Total 127 human resource admin job vacancies in Business Management / Project / Planning category in Hong Kong

Job Description & Requirements

• Act as the main point of contact between the project team and the project site
• Ensure that all project tasks are completed on time, within budget, and to the required quality standards
• Develop and maintain project plans, schedules, and budgets
• Monitor and report on project progress to the project team, site management, and upper management
• Coordinate with site personnel to obtain necessary permits, approvals, and other project-related documentation
• Facilitate communication between project team members, site personnel, upper management, and other stakeholders
• Manage project documentation and ensure that all project files are up-to-date and accessible
• Develop and implement project policies and procedures as needed
• Ensure that all project-related activities comply with relevant regulations, standards, and best practices
• Provide administrative support to the project team and upper management as needed

Tasks

• Schedule and attend project meetings
• Take meeting minutes and distribute to attendees, including upper management
• Draft and distribute project-related communications (e.g., progress reports, status updates) to upper management
• Coordinate and track project-related expenses and invoices, and provide regular reports to upper management
• Develop and maintain project-related databases and other tools, and provide access to upper management as needed
• Coordinate travel arrangements and accommodations for project team members and upper management
• Order and maintain office supplies and equipment as needed
• Assist upper management with any other tasks or projects as needed

Job Details:

• Contract Duration: 1-year contract

• Location: Novena

• Working Days & Hours: Monday - Thursday: 8:30 am to 6:00 pm; Friday: 8:30 am – 5:30 pm

Job Descriptions:

• Support the Change Manager in preparing and consolidating monthly change reports for stakeholders

• Coordinate with cross-functional teams to gather inputs and ensure timely submission of change reports

• Ensure reports are completed within established timelines and presented to clients as required

• Assist the Service Delivery Manager (SDM) in preparing reports for weekly and monthly project meetings

• Liaise with internal teams to collect and validate reporting data

• Ensure accuracy and timeliness of all submissions

• Maintain compliance with document control procedures across all document owners

• Support annual document review exercises and ensure proper documentation governance

• Oversee onboarding and offboarding processes to ensure adherence to established procedures

• Maintain and update DC3 staff records to ensure data accuracy

• Track and monitor staff completion of mandatory training requirements

• Provide support for internal and external audit activities, including annual audit events

• Track audit findings and ensure timely closure of action items

• Support PMO-related activities such as asset administration and tracking

• Conduct annual asset verification and inventory checks

• Work closely with team leads to monitor and track service request (SR) status

• Prepare and deliver regular reports on SR performance and progress

• Support offsite staff welfare and engagement initiatives

• Coordinate administrative tasks such as meeting room bookings and team events

Job Requirements:

• GCE “O” Level qualification or equivalent

• Demonstrated ability to provide general administrative support to ensure the smooth day-to-day operations of a project office

• Experience supporting SMO Managers / Project Managers in implementing PMO processes across the full project lifecycle

• Ability to monitor project performance and support adherence to project governance standards

• Hands-on experience in billing operations and PMO coordination activities

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOL job application platform - GO.

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PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin

Benefit

• Staggered working hours available
• Work From Home arrangement (subject to role and operational needs)
• Performance Bonus & AWS
• Medical coverage with panel clinics

Responsibilities

• Manage daily material request, fabrication schedule, prepare paperwork and coordinate with respective department to ensure smooth fabrication
• Handle incoming calls and emails for Aircon servicing request, arrange manpower to attend the complain & prepare report for quotation perusal
• Prepare and distribute necessary documents for internal teams, building management, and clients to facilitate project progress
• Schedule daily work assignments and arrange transportation for project team workers to optimize resource deployment
• Oversee maintenance and repair scheduling for company vehicles to ensure operational readiness
• Oversee proper documentation for store on material receiving & delivery
• Assist in organizing and executing ad hoc projects or exhibitions as required to support company initiative

