Total 721 admin assistant job vacancies in Human Resources category in Hong Kong

• Support internal recruitment process, including sourcing, interviewing, and onboarding new employees.
• Coordinate and organize staff training programs to support employee development and compliance requirements.
• Provide administrative coordination for the upkeep of staff dormitories, ensuring proper accommodation standards and welfare.
• Maintain and update staff leave records, ensuring accuracy and adherence to company policies.
• Support general HR operations and assist in other administrative activities as assigned by management.

Requirements:

• Candidate must possess at least a Diploma/NITEC in a relevant HR or business Administration discipline
• At least 1 year of working experience in a HR department within Construction or related sectors
• 5-Days Workweek, Salary Bracket (2500-3000)

If the role resonates with you and your professional experience complements the responsibilities listed, send your resume to koh.dickson@bayesrecruitment.com

Dickson KOH, EA Registration R1103367

bayesrecruitment.com

Responsibilities including but not limited to:

• In charge of full spectrum of recruitment cycle including preparing and posting of job descriptions, interviewing, and handling on / off-boarding
• Process employee data in the HRIS system and monthly payroll to ensure its accuracy
• Coordinate the day-to-day workflow of subordinates in the HR department
• Provide advisories to the management with regard to employment issues which includes labour legislations, best local labour practices, company manpower practices and ensure legal compliances with all statutory requirements
• Reviewing human resources policies and procedures
• Hands on with HR issues such as employee relations, grievances, complaints and provide counselling / guidance
• Prepare and discuss on regular HR reports
• Monitor performance, identify and facilitate opportunities to increase productivity and efficiency
• Maintain employee morale by fostering a positive working environment through effective leadership and teamwork
• Main point of contact for all employee relations matters
• Perform any other related duties as and when assigned by the management
• Timely submission of claims and training grants to various government agencies / statutory bodies
• Submission of various statutory surveys

Requirements：

• Bachelor’s degree in Human Resources or related disciplines
• Minimum 5 years of HR experience
• Excellent verbal and written communication skills
• High degree of integrity and discipline
• Ability to create, present and execute ideas, reports, and budgets
• Ability to work both independently and collaboratively in a fast-paced environment
• Proficient with Microsoft Office Suite especially Word and Excel
• Strong knowledge in local employment laws and best practice

Work Day: 4 days weekly (Part-Tme work less than 35 hours per week)

Responsibilities:

• Support in drafting and posting job advertisements on various platforms
• Render assistance in sourcing and reviewing resumes through job portals
• Schedule and coordinate interviews between candidates and hiring managers
• Maintain and update candidate records in database
• Assist in pre-recruitment/onboarding formalities with selected candidates
• Assist in collection of new hire documents
• Need to have basic knowledge of MOM application and CPF contribution
• Assist in matters pertaining to Payroll of employees
• Manage foreign workers work pass applications/ renewals/ cancellations
• Track Work Permit, S Pass, and EP expiry dates and ensure timely renewals
• Assist in tracking and managing employee leave and overtime records
• Assist with general administration and other ad-hoc tasks as assigned by Executive

Requirements:

• GCE 'O' Level, Diploma or equivalent in HR Management or related field.
• 1-2 years of experience in HR or administrative roles, preferably in the service or similar industries.
• Basic knowledge of labour laws and regulations in the cleaning industry is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• Good interpersonal and communication skills, with the ability to interact with employees at all levels

Responsibilities:

• Perform full spectrum of HR functions and admin support including recruitment, employee relations, grievance handling, staff engagement and advisory service on HR policies and procedures
• Review and maintain all HR related policy
• Posting of recruitment advertisements
• Ensure and maintain good brand and communication consistency for all company materials and collaterals
• Perform end-to-end recruitment – interview, shortlisting, assessment & selection, offer and on-boarding
• Engagement with both internal and external stakeholders such as employees and vendors, etc
• Reports generation
• Payroll administration
• Work pass administration
• Perform any other ad-hoc duties as assigned

Requirements:

• 2 years’ experience and above is preferred
• Possess a keen interest in human resources
• Ability to work independently and with a team
• Thrives in a fast-paced environment
• Ability to handle the pressure of meeting tight deadlines
• Self-motivated and resourceful with good multitasking and organisational ability

Jobskipedia has been at the forefront of recruitment innovation. Our cutting-edge job portal offers seamless employment solutions, connecting jobseekers and employers efficiently. By partnering with government bodies and industry leaders, we've achieved a remarkable 70% success rate in matching talent with opportunities.

