Total 13 database administrator job vacancies in Administrative / Clerical category in Hong Kong

We are looking for a responsible and motivated Office Administrator /Office Assistant to support daily administrative and office operations.

Key Responsibilities

1. Administrative & Office Support:

•Assist in daily office administrative tasks and general office operations.

•Handle phone calls, emails, courier arrangements, and document distribution.

•Support filing and organization of physical and digital documents.

2. Documentation & Data Entry:

•Assist in preparing quotations, invoices, purchase orders, and other documents.

•Perform data entry and maintain accurate records.

•Support document checking, scanning, and archiving.

3. Finance & Admin Assistance:

•Assist with basic billing administration and payment follow-ups.

•Help prepare simple reports and administrative summaries.

•Support coordination with internal teams and vendors.

4. Help coordinate meetings, internal activities, and company events.

•Support office supply management.

5. Learning & Support Tasks:

•Perform ad-hoc tasks as assigned by supervisors.

•Learn company procedures, office systems .

Requirements:

•Currently pursuing Diploma or Bachelor’s Degree in Business Administration, Management, Accounting, Marketing or related fields.

•Basic knowledge of Microsoft Office (Word, Excel).

•Good communication skills in English.

•Responsible, detail-oriented, and Able to work well in a team.

Perks & Benefits

• Nearby public transport
• Central location
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Open culture
• Personal development opportunities

Supply Chain Administrator (Engineering & Operations)

The Colgate-Palmolive Smile:

Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions!

If you are a highly organized, proactive professional who loves keeping things running smoothly, we want you on our team. As our Supply Chain Administrator, you will be the operational backbone of our Engineering and Supply Chain teams at the manufacturing plant.

What You Will Do (Roles & Responsibilities):

Inventory & Engineering Store Command

• Own the Spare Parts Lifecycle: Manage the end-to-end spare parts inventory, including the creation and inventorization of new parts and the seamless replenishment of existing stock.
• Keep the Lines Running: Step in as the hero to assist with engineering store operations (spare part dispensing, system posting, and new part creation) during the storekeeper's absence.
• Stock Integrity: Actively assist in engineering stock counts to ensure 100% inventory accuracy.

Strategic Procurement & Vendor Management

• Drive the Purchasing Process: Issue and manage Purchase Orders (both blanket and non-blanket) for day-to-day engineering operations, keeping our Ariba tracking files perfectly updated.
• Vendor Sourcing & Negotiation: Source Request for Quotations (RFQs) and negotiate with both existing and new vendors to get the best value.
• Global Logistics: Arrange carriers and transporters for overseas spare part deliveries, tracking them from the supplier’s door to our receiving bay.
• Financial Accuracy: Execute accurate Goods Receipt (GR) processes and relentlessly track PO approvals, sending friendly reminders to approvers to prevent bottlenecks.

Compliance & Sustainability Support

• Environmental Operations: Play a key role in our sustainability efforts by conducting daily updates on our Wastewater Treatment Plant (WWTP) operations and managing the replenishment of WWTP and DI chemicals.
• Regulatory Reporting: Ensure we meet government standards by submitting accurate, weekly Department of Environment (DOE) reports via the MDMR system.

Cross-Functional Collaboration

• Partner directly with Project Engineers to facilitate seamless PO issuance and project support.
• Assist our Facility Engineer with CEB (Central Electricity Board) management, handling corresponding POs and GR processes.
• Assist in finance related activities as and when required, deemed appropriate and required by the Financial Controller or Business Partner.

Who We Are Looking For (Requirements):

• Experience: 2 to 3 years of hands-on experience as an engineering/spare parts administrator or supply chain admin within the manufacturing industry. (FMCG/Consumer Goods manufacturing experience will give you a major advantage!)
• Education: At least a Diploma in Manufacturing, Supply Chain, Logistics, Business Administration, International Business, or any other related studies. SPM certificate holders with at least 5 years’ relevant working experience similar to that of the job description above will be considered as well.
• Communication: Excellent proficiency in both written and spoken English and Bahasa Malaysia to communicate effectively with vendors and internal teams.
• Tech-Savvy: You are highly proficient with computers, spreadsheets, and slide presentations. Experience navigating the Google Workspace environment (Docs, Sheets, Slides) is a fantastic added advantage.
• The "It" Factor: You are detail-oriented, highly organized, and thrive in a fast-paced environment where your work directly impacts the success of the manufacturing floor.

