Total 3,275 admin assistant job vacancies in Others category in Hong Kong

About the Role

We are seeking a dynamic, organized, and result-oriented Marketing Senior Executive / Assistant Marketing Manager to bridge the gap between creative strategy and execution.

In this role, you will collaborate closely across our group of companies, support category growth, and manage end-to-end marketing activations. Additionally, you will provide crucial operational and administrative support, managing essential client documentation and policy processes. The ideal candidate is an excellent communicator who thrives in a fast-paced environment and can confidently manage relationships with both internal and external stakeholders.

Key Responsibilities

1. Campaign Execution & Content Creation

• Concept to Execution: Drive marketing campaigns and deliverables efficiently from initial concept to final deployment.

• Asset Development: Assist in preparing comprehensive campaign briefs, creative references, copy points, and marketing collateral.

2. Operations & Policy Administration

• Documentation Support: Handle day-to-day administrative processing, including preparing client quotations, processing applications, and managing policy endorsements.

• Team Support: Provide general operational and administrative support to the wider team to ensure smooth workflows.

3. Strategic Planning & Market Intelligence

• Category Growth: Plan and implement targeted marketing activations to support category growth and commercial objectives.

• Strategic Input: Contribute and participate actively in assigned category planning sessions.

• Market Insights: Conduct market research, sales analysis, and identify emerging trends to keep our brands competitive.

4. Stakeholder Management & Events

• Group Liaison: Act as a key point of contact across our group of companies to execute marketing strategies effectively.

• Timeline Management: Manage project timelines confidently and front conversations with internal and external stakeholders at all levels.

• Activations: Plan, coordinate, and support experiential events, roadshows, and customer engagement activities to drive brand loyalty.

Requirements

• Diploma or Bachelor’s Degree in Marketing, Business, or a related field.

• Proven experience in marketing campaign management, event planning, or corporate administration.

• Handling quotations, applications, or policy administration is highly advantageous.

• Strong project management skills with the ability to manage multiple timelines and administrative tasks simultaneously.

• Excellent interpersonal and communication skills to manage stakeholder relationships across different business partners.

• Meticulous attention to detail with an analytical mindset.

What We Offer

• Competitive salary package

• Opportunities for career growth within our group of companies

• A collaborative and dynamic work environmen

Our client is a multinational company in the Facilities Management industry. Due to their current expansion plan, they are looking for an Assistant Operations Manager to join their Facilities Management team, in hopes of developing the current high performing team. They are located in the Central – easily accessible.

The Assistant Operations Manager's responsible is:

• Lead and oversee contract operations, ensuring smooth service delivery and compliance with company standards.
• Monitor service performance against KPIs and SLAs, implementing improvements where required.
• Manage workforce planning, recruitment, onboarding, training, and employee retention initiatives.
• Ensure compliance with employment regulations, contractual requirements, and safety standards.
• Build strong client relationships and serve as the main point of contact for operational matters.
• Drive employee engagement, customer satisfaction, and continuous improvement programs.
• Conduct risk assessments and coordinate incident response and emergency procedures.
• Identify and implement process improvements to enhance productivity, service quality, and resource utilization.

Requirement

• Diploma / Degree
• At least 2 years of services experience in hospital environment
• Experience in facility services projects and people management

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

EA License No: 19C9682
EA Personnel No: R2198636
EA Personnel Name: Oh Puey Xin

Our client is a reputable construction and engineering company specializing in large-scale building and interior fit-out projects across Singapore. Due to ongoing project expansion, they are looking for an Architectural Coordinator to join their operations team. They are located in the (Central) – easily accessible.

Responsibilities:

• Coordinate architectural works on-site and monitor project progress according to schedule and specifications
• Liaise with consultants, architects, subcontractors, suppliers, and internal teams on technical and site coordination matters
• Review and coordinate architectural shop drawings, material submissions, and technical documentation
• Support quantity take-off for architectural works and assist in project cost verification
• Conduct site inspections with consultants and relevant authorities to ensure compliance with project requirements
• Monitor site safety activities and maintain proper documentation of daily site operations
• Prepare site reports, meeting minutes, and submission records including RFI, RFA, and related documentation
• Coordinate authority submissions, inspections, and compliance requirements such as CONQUAS, Constructability, and CoreTrade
• Work closely with building management during addition & alteration or enhancement projects
• Participate in project meetings, safety briefings, and site coordination activities
• Support night shift operations when required by project needs

Requirements:

• Diploma or Degree in Architecture, Building, Construction Management, or related discipline
• Minimum 10 years of experience in architectural coordination within construction projects
• Familiar with authority submissions, shop drawing coordination, and site documentation processes
• Experience handling architectural works for building or fit-out projects in Singapore
• Knowledge of CONQUAS, Constructability, CoreTrade, and local construction regulations will be advantageous

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/CV.
We regret that only shortlisted candidates will be notified.