As a unionized organization, we prioritize employee well-being and foster a positive work environment. Our policies and procedures are collectively negotiated, ensuring transparency, equality, and mutual benefit for all.

Roles and Responsibilities

Talent Acquisition:

• Assist the team in the full recruitment cycle, including sourcing, screening, selecting, and interviewing potential candidates for key positions.
• Develop creative recruitment strategies to attract top talent from diverse demographics.

Recruitment Management Process:

• Coordinate and schedule interviews with management to ensure a seamless onboarding process for new hires.
• Maintain accurate documentation and ensure compliance with funding requirements, applying for funding based on stakeholder criteria.

Recruitment Analytics

• Analyze jobseeker trends to identify pain points for both jobseekers and employers.
• Conduct industry research to stay updated on market trends, salary benchmarks, and evolving needs.

Collaboration and Development

• Contribute to building a cohesive team by assisting colleagues and fostering collaboration.
• Adapt and grow with the company in a dynamic, fast-paced environment to support organizational success.

Requirements

Education and Experience

• Degree or diploma in Human Resources or related management fields.
• 1 year of experience in the HR industry.
• Familiarity with HR processes to effectively facilitate onboarding and other HR functions.

Key Skills and Traits

• Driven and Results-Oriented: Consistently sets and exceeds high expectations, demonstrating a results-oriented mindset.
• Self-Motivated: Exhibits a strong drive to achieve success and contribute to the organization’s growth.
• Adaptable and Flexible: Thrives in a fast-paced environment, quickly adapting to changing priorities and challenges.
• Collaborative: A team player who actively supports colleagues and works toward shared goals.
• Strong Interpersonal Skills: Possesses excellent communication and relationship-building abilities.

Job Responsibilities including but not limited to:

• In charge of full spectrum of recruitment cycle including preparing and posting of job descriptions, interviewing, and handling on / off-boarding
• Process employee data in the HRIS system and monthly payroll to ensure its accuracy
• Coordinate the day-to-day workflow of subordinates in the HR department
• Provide advisories to the management with regard to employment issues which includes labour legislations, best local labour practices, company manpower practices and ensure legal compliances with all statutory requirements
• Reviewing human resources policies and procedures
• Hands on with HR issues such as employee relations, grievances, complaints and provide counselling / guidance
• Prepare and discuss on regular HR reports
• Monitor performance, identify and facilitate opportunities to increase productivity and efficiency
• Maintain employee morale by fostering a positive working environment through effective leadership and teamwork
• Main point of contact for all employee relations matters
• Perform any other related duties as and when assigned by the management
• Timely submission of claims and training grants to various government agencies / statutory bodies
• Submission of various statutory surveys

Requirements：

• Bachelor’s degree in Human Resources or related disciplines
• Minimum 5 years of HR experience
• Excellent verbal and written communication skills
• High degree of integrity and discipline
• Ability to create, present and execute ideas, reports, and budgets
• Ability to work both independently and collaboratively in a fast-paced environment
• Proficient with Microsoft Office Suite especially Word and Excel
• Strong knowledge in local employment laws and best practice

*Seeking for a talent with minimum 5 years of HR benefits/expat management and HR Admin exposure*

THE COMPANY

A credible, reliable specialist and label in their field, this Multinational Corporation (MNC) seeks to look for a HR Benefits and Admin Executive who is able to be part of the HR and office admin.

