Total 20 workforce administration job vacancies in Human Resources category in Hong Kong

BUTLER is seeking a capable and driven HR Administration Officer to support Human Resources operations, recruitment, and organisational initiatives across the company.

This role offers direct exposure to HR execution, recruitment strategy, stakeholder engagement, and internal coordination within a structured and standards-driven organisation.

Key Responsibilities

- Manage and optimise job postings across multiple recruitment platforms

- Maintain a structured and up-to-date database of applicants

- Screen candidates, coordinate interviews, and manage communications professionally

- Support interview processes and candidate selection decisions

- Handle onboarding, offboarding, and employee lifecycle documentation

- Assist with HR operations, payroll coordination, and policy implementation

- Support planning and execution of career fairs, events, and internal initiatives

- Manage communication with external partners, institutions, and agencies

- Leverage digital tools to improve HR workflows and operational efficiency

Requirements

- Strong organisational and time management skills

- Clear and professional written and verbal communication

- Resourceful, proactive, and detail-oriented mindset

- Comfortable working with digital tools and systems

- Able to work independently and within a team

- Diploma / Undergraduate / Fresh Graduates welcome

What We Offer

- Exposure to real-world HR and organisational strategy

- Hands-on experience in recruitment and partner engagement

- Opportunity to work with modern HR systems and tools

- Clear progression pathway

- Hybrid work arrangement

- Structured and professional environment

Get started with BUTLER® today.

Company Overview

4S is a Social Service Agency in Singapore dedicated to helping the sick and less fortunate. Established in 1996, it provides holistic, quality services with compassion, commitment, integrity, and professionalism. Visit http: //www.4s.org.sg/

Job Summary

You will support HR operations across multiple service centres by managing HR administration, maintaining accurate records, updating HR systems, and coordinating recruitment activities.

Responsibilities

• Maintain accurate employee records, attendance, and leave data to ensure compliance and operational efficiency
• Prepare HR documents such as contracts and renewal letters to support workforce management
• Update and maintain HRMS data to ensure current and reliable HR information
• Coordinate recruitment activities, including job postings and interview scheduling, to facilitate timely hiring
• Maintain training records and track compliance to support employee development and regulatory adherence
• Assist in compiling HR reports and data to inform decision-making and monitor HR metrics
• Support vendor coordination and general HR administrative tasks to ensure smooth HR operations

Required competencies and certifications

• Diploma in HR, Business Administration, or equivalent qualification
• 2–4 years of experience in HR administration demonstrating meticulousness and organisational skills
• Ability to handle confidential information with discretion and professionalism

Preferred Competencies and Qualifications

• Familiarity with HR systems (e.g. JustLogin or similar HRMS)
• Experience in handling HR administrative processes in a multi-site or service environment
• Basic understanding of Singapore employment practices (leave, contracts, documentation)
• Strong attention to detail and accuracy in handling records
• Good coordination and communication skills
• Able to handle confidential information with discretion
• Proactive and able to follow through tasks independently

Other Information

• Experience in the social service, healthcare, or community care sector will be an advantage
• Able to support multiple stakeholders across different locations
• Comfortable with administrative and process-driven work
• Immediate or short notice candidates preferred

Job Summary

You will manage comprehensive HR and administrative functions for a mid-sized office (100+ employees), driving operational efficiency, compliance with Singapore employment laws, and fostering a positive employee experience.

Responsibilities

• Manage end-to-end HR operations including recruitment, onboarding, and employee lifecycle management to support workforce needs
• Administer payroll processes, statutory submissions (CPF, IR8A), and government claims to ensure timely and accurate compliance
• Prepare, update, and maintain employment-related documentation to support HR and legal requirements
• Ensure adherence to Singapore employment laws and regulatory standards to mitigate compliance risks
• Administer employee benefits programmes to enhance employee satisfaction and retention
• Liaise with statutory authorities such as MOM, CPF, and IRAS for reporting, audits, and compliance matters
• Coordinate international employee transfers and mobility processes to support global workforce movements
• Oversee office administration including facilities management, lease coordination, and workspace planning to maintain a productive environment
• Plan and manage company events and daily administrative operations to foster employee engagement and smooth office functioning
• Provide targeted HR and administrative support to management to facilitate decision-making and operational effectiveness

Required competencies and certifications

• Strong understanding of Singapore employment legislation to ensure compliance with local laws

Preferred competencies and qualifications

• Minimum 8 years of relevant HR and administration experience
• Degree in Human Resources or related discipline
• Excellent communication and interpersonal skills
• Team player with a flexible approach

HR cum Administration Executive

Company: A listed company in China with comprehensive benefits

Salary: SGD 3,800 – 4,000 (negotiable for highly qualified candidates after interview)
Working Hours: 8:30 AM – 5:30 PM, 5-day work week
Location: Tampines

Remarks:
The office is currently under renovation and in the preparation stage. Work-from-home arrangements can be made for now. Occasionally, you will need to be on-site to coordinate and communicate with relevant personnel during the setup phase.

