Total 2,179 admin assistant job vacancies in Administrative / Clerical category in Hong Kong

Job Title: Admin Assistant (ID4631)
Location: Loyang
Working Hours: Monday To Friday 8.15am – 6.00pm
Salary: $2400-$2800

Job Description
1) Assist in preparation of quotation and all incoming sales enquiry matters.
2) Assist in following up of sales requisite form, sales order, delivery note and goods
receipt.
3) Follow progress of quotation and sales order with customers regularly.
4) Assist in planning/monitor project progress to ensure timely delivery.
5) Provide general administrative duties as required by the department.
6) All related tasks and duties assigned by Management

5 days & 1 half Sat per month 

Working hours: 8.30am - 5.50pm (Mon to Fri); 8.30am – 12.50pm (1 Sat per month)

Salary: $2000 -$2500

Location: Pioneer Sector Walk, Singapore 627897 (Transport pickup at West area)

Job Description:

• Responsible for the purchases and upkeep of factory/ warehouse/ office related supplies, maintenance and repairs (cranes, air-con, vehicles, timber, stone, safety shoes, stationery, pantry supplies)
• Issue Purchase Order, check Delivery Order, match Invoices
• Responsible for creating, maintaining and updating of equipment, vehicles maintenance records
• Responsible for arranging payment for all maintenance, servicing & miscellaneous purchases
• Perform day-to-day office duties, such as handle telephone call, mail, visitors, etc.
• Perform & liaise with stakeholders for renewal of BCA Licenses, ISO Cert, NEA, LTA, SCDF, and all the necessary authorities for licenses for company
• Maintain records in database (e.g. SAP and/or Excel)
• Inspect and perform reconciliation for discrepancies
• Any ad-hoc projects, duties and assignments as assigned

Requirements:

• Min 1 year of working experience in the related field is required for this position.
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• SAP Knowledge in Accounts preferable.

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Key Responsibilities

Administrative  & HR Duties

1. Handle general office administration and coordination
2. Maintain proper filing and documentation of company records
3. Prepare letters, reports and administrative documents
4. Assist with work pass applications, renewals, and related matters
5. Maintain and update employee records and HR documentation
6. Ensure office supplies and operational needs are properly managed
7. Renewal of Insurance such as Fee Protection Scheme and Medical
8. Support other general administrative and HR-related tasks as assigned

Accounts Duties

1. Prepare students contract, collection and refund
2. Perform data entry and maintain accurate accounting records
3. Assist in preparing monthly financial reports and supporting documents
4. Coordinate with external parties when required
5. Perform other accounting-related duties as assigned

Requirement

1. Diploma or equivalent qualification in Business, Accounting, or related field
2. Relevant working experience preferred
3. Proficient in Microsoft Office applications
4. Familiarity with Xero Accounting Software
5. Familiarity with SmartHRMS

About Company:

Our client was incorporated in 2016. It is a professional services firm that provides tax, accounting, and business consulting services to local and international clients operating in Singapore and across Southeast Asia. Their business encompasses a range of services, including cross-border business structuring, M&A advisory, regional expansion strategies, and transfer pricing matters, among others.

Job Description:

- Responsible for office operations and administrative

- Handling phone calls and visitors support

- Management of mail and courier services

- Ordering and inventory management of office supplies and consumables

- Support for document organization

- Support for invoicing and payment management / expense reimbursement assistance

- Business trip arrangements (for example, airline tickets, hotel reservations, etc.)

- Support for visa and work permit-related procedures

- Support for internal events and meetings arrangement

- Other general admin tasks related to office operations

Job Requirements:

- Experience in clerical or admin roles

- At least 3 years experience is preferred

- Proficient basic operations in Microsoft Office (Word, Excel, PowerPoint)

- Proficient in Japanese language to liaise with Japanese speaking stakeholders

- Ability to respond cheerfully and positively

- Ability to prioritize job, pro-active, meticulous and efficient.

