Total 72 management job vacancies in Administrative / Clerical category in Hong Kong

Tanggungjawab:

• Mengekalkan maklumat gaji dengan mengarah kutipan, menyediakan pengiraan dan membentangkan data.
• Mengemas kini rekod gaji dan menyemak serta meluluskan perubahan.
• Sediakan penyenaraian mengenai pendapatan, cukai, potongan, cuti dan upah yang tidak boleh dikenakan cukai.
• Tentukan liabiliti gaji dengan menyemak pengiraan.
• Seimbangkan akaun gaji dengan menyelesaikan percanggahan gaji.
• Berhubung dengan badan berkanun seperti KWSP, PERKESO, LHDN dan EIS untuk sebarang tuntutan atau isu ad-hoc
• Menyelaraskan akaun GL berkaitan gaji.

Keperluan:

• Mesti mempunyai pengalaman pemprosesan gaji minimum 2 tahun.
• Mesti mempunyai sekurang-kurangnya Diploma dalam Pengajian Perniagaan/Pentadbiran/Pengurusan, Pengurusan Sumber Manusia atau mana-mana bidang yang berkaitan.
• Mahir dalam MS Office, Excel, sistem penggajian kerajaan.
• Pengetahuan yang baik tentang Undang-undang Buruh Malaysia.
• Kemahiran analitikal yang baik, perhatian terhadap perincian, kemahiran menyelesaikan masalah.
• Kebolehan untuk bekerja dengan berkesan dalam persekitaran yang pantas.

Faedah & Kebaikan

• Ekuiti pekerja
• Elaun (upah perjalanan, pengangkutan, dll.)
• Pengangkutan awam berdekatan
• Lokasi pusat
• Cuti peribadi
• Budaya terbuka
• Peluang pembangunan peribadi
• Latihan dan pembangunan berbayar

職責：

• 透過指導資料收集、準備計算和提交資料來維護工資資訊。
• 更新薪資記錄，審核並批准變更。
• 編制收入、稅金、扣除額、休假和免稅工資清單。
• 透過核對計算結果確定工資負債。
• 透過解決薪資差異來平衡薪資帳戶。
• 就任何索賠或臨時問題與法定機構（例如公積金局 (EPF)、社險局 (SOCSO)、內陸稅收局 (LHDN) 和就業保險計劃 (EIS)）聯絡。
• 核對與薪資相關的總帳科目。

要求：

• 必須至少有2年薪資處理經驗。
• 必須至少擁有商業研究/行政/管理、人力資源管理或任何相關領域的文憑。
• 精通微軟辦公室軟體、Excel和政府薪資系統。
• 熟悉馬來西亞勞動法。
• 良好的分析能力、注重細節、解決問題的能力。
• 能夠在快節奏的環境中高效工作。

福利待遇

• 員工權益
• 津貼（旅費、交通費等）
• 附近公共交通
• 中心位置
• 個人休假
• 開放文化
• 個人發展機會
• 有薪培訓和發展

Responsibilities:

• Maintain payroll information by directing collection, preparing calculation, and presenting data.
• Update payroll records and review and approve changes.
• Prepare listings on earnings, taxes, deductions, leave, and nontaxable wages.
• Determine payroll liabilities by checking the calculations.
• Balance the payroll accounts by resolving payroll discrepancies.
• Liaise with statutory bodies such as EPF, SOCSO, LHDN and EIS for any claim or ad-hoc issue
• Reconcile payroll related GL accounts.

Requirements:

• Must have minimum 2 years of payroll processing experience.
• Must possess at least a Diploma in Business Studies/Administration/Management, Human Resources Management, or any relevant field.
• Proficient in MS Office, Excel, government payroll system.
• Good knowledge of Malaysia Labor Legislation.
• Good analytical skills, attention to details, problem solving skills.
• Ability to work effectively in a fast-paced environment.

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Personal leave
• Open culture
• Personal development opportunities
• Paid training and development

• Manage end-to-end employee accommodation arrangements, including apartment sourcing, hotel and flight bookings, rental car coordination, and ongoing liaison with landlords, utilities providers, and telecommunications vendors

• Provide comprehensive office administrative support, including general upkeep, maintenance coordination, and vendor management

• Handle procurement of office supplies, equipment, furniture, and corporate gifts, ensuring cost-effectiveness and quality

• Track and verify monthly office expenses and supplier invoices, maintaining accurate records

• Manage and maintain fixed asset inventory, including office equipment and fittings

• Plan and coordinate office activities, events, and project-related logistics

• Support any other operational or administrative tasks as required

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

about the company

My client is a global energy giant and Asia’s largest producer and distributor of oil and gas. 

about the job

As an Executive Support, you will play a pivotal role in ensuring smooth day-to-day office operations while providing high-level, multifaceted administrative support to senior management. This role offers strong exposure to senior stakeholders and cross-functional projects, making it an excellent opportunity to expand your business acumen.