Why Colgate?

Join a company that lives by its values, champions experimentation, and promotes authenticity. Give your career a reason to smile... every single day!

Perks & Benefits

• Nearby public transport
• Central location
• Medical insurance
• Personal leave
• Open culture
• Dental insurance

我們正在尋找一位認真負責、積極主動的辦公室行政人員/辦公室助理，以協助日常行政和辦公室運作。

主要職責

1. 行政及辦公支援：

•協助處理日常辦公室行政事務及一般辦公室營運工作。

•處理電話、電子郵件、快遞安排和文件分發。

•協助整理歸檔紙本及電子文件。

2. 文件編制與資料輸入：

•協助準備報價單、發票、採購訂單和其他文件。

•進行資料輸入並保持準確的記錄。

•支援文件檢查、掃描和歸檔。

3. 財務及行政協助：

•協助進行基本的帳單管理和付款跟進。

•協助準備簡單的報告和行政摘要。

•協助與內部團隊和供應商進行協調。

4. 協助協調會議、內部活動和公司活動。

•協助辦公用品管理。

5. 學習與支援任務：

•執行主管指派的臨時任務。

•學習公司流程、辦公室系統。

要求：

•目前正在攻讀工商管理、管理、會計、行銷或相關領域的文憑或學士學位。

•具備微軟辦公室軟體（Word、Excel）的基本知識。

•良好的英語溝通能力。

•責任感強，注重細節，並且能夠很好地與團隊合作。

福利待遇

• 附近公共交通
• 中心位置
• 休閒著裝要求
• 免費小吃/歡樂時光
• 定期團隊活動
• 開放文化
• 個人發展機會

支援銷售團隊並確保高效的銷售流程。

A) 主要職責

• 訂單處理：輸入、核實和管理客戶訂單，確保價格、產品詳情和交貨時間表的準確性。
• 客戶支援：作為客戶諮詢的主要聯絡人，負責處理訂單狀態、交貨和帳單問題。
• 資料庫管理：維護和更新客戶記錄和CRM系統，以確保資料完整性。
• 協調：與物流、財務和行銷等內部部門合作，以確保及時完成訂單和順利營運。
• 文件整理：整理合約、發票、報價單和其他銷售相關文件，以便進行記錄和審計。

B) 必備技能和資格

• 注重細節：確保訂單、報告和客戶記錄的準確性。
• CRM和軟體熟練程度：具備客戶關係管理系統和銷售軟體的使用經驗。
• 問題解決能力：能夠解決與銷售流程或客戶服務相關的問題。
• 團隊合作與適應能力：與銷售團隊有效協作，並適應不斷變化的優先事項。

C) 職業級別

• 初級銷售管理員：主要負責基本訂單輸入、客戶諮詢和記錄維護。
• 高階銷售主管：負責處理複雜的客戶問題、銷售報告，並可能領導流程改善或協調大型專案。

福利待遇

• 附近公共交通
• 醫療保險
• 個人休假
• 有薪培訓和發展

供應鏈管理員（工程與營運）

高露潔棕欖微笑：

你想每天帶著笑容來上班，帶著笑容離開嗎？在這些笑容之間，你的一天將在一個全球化的組織中工作，不斷學習和協作，進行啟發性的討論，並做出有意義的貢獻！

如果您是一位做事條理清晰、積極主動，並且熱愛把控效率的專業人士，我們誠摯邀請您加入我們的團隊。作為我們的供應鏈管理員，您將成為我們製造工廠工程和供應鏈團隊的營運支柱。