Job Responsibilities

Human Resources:

1. Handle employee payroll and CPF calculations
2. Manage employee tax filings, including resignation tax clearance and annual tax reporting
3. Prepare employment contracts, onboarding and offboarding processes (maintain and update HR records, track local employees’ leave)
4. Handle work pass applications, cancellations, renewals, and appeals
5. Support project operations by coordinating manpower deployment, training, and exit arrangements; oversee internal HR processes and assist in implementing HR systems

Finance:
6. Liaise with headquarters on customs matters and handle GST submission for sea freight
7. Process bank payments, payroll disbursement, invoice issuance, and expense reimbursements
8. Manage office petty cash
9. Assist headquarters finance with monthly closing and support auditors for annual audits

Administration:
10. Oversee daily operations of the Singapore office (rent, utilities, vehicle arrangements, visitor coordination)
11. Support project operations with goods receiving and dispatch; handle SAP system inventory entries
12. Manage company fixed assets and equipment in Singapore
13. Arrange visas, flights, and accommodation for employees traveling between China and Singapore
14. Handle business hospitality for clients in Singapore (restaurant reservations, transport arrangements, etc.)

• Professional career development
• Central working location
• Great career exposure

 As a HR & Administration Executive, you will be responsible for the following duties:

• Oversee full-spectrum HR operations including payroll processing, sales commission calculations, CPF/SDL/FWL statutory submissions, and all government-mandated compliance filings
• Manage talent acquisition, onboarding, employment documentation, and staff benefits administration
• Coordinate annual performance appraisals, salary reviews, and bonus exercises, while supporting management on employee relations and disciplinary matters
• Administer foreign worker work pass applications, renewals, cancellations, and related regulatory submissions including IR21 and OFWAS
• Handle all statutory and tax compliance including monthly government-reimbursed leave claims, NS make-up pay, and annual IR8A submission via AIS to IRAS
• Develop and maintain company HR policies covering leave, claims, and employee benefits
• Support the finance team with payment vouchers, accounts receivable monitoring, daily bank reconciliation, and liaison with the external accounting vendor
• Prepare banking documentation and handle cash/cheque collections from the sales team
• Manage corporate compliance and facility administration including renewal of licences, insurance policies, tenancy agreements, ISO/bizSAFE/BCA certifications, and warehouse regulatory requirements
• Oversee procurement for office supplies, pantry needs, and corporate events including staff retreats, annual dinners, and business travel arrangements

Requirements:

• Possess at least a Diploma in Human Resources/ Business Administration or relevant field

To apply, simply click on the ‘’apply’’ button in the job advertisement or alternatively, you can send in your resume via email:

Email Address: HR@ALLIEDSEARCH.COM.SG

We regret to inform that only shortlisted candidates will be notified.

ALLIED SEARCH PTE. LTD.

EA LICENSE      : 19C9777

HR & Administration Executive / Manager

(Financial Services)

We are partnering with an established financial institution to hire a HR & Administration professional to support day-to-day HR operations and senior management coordination. This role sits within the HR function and involves close interaction with senior stakeholders, combining hands-on HR responsibilities with administrative and coordination duties.

Key responsibilities include:

HR Operations

• Assist in the delivery of core HR processes across the employee lifecycle (e.g., hiring, onboarding, performance cycles, staff movements, and offboarding)
• Support payroll-related processes, compensation reviews, and staff welfare initiatives
• Handle HR documentation, reporting, and internal record-keeping
• Assist with work pass matters and related regulatory requirements
• Support implementation of HR policies and internal guidelines

Administration & Management Support

• Coordinate meetings, schedules, and internal communications for senior stakeholders
• Prepare materials such as reports, presentations, and internal documents
• Track action items from meetings and follow up with relevant teams
• Liaise with internal teams and regional counterparts on administrative matters
• Maintain proper documentation and filing systems

Requirements:

• Degree in HR, Business, or a related field
• At least 3 years of relevant HR experience, ideally within financial services
• Comfortable supporting senior stakeholders alongside HR responsibilities
• Strong organisational skills and ability to manage multiple priorities
• High level of discretion when handling sensitive information
• Proficient in both English and Chinese (written and spoken)
• Competent in Microsoft Office

R22104718

BeathChapman Pte Ltd | Licence no. 16S8112

Job Title: Human Resources and Administration AM/Manager

Company Overview

Simpson Spence Young is the largest private shipbroker in the world, with over 600staff across 26 offices.

