Total 3,205 admin executive job vacancies in Others category in Hong Kong

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Temporary-Executive-%28Programme-Administration%29%2C-MBA-Programmes-Office/33420-en_GB/

We regret that only shortlisted candidates will be notified.

About NUS Business School

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

Reporting to the Head, EMBA Programme Management, the incumbent will serve as a Programme Coordinator to provide administrative and operational support for the EMBA programme. He/She will be paired with and assist existing team members to manage the upcoming cohort and contribute to the smooth execution of programme operations.

Class and participant management:

• Assist in the establishment of class committee and constitution
• Act as a Key Liaison in addressing general queries from students and ensure their programme experiences
• Support the promotion and delivery of student events
• Ensure students’ compliance to the University/School requirements which include conducting briefings to keep students updated with new policy/requirements
• Support students’ participation of major programme events, such as orientation, commencement, etc.

Segment management:

• Provide assistance in the following areas for the successful delivery of both local and overseas segments
  students’ module registration which includes any changes and/or cancellation delivery of teaching materials logistic arrangements such as collection of dietary needs, issuance of seasonal parking coupons, transportation, facility support, etc. on-site teaching support such as students’ groupings, facilitation of zoom sessions, etc. financial approval for vendor engagement academic assistance to students such as following up on submission of assignments, account testing, etc.travel assistance to instructors including hotel/flight bookings, visa applications, etc.
• Work with colleagues to materialize the experiential learning contents such as corporate visits, alumni sharing, etc. during local and overseas segments

Qualifications

• At least a bachelor’s degree from a recognized University.
• Ability to work independently, proactively in a cross-cultural environment and to multi-task efficiently.
• Strong oral and written communication skills in both English and Mandarin are required, as the role involves frequent liaison with Mandarin-speaking stakeholders. Familiarity with Chinese cultural context will be an advantage in supporting effective stakeholder engagement.
• Good presentation, interpersonal and project management skills
• Able to adopt flexible work hours, including weekends and Public Holidays
• IT Savvy. Proficient in Microsoft applications (Word, Excel, PowerPoint, Power Automate, etc.) and online meeting applications (Zoom, Microsoft Teams, etc). Comfortable of adopting AI tools. Good knowledge of mobile and social media applications (WeChat, TikTok, etc.)
• Working experience in an education industry is preferred.

(Appointment job grade will commensurate with the selected candidate's experience)

Punggol Coast

8.30am – 6pm(Mon to Thurs), 8.30am – 5.30pm (Fri)

$2,760 per month

3 Months Contract Executive, Registrar’s Office (1 Jul – 30 Sep 2026)

The staff will support administrative support for the Grant application and signing exercise for Academic Year 2026, as well as support for PET learner management.

• Provide administrative support for the Tuition Grant (TG) application and signing process
• Attend to phone calls and emails enquiries related and tuition fees and grants
• Liaise with other Autonomous Universities on verification
• Assist with data entry and verification
• Perform other administrative duties as assigned from time to time

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Job Duties:

• Provide high‑level executive support to C‑suite

• Manage complex calendars across multiple time zones, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.

• Coordinate end‑to‑end global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.

• Manage invoice and expenses checking and processing, including review, documentation, and securing necessary approvals for payment

• Act as a trusted liaison between executives and internal/external stakeholders

• Support meetings, and events, including agenda preparation, materials compilation, logistics, and follow‑ups.

• Compile presentations, reports, and correspondence in advance of meetings.

• Maintain confidentiality of highly sensitive information and handle matters with professionalism and integrity.

• Other ad hoc duties as assigned

Job Requirements:

• Minimum 10 years of experience providing executive‑level administrative support, preferably within financial services or a multinational corporate environment.

• Demonstrated experience supporting C‑suite or senior executive leadership.

• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced, high‑pressure environment.

• Proven ability to work independently with sound judgment, discretion, and problem‑solving capabilities.

• Highly detail‑oriented, proactive, and solutions‑focused.
  