Key Responsibilities:

• Executive Secretariat: Manage complex calendars, schedule meetings, handle expense claims, draft documents, and manage business reservations for senior management.

• Travel & Delegation Management: Oversee end-to-end corporate travel logistics (flights, visas, hotels), manage travel vendors, and coordinate high-profile HQ delegation visits, stakeholder engagements, and MOU signings.

• Global Mobility Support: Manage housing arrangements for Management Team secondees, including agent liaison, lease negotiations, and maintenance coordination.

• Finance & Procurement: Handle procurement activities, process documents, and perform payment verifications (invoices, approval requests) in line with company policies.

• Reporting & Communication: Prepare and draft comprehensive meeting minutes and reports in both English and Chinese for weekly and quarterly HQ submissions.

• Events & Operations: Plan and execute company events (CSR initiatives, business functions) and provide general office administrative support (driver management, office supplies).

About the Manager/Team

You will be working closely with 2 other secretaries and supporting a team of 11 - 12 stakeholders.

skills and experience required

Applicants need to be minimally Bachelor’s degree in any discipline, with a minimum of 3 years of relevant experience in a secretarial or executive support role. Excellent communication skills with the ability to draft professional reports and handle housing/HQ correspondence in both English and Chinese to service the HQ stakeholders who are only able to converse in Chinese.  You should be strong in relationship building and stakeholder management, and come with great communication skills to interact efficiently and professionally.

If you believe you have the right skills, experience and drive to succeed, please apply now. 

EA: 94C3609 / Reg: R1872162 (Consultant in charge - Colleen Wang)

About the Role

• MNC Company

• Basic $5500 - $6500 + AWS + Variable Bonus

• Excellent Welfare and Benefits + Career progression

• Working location: Lorong Chuan (walking distance from MRT station)

• Working hours: Monday to Friday (8.45am to 5.45pm)

  
  

Job Responsibilities:

• Oversee and manage facilities and administration functions to ensure continuity of Facility Management services and minimize any disruption to company operations.

• Provide leadership to facilities and administration teams and accountable for the functions in order to provide high quality of service to company operations.

• Coordinate building repair requests and engage vendors for repairs include HVAC, electrical, plumbing and general repair.

• Source and evaluate contractor / supplier / vendor to contract specification; and in compliance to clients purchasing policies and procedures.

• Manages, approves, and executes change orders and proposals for office space planning, including office layouts, design, specification development, cost estimates, schedule construction, start up and decommissioning field locations.

• Develops estimates and schedules, including a master project schedule and manages the project to completion; establishes and measures costs, identifies issues and risks, establishes project documentation, space standards, and LEED certification standard or equivalent.

• Project management includes all aspects of requirements planning, developing Space Planning Utilization Report (SPUR), design development, construction, fit up, relocation, and startup of all related services.

• Works with outside real estate brokers to select suitable site locations.

• Develops and manages projects in terms of scope; approval, schedule, and budget utilizing established processes, experience, and expertise.

• Establishes deadlines, manages to milestones, monitors and reports progress of projects.

• Communicates with contractors, building managers, and architects to design space and manage projects.

• Manages the developing designs and estimates, obtaining approvals and budgets, commissioning the project, and overseeing the construction of office space ensuring build out to specifications and sustaining practices.

• Thoroughly evaluates site due diligence analyses for relocation and occupancy.

• Manages architects/engineers for schematic, development, design and construction documents.

• Coordinates and directs the activities of project management resources, consisting of internal and outsourced vendors.

• Manages the design, construction, and commissioning of these projects to meet or exceed project and company goals.

• Builds programming, conducts adjacency analysis, works with architects and contractors, approves construction drawings, and oversees the management of construction projects in the field.

• Works with outside consultants to reduce real property tax obligation.

• Negotiates directly with landlords for lease renewal. Reviews lease clauses to determine obligations, rules or procedures. Tracks and arranges for the return of lease security deposits.