JOB RESPONSIBILITIES

• Handle HR benefits/management (focused on Expat management- whole lifecycle) for Accommodation, Flight, transportation, education or other related allowance
• Monitor on the expat management processes/benefits
• Study and monitor trends and cost on the expat management processes/benefits
• Stay up to date on current market norms and policies
• Ensure compliance of expat management policies
• Involve in expat management process improvements projects
• Support other colleagues in general admin work (Data entry and Filing, update mailing/phone list etc)
• Booking of Flight, Visas, Hotel/Accommodation/rental, Travel schedules/activities, Insurance planned etc.
• Handle/co-ordinate company’s events/gifts
• Any other adhoc duties

JOB REQUIREMENTS

• Diploma/Degree in Business Studies/Secretarial/Administration/Management or any other relevant certifications
• Minimum 5 years of HR benefits/expat management and HR Admin exposure
• Patient, highly organized, versatile, has good interpersonal and communication skills

If you will like to explore this opportunity, please email your resume in Microsoft Word format to marie@resolutehunter.com

We thank you for your interest and will contact shortlisted candidates for more detailed discussion.

For more job openings, please visit our websiteat https://resolutehunter.com/opportunities/ 

EA Licence 18C9105 
EA Reg R1105305

Senior HR & Admin Executive

Working Days: 5 Days A Week (Monday – Friday), 8.30am to 5.30pm

Office at City Hall

Salary: $4000 to $5400

Requirements

• Diploma or Degree in Human Resources, Business Administration or related discipline.
• Minimum 4–6 years of HR experience with strong focus on recruitment.
• Experience in recruitment for the construction industry will be highly preferred.
• Familiar with Singapore employment regulations and work pass administration.
• Experience working with recruitment agencies and managing hiring pipelines.

Roles & Responsibilities

We are seeking an experienced Senior HR & Admin Executive to lead recruitment activities and support HR operational matters within the organisation. The role will work closely with management and hiring departments to support manpower planning and recruitment in the construction industry while ensuring compliance with Singapore employment regulations.

Key Responsibilities

• Manage end-to-end recruitment processes including job advertisement posting, candidate sourcing, resume screening, interview coordination and offer preparation.
• Lead recruitment activities for all positions across the organisation, including critical, technical, project-based and construction workforce roles such as engineers, project staff, site personnel and construction workers.
• Liaise with recruitment agencies and hiring managers to identify suitable candidates and support manpower planning initiatives.
• Source and evaluate recruitment partners when required, including obtaining quotations and preparing proposals for management review.
• Identify opportunities to improve recruitment processes and propose practical solutions to enhance hiring effectiveness.
• Coordinate employee onboarding and may involve in offboarding processes, including preparation of employment-related documentation.
• Administer work pass matters including application, renewal and cancellation of Permit in accordance with MOM regulations.
• Maintain accurate employee records and ensure timely updates in HR systems and personnel files.
• Coordinate the accommodation arrangements, including liaising with relocation agents and landlords, obtaining quotations and preparing proposals for management review.
• Manage worker dormitory arrangements including liaison with dormitory operators and monitoring accommodation records.
• Oversee company insurance matters including corporate insurance policies, employee insurance and Work Injury Compensation (WICA) matters, including coordination of policy renewals and insurance claims with brokers and relevant stakeholders.
• Administer Primary Care Plan (PCP) registrations and updates in accordance with regulatory requirements.
• Lead and coordinate employee engagement and well-being programmes, including vendor sourcing and programme implementation.
• Assist in monitoring HR-related expenditures, reviewing quotations and preparing HR reports when necessary.
• Involve in employee’s monthly payroll and statutory submission. (e.g. CPF, Levy, Income Tax).
• Participate in annual HR exercises such as salary review and annual performance appraisal exercise.
• Liaise with government authorities such as MOM and participate in statutory reporting or surveys when required.
• Manage the Building and Construction Authority Contractors Registration System (CRS) portal, ensuring compliance with regulatory requirements and maintaining A1 contractor grading status within the Singapore construction industry.