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117

Key Responsibilities:

• Carry out daily inventory store activities;
• Receive, inspect, and verify incoming materials, goods, and supplies against delivery documentation;
• Issue materials and products in accordance with authorized requests and record all stock movements;
• Work with inventory store manager-in-charge to review process workflow and implement process improvements to increase efficiency and effectiveness;
• Ensure safe, proper and effective housekeeping of inventory store;
• Issue items, update inventory and monitor stock levels;
• Manage disposal of waste and carry out regular inspections of inventory store items and storage conditions;
• Label, store and file stock items and ensure all required documentation are completed;
• Conduct regular stock takes, support reconciliation and compile necessary reports;
• Allocate storage space and ensure safe equipment handling at all times;
• Participate in innovation and work improvement projects;
• Perform any other duties as assigned.
  

The ideal candidate should preferably:-

• Possess at least Nitec/Higher Nitec qualifications; and
• Be willing to perform shift work.

Role Overview

We are seeking a meticulous and organized Admin/Accounts Assistant to support our growing operations. The ideal candidate will handle day-to-day administrative tasks and basic accounting functions, with a specific focus on supporting our commodity trading desk. Experience or knowledge of the commodity trading lifecycle, trade documentation, and shipping terminology is highly preferred.

Key Responsibilities

1. Accounts Support:

• Assist in maintaining accurate financial records, including accounts payable (AP) and accounts receivable (AR).

• Process invoices, payment vouchers, and expense claims accurately and in a timely manner.

• Perform bank reconciliations and monitor cash flow updates.

• Assist in the preparation of monthly financial reports and closing schedules.

2. Trade Admin & Logistics Support:

• Handle trade documentation including Letters of Credit (L/C), Bills of Lading (B/L), commercial invoices, and packing lists.

• Coordinate with banks for trade finance documentation processing.

• Liaise with operational teams, brokers, and shipping agents to ensure smooth trade execution and documentation flow.

• Maintain and update trade execution files, contracts, and customer databases.

3. General Administration:

• Manage corporate filing systems (both physical and digital) to ensure audit readiness.

• Handle general office administrative duties, including managing office supplies and incoming/outgoing mail.

• Support management with ad-hoc administrative or financial tasks as required.

Requirements & Qualifications

• Education: Diploma or Degree in Accountancy, Finance, Business Administration, or a related discipline.

• Experience: Minimum 1–2 years of experience in an admin/accounting role, ideally within a Commodity Trading or Wholesale Trade environment.

• Industry Knowledge: Basic understanding of trade finance instruments (e.g., Letters of Credit) and shipping/incoterms is highly advantageous.

• Technical Skills: Proficiency in MS Office (especially MS Excel for data management) and familiarity with accounting software (e.g., Xero, QuickBooks, or SAP).

• Soft Skills: Strong attention to detail, highly organized, excellent communication skills, and the ability to work effectively under tight trade deadlines.

RESPONSIBILITIES:

1. Preparation of clients' full set of accounts

2. Preparation of clients' accounting schedules, reconciliation of accounts and management reports

3. Preparation of clients' unaudited financial statement

4. Handle clients' Tax & GST reporting

5. Handle administrative work & corporate secretarial matters

REQUIREMENTS:

1. Candidate must possess with relevant accounting qualification such as CAT diploma, preferably a degree or ACCA holder

2. Knowledge of Quickbook or Xero accounting software is an advantage

3. Minimum 3 years of working experience in audit or accounting firm in Singapore

4. Proficiency in Microsoft Office including Excel and Word with all those formulae and function. (ie Pivot table, etc)

5. Good with numbers and work with high degree of accuracy

6. Able to work under pressure and tight deadlines

7. Able to commence work immediately

8. Good command of English and be able to exhibit strong problem solving and analytical skills

Interested candidates are invited to submit their resume to recruit@zephyr.sg

Headquartered in Singapore with presence in the United States and Indonesia, Straits Financial serves as the financial services arm of the CWT Group, a global leading provider of integrated logistics and financial services. We provide a fully-integrated service for our clients to access the financial and commodity derivative markets and will continue to expand into key financial and commodity markets.