Requirements

• SPM or equivalent
• Fluent in English for better coordination
• Proficiency in Microsoft Word and Excel to produce and manage project documentation
• Experience in a Project Administration role to enhance task execution efficiency
• Experience in ACMV or Construction fields to better understand project requirements and context
• Experience in Aircon servicing is advantageous

Project Admin (1-Year Contract) –

Responsibilities

· Perform data entry for resource deployment on various projects

· Support in administrative duties and ensure proper filing of project documentation

· Manning of Company’s administration (key register list, store inventory list, insurance list, inventory list, equipment list, vehicle list etc)

· Manning of helpdesk phone

· Liaising or sourcing of vendors or suppliers for information

· Prepare letters, memos, invoices, and purchase orders

· Handling of Safety & ISO documentation

· Other ad-hoc duties will be assigned

Requirements

· Minimum GCE ‘O’ Levels /NITEC/Diploma and above

· Proficient in MS office applications

Job Types: Full-time, Permanent

Schedule:

• Day shift
• Monday to Friday

Education:

• GCE 'O' Level or GCE 'N' Level (Required)

Work Location: In person

Responsibilities

· Perform data entry for resource deployment on various projects

· Support in administrative duties and ensure proper filing of project documentation

· Manning of Company’s administration (key register list, store inventory list, insurance list, inventory list, equipment list, vehicle list etc)

· Manning of helpdesk phone

· Liaising or sourcing of vendors or suppliers for information

· Prepare letters, memos, invoices, and purchase orders

· Handling of Safety & ISO documentation

· Other ad-hoc duties will be assigned

Requirements

· Minimum GCE ‘O’ Levels /NITEC/Diploma and above

· Proficient in MS office applications

Job Types: Full-time, Permanent

Schedule:

• Day shift
• Monday to Friday

Education:

• GCE 'O' Level or GCE 'N' Level (Required)

Work Location: In person

• Well Established Company
• Salary: $2800 to $3200 + AWS + VB
• Working Location: Northeast
• Working hours: 5 days – 8:30am to 5:30pm
• TRAINING PROVIDED
  

Job Scope:

• To provide administrative support to project teams, ensures efficient project operations, and maintain communications among stakeholders.
• Assist with scheduling, meeting minutes, and logistics.
• Manage project documentation and reports.
• Act as a liaison between project teams and stakeholders.
• Handle emails, phone calls, and update.
• Help develop and track project schedules.
• Monitor progress and coordinate resources.

Requirement:

• Higher NITEC in Business Administration, Project Management or equivalent

• Minimum 2 years of relevant experience preferred

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experience and job responsibilities

• Current and expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Well Established Company
• Basic up to $2600 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Gul Circle (company transport provided)
• Working day: Monday to Friday
• Working hours: 8.15am to 5.15pm

Job Responsibilities:

• Administrative support to sales department.
• Handling urgent calls, emails, and messages from existing customers when Sales Representatives are unavailable.
• Handling incoming orders with sales representatives by checking for correct prices, discounts, product numbers and inventory before generating of sales order.
• Attend to walk in customer when marketing department is preoccupied.
• To update on commercial team sales revenue based on data provided by the accounts department.
• To follow up with key customer on after sales matter such as dispute on service quote, service matter or loan unit with sales department head.
• Prepare quotations.
• Other ad hoc duties as assigned.

Job Requirements:

• Possess minimum GCE ‘O’ Level / Nitec / Diploma qualification or equivalent.
• Possess minimum 2 years’ experience as a Sales Coordinator or Customer Service role in similar capacity may be advantageous

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Well Established Company
• Salary: $2800 to $3200 + AWS + VB
• Working Location: Northeast
• Working hours: 5 days – 8:30am to 5:30pm
• TRAINING PROVIDED
  

Job Scope:

• To provide administrative support to project teams, ensures efficient project operations, and maintain communications among stakeholders.
• Assist with scheduling, meeting minutes, and logistics.
• Manage project documentation and reports.
• Act as a liaison between project teams and stakeholders.
• Handle emails, phone calls, and update.
• Help develop and track project schedules.
• Monitor progress and coordinate resources.

