Total 279 admin job vacancies in Others category in Hong Kong

The Role

Roles and responsibilities include, but are not limited to, the following:

• Assist with customer queries and customer relations, acting as a contact point for customers, via phone, email and social

• General office management and implementation of administration process improvements

• Schedule deliveries and drivers, and help to prepare flowers/gifts for delivery

• Assist to transport flowers down to loading bay for delivery

• Inventory management

• Procurement of supplies and inventory

• Liaise with maintenance contractors

The Person

• Cheerful, positive disposition and a team player

• Highly reliable with adherence to deadlines

• Great communication and customer service skills

• Independent and able to show initiative

• A desire to deliver an awesome experience to clients

• Able to lift flower arrangements (not only a desk job)

• High work standards

• Good spoken and written English

• Mandarin speaking/writing an advantage (clients/suppliers may only speak Mandarin)

• Proficient in Excel/Word
  

On Offer to You

• Competitive salary dependent on experience

• A positive work environment with a fun and dynamic team

• Generous annual leave

• Staff discount

• Opportunity to grow with the role and be part of an exciting and successful business
  

Location/Hours

• Central work location, close to a number of bus stops and food outlets. Note, this is a workshop/studio environment, not a retail store

• Casual dress and fun upbeat environment

• Normal office hours (weekend availability an advantage)
  

Please ONLY APPLY if you fit these requirements and include info about yourself and a CV.

• Managing and distributing information among co-workers and assisting in daily office needs.
• Answering phones, greeting visitors, and preparing communications.
• Preparing reports and maintaining appropriate filing systems.
• Managing travel and meeting arrangements and coordinating calendars.
• Assisting with HR operations, including recruitment, records, payroll admin, and work passes.
• Performing data entry and ad-hoc duties as assigned.
  Administrative Assistants play a crucial role in enhancing office management and streamlining day-to-day operations. They are responsible for a variety of clerical duties that improve organisational efficiency and ensure smooth communication within the workplace.

Company Overview

Garden Beau Pte Ltd, established in 1991, specializes in landscape project implementation and maintenance. The company has completed major softscape works in Singapore and is a reputable landscape contractor in the industry.

Job Summary

Join Garden Beau as an Administrative Staff to support office operations by managing correspondence, processing timesheets and insurance forms, maintaining filing systems, and assisting leadership in a collaborative environment.

Responsibilities

• Prepare and manage correspondence, licenses, permits, and reports to ensure timely and accurate documentation
• Submit workers’ salaried timesheets to maintain payroll accuracy
• Raise worker insurance and training forms and follow up on work permit renewals to ensure compliance
• Perform general office administration duties to support daily operations
• Organize and maintain electronic and physical filing systems for easy retrieval and record keeping
• Assist the Director and Head of Department with administrative tasks to facilitate smooth management
• Complete any other duties assigned to support team and company needs

Required competencies and certifications

• Proficiency in MS Office Suite, Google Workspace, QuickBook, and HR System to efficiently handle administrative tasks
• Strong written and verbal communication skills in English and Mandarin to ensure clear correspondence
• Ability to work independently with responsibility and trustworthiness
• Strong organizational and time management skills to prioritize tasks effectively

Preferred competencies and qualifications

• O'Level/Certificate in Administration courses/Diploma or equivalent qualification

Other Information

• Location: Ang Mo Kio Avenue 5
• Application: Interested candidates may send their resume via email to finance@gardenbeau.com.sg

Job Scope:

· Handle patient billing and payment matters, ensuring accuracy and timely processing.

· Reconcile daily transactions, review handover reports, and resolve discrepancies with relevant departments.

· Process and post payments, including Medisave, Medishield, and insurance claims.

· Manage refunds and ensure financial records are accurate.

· Liaise with patients, third-party payers, and external organizations regarding billing and payment inquiries.

· Ensure timely submission of claims to CPFB, insurance companies, and government agencies.

· Monitor unbilled accounts and update patient records and databases.

· Support training of new team members and help maintain internal controls

Requirements:

· Minimum Diploma in any discipline.

· Tech-savvy, with good computer skills and attention to detail

If you are interested in the position, do kindly drop your most updated resume to kaileylee@recruitexpress.com.sg

Kailey Lee Jia Yueh

EA Personnel No: R24126040

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Recruitment
• Lead recruitment, selection and onboarding processes.
• Support manpower planning and liaise with other departments on hiring needs.

HR Operations & Employee Records
• Manage employee onboarding and offboarding processes, ensuring accurate documentation and compliance.
• Maintain up-to-date personnel files, HR databases, and employee information systems.
• Manage employee relations.
Compensation & Benefits Administration
• Oversee employee benefits, medical claims, and related HR entitlements.
• Track staff attendance, leave applications, and prepare payroll-related data for processing.
• Manage performance appraisal systems

Learning and Development
• Overseeing Learning & Development programs, including needs assessment, training plans, and budget management.
• Organise team building/bonding activities.