We are looking for Executive to join the Clearing Operations & Settlements Department to perform post trade processing, clearing, settlements and reconciliation for Exchange Traded Derivatives, OTC Margin Forex and Commodities as well as any new Business Lines. The incumbent will report to Operations Team Lead.

Key Responsibilities:

· Perform daily operational activities for HQ and other Singapore subsidiaries, namely:

o Ensure trades & journals are booked/loaded in back-office system accurately and promptly for processing.

o Ensure customers statements are accurate and issued on a timely manner.

o Ensure timely settlements and resolve any transactional or settlement issues.

o Perform trade, position and equity reconciliation between internal system against brokers/ counterparties and resolve any discrepancies.

o Coordinate and process requests for trade/position transfers, give-out/Give-in, attend to client or sales team enquiries and handle audit confirmations etc

o Management reporting on daily volume and revenue.

· Update & maintain daily broking blotter & commission records

· Initiate solutions and active communications with relevant stakeholders or counterparties to remediate /resolve problems pertaining to trades, fee/commission or cash

· Participate in User Acceptance Testing of any system enhancement and/or for system migration

· Work with team members to identify process improvement points and implement ideas/solutions to achieve process automation and efficiency.

Requirements:

You should possess the following:

· Minimum Diploma in Banking & Finance, Business or Accounting.

· Minimum 1-2 years of experience in Operations, handling clearing, post trade processing, settlements and reconciliations.

· Prior experience in brokerage houses with Exchange Clearing Membership will be an advantage

· Demonstrate good understanding of Exchange traded Futures & Options and OTC Margin Forex.

· Meticulous and a fast learner with good problem-solving skills.

· Able to adapt to a fast-paced operational environment.

· Self-motivated and a good team player with positive and can-do attitude.

· Must be able to converse in mandarin due to need to liaise with Chinese Associates.

· Must be able to work on Singapore public holidays and shift work.

· Good interpersonal and communication skills.

Working Hours & Shift Arrangement
This role operates on a rotating shift basis, including Public Holidays. Shifts include morning (approximately 6:30am–7:00am start), afternoon (2:00pm–3:00pm start), and night (11:00pm start).

The position will primarily be on the morning shift. However, for training and operational coverage, the incumbent is expected to rotate across all shifts and cover afternoon or night shifts when required (e.g. during leave coverage).

Company Overview

Interconsultants Pte Ltd, incorporated in Singapore since 1994, is a consultancy firm with experienced professionals in architecture, landscaping, interior design, cost consultancy, and project management. The company has won multiple design awards for HDB, school, and institutional projects.

Job Summary

Architectural Executive with 2-3 years of experience supporting project architects in design development, coordination, and compliance to deliver high-quality architectural solutions.

Responsibilities

• Develop and prepare schematic design drawings for client review and approval to enable consultants to start preliminary and detailed design work
• Research and propose environmentally-friendly (‘green’) concepts and materials for architectural designs to promote sustainability
• Liaise with project stakeholders to gather and clarify project requirements and ensure alignment
• Guide the Drafting Office in preparing drawings for various project stages and coordinate tender drawings and documents
• Monitor and direct the Drafting Office to ensure timely submission and approval of documents by relevant government authorities
• Coordinate technical matters under the guidance of the Project Architect to support project delivery
• Assist the Project Architect in preparing, monitoring, and updating project schedules for client approval
• Attend consultants and site meetings with the Project Architect and prepare accurate minutes of meetings
• Coordinate and monitor submissions, compliance, and applications with competent authorities to maintain project progress
• Ensure compliance with competent authorities’ requirements by preparing necessary forms, calculations, letters, and supporting documents

Required competencies and certifications

• Qualifications recognised by the Board of Architects (BOA)

Preferred competencies and qualifications

• Experience with AutoCAD and Building Information Modeling (BIM) software

Other Information

N/A

Company Overview

Lighthouse School is a Special Education School funded by MOE at 51 Toa Payoh Rise. It educates children aged 7 to 18 with visual impairment and/or hearing loss through National Curriculum and Customised Curriculum Programmes.