- Plus point: working experience at accounting/law firms/Japanese company

Compensation:

- Working location: CBD, Singapore

- Working hours: Monday to Friday (9am - 6pm) / Flexible work arrangement

- AWS Entitlement and Performance bonus

- Annual leave and medical leave

- Medical benefits up to $1,000 annually

Location: Tai Seng

Working Days: 5 Days

Working Hours: 9am to 6pm

About the Role
We are seeking a responsible and organised Secretary (Admin & Maintenance) to provide comprehensive administrative and secretarial support to the Chief Executive Officer (CEO), and to oversee general office administration and facilities coordination.

The incumbent will assist in coordinating assigned business activities and follow up on project statuses with functional managers and supervisors to ensure smooth operations.

Key Duties and Responsibilities

• Manage and maintain the CEO’s calendar, appointments, and daily schedule

• Screen incoming calls and correspondence for the CEO

• Organise and coordinate monthly management and departmental meetings

• Prepare reports, presentations, and meeting materials as required

• Arrange travel, transport, and business reservations for the CEO

• Liaise with outsourced IT vendors on internet connectivity and IT equipment matters

• Coordinate procurement of IT equipment and office devices

• Oversee maintenance of CCTV and office security systems

• Coordinate monthly pest control services

• Manage courier services (e.g., FedEx, DHL)

• Oversee procurement of office stationery and pantry supplies

• Manage printing of business cards

• Administer security access cards for employees

• Arrange annual fire extinguisher inspections

• Manage meeting room bookings and ensure meeting facilities are properly maintained

• Set up video conferencing equipment when required

• Coordinate company events, festive celebrations, and customer gift arrangements

• Coordinate purchase of office furniture when required

• Oversee maintenance of office equipment (TV, sound system, photocopiers, pantry appliances)

• Coordinate air-conditioning servicing and utility matters

• Manage corporate mobile phones issued to sales staff and plan renewals

• Perform ad-hoc duties and projects as assigned by the CEO

Requirements

• Diploma or equivalent qualification in Business Administration or related discipline

• At least 2–3 years of relevant experience in secretarial or administrative support

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

A Construction Site Administrator ensures smooth daily operations at a project site by managing documentation, coordinating logistics, handling site attendance, and providing administrative support to project managers and teams. They act as the central communication hub, maintaining files, processing project documents, and ensuring compliance with company safety standards;

Roles & Responsibilities

• Document Control; Managing project documentation including site reports, submittals, contracts, and drawings.
• Site Coordination; Assisting with logistics, organizing meetings, and acting as a liaison between site personnel, contractors, and office staff.
• Record Keeping; Maintaining accurate records of daily site activities, material deliveries, and staff attendance.
• Safety & Compliance; Ensuring all site safety policies and documentation adhere to company regulations.
• Administrative Support; Processing Purchase Orders (PO), delivery orders (DO), and etc
• Human Resource Support; Updating site daily attendance report.
• Any other ad-hoc duties assigned.

Job Requirements

• Higher Nitec/ Diploma holder/ Degree holder.
• Fresh graduates are welcome to apply; 1–2 years of relevant experience is an advantage.
• Proficient in Google Apps and Microsoft Office (excel, word)
• Demonstrates a positive work attitude, strong organizational skills, and the ability to multitask independently.
• Excellent communication and interpersonal skills.
• Self-starter, highly motivated and resourceful.

Benefits:

• Basic Salary up to $3,600
• 5 Days Work Week (Mon-Fri, 10am - 6pm)

Job Description:

This is a full-time role for an Admin Executive located in Lorong Chuan. Our client, a reputable company in the finance industry, is looking for a dependable and organized individual to support daily administrative operations. You will play a key role in maintaining the smooth functioning of the office and assisting various departments with administrative support.

Responsibilities:

• Manage general office tasks such as handling filing, preparing documents, data entry, and scheduling meetings.
• Assist with staff on the boarding process, travel arrangements, expense claims, and internal coordination.
• Plan and execute our monthly get together, and sporting events.