Email Address: jobs@recruitpedia.sg
EA License No: 19C9682
EA Personnel No: R22104769
EA Personnel Name: Ong Boon Kiet (Travys)

Job Description

• Lead and manage the eletrical engineering design works.
• Prepare and review the deisgn of the electrical works, e.g. equipment sizing, cable sizing and voltage drop calculation, power system study, electrical layout single line diagram, schematic drawings, etc.
• Handle equipment packages and procurement including technical specifications, technical clarification, technical bid analysis, etc.
• Develop cost estimates for electrical equipment and eletrical works.
• Develop work schedule and coordination of the project works.
• Review the sub-consultants, sub-contractors and vendors' design and submission, ensuring all project specificaions and design standard are met.
• Prepare all relevant checklists for installation, testing and commissioning works.
• Collaboration with multiple stakeholders including internal teams of different trades, clients, consultants, other packages, sub-contractors, and vendors.
• Attending to client's comments and ensuring client's approval and acceptance of all electrical works related design, installation, testing and commissioning works.
• Handle and resolve all site technical related matters.

Requirements

• Bachelor Degree in Electrical Engineering
• 5 to 8 years of relevant experience in construction industry. Working experience in water or wastewater industry will be an advantage.
• Experience in design, installation, testing and commissioning of electrical works, e.g. high voltage system, low voltage system, transformers, motor starters, cablnig works, earthing and lightning protection system, etc.
• Experience in project execution, project coordination, supervision and coordination with clients, consultants, and all other sub-tier under the Contractor.
• Good technical knowledge in electrical system.
• Well verse in power system anaylsis software e.g. ETAP and BIM software e.g. Bentley, Revit and Navisworks.
• Team player with good interpersonal skills.
• Meticulous and analytical with excellent problem-solving skills.
• Able to work under tight deadlines.
• Highly motivated and able to work independently with minimal supervision.
• WIll be required to work full time at project site.

• Nearest MRT: Raffles Place
• Open to candidates with no experience
• Renewable yearly contract
• Up to $3,500 Basic Salary (depending on experience)
• 2 Days WFH Arrangement
  

Job Description:

Our client is currently seeking an Assistant Manager to join their team in supporting various projects aimed at strengthening the connection between the start-up ecosystems of Japan and Singapore.

1. General Project Assistant Duties (Innovation Team)
・Support various projects aimed at strengthening the connection between the start-up ecosystems of Japan and Singapore.

■Key Responsibilities:
・Coordination and communication with Singaporean companies, government agencies, and internal stakeholders; participation in meetings
・Promotion through newsletters, social media, and event exhibitions
・Preparation of simple materials using Excel, Word, and PowerPoint.
・Data entry and progress management in internal databases.
・Preparation of meeting minutes (in Japanese or English)
・Administrative support for seminars and events, assistance in report preparation.
・General administrative and project support tasks
・Business trips to Japan and Southeast Asia (optional, if desired)

2. Innovation Team Projects

(1) Support for Foreign Direct Investment into Japan
・Support for Foreign Direct Investment into the company's Program: supporting overseas companies to establish and expand their business in Japan.
・Market information, business setup support, legal and tax consultation, and coordination with local governments.

(2) Projects for Major Japanese Corporations
・Supports international open innovation leveraging digital technologies.

Job Requirements:

・Minimum Diploma requirement
・Able to communicate in Japanese language skills with Japanese‑speaking stakeholders and clients.
・Experience in organising events (seminars, business meetings, exhibitions, etc.) or experience in marketing roles will be a plus
・Experience in a marketing-related role will be a plus

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

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Khoo Tiffany

EA Registration No: R22107626

Pasona Singapore Pte. Ltd.

EA License No: 90C4069

Job Responsibilities:

· Prepare, compile, and submit monthly progress claims and supporting documents.

· Monitor claim submissions, approvals, and payment status.

· Assist in the preparation of variation order (VO) claims and project-related documentation.

· Coordinate with clients, consultants, subcontractors, suppliers, and internal teams on project matters.

· Follow up on project submissions, approvals, and outstanding actions.

· Maintain and update project documents, records, and filing systems.

· Support Project Managers and Engineers in daily project coordination and administrative tasks.

· Monitor project schedules and assist in ensuring project milestones are achieved on time.

· Prepare reports, meeting minutes, and project correspondence as required.

· Provide general administrative and coordination support to ensure smooth project execution and timely project completion.

Requirements:

· Diploma or equivalent qualification in Engineering, Building, Construction, Business Administration, or related field.