Asset & Policy Management
• Maintain company assets, accurate assets records and documentation.
• Review and update HR and administrative policies; ensure staff are informed of policy changes.

Strategic Planning
• Support on strategic planning and decisions that impact all management levels
• Support company’s strategic planning for entire employee lifecycle, from recruitment to performance management
• Ensure the workforce is skilled, motivated, and performing well in order to meet the company’s goals

General Administration
• Oversee day-to-day administrative operations including document management, meeting coordination, facilities management, and vendor liaison.
• Support general office maintenance and ensure a well-organized and efficient workplace environment.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Roles & Responsibilities

Job Duties:

• Process and generate delivery orders, and perform data entry in SAP
• Maintain proper filing, document consolidation, and records management
• Manage stationery and office supplies
• Monitor and follow up on the return of signed delivery orders (DO)
• Provide general administrative support as assigned by the manager

Requirements:

• Minimum Diploma in Business Administration or a related field, with at least 2 years of relevant experience
• Ability to multitask and work within tight deadlines
• Strong organizational skills; meticulous, and able to work with minimal supervision
• Proficient in Microsoft Office
• Basic accounting knowledge or experience in the RETAIL industry will be an advantage
• Able to commence work on short notice

Company Overview / Employee Value Proposition

PINNACLE CREDIT SERVICES PTE. LTD.

Our business originated from a consumer collection operation previously owned and managed as a major credit bureau agency in Singapore - which was acquired by us and reconstituted as Pinnacle Credit Services Pte Ltd (PCS) in September 2008.

We are wholly committed to perform at the highest standard of professionalism, security and integrity for our clients.

Pinnacle Credit Services Pte Ltd possesses strong and rich institutional knowledge and experience in the industry. Among the list of our blue-chip clients are the top businesses in Singapore in the healthcare, banking sectors, telecommunication sectors, B2B and B2C companies.

With just under 17 years of operation, we have grown from a 10-man team to a company of over 70 staff and are in full compliance with the tough and rigorous regimentation of the regulators.

Job Summary

Support the business by managing account receivables, preparing invoicing, generating reports, and ensuring compliance with client requirements.

Responsibilities

• Liaise with clients to resolve account receivable issues and maintain positive client relationships
• Respond to and update daily client queries to ensure timely communication
• Update daily payment files and manage account placements to maintain accurate records
• Prepare monthly invoicing to ensure billing accuracy and completeness
• Generate detailed reports to support clients' reporting needs
• Assist in reviewing cases for reporting to identify discrepancies and support decision-making
• Manage and monitor accounts to ensure compliance with client requirements and regulatory standards
• Perform other ad-hoc duties as assigned to support operational efficiency and team objectives

Required competencies and certifications

• Proficient in MS Office, especially Excel, to perform data management and reporting tasks
• Working knowledge of V lookup and Pivot tables in Excel (not compulsory as training will be provided)
• Strong numerical accuracy and attention to detail to ensure error-free documentation
• Ability to work independently under tight deadlines to deliver timely results

Preferred competencies and qualifications

• Diploma, GCE ‘A’ Level, GCE ‘O’ Level, Higher Nitec Certificate, or Nitec Certificate
• 1-3 years of relevant experience in finance, administration, or related fields

Other Information

Working hours:

• Monday to Thursday: 8.30am to 6.15pm
• Friday: 8.15am to 6pm
• 5-day work week

Salary and Benefits:

• Annual Leave
• Birthday Leave
• Birthday Leave
• Medical Claim
• Family-related leaves including Marriage Leave, Childcare Leave, Maternity Leave, and Paternity Leave

Job Description & Requirements

Responsible for the maintenance and housekeeping of office area, equipment, and supplies through liaison with HQ and external vendors.

· Uphold office guidelines and policies.

· Prepare regular and adhoc office administrative reporting.

· Partner closely with the leadership team on workspace arrangements, office layout, and renovations where required.

· Coordinate with HR team to provide a positive employee experience for the staff during their lifecycle with the company. This may include:

- Onboarding, orientation, off-boarding, meeting arrangements, training logistics.

- Office decoration, activities, and events.

· May be required to undertake duties as a personal assistant (such as calendar management) for senior leaders.

· Any other related duties and responsibilities involved within the role as assigned from time to time.

Job Requirements:

*Degree in any field of study.

*Minimum 2 years experience in office administration in Singapore .

*Proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Tally ERP.

*Preferably with working experience in Construction firm.

*Excellent communication, interpersonal skills and team player.

*Ability to multi-task and deal with high volumes of work whilst working in a fast paced environment

*be willing to work extra hours if required.