Requirement:

• Higher NITEC in Business Administration, Project Management or equivalent

• Minimum 2 years of relevant experience preferred

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experience and job responsibilities

• Current and expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Description:
A Project Coordinator in the construction industry plays an essential role in supporting the Project Manager and ensuring the seamless execution of construction projects. The coordinator acts as a liaison between the internal project team, the purchasing department, and suppliers, ensuring smooth communication and the efficient flow of project-related information. In addition, the coordinator is responsible for assisting in various documentation tasks, including submissions and progress tracking.

Key Responsibilities:

Shop Drawing and Material Submissions

• Prepare, submit, and track shop drawings, material catalogs, and progress claims.
• Ensure submissions comply with project specifications and are approved on schedule.

Sample Board Preparation

• Prepare and organize sample boards for client or consultant approval as part of the material selection and design process.

Resource and Logistics Coordination

• Coordinate project resources, materials, and equipment according to the project schedule.
• Ensure timely delivery and proper allocation of materials and tools.

General Administration

• Handle day-to-day administrative tasks, such as document filing, scheduling meetings, and communicating with stakeholders.
• Maintain organized and up-to-date project documentation.

Vendor Quotation Evaluation

• Assist the Project Manager in evaluating vendor quotations.
• Support procurement activities to ensure cost-effectiveness and compliance with project requirements.

Liaison Between Internal Teams and External Vendors

• Serve as a key point of contact between project teams, suppliers, and subcontractors.
• Ensure project information is communicated accurately and promptly.

Documentation for Project Handover

• Assist in preparing and submitting documentation required for project handover.
• Ensure compliance with project and client requirements.

Job Requirements

• Minimum 2 years of relevant work experience, preferably in the construction industry.
• Diploma or equivalent qualification.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Good understanding of construction or maintenance procedures, equipment, tools, and relevant regulations and safety standards.
• Strong analytical, organizational, and problem-solving skills.
• Able to multi-task, work independently, and collaborate effectively as a team player.
• Excellent communication and interpersonal skills, with the ability to interact with clients, contractors, and stakeholders.

Working Hours:

5 days per week

• Monday to Thursday: 9:00 AM – 6:30 PM
• Friday: 9:00 AM – 6:00 PM

• Stable company
• Opportunity to learn and work as a team
• Immediate

Key Responsibilities:

• Manage contracts, prepare purchase orders, variations, and final accounts
• Generate cost control and reports
• Provide administrative support to the project team
• Assist the Project Manager in working out quantities for variations and progress claims
• Act as the second point of contact for external stakeholders on behalf of project engineers
• Undertake any other ad-hoc projects or duties as assigned

Requirements:

• Minimum "O" level education
• Outgoing with strong communication, negotiation, and problem-solving skills
• Ability to work independently and have a results-oriented mindset in a fast-paced environment
• Basic Microsoft Excel skills and computer literacy are required

Tyson Jay Management Pte Ltd | EA License No.: 24C2479

Ivan Lim | EA Personnel No.: R1109856

Work Location: Central

Monthly Salary: up to $4500 per month

Job Scope:

• Oversee and manage daily operations of assigned projects
• Lead, mentor, and conduct regular training, ensuring team members have the necessary resources and training to excel in their roles.
• Conduct performance evaluations and provide regular feedback to team members.
• Identify areas for improvement and implement solutions for increased efficiency and productivity
• Manage client and company's expectation to ensure profitability is the top priority with customer satisfaction
• Prepare and analyze reports
• Ensure timely Invoicing and collection of monthly billings for all assigned projects

Requirements:

• Diploma / Degree
• Min 3 years of experience in operations management or a related role.
• Proven track record in managing projects and driving operational excellence.
• Strong leadership, organizational, and problem-solving skills

Kindly email your resume to vivien.khaw@tg-hr.com

We regret to inform that only shortlisted candidates will be notified.