Benefits & Perks:

• Work life balance
• Opportunities for career growth and personal development
• A supportive and collaborative work environment

Qualifications:

• Minimally local Polytechnic Diploma
• Strong communication and interpersonal abilities
• Proficient in Microsoft Office (Word, Excel, Outlook)

Other Information:

• Location: New Tech Park

Working Days: 5 days, Mon to Thurs 8:30am-6pm &  Fri 8:30am-5:30pm

Working Location: One-North

Salary: $2,800 ~ $3,300

Responsibilities

• Manage phone calls and email enquiries professionally and promptly.
• Attending to office visitors.
• Maintain organised filing systems, both digital and physical.
• Processing of Purchase Requisitions and issuance of Purchase Orders.
• Booking of Customers’ Purchase Orders and coordinate with Finance team for invoicing.
• Responsible for coordinating shipping, receiving deliveries, conducting stock checks, documenting records, and storing inventory.
• Ensure outgoing and incoming shipments are completed on time, within budget and to the exact location.
• Prepare shipping documents (eg. Airway bills, bills of landing, purchase orders, delivery orders, certificate of beneficiary, etc)
• Familiar with shipping incoterms and apply them accurately as required.
• Update, monitor and generate regular reports related to administrative and logistics operations.
• Liaise and negotiate with vendors, suppliers and contractors to ensure service quality and cost efficiency.
• Collaborate and communicate with other departments and regional offices.

Requirements

• Higher Nitec or Diploma in Business Administration, Logistics, Procurement or equivalent.
• At least 2-3 years of relevant work experience is preferred.

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Working Hours: Monday to Friday 8.30am – 6pm

Working Period: Immediate (3 – 6 Months)

Hourly Salary: $13.60 per hour

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Perform general administrative duties such as data entry, photocopying and filing
• Any other adhoc administrative duties as assigned

Requirements:

• Minimum GCE ‘A’ Level and above
• Proficient in English
• Able to work independently and an excellent team player who is task-orientated
• Possess initiative and positive attitude
• Proficient in Microsoft Office and has Good Excel Skills
• Must be able to commit for at least 3 Months and above

Interested candidates, please forward a copy of your resume to: vivien.khaw@tg-hr.com

We regret to inform that only shortlisted candidates will be notified

Job Responsibilities

• Manage the employer's daily schedule, coordinate appointments and meetings, and set reminders.
• Handle phone calls, emails, and correspondence in a professional manner.
• Follow up on pending tasks and ensure timely completion of assignments.
• Arrange business and personal travel, including flight bookings, accommodation, and transportation.
• Organize, maintain, and file documents and records accurately.
• Provide administrative and personal support as required.

Job Requirements

• Prior experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Strong organizational, multitasking, and time management skills.
• Excellent communication and interpersonal skills.
• Proficient in written and spoken English to communicate effectively with clients, stakeholders, and service providers.
• Proficiency in written and spoken Mandarin is required to communicate with Mandarin-speaking stakeholders and business associates.
• Resourceful, detail-oriented, and able to work independently.
• Willing to travel overseas, including Mainland China and Hong Kong, when required for business purposes (all travel expenses reimbursed).

Benefits

• 13th-month bonus.
• Annual leave and sick leave in accordance with Ministry of Manpower (MOM) regulations.

This role may require a reasonable amount of local travel and external errands as needed.

• Assist with the Principal's day-to-day personal affairs, including but not limited to scheduling, appointments, dining arrangements, transportation, document delivery, and other ad hoc matters.
• Coordinate travel arrangements, including flights, hotels, ground transportation, visas, insurance, and related logistics, ensuring smooth and seamless travel experiences.
• Liaise with external service providers, including housekeeping staff, property management offices, drivers, schools, banks, and other relevant parties.
• Track and follow up on personal and family-related matters, providing timely updates and resolutions.
• Handle daily purchasing requests, including gifts and other personal procurement needs.
• Assist with reimbursements, payment records, and expense tracking.
• Support the planning and execution of private gatherings, business dinners, and family activities.
• Coordinate venues, catering, vendors, and event logistics.
• Maintain organized records of personal contacts, vendors, and other relevant information.
• Strictly adhere to confidentiality requirements and handle personal and sensitive information with discretion.
• Respond promptly and effectively to ad hoc assignments and urgent requests from the Principal.
• Independently assess priorities and manage unexpected situations with flexibility and professionalism.