Job Summary

The ICT Executive will manage school ICT projects, coordinate with MOE and vendors, propose technology solutions, and support ICT/AV resources to enhance teaching and learning.

Responsibilities

• Manage school-initiated ICT projects and coordinate ICT project roll-outs while ensuring compliance with MOE policies, guidelines, and standards
• Serve as the primary contact with MOE for ICT project dissemination and coordination
• Provide regular project updates to the Head (ICT) and prepare relevant documentation and guidelines
• Facilitate departmental and organizational ICT projects and manage vendor relationships to deliver technical solutions
• Collaborate with the Head (ICT) to gather school ICT needs and propose solutions aligned with technical specifications and market pricing
• Proactively research and evaluate technology trends and tools that support teaching and learning, and train school staff accordingly
• Assist in preparing the annual Holistic ICT Work Plan with the Head (ICT)
• Support procurement of ICT/AV equipment and services by coordinating with vendors on delivery and repair schedules
• Provide end-user training and guidance to empower colleagues with relevant ICT skills
• Manage ICT/AV resources including equipment replacement, condemnation, inventory management, IT records maintenance, license tracking, and equipment distribution and loans
• Facilitate video conferencing and webinar sessions using applications such as MS Teams, Zoom, and Google Meet
• Provide AV support for school meetings, conferences, events, and workshops
• Assist with videography and photography services during events, including AV equipment setup and video production (editing and producing)

Preferred competencies and qualifications

• Diploma or Degree in Information Technology, Computer Science, Educational Technology, or related field
• Preferably at least 3 years of experience working in MOE-funded schools
• Experience managing contracts for ICT projects and liaising with ICT vendors
• Strong interpersonal, communication, planning, analytical, and negotiation skills
• Ability to multi-task and work independently as well as collaboratively in a team environment
• Good ICT technical knowledge to configure, install, and maintain school-owned IT hardware and software for end-user devices

Job Highlights

• Neutral environment
• Medical Doctors provided
• Challenging and exciting work - SHIP SPARES IN TRANSIT

Job Description

REQUIREMENTS:

• Required language(s): English
• Good to have Skill(s): tradenet
• Required Skill(s): Interpersonal and communication Skills, teamwork.
• Preferably Junior Executive specialized in Logistics/Supply Chain or equivalent.

RESPONSIBILITIES:

1. Read and responds to all incoming emails promptly and update all required information of the respective vessels on the electronic board under his/her care.
2. Monitor all pre-alerts of incoming air & sea freight shipments and updating the details of such shipments into the stock list folder under respective vessel’s name.
3. Preparation of all necessary documentations for the vessels - Air Waybills, Bill of Lading, Invoices and Packing Lists etc...
4. Maintain updated stocklist, offlanding list folders.
5. Preparation of Delivery Orders and Receipt Orders.
6. Organise local deliveries and export air/seafreight/courier shipments to various destinations.
7. Coordinate with boat operators, shipchandlers, agents or Owners for delivery/loading to vessels at the anchorage, PSA container ports and the shipyard etc...
8. To work closely with the warehouse guys to ensure that all markings are accurately pasted on the physical item for easy identification.
9. Must possess basic computer knowledge.
10. Possess positive mindset and able to multitask.

Additional Information

Junior Executive

Qualification

Higher Secondary/Pre-U/'A' Level

We are hiring Executive staff to be outsourced to our clients

Responsibilities

• Provide administrative support for the MOE Tuition Grant (TG) application and signing process for Academic Year 2026
• Attend to phone calls and email enquiries related to tuition grants and tuition fees
• Liaise with other Autonomous Universities on MOE Tuition Grant verification matters
• Assist with data entry, document verification, and record accuracy checks
• Support PET learner management-related administrative tasks
• Perform other general administrative duties as assigned

Others:
Location: Punggol Coast MRT
Working hours: 8.30am –6pm (Mon to Thurs), 8.30am – 5.30pm (Fri)
Salary: $2760
Duration: 1 July to 30 Sep 2026

