Total 3,194 administration assistant job vacancies in Others category in Hong Kong

Job Scope:

• 1. Firefly Award Administration & Coordination

a. Award Administration:
• Review and finalise awards information kit and nomination forms in coordination with MTI-HQ
• Manage call for nominations process to heads of agencies and Firefly OD/OE network
• Collate and organise all submitted nominations across FFA and PSTA award categories
• Populate scoring workbooks and coordinate evaluation process with OD/OE representatives and director-level judging panels
• Facilitate endorsement process and communicate results to stakeholders

b. Event Management:
• Coordinate winner verification and certificate/plaque printing with MTI-HQ
• Procure vendors for video production and programme booklet creation
• Purchase event materials (folders, plaques, gift vouchers) for award categories
• Collaborate with NDA team on comprehensive event planning including logistics, seating, scripts, and registration
• Support overall FFA Event IC and coordinate event day operations
• Calculate cost-sharing arrangements across Firefly agencies and conduct post-event AAR

• 2. Staff Engagement Events & Communications

• Support in the design and execution of Staff Engagement activities.
• Design series of broadcasts/ videos to promote the different areas (learning and development, career development, engagement initiatives etc.) that the client have.
• Undertake design projects and video productions for staff engagement purposes where required e.g. Staff Features.

• 3. Staff Forum

• Design and conceptualise EDMs for publicity
• Coordinate calendar invites, reminders and prepare pre-event briefing for helpers
• Develop creative ice breaker games suitable for large, diverse staff profile
• Design interactive segments that encourage cross-departmental networking and participation
• Manage procurement processes for catering, fringe activities, event materials and engagement elements
• Source, coordinate with and manage vendors to ensure quality service delivery
• Support onsite event requirements

• 4. Leader Development Programme

Coaching Skills Training for Leaders:
• Liaise with training vendor to coordinate schedules for leadership cohorts and facilitate communication between vendor and client's leadership participants
• Coordinate with vendor on logistics arrangements
• Support coordination and scheduling for Communities of Practice (COP) session
• Facilitate internal stakeholder coordination and manage procurement processes for training-related requirements
• Liaise between client leadership participants and training vendor to ensure seamless programme delivery and address any coordination issues

• 5. Leadership and Learning & Development (L&D)

a. Leadership Development Support:
• Provide end to end logistics support, and procurement process for Leadership Brown Bag sessions
• Manage stakeholder input, logistics, and timelines for projects

b. Learning and Development Support – MTI Firefly Programme:
• Support client with organising and running the upcoming MTI Firefly Induction Programme
• Management of Logistics and information required of the programme
• Close coordination with internal and external stakeholders to ensure timely inputs
• Assist with Collateral design and communications material
• Assist with procurement matters if necessary

c. Learning Tech Project:
• Coordinate workshops for departments to validate competencies and job families
• Compilation of information
• Manage stakeholder input and design communication material

Requirement:
A. Project Coordination & Administration
• Ability to coordinate multiple projects simultaneously with attention to detail
• Experience in event coordination and logistics management
• Procurement and vendor coordination experience
• Strong organisational skills to manage timelines, schedules, and administrative processes

B. Stakeholder Management Skills
• Strong interpersonal and relationship-building skills to effectively liaise with diverse internal and external stakeholders
• Ability to coordinate inputs from multiple parties, including senior leadership, and cross-departmental teams
• Experience in facilitating communication between different stakeholder groups and resolving coordination issues
• Skilled in vendor relationship management with ability to ensure quality service delivery and manage performance
• Ability to build rapport quickly and maintain positive working relationships across various organisational levels
• Experience in managing competing stakeholder priorities and finding collaborative solutions

C. Communication & Creative Support
• Good written and verbal communication skills for creating materials and correspondence
• Basic design thinking for staff engagement activities and communication materials
• Ability to support creative projects including video production and event materials
• Experience in coordinating publicity and communication efforts

D. Administrative & Technical Skills
• Proficiency in managing databases, spreadsheets, and evaluation systems
• Experience with basic procurement processes and cost management
• Ability to coordinate scheduling and manage calendar logistics
• Strong attention to detail for awards administration and data compilation

E. Event & Programme Support
• Experience in supporting event planning and execution
• Ability to coordinate training programmes and learning initiatives
• Skills in managing registration processes and onsite event support
• Experience with catering coordination and event materials procurement

F. Professional Skills
• Understanding of public sector environment and processes
• Ability to work independently while supporting senior staff
• Flexibility to handle diverse tasks from administrative coordination to creative support
• Strong follow-through and ability to manage multiple deadlines