JOB DESCRIPTION

• Checking of incoming raw materials and finished products
• Liaise with other department
• Assisting production in the preparation of packaging materials
• Data entry of production record
• Perform any other ad hoc duties as and when assigned by the Management

REQUIREMENTS

• Knowledgeable in basic computer software

• Working Schedule:

Monday - Friday 9:00am-6:00pmalternate Saturday 9:00am-6:00pm

Key Responsibilities:

• Perform general administrative duties (filing, data entry, document management)
• Prepare reports, presentations, and spreadsheets
• Assist with scheduling, emails, and coordination tasks
• Maintain accurate records and support daily office operations

Requirements:

• Proficient in Microsoft Excel and PowerPoint
• Strong organizational and time-management skills
• Good communication and attention to detail
• Ability to work independently and meet deadlines
• Prior administrative experience is a plus

Basic Salary:Up to $3000

Working Hours: 1:00pm to 9:30pm (Wednesday to Friday) 

    8:30am to 6:30pm (Saturday & Sunday)

Location: Marine Parade

Key Responsibilities

• Greet and assist students, parents, and visitors, and address enquiries on programmes, schedules, and fees accurately and professionally.

• Handle student enrolments, including registration, documentation, and fee collection

• Manage incoming phone calls, emails, and app messages in a timely manner.

• Maintain a clean and organised, and assist with filing, data entry, and inventory tracking.

Key Requirements:

• Minimum GCE ‘O’ Level or equivalent

• Able to converse in conversational Chinese due to Chinese language school

Prior experience in customer service or admin will be highly advantageous

JOBSCOPE:

• The resource will provide administrative support to the Front Office team (i.e., travel management, expense claims, scheduling of internal and external meetings).

• Manage calendars for the department heads in Front Office
• Travel management for Front Office
• Management of Front Office Staff’s expense claims
• Ensure key documents are scanned and stored as per the Bank’s policy and procedure.

• Management of department meetings/ luncheons/ team events/ social events, onsite or offsite for the Bank, as assigned.
• Liaise with internal and external stakeholders for consolidation of KYC documents.
• Any other ad-hoc duties assigned

For interested candidates, please send your updated resume:

Email: angelateh@recruitexpress.com.sg

Telegram: @Angie_TL

Whatsapp: +65 96272860

Angela Teh Ling Wei

(CEI No.R1104464)

Recruit Express Pte Ltd

EA License No. 99C4599

• Monitor and manage eLitigation system.
• Schedule meetings for lawyers.
• Send meeting reminders to ensure punctuality and preparation.
• Draft and prepare letters as needed.
• Open and organize physical case files.

Requirements:

• Minimum O'Levels
• Proficient in Microsoft Office (Word, Outlook)
• Good written and verbal communication skills
• Able to multitask and work independently
• Prior experience in a legal setting is an advantage but not required

Please DO NOT call or email the office with regards to this role. Apply through this portal if you are interested.

This role is to provide administrative support for the office. There is a wide range of tasks from supporting operational activities to data compilation.

We are looking for someone who is able to work independently and follow Standards of Procedure (SOP). The job scope is as below.

1. Looking after the vehicle fleet

• Needs to follow SOP strictly and ensure others in the chain of command does as well
• Ensure each vehicle's road tax can be renewed successfully by meeting deadlines for inspection,insurance, VPC etc in order
• Updating vehicle profile schedule, obtain quotations from insurers
• Doing vehicle handover with driver, briefing driver on SOPs and policies
• Maintaining service and repair log for each vehicle
• Handle process of scrapping of vehicle and purchase of new vehicle
• Ensure GPS trackers on vehicles are working
• Help driver to fill out accident report before going to accident report center.
• Documentation related to vehicle filed properly

2. Human Resource

• Setup tablet for new supervisor.
• Help with the troubleshooting of tablet problems by co-ordinating with vendor

3. Maintaining various registers

• Maintaining registers for key, laptops/PCs, tablet, walkie talkie, various meters etc
• Following SOP and policies
• Co-ordinating renewal of lifting certificates, ensuring site has relevant certs for their work.
• Updating schedule of machinery and equipment

4. Other Admin/ reception Functions

• Mailing of cheque payments to suppliers; stuff in envelope, check signatures and cheque dates etc
• Answering and directing calls with PABX system
• Greeting and directing visitors to the office inlcuding serving drinks if necessary
• Directing the incoming faxes to relevant persons
• Organising social events and campaigns for office
• Print cash card transaction reports for drivers
• Set up new computers
• Making signage
• Support Operations Team with their administrative requests such as pass applications.
• Scanning documents and archiving.
• Help cover colleagues on leave
• Other Ad hoc admin task

Qualifications & Required skills

• Candidate must possess at least Higher secondary/Pre-U/A level/College, Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management or equivalent.

• At least 2 Year(s) of working experience in the related field is required for this position.

• Required Skill(s): Microsoft Office, presentation, problem solving, analytical, data analysis. Candidates with strong IT Tech skills will be favoured.

• Preferably Junior Executive specialized in Clerical/Administrative Support or equivalent.

If you are reliable, diligent, takes the initiative, has a strong desire to learn new skills and seeks a job where you can showcase your talents, please apply.

• Provide administrative support to recruitment consultants and management
• Maintain accurate records of candidates and clients in internal systems
• Schedule interviews and coordinate with candidates and clients
• Prepare and manage documentation, including contracts and MOM submissions
• Handle general office duties such as filing, inventory, and answering calls