Interested applicants kindly submit your resume through here and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Tan Yu Jing Reg No: R26161199

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Key Responsibilities:

• Manage full-cycle recruitment including job posting, sourcing, screening, interviewing, and onboarding
• Work closely with hiring managers to understand manpower requirements and job specifications
• Source candidates through various channels such as job portals, social media, and referrals
• Screen resumes and conduct initial interviews to assess candidate suitability
• Coordinate interview schedules between candidates and hiring managers
• Maintain and update recruitment databases and candidate records
• Prepare and issue offer letters and employment contracts
• Ensure a positive candidate experience throughout the recruitment process
• Track and report recruitment metrics such as time-to-hire and hiring status
• Support employer branding initiatives and recruitment events when required

Requirements:

• Diploma or Degree in Human Resource Management or related field
• 1–2 years of recruitment experience preferred
• Familiar with job portals and sourcing techniques
• Good communication and interpersonal skills
• Ability to work in a fast-paced environment and manage multiple vacancies
• Proficient in Microsoft Office applications

Interested applicants, please write in through CareersFuture with detailed resume in MS Words format

EA License Number: 23C1730

Please Provide:

1) Availability
2) Current/ Expected salary
3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.

Company Overview

OFFICE SECRETARIES PTE. LTD.

Job Summary

Our client in the logistics sector seeks an HR & Admin Executive to manage HR operations, payroll, work pass administration, and employee engagement, ensuring smooth support for factory teams and compliance with employment regulations.

Responsibilities

• Coordinate and execute end-to-end recruitment activities, including drafting job descriptions, liaising with agencies, screening resumes, scheduling interviews, onboarding, and offboarding to ensure timely staffing.
• Prepare and manage HR documentation such as employment contracts, confirmation letters, increment letters, termination letters, and other HR correspondence to maintain accurate employee records.
• Address employee relations by responding to staff queries, following up on HR issues, and supporting grievance or appeal processes to foster a positive workplace.
• Conduct exit interviews and manage clearance processes to ensure proper offboarding and documentation.
• Process monthly payroll accurately and punctually, including payroll journals and supporting documents to ensure compliance and timely salary disbursement.
• Maintain precise records of attendance, leave, salary administration, contract renewals, and staff movements to support payroll and HR operations.
• Organize and update all HR records, including physical personnel files, electronic HR folders, and HRMS (Info-Tech), ensuring completeness and audit readiness.
• Manage work pass applications, renewals, issuances, cancellations, and tax clearance for foreign employees to ensure regulatory compliance.
• Administer government and statutory claims such as NS, childcare, maternity, levy, medical, insurance, and staff injury claims promptly and in compliance with regulations.
• Support learning and development initiatives by conducting training needs analysis, coordinating courses, administering training programs, and evaluating post-training outcomes.
• Assist in performance appraisal processes and compile relevant performance documentation to support employee development.
• Facilitate staff welfare and engagement activities, including organizing company events like annual dinners and team-building activities to promote a positive workplace culture.
• Promote the Group’s corporate values to foster an inclusive and supportive work environment.
• Provide general administrative support and perform ad-hoc duties as assigned by the HR Manager to ensure smooth HR operations.

Required competencies and certifications

• Diploma or Degree in Human Resource Management or equivalent.
• Minimum 3 years of relevant HR, Admin, and Payroll experience.
• Knowledge of Singapore employment legislation, including the Employment Act and CPF regulations.

Preferred competencies and qualifications

• Experience with Info-Tech HRMS or similar HR systems.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).
• Strong interpersonal and communication skills (written and verbal).
• Ability to work independently, manage deadlines, and perform under pressure.
• Meticulous, well-organised, and detail oriented.
• Strong sense of responsibility, integrity, and confidentiality.

Other Information

• This role begins at the Lavender HQ before relocating to the West Coast office near the factory/warehouse.
• 5-day work week with Flexible Work Arrangement (FWA), where appropriate.
• Official working hours: Monday to Thursday: 8:30 am – 6:00 pm; Friday: 8:30 am – 5:30 pm.
• Singaporeans only.