Interested applicants, pls email updated resume to north3@recruitexpress.com.sg

Joanna Chua

The Outsourcing Team

Recruit Express Pte Ltd

EA Lic: 99C4599

• Process monthly payroll for staff and workers, ensuring accuracy and compliance with statutory and company requirements.
• Compile and verify payroll data, including attendance, overtime, allowances, and deductions.
• Ensure timely and accurate payroll processing within stipulated deadlines.
• Prepare and distribute payslips, payroll reports, and related summaries.
• Handle statutory submissions and payments, including CPF, IRAS, and other regulatory requirements.
• Maintain accurate payroll records and employee data.
• Investigate and resolve payroll discrepancies and respond to employee queries.
• Liaise with HR, project teams, and other departments to ensure payroll data accuracy and efficient issue resolution.
• Support payroll-related audits, reconciliations, and internal compliance reviews.
• Ensure confidentiality of payroll information and adherence to payroll regulations.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

• Up till $3,800 + PB

• 5 Days Work Week

• Established and Financially Stable Company

• Professional Manufacturing Environment
  

Our Client, a manufacturer of dairy products, is inviting qualified candidates to fill the position as Accounts Executive (AR).

RESPONSIBILITIES:

• Posting of Sales Invoices in Navision

• Processing receipts

• Prepare daily receivable report

• Prepare and submit invoices to the bank for financing

• Prepare credit limit forecast reports to ensure that there is sufficient credit limit prior to sales delivery

• Send Statement of Accounts to customers

• Prepare balance sheet reconciliations

• Prepare debit notes and credit notes

• Submit insurance claims

• Perform inventory reconciliation

• Other ad-hoc duties as required and/or assigned
  

REQUIREMENTS:

• Diploma or Degree in Accountancy or equivalent with minimum 3 years qualifying experience

• Familiar with ERP system, Navision preferred

• Proficient in Microsoft Office (Excel) and knowledge of Microsoft Dynamics would be preferred

• Familiar with Singapore Financial Reporting Standards
  

OTHER INFORMATION:

• Location: Pioneer

• Working Days/Hours: 5 days/Office hours, 8.45am – 5.30pm

• Salary: $3,000 - $3,800 (salary will commensurate according to experience & qualifications)

• Assist in AP/AR activities

• Maintain accurate and up-to-date daily receipts records in the accounting system

• Assist in bank account reconciliation

• Ensure compliance with internal controls and document management standards

• Required to work 5.5 days work week (Monday to Friday 8.30am to 5.30pm, Saturday 8.30am to 1pm)

• Work Location at Buroh Lane

• Only Singaporeans need to apply

About the Company

Established in 1987, the Composers and Authors Society of Singapore (COMPASS) represents composers, authors and music publishers. As a collective management organisation, COMPASS administers music copyright licences in Singapore as part of an international network that safeguards and supports the rights of music creators.

Job Description

Reporting to the Licensing Manager, the Licensing Executive is part of the frontline music licensing team with the objective of securing timely licence issuance and compliance.

The role involves responding to licensing-related queries, processing applications, following up on outstanding matters, and assisting with compliance-related follow-up. Occasional on-site visits may be required.

Main Responsibilities

1. Achieve licensing targets set by management.
2. Manage a portfolio of current and new music users, including applications, renewals and follow-ups.
3. Respond to queries on music licensing and copyright via phone, email and walk-in.
4. Process licence applications, calculate licence fees, and follow up on payments.
5. Conduct on-site visits and prepare basic reports where required.
6. Perform any other duties as assigned by supervisors.

Key Requirements

1. Diploma holder. Degree holders may apply and candidates with relevant experience may be considered for a higher appointment.
2. Good command of spoken and written English.
3. Able to handle cases and difficult situations calmly and tactfully, and follow through on time.
4. Proficient in Microsoft Office applications, including Outlook, Word and Excel.

Good to Have

1. Prior experience in customer-facing roles.
2. Proficiency in additional languages or dialects.