您的工作內容（角色與職責）：

庫存與工程倉庫司令部

• 掌控備件生命週期：管理端到端的備件庫存，包括新零件的創建和庫存管理以及現有庫存的無縫補充。
• 保持生產線運作：在倉庫管理員不在時，挺身而出協助工程倉庫運作（備件發放、系統發布和新零件創建）。
• 庫存完整性：積極協助進行庫存盤點，以確保庫存準確率達到 100%。

策略採購與供應商管理

• 推動採購流程：簽發和管理日常工程營運的採購訂單（包括總括訂單和非總括訂單），保持我們的 Ariba 追蹤文件完全更新。
• 供應商尋源與談判：尋找詢價單 (RFQ)，並與現有供應商和新供應商進行談判，以獲得最佳價值。
• 全球物流：安排承運商和運輸商進行海外備件交付，從供應商處到我們的收貨區進行追蹤。
• 財務準確性：執行準確的收貨 (GR) 流程，並持續追蹤採購訂單審批，向審核者發送友善提醒，以防止瓶頸。

合規與永續發展支持

• 環境運作：透過每日更新污水處理廠 (WWTP) 的運作情況並管理污水處理廠和去離子 (DI) 化學品的補充，在我們的永續發展工作中發揮關鍵作用。
• 監管報告：透過 MDMR 系統提交準確的每週環境部 (DOE) 報告，確保我們符合政府標準。

跨職能協作

• 直接與專案工程師合作，以促進採購訂單的順利簽發和專案支援。
• 協助我們的設施工程師進行 CEB（中央電力局）管理，處理相應的採購訂單和收貨流程。
• 根據財務總監或業務夥伴的指示，在需要時協助進行財務相關活動。

我們正在尋找的人才（要求）：

• 經驗：2至3年製造業工程/備件管理員或供應鏈管理員的實際工作經驗。 （快速消費品/消費品製造行業經驗將是極大的優勢！）
• 教育背景：至少持有製造、供應鏈、物流、工商管理、國際商務或任何其他相關專業的文憑。持有SPM證書且擁有至少5年與上述職位說明類似的工作經驗者亦可考慮。
• 溝通能力：具備優秀的英語和馬來語書面及口語能力，能夠與供應商和內部團隊進行有效溝通。
• 技術純熟：您精通電腦、電子表格和投影片製作。熟悉 Google Workspace 環境（文件、表格、投影片）的使用將是極大的加分項。
• 關鍵因素：你注重細節，組織能力強，並且能夠在快節奏的環境中茁壯成長，因為你的工作會直接影響生產車間的成功。

為什麼選擇高露潔？

加入一家秉持價值觀、鼓勵創新、倡導真誠的公司。讓你的職業生涯每天都充滿笑容！

福利待遇

• 附近公共交通
• 中心位置
• 醫療保險
• 個人休假
• 開放文化
• 牙科保險

Job Description

• Oversee and coordinate daily activities within the Sales Department, including preparing quotations, tenders, sales agreements/orders, and sales reports.
• Manage pre-sales processing tasks, organize and file important documents, and relay relevant information to sales managers and team members.
• Create and maintain Product IDs for new and existing products in the system
• Update and manage product prices in the database, ensuring accuracy and consistency.
• Manage end-to-end billing and order processing, including preparation of delivery orders, invoices, internal transfers, and rental/loan agreements.
• Take detailed sales meeting minutes, track and follow up on action points discussed during meetings to ensure timely completion of assigned tasks.

Job Requirements

• Bachelor’s degree in Business Administration or equivalent.
• Fresh graduates are encouraged to apply.
• Exposure to tender preparation, pre- and post-sales support will be an added advantage.
• Possession of own transportation (car)
• Working location: Shah Alam, Selangor

Perks & Benefits

• Employee equity
• Free snacks / Happy hours
• Free parking
• Regular team activities
• Company trips
• Medical insurance
• Open culture
• Personal development opportunities

