Total 353 admin assistant job vacancies in Finance / Banking / Insurance category in Hong Kong

Salary: $2.5 to 3k

Jobscope :
The role supports key finance functions, including financial accounting, costing, management reporting, and corporate governance. It involves handling Accounts Receivable or General Ledger duties such as billing, collections, and financial schedules. The role also requires cross-functional collaboration and regular reporting to internal and external stakeholders.

Requirements

• Min Diploma /Deg in Accountancy / Any related course of studies
• Min internship exp

Interested candidates, please forward your resume to jalenetan@recruitexpress.com.sg

Consultant: Jalene Tan (R26160390)
Recruit Express Pte Ltd (99C4599)

• Support daily finance and administrative operations of the Town Council

• Process accounts payable and receivable, including invoices, contracts, and S&CC collections

• Handle frontline enquiries and service requests

• Maintain accurate records and filing of all documents and correspondence

• Update and manage owners’ and tenants’ records

• Arrange and manage insurance policies as required

• Monitor and escalate notices from authorities, ensuring timely reporting

• Administer TOL agreements for use of common property and facilities

• Prepare notices for by-law compliance and enforcement

• Process permits, waivers, and appeals

• Ensure data accuracy, proper documentation, and compliance with procedures and audit requirements

• Any other adhoc duties as assigned

Requirements:

• Higher Nitec in Accounting, Finance or related fields

• Min 2 years experience in related fields

• Experience in Town Council is an advantage

• Location: North-East Region

• Working Hours: 5.5 days work week

• Salary: Up to $3200

• Able to start work immediate or on short notice

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Teo Kai Xin, Joey
EA Reg ID: R23114229
EA Licence No.:19C9603

Details of the Division and Team:            

Domain Coordinator who works directly with TDI - CIO to maximize their effectiveness, leverage their time, and ensure the successful execution of organizational priorities. This role serves as an extension of the executive, acting as a trusted advisor, a central point of contact, and an orchestrator of key initiatives across the organization. This role is responsible for driving operational excellence, facilitating communication, managing strategic projects, and ensuring alignment with the executive's vision and goals.

What we will offer you:           

A healthy, engaged and well-supported workforce is better equipped to do their best work and, more importantly, enjoy their lives inside and outside the workplace. That’s why we are committed to providing an environment with your development and wellbeing at its center.

You can expect:

• Flexible benefits plan including virtual doctor consultation services
• Comprehensive leave benefits
• Gender Neutral Parental Leave
• Hybrid working arrangement
• 25 days of annual paid leave, plus public holiday
• A culture of continuous learning to aid progression

Your key responsibilities:

Portfolio Management:

• Drive the portfolio Management together with TDI – CIO.
• Overview on Domain KPIs, Vision & Roadmap.
• Align with BM/COO on budgets, forecasts and benefits.
• Stakeholder management
• Support talent process

Strategic Prioritization & Execution:

• Partner with the regional CIO to define, refine, and cascade strategic priorities across the organization.
• Monitor progress against strategic goals, identify roadblocks, and facilitate problem-solving.
• Conduct research and analysis to support strategic decision-making.

Operational Excellence & Efficiency:

• Streamline workflows, processes, and communication channels to enhance organizational efficiency.
• Manage and prioritize the executive's time, including meeting preparation, agenda development, and follow-up on action items.
• Oversee the execution of cross-functional projects and initiatives, ensuring they are completed on time and within scope.
• Identify and implement best practices to improve operational effectiveness.

Communication & Stakeholder Management:

• Create visibility on Domain structure
• Domain specific visual and communication standards (e.g. ppt template)
• Organise governance meetings.
• Act as a central point of contact and liaison between the executive and internal/external stakeholders (e.g., senior leadership, board members, key clients, investors).
• Prepare and deliver compelling presentations, reports, and communications on behalf of the executive.
• Facilitate effective communication flow, ensuring key messages are understood and actions are clear.

Meeting & Event Management:

• Plan, prepare for, and often facilitate key leadership meetings (e.g., Board meetings, Executive Committee meetings, All-Hands).
• Ensure meeting agendas are well-defined, objectives are clear, and action items are captured and tracked.
• Follow up on commitments made during meetings to ensure timely completion.
  

Special Projects & Initiatives:

• Reflect progress on key priorities and deliver Management reporting.
• Lead and manage high-impact special projects that fall outside the purview of existing departments.
• Conduct due diligence, analysis, and present recommendations on various strategic opportunities or challenges.

Team & Culture Building (if applicable):

• Support the division in driving a positive and productive team culture.
• Assist in talent initiatives, such as onboarding, development, and team engagement.

Your skills and experience:

• Minimum 7 years of experience in strategic, operational, or consulting roles, including Chief of Staff or Domain Coordinator, with direct exposure to senior leadership (CIO, ExCo, Board).
• Proven experience in project management, strategic planning, and operational execution, with responsibility for cross-functional initiatives and timely delivery of outcomes.
• Proficiency in advanced Microsoft Excel, PowerPoint, Word and familiarity with project management software e.g. Clarity, JIRA, Confluence, SharePoint
• Prior experience in executive-level communication, managing senior stakeholders, and delivering presentations supported by data analysis and financial modelling
• Bachelor’s degree in business administration, Finance, Management, or a related field. An MBA or equivalent advanced degree is highly preferred

About us and our teams:

Deutsche Bank is the leading German bank with strong European roots and a global network. click here to see what we do.

Deutsche Bank & Diversity

We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.

Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.

We welcome applications from all people and promote a positive, fair and inclusive work environment.

[Your Next Opportunity]

The Finance Assistant plays an essential role in supporting the finance team in daily operations, ensuring the accurate recording of financial transactions, reconciling accounts, and contributing to the timely preparation of financial reports. This entry-level role provides an excellent foundation to develop accounting skills and work in a collaborative and dynamic environment.

[Your Role & Responsibilities]

• Ensure proper and accurate billing, costs, and expenses are recorded in the accounting system.
• Collaborate with other departments and overseas subsidiaries to resolve accounting-related matters.
• Prepare and submit monthly financial reports for local entities in a timely manner.
• Reconcile bank accounts, payables, and receivables to ensure accuracy.
• Assist with the monthly closing of accounts for local entities.
• Support the Finance Manager in quarterly consolidation work, corporate tax filings, and XBRL submissions.
• Perform additional duties as assigned to support the finance function.

[What We Are Looking For]

[Education]

• CAT qualification, Diploma in Accounting, ACCA, or equivalent qualification.

[Skills & Experience]

• CAT qualification / Diploma in Accounting / ACCA or equivalent
• Meticulous, results-oriented, and independent
• Able to work independently and as part of a team
• Organised, resourceful, able to multitask
• Ability to communicate with staff at all levels
• Knowledge of Singapore Financial Reporting Standards (SFRS), GST and Corporate Tax is a plus

[Traits]

• Meticulous & Detail-Oriented: Ability to maintain accuracy while managing multiple tasks.
• Collaborative & Resourceful: Ability to work well within a team and across departments.

[What We Offer]

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.
• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.
• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.

We regret to inform you that only shortlisted candidates will be notified.

RESPONSILITIES:

Financial Management and Reporting

· Assist in monthly and year-end closing for the charity and its subsidiaries.

· Prepare group-level consolidated financial statements, including group cash flows statements with adjustments.

· Coordinate with external auditors to prepare audited financial statements and fulfil audit requirements.

· Contribute to the production of the organisation’s annual report, including compilation of information from various department and liaising with designer and printer

· Assist in the preparation and submission of GST returns, including Longer-Period Adjustment (LPA).

Investment & Disbursement Oversight

· Support the monitoring and reporting of investment performance, including data analysis and liaison with bankers.

· Track and report on donations and sponsorships disbursed by the charity in alignment with approved budgets and strategic goals.

Governance & Internal Audit support

· Coordinate with external and internal auditors, providing required documentation, facilitating audit fieldwork, and tracking post-audit actions across entities.

· Assist in drafting and updating internal policies and SOPs in line with the Code of Governance for Charities and IPCs and relevant regulations.

· Ensure compliance with SFRS, IRAS and Charities Act, including timely and accurate statutory submissions.

Committee of Management & Sub-Committee Support

· Prepare and present quarterly finance and operational reports in both English and Chinese for the Committee of Management and relevant sub-committees (Investment and Corporate Goverance).

· Assist in drafting accurate meeting minutes for sub-committee meetings.

· Maintain proper documentation of board resolutions, meeting papers, and governance records.

Systems & Controls

· Maintain financial records using Xero and Workday,

· Ensure robust internal controls are in place and support process improvements for financial efficiency and accuracy.

REQUIREMENTS:

· Degree in Accounting / Finance and/or a related discipline

· Minimum 3 -5 years of relevant experience, ideally in a charity, foundation, group finance, or audit-support role.

· Solid knowledge of group consolidation, finance reporting, and audit coordination.

· Proficient in XERO, Workday or equivalent accounting software.

· Familiarity with investment portfolio monitoring and financial performance analysis.

· Strong written and verbal communication skills in both English and Chinese.

· Excellent attention to detail and ability to handle confidential information.

PREFERRED QUALIFICATIONS:

· Member of ISCA or pursuing a professional qualification (e,g CPA, ACCA).

· Prior experience in a charity of Institution of a Public Character (IPC) setting.

· Familiarity with Teochew community and values is an advantage.

Occasionally may need to stay on weekday evening or weekend to support organisational events.

Salary will commensurate with relevant experience and educational qualifications.

No Experience Required –OJT Provided

Nearest MRT: Novena

Working Day: 5 Days work week

Jobs Responsibilities:

• Support budgeting and forecasting activities.
• Assist with month-end and quarter-end closing tasks.
• Prepare basic financial reports and data for business units.
• Handle ad-hoc finance and administrative duties as assigned.

Requirements:

• Singaporean Only
• Minimum Diploma in Accounting, Finance, or related field
• Basic understanding of accounting principles
• Proficient in Microsoft Excel
• Detail-oriented and willing to learn

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

• Contact you about potential opportunities.
• Delete personal data as it is not required at this application stage.

All applications will be processedwith strict confidence. Only shortlisted candidates will be contacted.

Ho Kah Yeow | R1879233

ScienTec Consulting Pte Ltd |11C5781

Our client is expanding its finance team and is hiring an Assistant Finance Manager to support financial control across ongoing construction projects.

This is a newly created role, ideal for candidates with hands-on experience in construction finance, project costing, and cost control, who are looking to step into a more strategic position.

Job Scope:

• Oversee full set of accounts and month-end closing
• Prepare financial statements and management reports
• Monitor project budgets, costing, and variance analysis
• Ensure compliance with regulatory requirements
• Liaise with auditors and external stakeholders
• Support forecasting and financial planning
• Guide junior finance staff

Job Requirements:

• Degree in Accounting or Finance
• Minimum 5 years of experience in accounting or finance
• Prior experience in construction or project-based industry is a plus
• Experience in project costing / cost control / WIP accounting
• Ability to work independently in a fast-paced environment

Responsibilities

Process invoices, ensure timely payments, and support month-end closing and reconciliations.

Communicate with vendors to resolve billing issues and maintain accurate financial records for audits.

Manage PPE issuance, and track inventory for office and pantry supplies.

Handle daily admin tasks including document filing, supply coordination, and office support.

Requirements

Excellent oral communication skills in Mandarin to effectively communicate with Mandarin-speaking clients.

Possess Diploma in Accounting/ Finance/ Business Administration or relevant field.

Candidate with prior experience in an administrative or accounting supporting role is required.

Familiar with Taidii system, kindergarten (pre-school) experienced is preferred.
Proficient in Microsoft Excel and accounting system (Microsoft Navision) is a plus.

Attentive to details and has good communication skills.

Executive Assistant [PA + Trust Duties]
Salary: $4000 - $6,800 + AWS
Working Day: 5 Days, 9 – 6 PM
Working Location: Suntec 

Responsibilities

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
•  Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

• Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
• Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
• Transcript of voice recording of meetings / phone conferences.
• Draft, review & comments emails / agreements / documents for Executive director’s consideration.
• Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
• Monitor and report on regulatory changes and developments.
• Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
• Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
• Assist in office management.
• Carry out other ad-hoc tasks / projects assigned by Executive Director

Email: supreme.jacksontan@gmail.com

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

• Support the Head of Finance and Finance Manager in daily finance and administrative operations

• Manage and monitor the Town Council’s funds and collections

• Follow up on and recover outstanding payments from owners and tenants

• Process payments to contractors and suppliers

• Maintain accurate financial records of collections, income, and expenditure related to town management and maintenance

• Any other adhoc duties as assigned

Requirements:

• Diploma in Accounting, Finance or related fields

• Min 3 years relevant experience in Town Council

• Location: North-East Region

• Working Hours: 5.5 days work week

• Salary: Up to $4500

• Able to start work immediately or on short notice

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Teo Kai Xin, Joey
EA Reg ID: R23114229
EA Licence No.:19C9603

• Support Head of Finance in daily finance and administrative operations

• Lead and manage the finance and admin team

• Handle recovery of outstanding payments, including preparation of demand letters and tribunal documentation

• Prepare monthly management reports for committee and council meetings

• Prepare annual financial statements in compliance with statutory requirements

• Develop annual and supplementary budgets

• Liaise with auditors (e.g. Auditor-General, MND-appointed auditors) on audit matters

• Manage and safeguard Town Council funds

• Ad-hoc duties as assigned
  

Requirements:

• Min Degree in Accounting/Finance

• Min 5 years relevant experience

• Experience working at/with Town Councils preferred

• 5.5 days work week

• Salary up to $7500

• Able to start work immediately or within short notice
  

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Teo Kai Xin, Joey

EA Reg ID: R23114229

EA Licence No.:19C9603

Process daily transactions related to new business underwriting, including new applications, medical and premium billing, refunds, and dispatch matters

Liaise with intermediaries and internal departments to resolve operational issues and ensure smooth service delivery

Provide backup support to team members during absences to ensure continuity of operations

Assist in ad-hoc tasks and projects to support business and operational needs

Interested applicants may email resume to kellychooi@recruitexpress.com.sg

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted

• Position : Assistant Finance Manager/Finance Manager
• Location : West – Kian Teck Way (Accessible via Buses from Boon Lay/Joo Koon)    
• Working hours : Monday to Friday | 8.30am to 5.30pm 
• Salary (commensurate with experience) : Up to $5,800 + Variable Bonus + Up to 21 days annual leaves + Medical Insurance + Medical Reimbursement $300  
• Duration : Permanent
• Industry :  Commercial Kitchen Equipment 

Main Responsibilities:

• Lead and manage the full spectrum of financial operations including budgeting, forecasting, and financial analysis.
• Handle full set of accounts and daily finance operations
• Prepare monthly financial statements, reports, and cash flow forecasts
• Manage budgeting, forecasting, and financial analysis
• Process payroll, staff claims, statutory contributions, and reimbursements
• Prepare IR8A and ensure tax/reporting compliance
• Perform bank reconciliations and monitor cash flow
• Liaise with banks on credit lines and trade financing
• Coordinate with auditors, tax agents, and external parties
• Review financial controls and improve finance processes
• Support management with finance-related analysis and ad hoc duties

Requirements:

• Bachelor’s degree in Finance, Accounting, or related field (CPA/ACCA/MBA preferred)
• Minimum 5 years of experience in a financial management role or a senior finance role.
• Strong knowledge of financial regulations, reporting standards.
• Strong communication, excellent analytical and organisational skills.

Email to: chloe@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips! 

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong 

Deputy Consulting Manager (APAC)

Reg no.: R22105510

EA No: 13C6684

[Job ID: 1507801]

Responsibilities:

• Partner closely with Sales, Operations, and Senior Management to support business growth, profitability, and informed decision-making.
• Lead annual strategic planning and mid-term business planning, translating commercial strategies into financial outcomes.
• Evaluate new business opportunities through detailed financial analysis, including revenue, margin, cost, capex, and break-even assessments.
• Identify commercial and financial risks within contracts and support negotiations with data-driven scenarios.
• Challenge pricing, volume, and growth assumptions to balance revenue growth with margin protection.
• Drive accurate revenue budgeting, forecasting, and rolling forecasts aligned with the sales pipeline.
• Conduct scenario and sensitivity analysis to assess commercial and financial impacts.
• Perform variance analysis against budget, forecast, and prior periods, identifying key drivers and root causes.
• Develop and monitor commercial KPIs, dashboards, and management reports to track business performance.
• Provide insights and recommendations during monthly and quarterly business reviews.
• Identify and track margin enhancement initiatives, including pricing, cost pass-through, and product mix optimization.
• Review commercial contracts for financial exposure and ensure compliance with pricing and approval policies.
• Strengthen financial controls to prevent margin leakage and support audit requirements.

Requirements:

• 3–5 years of relevant working experience, preferably within manufacturing, automotive, or FMCG industries.
• Strong financial management and accounting knowledge with proven commercial acumen.
• High proficiency in Microsoft Excel and PowerPoint; experience with SAP FICO is required, while SD, MM, or EC-PCA modules are an added advantage.

To Apply, please kindly email your updated resume to cv_estheryip@goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Yip Yan Wen, Esther

EA Personnel Reg. no.: R25152371

EA License no.: 07C5771

Launch Your Career: Where Numbers Meet Purpose

Do you have an analytical mind and a knack for details? Are you looking for a career that is both challenging and meaningful? Explore the vital role of finance in driving a social enterprise forward.

At Acestes Pte Ltd, financial health is what allows our mission of empowering workers to thrive. We are offering a recent graduate a Career Starter Programme to learn the ropes of finance and operations. This is your chance to build a solid career foundation with a company that cares.

Your Role: The Operational Backbone

You will get hands-on experience with the financial and administrative engine of our business:

• Practical Finance: Manage daily transactions, assist with invoicing and payments, and help create financial reports.
• Procurement & Inventory: Take charge of ordering office supplies, managing stock levels, and finding the best deals with suppliers.
• Business Administration: Support management by organizing meetings, maintaining files, and learning about payroll processes.

Is This You?

• You are a recent graduate with a Diploma/Degree. (Finance, Business, or Accounting is beneficial, but not essential).
• You are numbers-savvy, highly organized, and have a strong eye for detail.
• You are proficient with MS Excel and eager to learn new software.
• You want to understand how a business runs from the inside out and are motivated by our social mission.

Why Start Your Career with Acestes?

• From Learning to Earning: This paid internship is designed to transition into a stable, full-time role.
• Mentorship You Can Count On: Our experienced team will guide you through every aspect of the role.
• Develop a Versatile Skillset: Gain a unique blend of financial, operational, and administrative skills that are valuable in any industry.
• See the Big Picture: Learn how sound finances directly enable social impact and community development.

How to Apply for All Roles:

If you're a recent graduate ready to explore a rewarding career path, we would love to hear from you.

Please send your updated resume and a short letter telling us which role you're interested in and why you want to start your career with Acestes to contact@acestes.sg

Application Note: We are specifically encouraging applications from recent graduates looking to start their professional journey.