St John’s Home for Elderly Persons is a Residential Home under the Ministry of Social and Family Affairs (MSF). We have been providing quality and compassionate care to seniors for over 60 years and will be transiting to a 174-bed Nursing Home under Ministry of Health (MOH) in 2026.
Job Summary
The Executive, Accounts ("EA") is a proactive and dependable team player with a positive attitude, strong organizational skills, and the ability to multitask effectively. The EA is responsible for managing accounting functions accurately and efficiently, meeting deadlines, and working independently when required. He or she works closely with the Head of Finance ("HOF") to ensure that all accounting processes comply with the Home's Finance Policies, Standard Operating Procedures (SOPs), and relevant regulatory requirements, while maintaining accurate and timely financial records.
Objectives of the Role
- Assist in managing the Home's financial and accounting functions in compliance with all applicable laws, regulations, standards, policies, and guidelines.
- Report to the HOF on accounting matters and related administrative issues.
- Support accounting operations and processes, identifying and recommending improvements where appropriate.
- Assist in implementing and maintaining the Home's governance and internal control policies, while continuously reviewing and enhancing assigned processes.
- Ensure the timely and accurate delivery of accounting services and support.
Key Responsibilities
Maintain and manage the full set of accounts for the Home.
Ensure that all duties and responsibilities specified in the Finance SOP are performed accurately and within stipulated timelines, including:
- Updating and posting accounting transactions in the Business Central (BC) system.
- Preparing monthly accounting schedules and reconciliations.
- Assisting in the preparation of monthly financial reports in accordance with the Finance SOP.
- Ensuring resident billings are processed accurately and timely and monitoring the collection of outstanding fees.
- Preparing payment vouchers for cheque and GIRO payments, ensuring all payments are properly supported by original documentation.
- Processing donations received through various payment modes (e.g. cash, cheque, PayNow, GIRO, and electronic transfers), and issuing official receipts and/or IPC receipts in accordance with Finance SOP requirements.
- Processing and maintaining staff claim through the HR system in accordance with approved procedures.
- Maintaining the Fixed Assets Register and Expense Assets Register in the BC system.
Verify that approved Purchase Requisition Forms (PRFs) and Purchase Orders (POs) are in place before processing supplier invoices.
Maintain proper filing and record-keeping of accounting documents, reports, schedules, and supporting worksheets.
Assist in audits and provide supporting documentation as required.
Support other accounting and finance-related duties as assigned by the HOF.
Attend to emergency situations and perform other duties as required by the Home.
Requirements
- Diploma or Degree in Accounting, Finance, or a related discipline.
- Minimum 3 years of relevant experience handling a full set of accounts.
- Good understanding of the Singapore Financial Reporting Standards (SFRS).
- Experience in the healthcare, social service, or charity sector will be an advantage.
- Strong written and verbal communication skills.
- Good analytical, problem-solving, and organizational skills.
- Proficiency in accounting systems, preferably Microsoft Dynamics 365 Business Central.
- Proficient in Microsoft Excel, Word, and PowerPoint.
- Meticulous, detail-oriented, and able to handle confidential information with discretion.
- Able to work independently while contributing effectively as a team member.