職位描述

• 監督和協調銷售部門的日常活動，包括準備報價、投標、銷售協議/訂單和銷售報告。
• 管理售前處理任務，整理歸檔重要文件，並將相關資訊傳遞給銷售經理和團隊成員。
• 在系統中建立和維護新產品和現有產品的產品 ID。
• 更新和管理資料庫中的產品價格，確保準確性和一致性。
• 管理端到端的計費和訂單處理，包括準備出貨單、發票、內部轉帳和租賃/貸款協議。
• 詳細記錄銷售會議紀錄，追蹤並跟進會議中討論的行動要點，以確保及時完成分配的任務。

職位要求

• 工商管理學士學位或同等學歷。
• 歡迎應屆畢業生申請。
• 具備投標準備、售前和售後支援方面的經驗將是一項優勢。
• 擁有自己的交通工具（汽車）
• 工作地點：雪蘭莪州莎阿南

福利待遇

• 員工權益
• 免費小吃/歡樂時光
• 免費停車
• 定期團隊活動
• 公司旅行
• 醫療保險
• 開放文化
• 個人發展機會

• MNC Company
• Basic $2200 - $2500 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: West
• Working hours: Monday to Friday (8.30am to 5.30pm)

Job Responsibilities:

• To process all AMS customer’s requests & handle customer inquiries on AMS matter
• To assist Project Engineer in testing & commissioning of AMS customer programming
• Responsible in processing AMS report according to customer’s request or schedule
• To perform downloading of data from site’s card access panel to Control Centre
• Conduct periodic backup & archive customer’s history transactions and database
• To backup Technical Department & response to AMS Technical Fault
• Any others ad hoc duties as assigned

Job Requirements:

• Possess minimum Nitec in Business Administration qualification or relevant
• Possess minimum 1 year of experience in technical support or customer service

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

We are a specialised mathematics enrichment centre in Singapore, focusing on mathematical olympiad training and advanced problem-solving programmes for primary and secondary school students. Our teaching team includes trainers with strong mathematical olympiad backgrounds and extensive teaching experience. We are looking for a responsible, organised and service-oriented Admin Assistant / Centre Administrator to support our daily centre operations and provide excellent service to students and parents.

The successful candidate will be the first point of contact for parents and students, and will help ensure that the centre runs smoothly, professionally and efficiently.

Key Responsibilities

• Handle enquiries from parents and students via WhatsApp, phone calls, email and walk-ins
• Assist parents with course information, class schedules, registration procedures and fee matters
• Manage student registration, attendance records, class lists and make-up lesson arrangements
• Support fee collection, payment records, receipts and basic administrative documentation
• Coordinate class schedules, classroom arrangements and communication between teachers, parents and students
• Prepare, print, photocopy, scan and organise worksheets, notes and learning materials
• Maintain accurate student and parent records in the centre’s systems
• Assist with reminders for upcoming classes, trial lessons, replacement lessons and centre announcements
• Keep the reception area, classrooms and teaching materials organised and presentable
• Provide general administrative support to teachers and management
• Assist with simple marketing/admin tasks such as updating student lists, preparing notices and supporting enrolment follow-ups

Job Summary

• Job Title: Administrator II – Office Admin

• Industry: Semiconductor Manufacturing

• Company Type: US MNC (10,000+ employees)

• Location: Central Region 

• Working Hours: Mon–Fri, 8:30AM – 5:30PM

Main Responsibilities

• Handling financial administration, including transaction processing, payment vouchers, and tax-related matters.

• Managing expense claims and travel bookings via SAP Concur and coordinating logistics.

• Maintaining accurate records and document control for invoices, financial, and legal documents.

• Overseeing office operations, including maintenance, asset tracking, and contract management.

• Coordinating with vendors for IT equipment and office infrastructure.

• Supporting regional operations and events (ASEAN) and liaising with cross-functional teams.

• Providing general administrative and operational support to ensure smooth office functioning.

Requirements

• Bachelor’s degree in Business Administration or related field

• 3+ years of office administration experience.

• Basic knowledge of finance / accounting processes.

• Proficient in MS Office (Excel, PowerPoint, Word).

• Strong communication, organisation, and multitasking skills.

• Detail-oriented, proactive, and able to work independently.