· Minimum 1–2 years of relevant experience in construction, M&E, or project administration is preferred.

· Proficient in Microsoft Office applications (Excel, Word, Outlook).

· Good organizational, communication, and coordination skills.

· Able to work independently and manage multiple tasks effectively.

· Responsible, detail-oriented, and committed to meeting deadlines.

Working Hour:
Monday to Friday 9am to 6.30pm

Job Description

• Industry/ Organization Type: Manufacturing (Shipbuilding)
• Position Title: Accounts Assistant
• Working Location: Pioneer Sector (Transport Provided)
• Working Hours: 5.5 days (Mon - Fri, 8.30am - 5.30pm. (Alternative Sat))
• Salary Package: Basic salary up to $2,500 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Support the finance team with accounting tasks
• Handling accounts receivable and accounts payable, tax filing, billing, payroll, and data entry.
• Work on specific areas like accruals, fixed assets, and preparing monthly and yearly accounts for audits.
• Assist in preparing basic financial statements and trial balances.
• Participate in finance-related projects and test new systems when needed.

APPLY NOW!!!

• Minimum NITEC or Diploma in related discipline.
• At least 1-2 years of experience in accounting role
• Efficient in Microsoft Office and Google Workspace (Calendar, Drive, Docs, Sheets, Slides, etc.).

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #74759 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Description

• Industry/ Organization Type: Healthcare
• Position Title: Healthcare Assistant
• Working Location: Island wide
• Working Hours: 6 working days (Rotating shift)
• Salary Package: Basic salary up to $1,047 + Housing Allowance $500 + Performance Bonus
• Duration: Contract Role (2 Years)

Key Responsibilities

• Assist residents with daily activities such as bathing, dressing, and eating
• Support nursing staff in delivering high-quality care
• Monitor and record residents' vital signs and report any changes
• Help maintain a clean and safe environment for residents
• Provide companionship and emotional support to residents
• Assist in transporting residents to appointments and activities
• Communicate effectively with residents, families, and healthcare team
• Follow care plans and documentation procedures accurately

APPLY NOW!!!

• Previous experience in a healthcare or caregiving role is preferred
• Good interpersonal and communication skills
• Ability to work effectively in a team-oriented environment
• Basic knowledge of healthcare practices and procedures

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #71382 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Description

• Industry/ Organization Type: Logistics
• Position Title: Shipping Assistant
• Working Location: Woodlands
• Working Hours: 5.5 days (Mon - Fri, 8.30am - 6.00pm; Sat, 9.00am - 12.00pm)
• Salary Package: Basic salary up to $3,500 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Manage shipment documents, such as invoices, packing lists, and bills of lading, to support smooth customs clearance
• Coordinate with the warehouse team on import and export shipment preparation, including cargo pick-up and shipping marks
• Liaise with freight forwarders on cargo space and shipment arrangements
• Resolve issues or discrepancies that may occur during the shipping process
• Handle order changes, cancellations, returns, and exchange requests
• Monitor and follow up on shipment status
• Advise the sales department on freight costs
• Monitor shipping costs and look for cost-saving measures while maintaining service quality

APPLY NOW!!!

• Degree in Logistics, Supply Chain, or a related field
• Experience with import/export regulations and customs procedures

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10004 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Our Client, one of the leading and reputable organization in Singapore is inviting qualified candidates to fill the position as Therapy Assistant.

They are located at Central – easily accessible via various modes of transport.

Benefits Summary

• Basic Up $3000 + AWS + Bonuses

• Stable Career Opportunity 

Responsibilities

• Provide basic rehabilitation support to individual clients.

• Assist therapists during rehabilitation sessions.

• Carry out regular checks and basic maintenance of equipment.

• Keep treatment rooms clean and tidy

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Interested candidates kindly click the APPLY NOW button

By submitting your personal data and/or resume, you give consent to the collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Personnel No: R23114523 (Oh Yu Xiang)

Role Purpose

The Executive Assistant to the Group Managing Director provides high-level executive, organisational and operational support to the Group Managing Director across a fast-paced international business environment.

This role requires exceptional organisational capability, professionalism, discretion, judgement and the ability to operate with pace and flexibility across multiple priorities, stakeholders, time zones and confidential matters.

The successful candidate will act as a trusted coordination partner to the Group Managing Director, supporting effective communication, diary management, meeting preparation, travel coordination, project follow-up and executive administration across the Group.

The role requires an individual who is highly proactive, commercially aware, detail-oriented and comfortable operating within a luxury hospitality and entrepreneurial environment.