Salary: $3,500 - $6,500
Location: Pasir Panjang Road
Contract Period: 1-year

EA License No.: 96C4864

Reg No.: R26159658 BRANN LEONG CHUN HOE

Job Description

• Manage driver schedules for driver to delivery customers in the specific time and follow the given route plan
• Verify the contents of inventory loads against shipping papers
• Load and unload trucks, or vans
• Obey traffic laws and follow established traffic and transportation procedures
• Good service to customers
• Update the ops team on daily out of stocks and provide daily feedback on pick-ups
• Inspect and maintain vehicle supplies and equipment, such as gas, oil, water, tires, lights, or brakes, to ensure that vehicles are in proper working condition
• Report any mechanical problems encountered with vehicles
• Maintain records, such as vehicle logs, records of cargo, or billing statements, in accordance with regulations
• Read maps and follow written or verbal geographic directions
• Report delays, accidents, or other traffic and transportation situations to bases or other vehicles, using telephones or mobile two-way radios

Requirements

• Class 3 driving license with 2 years minimum prior license issuance
• 2 to 3 years’ experience in pick up, delivery. Pick up experience is an advantage
• Presentable looking to meet customers on a day to day basis
• Strong sense of pride and ownership in the work
• Able to work independently and be part of a team
• Self-motivated and thrives in a fast-growing and dynamic environment
• Ability to deliver under tight deadline
• Willingness to take on new challenges with a flexible, let's-give-it-a-try attitude
• Responsible, organized with a good work attitude
• Should be able to read and write English

Company Overview

A-Sonic Logistic Solutions specializes in supply chain management and logistics movements, aiming to be a reliable long-term logistics outsourcing partner for clients.

Job Summary

You will handle cargo receiving, order picking, packing, loading, and deliveries to ensure timely and accurate shipment of goods in good condition.

Responsibilities

• Receive and inspect incoming cargo to verify accuracy and condition
• Pick and pack goods accurately to meet order specifications and quality standards
• Load goods onto trucks and containers securely for transportation
• Operate material handling equipment such as forklifts, pallet jacks, and pallet trucks safely when required
• Deliver and pick up parcels and documents to and from customer warehouses and offices
• Ensure orders are shipped on schedule and maintain product quality during handling

Other Information

• Work schedule: 5.5 days per week
• Work location: Changi Airfreight Centre

Job Responsibilities:

1. Handle Accounts Payable (AP) and Accounts Receivable (AR) functions
2. Verify and process supplier invoices and expense claims accurately andon a timely basis (AP)
3. Prepare and process payments to vendors (AP)
4. Reconcile supplier statements and resolve discrepancies (AP)
5. Issue customer invoices and credit notes accurately and on time (AR)
6. Assist with month-end closing activities for AR and AP
7. Maintain proper documentation and filing of financial records
8. Perform other ad-hoc duties as assigned

Requirements:

• Diploma in Accounting, Finance, or related field preferred.
• Experience working with NetSuite or other ERP systems is highly preferred.
• Minimum1–2 years of experience in Accounts Payable (AP) and/or Accounts Receivable(AR); exposure to a shared services environment is an advantage.
• Working hours can be arranged flexibly.
• Monday - Friday (5-day Work Week)
• This is a permanent part time role during working hours, not suitable for Freelancers.

Job Responsibilities

1. Overall in-charge and responsible for production staff on printing line

2. To raise DRF of material needed for each Work Order been provided

3. To produce and achieve 100% OTIF and minimize rejects/waste.

4. To increase machine efficiency and machine utilization.

5. To operate and ensure smooth running of machines

6. To ensure good quality products are produced. To raise overall awareness of quality

7. To ensure that all relevant and important directions and instructions are communicated to all his staff

8. To compute all documentation required with sufficient details and accuracy, & updated on time

9. Rotating day and night shift

Qualifications / Experience

1. Secondary education.

2. 2 years experiences in metal printing or any relevant Offset Printing

3. 5 days work week

Location : West area, Near Joo Koon MRT station

Job Description

• Assist in the full spectrum of AR duties which includes invoice preparation, sales verification, month end closing and reconciliation.
• Prepare and process documents such as Invoices (Credit Terms & Cash Terms) & Credit Notes.
• Perform tracking & monitoring of collections & payments including updating of Aging list for dissemination to Sales team for follow up.
• Reconcile outstanding payments, billing disputes, discrepancy.
• Prepare & process Purchase Order (PO).
• Assist in the full spectrum of Stock duties which includes daily stock movement, monthly and year-end stock take.
• Ensure AR/AP/GL transaction into the accounting system timely and accurately

Job Requirements

• LCCI Certification or Diploma in Finance or Accounting
• Proficient in MS office applications
• Highly organised, strong time management with the ability to prioritise
• Ability to work independently and is a good team player

Working Hours

Monday to Friday 08.30am to 5.30pm
Saturday 08.30am to 12.30pm
Sunday Rest Day

Company Overview

The client operates in freight transport by road, renting and leasing land transport equipment, and delivering goods and parcels.