For interested applicants, kindly send your resume in Word/PDF format to include the following in your resume including:

1. Current Salary

2. Expected Salary

3. Availability

4. Reason for leaving

Thank you for your application, and we regret that only shortlisted applicants will be notified

By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers with the services provided by us.

Nguyen Thi Doan | R23116355

RRecruiter Pte. Ltd. | 18C9514

Job Summary:
We are seeking a proactive and organized Administrative Executive to support daily office operations, with a strong focus on purchasing and order processing. This role plays a key part in ensuring smooth coordination between internal teams, suppliers, and customers.

Key Responsibilities:

• Provide administrative and operational support to the team
• Handle purchasing activities, including sourcing, requesting quotations, and issuing purchase orders
• Process sales and purchase orders accurately and in a timely manner
• Coordinate with suppliers, vendors, and internal stakeholders on order status and deliveries
• Track and follow up on orders to ensure timely fulfillment
• Maintain proper documentation of orders, invoices, and delivery records
• Support inventory coordination and basic stock tracking (if applicable)
• Prepare reports and updates related to operations and orders
• Manage general office administration such as filing, correspondence, and scheduling
• Assist with coordination of logistics and deliveries
• Others ad-hoc work, if required.

Requirements:

• Diploma or Degree in Business Administration, Operations, or related field
• 2–4 years of relevant experience in administrative or operations roles
• Experience in purchasing, order processing, or coordination work is preferred
• Proficient in Microsoft Office (especially Excel)
• Strong organizational and multitasking skills
• Good communication and coordination abilities
• Detail-oriented with a sense of urgency and accountability

Job Summary

You will manage daily inventory operations for a growing sanitary and lighting company, ensuring accurate stock levels, maintaining records, coordinating with sales staff, and supporting warehouse and showroom stocktaking activities.

Responsibilities

• Monitor and verify stock levels daily to maintain accurate inventory records
• Enterinventory data into the company system and Excel spreadsheets to ensure up-to-date information
• Coordinate effectively with sales personnel to support inventory and sales processes
• Conduct stocktaking in warehouse and showroom locations to confirm physical inventory matches records
• Perform administrative tasks related to inventory management to support smooth operations
• Use Excel and Office software proficiently to organize and report inventory data
• Collaborate with team members and participate in training to improve inventory processes

Preferred competencies and qualifications

• Experience in inventory management is advantageous
• Require detailed personality

Other Information

Work location: Office at Tagore

Work schedule: 5.5 days off per week with approximately one Saturday off per month

Transportation: Pick up and drop off available at Yio Chu Kang MRT station

To apply: PM resume to 98899921

We are engaging temporary staff to support the department digitalisation project by converting physical equipment service history cards and maintenance reports into digital records within the CALSYS 2.0 system. This role involves document handling, photo capture, basic data upload, and file organisation.

Key Responsibilities

Digitise hard copy equipment service history cards and reports by:

• Taking clear and legible photos of documents
• Uploading records into the CALSYS 2.0 platform

Ensure uploaded records are correctly organised and tagged by:

• Equipment ID
• Date
• Document type

• Verify document clarity, completeness, and correct association with equipment records

• Handle cases where equipment or asset records are not found in CALSYS 2.0 by:

• Flagging such documents
• Consolidating and organising them into a designated holding directory for follow-up

• Maintain proper care, confidentiality, and traceability of physical and digital records

• Track daily progress and report status to the assigned supervisor

• Escalate missing, damaged, or unclear documents as required

• Follow provided SOPs, naming conventions, and document control guidelines

Requirements

• Minimum secondary education (or equivalent)

• Basic computer and smartphone literacy

• Comfortable handling physical documents

• Detail-oriented and able to perform repetitive tasks accurately

• Able to follow instructions and standard procedures

• Prior experience in data entry, document control, or digitalisation is an advantage but not mandatory

Work Arrangement

• On-site work required (physical document handling)

• Office hours: 9 to 5

MUST be able to commit for at least 2 month
5 day week @ AMK Area

Maestro HR
damien lee tian hong
R1106726
16C8462