilience; maintains focus and drives progress even in ambiguity. 

• Collaboration – Communicates effectively across functions and builds strong partnerships to achieve shared goals. 

• Customer Focus – Understands customer needs and consistently delivers highquality work that supports customer success. 

Requirements: 

• Relevant qualification in Manufacturing, Engineering or related field of studies 

• Understanding of certification processes and quality requirement compliance 

• Ability to use and apply Microsoft office tools including Word, Excel, Outlook, Teams 

• Willingness and ability to apply baseline digital fluency and role-appropriate AI literacy to use AI-enabled tools responsibly and effectively for research, analysis, content creation, problem-solving, operational tasks, and achieving business outcomes 

• Proven track record of quality compliance in the past 

• Experience in high bandwidth memory (HBM) or operation trainer role is preferred 

• Excellent communication and collaboration skills. 

• Growth mindset with a passion for continuous learning 

• Willingness to work in a fast paced, shift based manufacturing environment (permanent day or night shift) 

• Ability to manage multiple tasks and deadlines effectively 

• Ability to work effectively with diverse teams and adapt to changing business needs 

  Responsible for monitoring tool performance and scheduling and performing preventative maintenance on your assigned area's equipment. Use mechanical and electronic skills to troubleshoot and repair down equipment. Assist with equipment installs and upgrades and create and modify equipment procedures. Work to increase tool uptime through systematic problem-solving and troubleshooting, quality workmanship, and routine reviews of maintenance checklists and procedures. Works on Fab equipment and tools.

Job Summary

Oversee daily office operations and administration to ensure smooth functioning. Manage procurement and vendor relationships. Support HR activities and coordinate company events effectively.

Responsibilities

• Coordinate daily office operations to maintain an organized and efficient work environment
• Manage procurement processes including vendor selection, negotiation, and contract management to optimize costs and service quality
• Support HR functions by assisting with recruitment coordination, employee engagement, and administrative tasks
• Plan and coordinate company events to foster team collaboration and positive workplace culture
• Communicate clearly with internal and external stakeholders to facilitate smooth operations and resolve issues promptly
• Organize multiple tasks and priorities effectively to meet deadlines and support business needs
• Utilize Microsoft Office applications (Excel, Word, PowerPoint) to prepare reports, presentations, and documentation

Preferred competencies and qualifications

• Degree or diploma holder with 5-10 years of relevant experience
• Strong communication and stakeholder management skills
• Proven organizational and multitasking abilities
• Proficient in Microsoft Office suite (Excel, Word, PowerPoint)

Associate, Administration

We are looking for a detail-oriented and proactive Associate to support the end-to-end management of client cases. This role is ideal for someone who thrives in a fast-paced environment and enjoys coordinating across teams to ensure smooth and high-quality service delivery.

Key Responsibilities

• Support the management of client cases from start to completion
• Maintain accurate case records, documentation, and trackers
• Monitor timelines and ensure timely delivery of all case requirements
• Coordinate with internal teams and external stakeholders
• Provide prompt and professional support to client queries
• Ensure all case materials are complete, accurate, and compliant
• Escalate issues or risks when necessary
• Adhere to internal policies and maintain confidentiality of client information

Requirements

• Strong attention to detail and organizational skills
• Ability to work effectively in a fast-paced environment
• Good communication and coordination skills
• Experience in the insurance industry, especially life insurance, is an advantage

Ready to make an impact? We’d love to hear from you! Apply today by sending your resume to apply81@talentvis.com or click apply now!

**We regret to inform that only shortlisted candidates would be notified

Talentvis Singapore Pte Ltd | EA License No: 04C3537

EA Personnel Name: Sherwin Wong | EA Personnel No: R1770151

Quantity Surveyor (Contract Administration)

Working Days: 5 Days A Week (Monday – Friday), 8.30am to 5.30pm

Office at City Hall

Salary: $3900 to $4500

Requirements

• Bachelor's Degree in Contract Administration / Quantity Surveyor
• 5 years and above in related scope or field

Roles & Responsibilities

• Prepare purchase orders and ensure the compliance of all terms and conditions including contract conditions
• Coordinate with subcontractors and suppliers on contract matters
• Assist in dispute resolution and cost control
• Check and prepare Purchase Orders and its relevant documents and to oversee contract adherence.
• Negotiations for any scopes prior to the award focusing on contract terms.
• Address contractual matters to management and project team.

Interested applicants kindly submit your resume through here and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Tan Yu Jing Reg No: R26161199

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Good in Microsoft Office

Strong communication & organization skills

Handle admin tasks, reports, scheduling, and documentation

Assist HR, procurement & basic accounts

Able to multitask and work independently

Job Summary:

 The Logistics Executive cum ISO Administration is responsible for managing the end-to-end supply chain logistics including procurement support, warehousing, transportation, and delivery operations. Additionally, this role take care of ISO and TQM document maintenance.   The candidate will act as a liaison between vendors, internal departments, and customers to maintain operational efficiency and quality compliance.

Key Responsibilities:

Logistics Management

• Plan, coordinate, and monitor logistics operations such as inbound and outbound shipments, inventory management, and transportation.
• Manage warehouse operations including receiving, storage, order fulfillment, and dispatch.
• Coordinate with freight forwarders, customs agents, and third-party logistics providers.
• Optimize routes and transportation costs to ensure timely and cost-effective delivery.
• Maintain accurate logistics documentation including delivery notes, shipping invoices, and inventory records.
• Monitor and manage logistics budgets, KPIs, and performance metrics.

Quality Control (QC)

• Maintain and enforce quality assurance protocols and procedures.
• Ensure compliance with relevant quality standards and certifications (e.g., ISO, TQM).

Requirements:

• Bachelor’s degree in Supply Chain Management, Logistics, Industrial Engineering, or related field.
• Minimum [3-5] years of experience in logistics and quality control, preferably in [manufacturing/trading/FMCG/automotive/etc.].
• Strong understanding of warehouse management, transportation, and inventory control.
• Familiarity with quality management systems.
• Excellent communication, problem-solving, and organizational skills
• Ability to work under pressure and handle multiple responsibilities  
• Experience with import/export procedures and documentation