Job Summary

You will manage driver schedules and delivery routes to ensure timely customer deliveries while maintaining vehicle condition and accurate records. You will communicate operational updates and handle loading/unloading tasks to support smooth transport operations.

Responsibilities

• Manage driver schedules to ensure deliveries meet specified times and follow planned routes
• Verify inventory loads against shipping documents to ensure accuracy before transport
• Load and unload trucks or vans safely and efficiently
• Comply with traffic laws and transportation procedures to maintain safety and legality
• Provide timely updates to the operations team on daily stock shortages and pickup feedback
• Inspect and maintain vehicle supplies and equipment such as gas, oil, water, tires, lights, and brakes to ensure proper working condition
• Report mechanical problems promptly to minimize vehicle downtime
• Maintain accurate records including vehicle logs, cargo details, and billing statements in compliance with regulations
• Read maps and follow written or verbal geographic directions to navigate routes effectively
• Report delays, accidents, or traffic issues to base or other vehicles using telephones or two-way radios

Required competencies and certifications

• Hold a Class 3 driving license with a minimum of 2 years since issuance

Preferred competencies and qualifications

• 2 to 3 years of experience in pickup and delivery operations; pickup experience is an advantage
• Ability to read and write English to understand instructions and complete records
• Strong sense of pride and ownership in work to ensure quality and reliability
• Ability to work independently and collaboratively within a team environment
• Self-motivated with the ability to perform under tight deadlines in a dynamic environment
• Flexible attitude and willingness to take on new challenges with a positive approach
• Responsible, organized, and demonstrates a good work attitude
• Presentable appearance for regular customer interactions

Job Description & Requirements

Job Description:

• Collaborate with parents to foster holistic developments of infants and toddlers.
• Carry out interactive and stimulating programs to enhance their learning and development.
• Ensure the safety, health and hygiene of infants and toddlers.

Requirements:

• Minimum FECCE , ACEY or its equivalent.
• Passion for early childhood teaching.
• Excellent communication and interpersonal skills.
• Able to work well independently as well as within a team
• Able to start work immediately or within short notice preferred

Centre Locations:

• NurtureStars @ SAFRA Punggol

Perks and benefits

• Medical and Dental
• Miscellaneous allowance
• Education support and career progression

Roles & Responsibilities

· Managing organizationalsales by developing a business plan that covers sales, revenue and expensecontrols.

·Responsiblefor Sales & Business Development including new account development

· Meeting plannedsales goals.

· Achieve dailytargeted number of sales calls with effective strategies and solutions

· Meet minimumsales gross margin and monitor invoicing and receivables

·Tracking salesgoals and reporting results as necessary.

·Overseeingthe activities and performance of the sales team.

· Require workingbeyond office hours, weekends/public holidays as and when is required by theManagement

·Coordinatingwith marketing on lead generation.

· The ongoingtraining of your salespeople.

·Developingyour sales team through motivation, counselling, and product knowledge education.

·Promotingthe organization and products.

·Understandour ideal customers and how they relate to our products.

·Relationshipbuilding with new and existing customers.

· Provide businessdevelopment and strategic insight into specific market segments designated byupper management.

Requirementsand skills

- Any Diploma/Equivalent Education with rich relevant experience

·Excellentcommunication and interpersonal skills at all levels in the organization and provenability to build strong professional relationships.

· Highly organizedand able to multi-task

· Proven experiencein creating and executing detailed partner marketing plans.

·Systematicapproach to sharing knowledge and best practices across multiple teams.

·Analyticaltendencies with a natural curiosity to measure, test, learn and iterate to get thebest results possible.

Onlyshortlisted candidates will be contacted for further consideration

We are looking for an experienced Customer ServiceManager to provide excellent customer service and to promote this ideathroughout the organization. The goal is to keep the department running in anefficient and profitable manner, to increase customer satisfaction, loyalty andretention and to meet their expectations.