Key Responsibilities:

• Lead the Day 2 infrastructure team to ensure stable, secure, and continuous operations of servers, network devices, storage systems, and on-premise infrastructure.

• Manage infrastructure incidents, troubleshoot technical issues, and coordinate escalations with vendors or higher-tier support teams when required.

• Plan and execute infrastructure upgrades, patching activities, and capacity expansion initiatives based on operational needs.

• Develop and maintain infrastructure architecture documentation, system diagrams, SOPs, and technical runbooks.

• Collaborate with application, middleware, and system teams to support deployment, integration, and environment readiness.

• Monitor infrastructure health, performance, and resource utilization using enterprise monitoring tools, ensuring proactive issue detection.

• Ensure compliance with government IT security policies, InfoSec requirements, and operational governance standards.

• Coordinate backup operations, disaster recovery readiness, and business continuity planning activities.

• Provide regular status reporting on incidents, risks, system health, and infrastructure improvement recommendations.

• Mentor and guide infrastructure engineers, driving technical knowledge sharing and operational excellence.
  

Job Requirements:

• Minimum 7 years of hands-on IT infrastructure experience, preferably in government or regulated environments.

• Strong technical expertise in server administration, network infrastructure and enterprise storage platforms.

• Experience with virtualization technologies such as VMware vSphere or equivalent platforms.

• Hands-on exposure to cloud platforms such as AWS or Azure.

• Familiarity with container technologies including Docker and Kubernetes.

• Experience with infrastructure monitoring and automation tools such as Grafana, Nagios, Ansible and Terraform.

• Good understanding of ITIL processes, incident management, change management, and operational support practices.

• Strong communication and stakeholder management skills, with the ability to engage both technical and non-technical audiences.

• Proven leadership capability in managing small technical teams and supporting 24/7 critical infrastructure operations.
  

To Apply, please kindly email your updated resume to weizhe.teoh@tg-hr.com

Regret to inform that only shortlisted candidates will be notified.

CEI: R25127749

EA License: 14C7275

Responsibilities
• Partner with the Agency’s business teams to elicit citizen/business and Agency’s needs through human-centric and visual methods

• Apply Design Thinking / Service Design methodology and tools to identify current state gaps and challenges, and develop future state design and solutions

• Evaluate and recommend suitable technology while aligning with GovTech’s technology directions (such as cloud-based, enterprise architecture and modernization of legacy systems, adoption of SG Tech Stack)

• Identify and adopt the appropriate development and delivery approach

(Outsourced, Co-Sourced or In-house development)

• Work with fellow Govtechies and Agency's teams to develop user stories, functional/technical specifications and acceptance criteria

• Ensure product readiness for smooth deployment, adoption and operations

• Analyse impact of requested changes and propose improvements to continuously address changing business needs, and work with support team to understand and address technical problems (Operations Management)

• Assist the CIO to identify new opportunities and problems to solve for the Agency’s digital transformation

• Build deep knowledge of Agency’s business and operations and identify opportunities to support the transformation of Agency’s business / operation

• Identify potential project risks and its implication to the organisation and to recommend mitigating measures so as to manage the risks

• Effectively engage and manage the vendors to deliver ICT solutions and services

• Understand the IT management policy, quality management policy and security guidelines to ensure the development processes, procedures and system are designed to comply with these policies and guidelines

What we are looking for
•       Diploma/Degree in Computer Science, Infocomm Technology, Computer or Electronics Engineering or related disciplines 

•       Atleast 5 years relevant working experience in a similar capacity (advantageousto have had some Consulting, Software Development and Design experience)

•       Strong portfolio that demonstrates proven, hands-on experience working in Agile approach on Product-centric teams

•      Working knowledge of AI tools and concepts

•       Strong analytical, conceptualisation, facilitation and problem-solving skills, in particular with application in Discovery sessions and prototyping.

