Total 10 procurement administrator job vacancies in Others category in Hong Kong

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling overseeing of goods flow, etc.
• Efficient document management such as printing and filing of the documents
• Assist with day to day operations of the office
• Monitoring of office supplies
• Handle accounts payable function
• Verify and ensure all invoices are recorded accurately
• Process payments to suppliers and handle suppliers’ inquiries for any payment related matters
• Handle petty cash and monthly staff expenses claim
• Perform weekly and monthly payment forecast to support cash flow management

We are looking for an HR & Admin Officer to join our team and support the day-to-day activities of our Human Resources department.

HR & Admin Officer responsibilities include processing employee data, updating company policies and assisting in the hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions.

Ultimately, you will make sure all HR operations run smoothly.

Responsibilities

• Final Calculation of workers’ salary/ wages including accommodation fee, transport fee, canteen fee, and tax issues, etc.
• Tax clearance, income tax payment, refund and all issues related to foreign workers’ income tax.
• Workers’ monthly payroll process & management.
• Managing & updating workers’ database, updating staff’s list.
• Applying, issuing, renewing and cancelling work pass through EPOnline and WPOnline.
• Selecting, recruiting& hiring staff according to projects’ requirements.
• Processing monthly Manpower report.
• Administration works.

Requirements

• Work experience as an HR & Admin Officer, HR Administrative Assistant or similar role
• Computer literacy (MS Office applications, in particular)
• Thorough knowledge of labour laws
• Excellent organizational skills, with an ability to prioritize important projects
• Strong phone, email and in-person communication skillsOrganizational skills
• Good verbal and written communication skills

Job Description

• Preparing and consolidating reports
• Perform administrative support to Head of Department
• Other ad-hoc duties as assigned by the Management

Requirements

• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Effective communication and interpersonal skills
• Proficiency in MS Office Suite, particularly Excel and PowerPoint
• Ability to work independently and collaboratively in a team
• Only Singaporeans may apply

JOB PURPOSE

We are seeking a highly skilled and motivated Procurement Executive to join our team. The ideal candidate will have hands-on in Construction field and will play a critical role in project cost estimation, tender processes, and materials sourcing management. This position demands expertise in equipment and materials sourcing, cost estimation and management, effective vendor coordination, and material control to support the successful execution of construction projects.

Key Responsibilities

1. Material Procurement and Control

• Oversee the full range of procurement activities.
• Identify, assess and establish strong relationships with potential suppliers, contractors and other vendors.
• Negotiate key commercial terms such as pricing, payment schedules, and delivery timelines with vendors. Continuously monitor and evaluate supplier performance in terms of quality, cost, and delivery.
• Assist in the procurement process, generating, validating, and updating Purchase Orders in alignment with project and company requirements.
• Involve in vendor selection and negotiate prices and delivery lead time with vendors/contractors.
• Enter and maintain accurate data in procurement systems and tools.
• Perform any ad-hoc tasks as assigned by the superior or procurement manager.
• Source, onboard, and engage new suppliers as needed, ensuring compliance with proper procedures and documentation.
• Identify and finalise materials requirement and to ensure in-line with project specifications and timelines.
• Monitor and control materials usage to minimize waste and ensure project efficiency.
• Ensure items purchased are within safety regulation and environment friendly (e.g. RoHS, lead-free, recyclable, energy saving)
• Ensure stock level for all items, if any.

2. Quotation Management

• Review vendors’ quotations for accuracy and alignment with project requirements.
• Review, compare, analyze and approve products and services for purchase.
• Manage and update costing budget sheet for project reference and reporting.
• Gather vendors’ quotations for comparison and cost analysis.
• Manage and update labour, equipment and materials pricing rate reference and analysis.

3. Document Control

• Support the maintenance of the Quality Management System (ISO 9001).
• Enhance Purchasing Policy for the company.
• Maintain accurate and comprehensive information on all purchases made and ensure that all purchasing records are updated and filed accordingly.
• Monitor and update equipment & instruments expiry date validity
• Ensure that all vendor contracts are current and maintain organized records of all related documentation.
• Manage and update yearly vendor assessment.

4. Collaboration and Coordination

• Coordinate with inter-department, clients/consultant, contractors, and suppliers to ensure smooth interaction and execution. (Such as technical specifications, delivery/collection schedule and supplier payments etc.)
• Provide assistance and support to project and QS team during the tender to construction phases.
• Provide assistance and support to vendor during the tender to construction phases.
• Coordinate with Inbound & Outbound shipments & deliveries.
• Provide assistance with office IT coordination, including troubleshooting, managing PC hardware and software assets, and email setup in collaboration with external technical support.