• Assist and facilitate to address Facility related concerns arising from audits; internal, external and insurance related. 

• Position will require travelling within Singapore between 3 locations.

• Other duties as assigned.

Job Requirements:

• Bachelor's degree in Facility / Building Services or equivalent experience from which comparable knowledge and job skills can be obtained.

• Capability to manage a commercial portfolio with 3 to 5 years’ experience will be highly preferred.
  

  
  

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background
  

  
  

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Admin Assistant ( 5 day week – Raffles Place )

Roles and Responsibilities

1. Prepare reports

2. Order Management: Manage order status, track inventory, and coordinate with logistics teams.

3. Customer Communication: Respond to customer inquiries, resolve issues, and provide order updates.

4. Inventory Management: Monitor inventory levels, report discrepancies, and assist with stock management.

5. Returns and Refunds: Process returns, issue refunds, and resolve customer complaints.

6. Support catering operations

Qualification Requirements

• Food Hygiene Cert

-GCE N Level

• PC literate ( Excel / Powerpoint )

Salary $1980 per month

whatsapp Grace 87952790

Admin Assistant ( 5 day week/ 44 hours work week – Raffles Place )

Roles and Responsibilities

1. Prepare reports

2. Order Management: Manage order status, track inventory, and coordinate with logistics teams.

3. Customer Communication: Respond to customer inquiries, resolve issues, and provide order updates.

4. Inventory Management: Monitor inventory levels, report discrepancies, and assist with stock management.

5. Returns and Refunds: Process returns, issue refunds, and resolve customer complaints.

6. Support catering operations

Qualification Requirements

• Food Hygiene Cert

• competent and familiar with excel tools and functions such as vlookup, pivot tables, formulas and linkages of data points

• competent in MS Powerpoint graph/slides preparation for management reporting

• independent, proactive and positive attitude

• to provide operations support on need basis when needed

Salary $2000 to $2400 per month,

whatsapp Grace 87952790

Responsibilities

• Provide administrative support to lawyers and assist in the day-to-day management of legal matters
• Prepare, organise, and maintain legal documents, correspondence, and case files
• Monitor schedules, appointments, court dates, and key filing deadlines
• Liaise with clients, courts, government agencies, and external stakeholders on administrative matters
• Manage physical and electronic records, ensuring proper documentation and confidentiality
• Support the preparation and filing of legal documents through relevant systems and platforms
• Coordinate meetings, document collection, and follow-up actions with clients and stakeholders
• Assist with general office administration and operational support for the legal team

Requirements

• Diploma or Degree in any discipline, with Legal Studies or related qualifications being advantageous
• Prior experience in administration, coordination, legal support, customer service, or related functions will be advantageous
• Strong organisational skills with the ability to manage multiple tasks and deadlines
• Good communication skills, attention to detail, and willingness to learn within a legal environment

Additional Information

• Suitable for candidates interested in developing a career within the legal industry
• Open to candidates with legal internships, legal attachments, or transferable administrative experience
• Exposure to litigation and legal processes with opportunities to learn from experienced practitioners
• Supportive and collaborative working environment

Tyson Jay Management Pte Ltd | EA License No.: 24C2479

Ivan Lim | EA Personnel No.: R1109856

We are seeking a highly organised and proactive Administrative & Events Coordinator to support the Organisational Learning & Excellence (OLE) team. This role provides end-to-end coordination across events, administrative processes, procurement, and stakeholder engagement, ensuring smooth delivery of staff engagement initiatives and internal programmes.

Key Responsibilities

1. Event & Logistics Coordination

• Provide end-to-end coordination for internal and external events (e.g. townhalls, engagement sessions, awards, leadership events)
• Liaise with venues, vendors, caterers, and event partners on logistics, setup, and timelines
• Coordinate event requirements including registration, seating, materials, AV support, and refreshments
• Support site visits and ensure readiness prior to events
• Provide on-site coordination and post-event follow-up

2. Participant Management

• Manage end-to-end participant administration (invitations, RSVP tracking, reminders, replacements)
• Maintain accurate participant databases and trackers
• Ensure balanced participation across departments and staff groups
• Provide timely updates and proactively flag issues

3. Procurement & Vendor Administration

• Support procurement activities (e.g. RFQs, SVPs, quotation comparisons) in line with guidelines
• Liaise with vendors for quotations, documentation, and invoicing
• Maintain procurement trackers and ensure timely follow-ups
• Support invoice processing and audit-ready documentation
• Assist with post-event procurement close-out