We’re looking for a Human Resources and Administration Manager in our Singapore office to support the continued growth in our operations.

Role Summary

To be responsible for the human resources and administration activities related to Simpson Spence Young LLP’s staff in the Singapore office, which currently comprises over 120 people.

Key Responsibilities

• Handle full spectrum of Human Resource and administrative functions

• Manage the recruitment and selection process, including posting job vacancies, screening resumes, conducting interviews, extending job offers, onboarding new employees and work pass applications

• Process monthly payroll, CPF submission, yearly IR8A submission, and government claims (childcare, maternity claim etc)

• Prepare employment documents such as letter of employment, increment letters, resignation acceptance letters and disciplinary action letters, etc.

• Manage international employee transfers from/to other SSY offices

•Ensure compliance with employment laws and regulations

• Handle employee benefits administration, including healthcare, insurance, and other benefits programs

• Handle queries from and prepare surveys from statutory boards (MOM, CPF, IRAS etc.).

• Manage all aspects of the rental & infrastructure planning (lease, moves and changes to workstations) of the office

• Handle company events and administration.

• Oversee general administrative tasks and manage the day-to-day administrative duties

• Perform any other HR and Admin duties as assigned by management.

Qualifications:

• Minimum 6 years of HR and administrative management experience

• Bachelor's degree in Human Resources or related field.

• Strong knowledge of employment laws and regulations

• Excellent communication and interpersonal skills

• Team player with a flexible approach

Location: Boon Lay (West)

Position: Assistant Human Resource & Administration Manager - CK (JobID: 20165)

Salary: Basic up $5,800 + Bonus

Responsibilities:

• Execute HR functions : recruitment & selection, compensation and benefits, performance management, learning and development, manpower planning and budgeting, employee relations and other HR related matters.

• Administer compensation & benefits matters such as salary benchmarking exercise, annual performance management exercise, annual salary and position review, bonus and annual wage supplement, salary proposals, group insurance policies and flexi benefits.

• Engage actively in HRA projects, initiatives and events, employee engagement activities, survey analysis, etc.

• Review, develop, implement HR policies, Employee Handbook, best practices and programs in accordance with prevailing Singapore statutory requirements and guidelines.

• Provide support in monthly payroll, payroll reports, CPF submissions, yearly IR8A income tax, and statutory claims (such as NS make-up pay, government paid leave reimbursement etc) to all relevant Singapore government authorities in compliance with statutory requirements and regulations.

• Provide support in office and building administration such as company transport, driver’s dispatch duties, and back-up for mailing and courier, hotel/flight bookings, facilities, etc.

• Ensure accurate and timely update and maintenance of employees’ information in HRIS system in line with regulatory requirements.

• Prepare and submit monthly HRA reports, and statutory related surveys such as MOM survey etc.

Requirements:

• Degree in Business Administration/Human Resource or related field.

• 4 – 6 years of relevant experience in HR or administrative roles within Singapore.

• Preferably with experience in Times Pro.

• Proficient in MS Office (Excel, PowerPoint, Word).

• Excellent command of written and spoken English, with outstanding interpersonal communication skills.

• Strong planning, coordination, and problem-solving abilities.

• A strong team player with a pro-active and positive attitude.

• Strong knowledge of employment law and practices in Singapore.

Interested applicants please send your resume to Calista@pasona.com.sg with email subject header "Job Application for Assistant Human Resource & Administration Manager - CK (Job ID: 20165)".

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Koh Siew Xing

EA Registration No: R22104418

Pasona Singapore Pte. Ltd.

EA License No:90C4069

Job Description

We are seeking a proactive and detail-oriented HR & Admin Executive to support daily human resource functions and office administration. This role plays a key part in ensuring smooth HR operations, employee engagement, and efficient administrative processes.

The ideal candidate is organized, resourceful, and able to handle multiple responsibilities in a fast-paced environment.