Qualifications and Requirements

1. Education: (i) Bachelor’s degree in business, Mechanical Engineering, or a related field. (ii)Diploma Holder is welcome
2. Experience: (i) Minimum of [2] years in quantity surveying or a similar role in the construction industry. (ii) Understanding and familiar in Mechanical, Electrical & Process System and terminology is an advantage.
3. Technical Skills: (i) Proficient in Microsoft Office such as WORDS, EXCEL & POWERPOINT. (ii) Strong knowledge of SAP & GLOBE 3 Software. (iii) Familiarity with construction project cost, estimation and material procurement.
4. Soft Skills: (i) Excellent analytical, organizational, and problem-solving abilities. (ii) Critical thinking to spot issues and come up with smart solutions (iii) Attentive to detail to ensure every aspect is considered for better results (iv) Strong communication and negotiation skills to manage contracts confidently (v) Ability to work collaboratively in a fast-paced environment. (vi) Time management skills to be able to meet deadlines under pressure (vii) Teamwork capabilities with all parties to avoid costly misunderstandings
5. Computer Skills : (i) Microsoft Office (Words, Excel & PowerPoint) – Compulsory (ii) SAP (If any) (iii) Globe 3 Software (If any)
6. Mobility: As and when needed
7. Language: English

Responsibilities:

Asset Management

·         Maintain up-to-date network inventory in CMDB system and network database.

·         Track the lifecycle of network assets.

·         Coordinate disposal of network assets and annual fixed asset verification.

Telco Billing

·         Process and verify telco invoices, ensuring accuracy and timely payment.

·         Identify billing discrepancies and coordinate with vendors for resolutions.

·         Provide monthly costing for reporting.

Data Line Tracking and Contract Management

·         Keep track of new, upgraded and terminated network data lines.

·         Monitor contract expirations and coordinate renewal, termination or upgrades with network engineers and service providers.

·         Ensure proper documentation of all network data line changes for auditing and cost management.

Data Management and Reporting

·       Utilize MS Excel for data entry, organize, analysis and reporting on asset tracking, network data lines, contract renewals and telco billing.

Requirements:

Education:

·       Diploma / Degree in Business/Asset Management, or relevant qualifications

·       At least 2 years’ relevant experience preferably in a Finance Institution.

Essential:

·       Proficiency in Microsoft Excel (Pivot, Tables, VLOOKUP, XLOOKUP, Data Validation, Formula)

·       Experience in telco contract tracking, vendor coordination and data management are an advantage

·       Possess good written and documentation skills and effective communication skills able to collaborate and work with various stakeholders.

Key Domain/ Technical Skills:

(Indicate up to 3 areas)

·       Microsoft Excel

·       Strong attention to detail and accuracy

·       Strong communication and coordination skills

Disclaimer: The company is committed to ensuring the privacy and security of your information. By submitting this form, you consent to the collection, processing, and retention of the information you provide. The data collected (which may include your contact details, educational background, work experience and skills) will be used solely for the purpose of evaluating your qualifications for the position you're applying for. Your data will be stored securely and retained for the duration necessary to fulfill our hiring process. If you are not selected for the position, your data will be kept on file for a limited period in case future opportunities arise. You have the right to access, correct, or delete your data at any time by contacting us at Quess Singapore | A Leading Staffing Services Provider in Singapore (quesscorp.sg)

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to Quesscorp Singapore’s PDPA and e2i’s PDPA

1.   Contract Documentation & Records Management

•          Set up and maintain project contract files on Google Drive and in hardcopy, with proper folder structure and version control

•          File all incoming and outgoing contract correspondence, variation orders, extension of time claims, site instructions, and meeting minutes as directed by the Contracts Manager

•          Maintain and update the contract register, including main contracts, subcontracts, insurance, bonds, and warranty expiry dates

•          Conduct annual evaluations of subcontractors and suppliers, and keep the approved vendor list updated

2.   Claims & Payment Support

•          Assist in collating claim documents including delivery orders, site photographs, and measurement sheets in accordance with instructions

•          Liaise with the Finance Department to ensure that work-done records for payments are verified by the relevant Engineers and/or Quantity Surveyors

•          Assist the Contracts Manager in updating monthly progress claim status for collection reporting purposes

3.   Correspondence & Administrative Support

•          Coordinate document signing, stamping, and submission as instructed

•          Record minutes for internal contract meetings and maintain an action item tracker

•          Draft routine letters and emails using templates provided by the Contracts Manager

4.   Compliance & Records Support

•          Ensure contract documents are filed in the correct ISO format and folder structure

•          Track expiry dates for project insurances, bonds, and warranties in coordination with the HR team, and send timely renewal reminders