•       Good stakeholder engagement and communication skills with ability to influence andpitch ideas 

•       Adriven and motivated personality with the ability to rapidly learn, apply and execute

•      Experience in Project Management and Product Management is a plus

•      Motivated by innovation to achieve business goals and customer satisfaction

•       Excellent written, verbal communication, presentation and negotiation skills

Interested candidates, please send your CVs on nabilah.azman@tg-hr.com

Regret to inform that only shortlisted candidates will be notified.

CEI: R1988671

EA License: 14C7275

Job Description:

The Project Manager (HV & MV) is responsible for managing assigned high voltage and medium voltage switchgear/transformer projects in Singapore from contract award through commissioning, handover, and closeout. This role ensures projects are delivered on time, within budget, adhering to the highest safety and quality standards, and meeting all client specifications. These individual leads and coordinates cross-functional teams involved in sales handover, engineering, procurement, installation, testing, and commissioning.

Planning & Scheduling

• Prepare project execution plans, milestone schedules, and short-interval look-ahead plans.
• Track progress across engineering, procurement, delivery, installation, and testing.
• Implement recovery actions and escalation where delays occur.

Budget & Cost Tracking

• Track costs against approved budgets and support cost-to-complete forecasting.
• Prepare supporting documents for invoices, manage variations/change orders and subcontractor claims to ensure project profitability and cash flow.
• Escalate risks relating to margin, cash flow, and contract compliance.

Stakeholder & Client Communication

• Serve as the primary point of contact for clients, contractors, OEM suppliers, and internal stakeholders.
• Lead coordination meetings, provide regular progress reports and manage client expectations effectively.
• Support management in contract clarifications, negotiations, and dispute resolution when required

Risk & Issue Management

• Maintain a project risk register and ensure mitigation actions are implemented.
• Manage technical and commercial issues with support from engineering and site teams.
• Escalate high-impact issues early with recommended solutions.

Safety & Quality Coordination

• Ensure all project activities adhere strictly to the company’s Workplace Safety and Health (WSH) policies, Singapore’s safety regulations, and project-specific quality standards.
• Coordinate site safety compliance with client and utility site rules

Cross-Functional Coordination

• Coordinate internal handover from Sales → Project Delivery.
• Coordinate material deliveries with Logistics and OEMs.
• Coordinate installation works with the Installation team.
• Coordinate HV testing and commissioning with the Testing team.
• Ensure proper project closeout including as-builts, O&M manuals, warranties, and final documentation.

Period: Permanent 

Location: Islandwide, need to travel to sites

Salary: up to $9000 + Quarterly AWS + Variable Bonus

Working hours: Monday to Friday (1 day of remote work per week subject to HoD approval)

• 8:00 AM to 5:00 PM
• 8:30 AM to 5:30 PM
• 9:00 AM to 6:00 PM
• 9:30 AM to 6:30 PM
• 10:00 AM to 7:00 PM

Requirements:

• Minimum Bachelor’s degree in electrical engineering, Project Management, or a related technical field is required.
• Project Management Professional or equivalent certification is highly advantageous.
• Minimum 5–8 years in electrical infrastructure projects and 3-5 years in a project management or project engineer capacity.
• Demonstrated experience in one or more switchgear/transformer projects involving 6.6kV / 22kV / 66kV / 230kV / 400kV switchgear (air insulated or gas insulated) / transformer; Singapore market experience (Especially pink pass holder) is strongly preferred.
• Strong working knowledge of project planning and scheduling, progress reporting, cost tracking and project documentation and FAT/SAT coordination
• Familiarity with Singapore electrical safety practices, codes, WSH requirements and safety regulations
• Strong stakeholder communication and coordination skills

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

tracy@successhrc.com.sg (Reg No: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 97C4832)

160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg