Total 1,659 Administrative / Clerical job vacancies

Warehouse Administration

• Prepare and process warehouse inbound and outbound documentation.
• Update and maintain inventory records in the Warehouse Management System (WMS).
• Coordinate with warehouse operations staff on receiving, storage, picking, packing, and delivery activities.
• Monitor stock movement and ensure accurate inventory transactions.
• Prepare daily, weekly, and monthly warehouse reports.
• Maintain filing and record-keeping of operational documents.
• Coordinate with customers regarding stock status, deliveries, and warehouse requirements. 
• Assist in stock-taking and inventory audits.
• Ensure compliance with company procedures and customer requirements.

Billing & Invoicing

• Generate invoices for warehousing, transportation, and value-added services.
• Verify billing information against operational records and approved rate cards.
• Ensure timely and accurate billing to customers.
• Prepare debit notes, credit notes, and supporting documents.
• Monitor billing discrepancies and resolve customer billing queries.
• Maintain billing records and supporting documentation.

Customer Service & Coordination

• Liaise with customers, and internal departments.
• Respond to customer enquiries regarding stock movements, deliveries, and invoices.
• Support customers with documentation requests and reporting requirements.

General Administrative Duties

• Handle emails, phone calls, and correspondence related to warehouse operations.
• Support management with ad hoc administrative tasks.
• Assist in implementing and improving warehouse administrative procedures.

Preferred Skills

• Knowledge of warehouse operations and inventory control.
• Experience with WMS, ERP, or inventory management systems.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Good organizational and communication skills.
• Attention to detail and accuracy in billing and documentation.
• Ability to work independently and meet deadlines.

Key Responsibilities

Credit Administration Support

• Conduct background checks on customers and counterparties.

• Coordinate and liaise with internal stakeholders, including traders and back-office teams.

• Work with corporate units and systems at the parent company when required.

• Communicate with counterparties for Know Your Customer (KYC) documentation and verification purposes.

• Maintain and update credit records and data within internal credit systems.

• Monitor outstanding documentation and follow up with relevant parties as needed.

• Perform basic company analysis, including:

  • Reviewing annual reports

  • Understanding shareholder structures

  • Gathering and interpreting publicly available company information

Administrative Support

• Manage company data subscriptions and vendor accounts.

• Verify invoices and coordinate payment processing.

• Perform general administrative duties assigned by the Chief Operating Officer (COO) or Team Leader.

• Support departmental operations and ad hoc projects as required.
  

Requirements

• Diploma or Degree in any discipline.

• Strong communication and interpersonal skills.

• Good administrative, coordination, and organizational abilities.

• Meticulous, detail-oriented, and accountable.

• Resourceful with the ability to gather, analyze, and interpret information independently.

• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
  

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or submit your resume to ref71@trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lee Jia Xiang

EA Personnel Reg No: R25158171

Job Description & Requirements

Working Days: 5.5 days / 8am - 6pm

Salary: (depends on experience)

Requirements:

At least 5 years of admin experience preferably in a Construction Project Site Office.

Proficient in MS Office

Responsibilities:

Correspondence with clients

Provide admin duties and clerical supports to site personnel

Ensure proper documentation in project files

Support in submission of monthly claim / receivables for projects

Record and maintain monthly claim/receivable reports

Generate invoices

Assist in preparing bank reconciliation, monthly finance reports, GST submissions, account receivables and payables, tax-related matters and audit-related queries

Maintain date accuracy in accounting software with proper documentation, filling and entries

Other ad-hoc duties as assigned

• issue of invoice and packing list
• filing of documents
• liaising with forwarder and shipping partners
• liaising with vietnam and china sales team members
• liaising with supplier and customer for sale of goods
• application of LC and bank loan
• submission of documents to bank
• update of trade list
• monitor shipment of goods to destination

About the Role

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Job Scope

We are looking for a well-organized and detail-oriented Admin Officer to support daily business operations and ensure smooth office administration. This role involves a wide range of administrative and operational tasks, so the ideal candidate should be proactive, structured, responsible, and able to handle multiple matters efficiently.

Key Responsibilities

1. Daily Administrative Support: Handle day-to-day office administrative matters.Maintain proper filing, documentation, and records management.Prepare, organize, and update internal documents, forms, reports, and trackers.Assist with scheduling meetings, coordinating appointments, and managing calendars.Support internal communication and follow up on pending tasks across teams.
2. Operations Coordination: Assist in coordinating daily operational workflows.Track ongoing tasks, deadlines, submissions, and action items.Liaise with internal departments, external vendors, clients, and service providers when needed.Ensure operational matters are followed through in a timely and organized manner.Help improve administrative processes and maintain structured working systems.
3. Document and Data Management: Organize company documents, contracts, invoices, correspondence, and project files.Maintain accurate records in spreadsheets, databases, or internal systems.Support preparation of reports, summaries, presentations, and administrative materials.Ensure documents are properly named, filed, updated, and easy to retrieve.
4. Finance and Procurement Support: Assist with basic invoice tracking, payment follow-ups, purchase requests, and expense documentation.Coordinate with vendors and suppliers for quotations, orders, delivery status, and administrative matters.Support claims, reimbursement records, and simple finance-related administrative tasks.
5. HR and Office Support: Assist with onboarding arrangements, staff records, leave tracking, and other HR administrative matters.Coordinate office supplies, equipment, facilities, and general office maintenance.Support company events, meetings, training sessions, and internal activities.
6. General Support: Provide ad-hoc administrative and operational support as assigned.Assist management with coordination, follow-up, and execution of miscellaneous tasks.Maintain confidentiality and professionalism in handling company information.

Requirements

• Speaking and listening of Chinese is a must, considering most of our clients are from mainland China.
• Prior experience in administration, operations, office management, or coordination roles is preferred.
• Strong organizational skills and attention to detail.
• Able to multitask and prioritize work independently.
• Good communication and follow-up skills.
• Proficient in Microsoft Office, Google Workspace, Excel, and basic document management tools.
• Responsible, proactive, systematic, and willing to handle a broad range of tasks.
• Comfortable working in a dynamic environment with varied responsibilities.

• Process and post PO-based invoices accurately and in a timely manner.
• Ensure invoices are processed in accordance with internal produce and compliance with tax regulations.
• Review unmatched invoices and variance reports and follow up with relevant parties to resolve discrepancies.
• Handle incoming calls and email enquiries.
• Support month-end accruals.
• Any other ad-hoc duties assigned.

Requirements

• Minimum GCE A-Level qualification.

  Proficient in Microsoft Office applications.

  Meticulous, organised with good communication skills.
  

  For interested candidate, please email your resumes to healthcare10@recruitexpress.com.sg

  Denyse Nicole Tan Shuqin (#HDT)

  Recruit Express Pte Ltd

  CEI No: R1333503

  Company EA license : 99C4599

We offer attractive benefits such as 5 days week, Flexible Work Arrangement, AWS, Variable Bonus etc. to successful candidate.

Job Description:

• Perform routine administrative duties, including maintaining project files and filing quality records.

• Manage procurement of construction materials and hardware.

• Handle general administrative tasks such as monitoring and backing up project WhatsApp groups, processing materials RMA, checking attendance via the time management system, and managing claim forms.

• Provide clerical and administrative support to the project team.

• Maintain accurate and up-to-date filing systems (electronic and paper) for quick retrieval.

• Update and maintain databases for stock control records, schedules, and VO/SOI with precision.

• Schedule appointments, manage calendars, and prepare meeting minutes.

• Assist in preparing project reports and submissions to clients.

• Undertake other ad-hoc duties as assigned by project management.

Job Requirements:

• Minimum GCE ‘A’ Level qualification.

• At least 2 years of relevant experience in the construction industry.

• Proficiency in Microsoft Office applications.

• Strong command of English with excellent communication skills.

• Positive attitude, team-oriented, and able to work independently when required.

• Detail-oriented with strong organizational skills.

• Knowledge of AutoCAD will be an added advantage.

What we offer:

• Flexible Work Arrangement
• 5 days week
• Medical benefits
• Annual Wages Supplement
• Variable Bonus
• Insurance

Working Hours: Monday to Friday 8.30am – 6pm

Working Period: Immediate (3 – 6 Months)

Hourly Salary: $13.60 per hour

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Perform general administrative duties such as data entry, photocopying and filing
• Any other adhoc administrative duties as assigned

Requirements:

• Minimum GCE ‘A’ Level and above
• Proficient in English
• Able to work independently and an excellent team player who is task-orientated
• Possess initiative and positive attitude
• Proficient in Microsoft Office and has Good Excel Skills
• Must be able to commit for at least 3 Months and above

Interested candidates, please forward a copy of your resume to: vivien.khaw@tg-hr.com

We regret to inform that only shortlisted candidates will be notified