Key Responsibilities

Human Resources Functions

• Support end-to-end recruitment processes including job postings, candidate screening, interview coordination, and onboarding
• Maintain employee records and ensure proper documentation in compliance with local regulations
• Assist in payroll processing and leave management
• Handle work pass applications (e.g. EP, S Pass, Work Permit) and renewals
• Support employee engagement activities and internal communications
• Ensure compliance with Singapore employment laws and HR policies

Administrative Functions

• Manage office operations including supplies, facilities, and vendor coordination
• Handle general administrative duties such as filing, documentation, and correspondence
• Coordinate company events, meetings, and logistics arrangements
• Support procurement of office equipment and services
• Maintain office policies and ensure smooth day-to-day operations

Requirements

• Diploma or Bachelor’s Degree in Human Resource, Business Administration, or related field
• Minimum 2–4 years of relevant HR and/or administrative experience
• Familiarity with Singapore HR practices and employment regulations
• Experience in work pass application (MOM processes) is preferred
• Good organizational and multitasking abilities
• Strong communication and interpersonal skills
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Ability to work independently and as part of a team

We are seeking a dynamic and hands-on HR & Administration Manager to take full ownership of end-to-end HR operations. Beyond managing core HR and administrative functions, this role plays a critical part as a strategic partner to the business, requiring strong business partnering capabilities and the ability to effectively advise and influence senior hiring managers on talent, organizational, and people-related matters.

What You’ll Do

Business Partnering

• Proven ability to act as a strategic HR Business Partner, building strong relationships with senior stakeholders and aligning HR initiatives with business goals to drive organisational performance.
• Demonstrated experience in business consulting, using data-driven insights to diagnose workforce challenges, influence decision-making, and implement effective people strategies.
• Strong capability in advising and coaching hiring managers across the full employee lifecycle, including workforce planning, talent acquisition, performance management, and employee engagement.
• Excellent stakeholder management and communication skills, with the ability to challenge constructively, influence outcomes, and deliver pragmatic HR solutions in a fast-paced environment.

HR Operations & Office Administration

• Prepare and maintain employment agreements and personnel documentation
• Supervise payroll processes, whether managed internally or through vendors
• Keep employee data updated within HR systems
• Administer staff benefits, leave tracking, and insurance matters

Talent Acquisition & Workforce Planning

• Manage the full hiring cycle from sourcing to offer stage for both frontline and corporate positions
• Partner with leadership to forecast staffing needs in line with business growth
• Oversee employee onboarding and ensure a structured probation process
• Work closely with team heads to address manpower requirements

What We're Looking For:

• Degree in Human Resources, Business, or a related discipline
• At least 5 years of relevant HR experience, ideally within service-driven sectors
• Proven experience in hiring for engineering, manufacturing, aviation and service-driven roles
• Strong communication skills with the ability to manage sensitive situations tactfully
• Ability to manage multiple priorities in a dynamic environment
• Demonstrated leadership in building a supportive and high-performing workplace
• Self-driven with a strong sense of ownership and accountability

If you enjoy working across borders, solving complex challenges, and driving impact in overall human resources operations, we’d love to hear from you. Please apply online.

LMA Recruitment Singapore Pte. Ltd. | Company Reg No.: 201131609D | License No.: 24S2411 | EA License No: R1435814

In this role, you will play a key role in talent acquisition and HR operations, partnering with business leaders to attract and retain top talent while ensuring a positive and consistent employee experience. You will also contribute to broader HR initiatives such as onboarding, performance management, and engagement programs that strengthen our people and culture.

Key Responsibilities

• Partner with business leaders to plan and execute recruitment strategies that support business growth.
• Manage end-to-end hiring processes, including job postings, sourcing, interviews, offers, and onboarding.
• Manage monthly payroll processing includes CPF contribution, Taxation, etc related to payroll matters.
• Support the employee lifecycle, including confirmation, benefits administration, and offboarding activities.
• Manage and ensure accurate employee particulars are capture in the HR system, handle work pass applications, and ensure compliance with MOM regulations.
• Coordinate employee engagement programs, performance management and any ad-hoc activities.
• Assist in HR projects such as digitalization, process enhancement, and policy reviews.
• Maintain accurate HR records and data to support effective reporting and decision-making.

Key Requirements

• Degree in Human Resources, Business, or a related field.
• 2–4 years of HR generalist experience in Singapore with strong exposure to recruitment.
• Solid understanding of Singapore employment laws and MOM regulations.
• Proficient in HRIS and Microsoft Office.
• Excellent communication, interpersonal, and stakeholder management abilities; organized, resourceful, and adaptable.