Key Responsibilities:

Executive Support

•  Manage the Group Managing Director’s complex and fast-moving diary across multiple international locations and time zones

• Coordinate internal and external meetings, ensuring effective scheduling, prioritisation and preparation

• Prepare agendas, briefing notes, presentations and supporting materials for meetings and strategic discussions

• Manage confidential correspondence, communications and documentation with professionalism and discretion

• Draft and coordinate executive-level communications on behalf of the Group Managing Director

• Ensure effective follow-up and tracking of actions arising from meetings and projects

Coordination & Communication

• Act as a key coordination point between the Group Managing Director and Group Directors, General Managers and key stakeholders across the business

• Support communication flow and alignment across international clubs and Group functions

• Assist in coordinating leadership meetings, operational reviews, strategic workshops and Group projects

• Maintain accurate records, reports and executive documentation

Travel & Logistics

• Coordinate complex international travel arrangements, itineraries and accommodation

• Support logistics relating to Board meetings, executive visits, openings and Group events

• Manage expenses and executive administration in an accurate and timely manner

Project & Operational Support

• Support the Group Managing Director with project coordination and execution of strategic initiatives

• Assist in monitoring timelines, deliverables and follow-up actions across Group priorities

• Help ensure high standards of organisation, communication and operational discipline within the Executive Office

• Provide ad hoc support relating to presentations, reporting, research and business planning

Confidentiality & Professional Standards

• Handle highly confidential and commercially sensitive information with absolute discretion

• Operate with professionalism, maturity and sound judgement at all times

• Represent the standards, culture and values of 67 Pall Mall in all interactions

Experience & Qualifications:

• Previous experience as an Executive Assistant or Personal Assistant supporting senior executives, ideally within hospitality, luxury, international or fast-paced entrepreneurial environments

• Experience supporting C-suite or Board-level executives preferred

• Strong organisational and administrative capability with exceptional attention to detail

• Excellent written and verbal communication skills

• Highly proficient in Microsoft Office, Teams, PowerPoint and digital collaboration tools

• Ability to manage multiple priorities simultaneously with pace and accuracy

• Strong interpersonal skills with the ability to build relationships across all levels of the organisation

• Professional, discreet and highly trustworthy

• Comfortable operating in a dynamic and evolving international business

Company Overview / Employee Value Proposition

C+H Associates Pte Ltd is a company specialises in Facilities Management & Maintenance and SMART FM Solutions & Consultancy. Leveraging on the highly qualified and experienced staff, we are able to offer comprehensive services throughout the entire life cycle of a facility, such as consultancy, minor construction, project management, integrated facilities management; repair and redecorations and upgrading works.

Job Summary

Perform accurate financial data entry and maintain comprehensive bookkeeping records using the Xero accounting system to support the company’s financial integrity and compliance.

Responsibilities

• Enter financial data accurately into the Xero accounting system to maintain up-to-date financial records
• Monitor and report on cash flow by preparing, updating, and verifying financial data within the accounting system
• Maintain complete and compliant records of all financial transactions in accordance with company policies
• Assist in preparing documentation for audits, tax submissions, and statutory financial requirements to ensure regulatory compliance
• Process staff expense claims promptly to support timely reimbursement and financial accuracy
• Communicate regularly with managers and staff to coordinate accounting activities and provide necessary assistance
• Support ad-hoc accounting and administrative tasks as required to facilitate smooth financial operations

Required competencies and certifications

• LCCI, Diploma or equivalent qualification in accounting or a related field
• Minimum 2 years of relevant bookkeeping experience, preferably within the facility management or construction industry

Preferred competencies and qualifications

• Demonstrated knowledge of project management and time management skills to effectively prioritize and complete tasks
• Proven analytical and problem-solving abilities to resolve accounting discrepancies and improve processes
• Ability to meet deadlines and work independently or collaboratively within a finance team environment
• Advanced proficiency in Microsoft Office applications (Excel, Word, PowerPoint) for data analysis and reporting
• High level of integrity and professionalism in handling confidential financial information

Remuneration shall consummate with qualifications and experience.

Registration of patients and dispense medicine
Good communication skills
Accessible by MRT & buses
Computer literacy with Microsoft Office skills
Attractive remuneration
Any other ad-hoc duties as assigned
Please email jenny@tanteohclinic.com.sg

Job Description & Requirements

Control and monitor work progress and ensure work quality.

· Responsible for working closely with project teamand resolving technical issue

· Responsible for coordination and liaise withcontractors, suppliers, and consultants

· Prepare and compile related report

· Attend site meetings

· Any other ad-hoc duties assigned

Requirements:

· Engineering or Civil / Structural EngineeringDiploma / Equivalent

· Minimum 5 years’ relevant experience

· Carry out project planning, scheduling, costcontrol