4. Session Administration & Reporting

• Prepare session materials (attendance lists, discussion materials, supplies)
• Take accurate notes during sessions and compile summaries with key insights and follow-ups
• Collect and analyse participant feedback
• Prepare summary reports highlighting trends and improvement areas

5. Knowledge Management

• Maintain organised records, trackers, and documentation across initiatives
• Ensure proper filing, version control, and accessibility of materials
• Support onboarding by maintaining up-to-date knowledge resources
• Recommend improvements to filing and tracking processes

6. Communications Administration

• Manage shared email inbox and route queries appropriately
• Support dissemination of internal communications (emails, intranet updates)
• Coordinate approvals and content clearance
• Provide basic formatting support (e.g. PowerPoint, Canva)

Requirements

Qualifications & Experience

• Diploma or GCE A-Level qualification
• Minimum 3–5 years of relevant experience in administrative support, event coordination, or operations
• Experience in stakeholder coordination and procurement support is preferred
• Familiarity with government procurement processes is an advantage
• Strong organisational and multitasking abilities
• Excellent communication and stakeholder management skills
• Meticulous with strong attention to detail
• Proficient in Microsoft Office (Excel, PowerPoint, Word) and collaboration tools (Teams, Zoom)
• Comfortable using AI/digital tools (e.g. ChatGPT) to enhance productivity

Additional Information

• Contract Period: 1 August 2026 to 31 March 2028
• Employment Type: Outsourced / Contract
• Location: Singapore
• Working Arrangement: Office-based with event support requirements

Reachfield Security (Grade “A” agency) specializes in supplyingsecurity manpower to Schools, Factories, Shopping Centres, Museums, libraries,etc

Security Officer
with Class 3 licence
with at least 1 yr security experience

Salary : up to $3130 gross a month (5666days work arrangement) + Buggy allowances

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1. Works in Commercial (Factory / Warehouse / Condo / Mall /Polytechnic) environment.

2. Good customer service skills; able to communicate with peopleof all levels

3. 12hrs-shift (Fixed shift)

4. PC literate

5. Job duties include issue visitors/ contractor passes, clocking,patrolling, protecting clients’ premise and access control, etc.

6. Possess valid security license, completed 4 mandatory WSQmodule for PWM-SO

Reachfield Security & Safety Management Pte Ltd

10 Anson Road #26-09

International Plaza, Singapore 079903

(Tanjong Pagar MRT)

For more information, please call office at 6324 2925 (Andrew)

Responsibilities:

• Ensure services are delivered efficiently and in an orderly manner, meeting the service needs of residents and visitors
• Coordinate internal and external resources to provide daily living services and personalised care services
• Be responsible for resident assessment management and development of service plans, including medical support, activities, and dining arrangements
• Regularly organise resident communication sessions and community activities to promote interaction and integration among residents
• Coordinate external service providers to offer value-added services to residents
• Handle resident complaints, feedback, and suggestions; follow up, provide responses, and implement corrective actions
• Implement individualised case management plans based on residents’ personal care plans
• Improve departmental service quality and operational efficiency
• Carry out any other tasks assigned by supervisors

Requirements:

• Diploma in Hospitality Management, Healthcare Management or related fields. Additional certification in care giving or nursing will be an added advantage
• 2 years of relevant experience in customer service in serviced apartments, hotels or care institutions
• Neat and well-groomed with warm personality
• Patient and caring, and enjoy interacting with the elderly individuals
• Excellent communication and interpersonal skills
• Able to commit shift duties (including weekends and public holidays)

Job Details:

• Working Hours: Mon - Fri 830am-530pm
• Location: Clementi
• Contract (potential to convert to perm)
• Salary Range : $3,500 - $4,500

Job Scope:

• Coordinate lecturer recruitment, appointment, onboarding and deployment
• Manage class scheduling, including timetabling, venue allocation and teaching assignments
• Process teaching and marking fees accurately and in a timely manner
• Provide operational and administrative support to ensure smooth class delivery
• Liaise with university partners and academic teams on teaching, assessment and student matters
• Coordinate course evaluations, class observations and lecturer feedback exercises
• Maintain effective working relationships with local and visiting lecturers
• To participate in Open House and support outreach events.
• To support other marketing related functions when assigned.
• To support institution-wide graduation and examination duties.
  

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile https://sg.persolgo.com/job/apply/15978

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PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394  • EA Registration No. R23117223 (Poh Siew Ling)