Job Description:

We are looking for a responsible and proactive HR & Admin Executive to support our daily operations in the construction sector. The candidate will be involved in manpower coordination, compliance matters, and procurement support.

⸻

Key Responsibilities:

• Handle recruitment and onboarding of construction workers
• Manage work pass applications, renewals, and cancellations in compliance with MOM regulations
• Maintain employee records and ensure proper documentation
• Liaise with government authorities (MOM, ACRA,BCA etc.) when required
• Assist in payroll support and verification of timesheets (if applicable)
• Review and process invoices, purchase orders, and related documents
• Support procurement of construction materials through company-approved vendors
• Coordinate with site teams on manpower and material requirements
• Perform general administrative duties as assigned

⸻

Job Requirements:

• Proficient in Microsoft Office applications (Word, Excel, etc.)
• Familiar with Singapore employment regulations, including hiring of construction workers,BCA and MOM requirements
• Basic knowledge of Singapore tax system; able to understand invoices and financial documents
• Familiar with ACRA regulations and corporate compliance in Singapore
• Able to assist in sourcing and procurement of construction materials
• Possess a valid Class 3 driving license and able to drive light vehicles
• Responsible, detail-oriented, and able to work independently

⸻

Preferred Qualifications:

• Prior experience in construction industry will be an advantage
• Experience handling work pass applications is highly preferred
• Familiar with local suppliers and procurement processes

⸻

Working Hours & Location:

• Location: Singapore
• Working Hours: 5.5 / 6 days work week (depending on company arrangement)

⸻

Salary & Benefits:

• Salary: To be discussed (based on experience)
• Annual leave and medical benefits provided
• Career progression opportunities

*We regret to inform you that only shortlisted candidates would be notified*

Job Description & Requirements

• General administrative duties.
• Handling incoming calls, fax, emails and mails.
• Establish and maintain department files and records.
• Responsible for company HR functions.
• Work pass application, renewal, transfer and cancellation.
• Maintain and update employee information in personal files.
• Handle leave and medical records.
• Arrange and inform new workers of their medical checkups/ course dates/ MOM appointments and dormitory.
• Other ad-hoc duties as assigned.
• Minimum GCE ''O'' Level.
• Experience in HR will be an added advantage.
• Able to multitask and hardworking.
• Computer literate, good knowledge in MS Excel and Word.
• Required language(s): English, Chinese
• Able to start work immediately

We are seeking an experienced Senior HR & Admin Executive to lead recruitment activities and support HR operational matters within the organisation. The role will work closely with management and hiring departments to support manpower planning and recruitment in the construction industry while ensuring compliance with Singapore employment regulations.

Key Responsibilities

1. Manage end-to-end recruitment processes including job advertisement posting, candidate sourcing, resume screening, interview coordination and offer preparation.
2. Lead recruitment activities for all positions across the organisation, including critical, technical, project-based and construction workforce roles such as engineers, project staff, site personnel and construction workers.
3. Liaise with recruitment agencies and hiring managers to identify suitable candidates and support manpower planning initiatives.
4. Source and evaluate recruitment partners when required, including obtaining quotations and preparing proposals for management review.
5. Identify opportunities to improve recruitment processes and propose practical solutions to enhance hiring effectiveness.
6. Coordinate employee onboarding and may involve in offboarding processes, including preparation of employment-related documentation.
7. Administer work pass matters including application, renewal and cancellation of Employment Pass, S Pass and Work Permit in accordance with MOM regulations.
8. Maintain accurate employee records and ensure timely updates in HR systems and personnel files.
9. Coordinate expatriate accommodation arrangements, including liaising with relocation agents and landlords, obtaining quotations and preparing proposals for management review.
10. Manage worker dormitory arrangements including liaison with dormitory operators and monitoring accommodation records.
11. Oversee company insurance matters including corporate insurance policies, employee insurance and Work Injury Compensation (WICA) matters, including coordination of policy renewals and insurance claims with brokers and relevant stakeholders.
12. Administer Primary Care Plan (PCP) registrations and updates in accordance with regulatory requirements.
13. Lead and coordinate employee engagement and well-being programmes, including vendor sourcing and programme implementation.
14. Assist in monitoring HR-related expenditures, reviewing quotations and preparing HR reports when necessary.
15. Involve in employee’s monthly payroll and statutory submission. (e.g. CPF, Levy, Income Tax).
16. Participate in annual HR exercises such as salary review and annual performance appraisal exercise.
17. Liaise with government authorities such as MOM and participate in statutory reporting or surveys when required.
18. Manage the Building and Construction Authority Contractors Registration System (CRS) portal, ensuring compliance with regulatory requirements and maintaining A1 contractor grading status within the Singapore construction industry.