Responsibilities:

·       Improve customer service experience, create engaged customers andfacilitate organic growth

·       Take ownership of customers issues and follow problems through toresolution

·       Set a clear mission and deploy strategies focused towards that mission

·       Develop service procedures, policies and standards

·       Keep accurate records and document customer service actions anddiscussions

·       Analyze statistics and compile accurate reports

·       Recruit, mentor and develop customer service agents and nurture anenvironment where they can excel through encouragement and empowerment

·       Keep ahead of industry’s developments and apply best practices to areasof improvement

·       Control resources and utilize assets to achieve qualitative andquantitative targets

·       Adhere to and manage the approved budget

·       Maintain an orderly workflow according to priorities

Qualifications:

·      Proven experience in a customer service position.

·      Proficiency in Microsoft Office and customerservice software.

·      Excellent knowledge of management methods andtechniques.

·       Excellent leadership and interpersonal skills.

• Checking the daily cash balance
• Interacting with the customers that come to the counter
• Organizing all the work they do and maintaining the accounting records
• Reporting discrepancies they find within the accounts to their superiors
• Serve food or beverages to patrons, and prepare or serve specialty dishes at tables as required.
• To assist in taking orders from customers
• To assist in cashiering duties and responsibilities
• To ensure cleanliness of equipment and surroundings
• To Prepare Ice and Hot Beverages
• Any other duties assigned by supervisor/manager

• Supervising a team of retail assistants to ensure smooth operation
• Responsible for the sales of your category of products
• Handle inventory management, housekeeping and merchandising
• Demonstrate outstanding customer service and selling skills, keeping the selling floor stocked with merchandise, assisting in display of merchandise or organizing the selling floor and stock areas.
• Process payments by totaling purchases; processing cash or other credit cards
• Must also be able to deal with customer refunds courteously and professionally

Requirement:

Willing to work on roster based on retail hours.

Team player with excellent communication and interpersonal skills

Working hours:

• 6 days roster based (retail hour 10am to 10pm)
• 1 weekday off

Benefits:

1. Training will be provided.

2. Commission. Estimated about S$500 and above. Commission will be given based on personal sales

3. Annual Bonus

4. Annual leave and medical leave

5.Grooming allowance

Job Description

We are seeking a meticulous and detail-oriented Accounts Receivable Assistant to manage our incoming payments and maintain accurate financial records. Reporting to the Finance Manager, you will ensure the smooth processing of sales invoices and timely collection of payments from our retail and B2B partners.

Key Responsibilities:

• Invoicing & Billing: Generate and issue sales invoices accurately and timely to various retail outlets and corporate clients.

• Payment Processing: Perform daily recording of receipts and perform offset/reconciliation (knock-off) against outstanding invoices.

• Statement Management: Prepare and send monthly Statements of Accounts (SOA) to customers.

• Credit Control: Monitor aging reports and follow up on overdue payments through professional communication with clients.

• Bank Reconciliation: Assist in daily bank reconciliations and ensure AR records match bank statements.

• Month-End Closing: Assist the finance team with month-end closing activities and audit preparations related to receivables.

Requirements:

• Education: Diploma in Accountancy, LCCI Level 2/3, or equivalent professional accounting certification.

• Experience: 1–2 years of relevant experience in Accounts Receivable or General Accounting. Fresh graduates with a strong learning attitude are welcome to apply.

• Technical Skills: Proficiency in Microsoft Excel (VLOOKUP and Pivot Tables). Experience with ERP software (e.g., SAP, Navision, or similar) is a significant advantage.

• Communication: Good written and verbal communication skills in English to handle professional correspondence.

• Attributes: High level of accuracy, organized, and able to meet tight deadlines.

Additional Information:

• Work Location: Near Bishan MRT / Central Area.

• Working Hours: Monday to Friday, 9:00 AM – 6:00 PM.

• Salary Range: $2,800 – $3,200 (Commensurate with experience).

• Job Type: Full-Time, Permanent.

Good in Microsoft Office

Strong communication & organization skills

Handle admin tasks, reports, scheduling, and documentation

Assist HR, procurement & basic accounts

Able to multitask and work independently

Responsibility

Provide physical, emotional and social care for our nursing home residents.

Job Description

• Assist therapists to deliver therapy exercise according to care plan
• Supervise the elderly in practising activities of daily living
• Facilitate small group activities and conduct bedside therapy exercise
• Maintain, clean and sterilize rehabilitation equipment
• Ensure safety of the elderly during rehabilitation sessions
• Assist with feeding residents
• Administrative duties
• Other duties assigned by supervisor

Requirements

• Certificate in Therapy Support
• Passionate in caring for the elderly.
• Good communication and interpersonal skills
• Able to commit work schedule Monday to Friday and alternate Saturday (half day)