•          Assist in compiling records and documentation for audit purposes when required

5.   Tender Monitoring & General Administration

•          Monitor GeBIZ and other relevant tender portals daily, and alert the Contracts Manager and/or Commercial Director of new and relevant project opportunities

•          Liaise with the Project Team, IT, and Finance departments on contract administration matters

•          Support the preparation of tender and claim submissions when required

•          Undertake any other ad hoc administrative tasks as assigned by the Contracts Manager

Requirements & Qualifications

•          Diploma in Business Administration, Building, Civil Engineering, or a related discipline; fresh graduates are welcome to apply

•          Proficient in Google Drive, Microsoft Excel, and Microsoft Word; meticulous, well-organised, and detail-oriented

•          Able to follow instructions and file documents accurately and systematically

•          Proactive in seeking clarification when needed; demonstrates initiative and a willingness to learn

•          Singaporean only

Job Objectives

Reporting to the HO Financial Operations, the Accounts Receivable Administrator supports the accounting function. The AR Administrator is responsible for providing invoicing, cash collection and accounting activities within the Finance department. The successful candidate is an effective, confident communicator, thrives on learning, enjoys collaborating with colleagues to help deliver results, yet can work effectively under minimal supervision and direction, and expects that hard work is required to do great things. This role will require collaboration within the global Finance team, as well as with other departments within Skywise (Commercial, Contract, Product teams).

Job Responsibilities

Invoicing

• Invoicing customers on a monthly, quarterly and annual basis 
• Analyze customer usage data to accurately invoice customer 
• Reconcile usage reports and ensure customers are invoiced according to contract 
• Month end procedures including general ledger account reconciliations & calculating allowances 
• Ability to analyze data to determine if the information presented is accurate and coordinate successful solutions with relevant Navblue Teams. ie. Production, account management 
• Read and interpret customer contracts and convert them into invoicing structure 
• Other duties as assigned  

Cash Collection

• Subject matter expert on assigned region(s) and related collections 
• Work with others (Commercial, Contract teams mainly) as well as contact customers directly in order to collect outstanding amounts 
• Work with various stakeholders at all levels within Navblue to resolve customer billing queries 
• Other duties as assigned 

Job Requirements

• College diploma in Accounting or equivalent work experience 
• Experience: 5 years’ experience in Accounts Receivable
• Experience working in SAP and/or SalesForce an asset
• Proficient in customer service
• Self-starter
• Proven problem-solving capabilities Ability to investigate issues, triangulate data and reach conclusions and bring the issue to resolution
• Process improvement and the ability to move them forward
• Ability to go to the next level of understanding the business and information flow
• Organized and detail oriented
• Able to adapt to changing environments and procedures
• Knowledge of accounting principles – how entries affect the general ledger
• Excellent communication skills (both written and verbal), 
• Effectively bilingual in English and Mandarin to manage and liaise with Mandarin-speaking clients based in China
• Proficient in relevant computer applications, Google Suite, and Excel. SAP knowledge is a strong plus

Responsibilities

• Provides administration support to the IT Operations Team that is deployed at the customer site.

• To submit the service request tickets in ITSM when requested by the support teams or clients, track and ensure they are completed to meet pre-defined turnaround time. 

• To help and assist in tracking the clean laptop counts. 

• To help and assist in scheduling appointments for various activities. 

• To keep track of the asset inventory in the storeroom. 

• Any other ad-hoc duties as required and assigned in relation to the administration support. 

Requirements

• Basic knowledge in using ITSM tool will be an added advantage. 

• Proficient in MS Word, Excel and PowerPoint. 

• Good communication skills in both oral and written. 

• Basic technical skills in End User Computing Devices (EUCD) will be an added advantage. 

• At least 1 year of experience in similar job capacity. 

Shortlisted candidates will be offered an Agency Contract.  Agency Contract duration is till 31 March 2027

Licence no: 12C6060

Job Responsibilities:

• Provide day-to-day administrative support to the team
• Handle data entry, filing, and document management
• Prepare and process contracts and other administrative documents
• Coordinate stationery orders and office supplies
• Arrange travel bookings, including air tickets and hotel accommodations
• Process petty cash and administrative claims
• Liaise with internal departments and external stakeholders
• Support the team with general administrative duties and ad hoc tasks

Job Requirements:

• Diploma/Degree in any discipline
• Minimum 2 years of relevant office administration experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Organised, meticulous, and able to multitask
• Strong communication and interpersonal skills
• Team player who enjoys working in a collaborative environment
• Candidates with leasing administration or property industry experience will have an added advantage
• Immediate or short-notice candidates are preferred

Aaron Teo Yiau Bing

CEI Reg. No. R1103712

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.