Requirements

1. Diploma or Degree in Human Resources, Business Administration or related discipline.
2. Minimum 4–6 years of HR experience with strong focus on recruitment.
3. Experience in recruitment for the construction industry will be highly preferred.
4. Familiar with Singapore employment regulations and work pass administration.
5. Experience working with recruitment agencies and managing hiring pipelines.
6. Strong organisational, communication and coordination skills.
7. Ability to work independently and manage multiple tasks in a fast-paced environment.

• Job Title: HR & Admin Executive
• Reporting To: HR & Admin Manager / General Manager

Role Overview The HR & Admin Executive supports comprehensive Human Resource functions and office administration to ensure smooth HR operations, compliance with company policies and local regulations, and efficient administrative support for business continuity.

Responsibilities

• Coordinate end-to-end recruitment processes including job posting, candidate screening, and interview scheduling to meet manpower needs
• Collaborate with Heads of Departments to identify and fulfill manpower requirements
• Prepare employment contracts, offer letters, and onboarding documents accurately and timely
• Conduct onboarding briefings and orientation sessions for new hires to facilitate smooth integration
• Maintain and update employee records including contracts, personal data, and leave information to ensure data accuracy
• Manage employee lifecycle processes such as confirmation, promotion, transfer, resignation, exit clearance, and conduct exit interviews to support workforce transitions
• Prepare and verify payroll inputs including attendance, overtime, claims, and unpaid leave to ensure accurate salary processing
• Monitor attendance systems (biometric/OA) and enforce compliance with company policies and Singapore Employment Act
• Coordinate with Finance or payroll vendors to facilitate timely salary disbursement
• Support the annual performance appraisal process by tracking timelines, collecting KPI submissions from HODs, and consolidating appraisal data for management review and calibration
• Implement and communicate HR policies related to leave, work-from-home, overtime, and business trips to maintain policy adherence
• Support work pass applications, renewals, and cancellations while ensuring compliance with Ministry of Manpower regulations
• Maintain and update the employee handbook and HR policies to reflect current practices
• Coordinate internal and external training programs, maintain training records, and assist in tracking skills development aligned with departmental plans
• Oversee general office operations including workspace management, pantry upkeep, and cleanliness to ensure a conducive work environment
• Liaise with vendors for cleaning, maintenance, office supplies, and IT support to maintain office functionality
• Manage office assets and inventory to optimize resource utilization
• Support business travel arrangements including flights, accommodation, and visa processing when required
• Administer business trip documentation linked to claims and HR records for accurate record-keeping
• Assist in organizing company events such as town halls, annual dinners, and staff engagement activities to foster employee morale
• Maintain proper filing systems for HR and administrative documents to ensure easy retrieval and compliance
• Update and manage OA/HRIS systems for leave, attendance, and approval workflows to streamline HR operations
• Support process improvement initiatives for HR and administrative workflows to enhance efficiency

Preferred competencies and qualifications

• Able to work effectively in a fast-paced, multi-department environment
• Proactive and hands-on approach with strong follow-through on tasks
• Comfortable managing both HR and administrative responsibilities concurrently
• Familiar with timesheet, business trip, and project manpower tracking workflows
• Able to support cross-functional teams including Project, Engineering, and Service departments