Qualifications & Requirements

• Bachelor's degree or above; field of study is not restricted.
• Prior experience as an Executive Assistant, Personal Assistant, Lifestyle Assistant, Family Office Assistant, Administrative Support professional, or within a high-end service environment is preferred.
• Flexible and willing to accommodate occasional irregular working hours and urgent requests.
• Proficient in both English and Chinese, with strong verbal and written communication skills.
• Experience supporting high-net-worth individuals, entrepreneurs, senior executives, or family offices is highly preferred.
• Familiarity with local lifestyle and service resources, including healthcare, education, property management, dining, transportation, and event planning.
• Mature, emotionally intelligent, professional, and capable of building and maintaining long-term working relationships.
• Strong problem-solving skills, with the ability to drive outcomes effectively even when information is incomplete.

About the Company

Founded in 2016, the Car Choice Group is currently the largest pre-owned automotive dealership in Singapore with 10 showrooms islandwide. The Group also operates other related and diversified entities including SK Magic (Singapore), GEM Credit and Auto Infinite.

Mission & Vision: Driving Progress

Mission: Redefine car buying, nurturing long-term relationships, and ownership.

Vision: Be the preferred destination for car buying in Singapore while upholding our commitment to sustainability and social responsibility.

Core Values: Our Pillars

• People-Centric: Elevating customer experiences, empowering staff.
• Transparent & Genuine: Delivering clear, systemic information.
• Ethical Excellence: Upholding the highest ethical standards.

Car Choice Group - where tradition meets innovation, fostering trust through transparency. Join a dynamic powerhouse driving careers.

Responsibilities

• Assist in the preparation of invoices & billing transactions.
• Update administrative data in systems and maintain records of such data, including general record keeping and filing duties.
• Provide internal stakeholders with necessary administrative support and undertake any ad-hoc duties as assigned.

Skills Required

• Minimum Diploma holder
• Minimum 1 year experience in relevant fields
• Proficient in MS Office and computerized accounting systems

Other Requirements

• Possess good interpersonal and communication skills
• Team player with positive work attitude
• Meticulous and able to multi-task
• Prior experience in automotive industry is highly advantageous

Job Description & Requirements

Job Description,

• onboarding new hires for the company
• organizing employee records
• updating employee databases
• creating and distributing workplace documents and policies
• helping to train and develop employees professionally in the workplace.
• Providing office support by sending mails on employees' behalf
• Assisting employees with managing their schedule and sales emails through outlook and company calendars
• Preparing company meetings, video conferences and presentations using effective strategies, decreasing meeting times
• Improved office supply overheard by engaging with employees on their needs and uses of tools and equipment
• Improved office productivity by streamlining communication between departments
• Maintain office, site documents and employee's needs.

Requirements:

Minimum site and office experience

Diploma, secondary or relevant experience

Able to communicate simple English

Class 3Driving License

Overseeing daily office operations to ensure efficiency and organization of the Company / Group Companies.

Admin/Office Operation

• Handle phone calls, attend guests and incoming emails.
• Prepare beverages for directors and guests
• Responsible for office equipment, staff uniforms, pantry refreshments, stationeries etc
• Arrange couriers
• Coordinate and/or support BizSafe/ISO and health and safety at work
• Liaise with internal colleague and banker on any request on project banker guarantees
• Book air-ticket for workers repatriation
• Organize and/or assist in annual dinner and dance, Christmas and CNY celebration, etc
• Administration support on company’s vehicles inspection, renewal of road tax include cash card and petrol card management

Human Resource

• Assist compute Overtime timesheets.
• New staff onboarding and exit clearance
• Assists to liaise with recruitment agent and arrange candidates for interview.
• Assists on administration of course
• Assists on Foreign workers’ matters including apply and renew work permit, managing foreign workers’ accommodation, workers’ repatriation
• Any others office operation and HR duties and/or ad hoc projects may be assigned by Manager and/or Management.

Job Requirements:

• Min ‘O’ level preferably with a Certificate in HRM.
• Good to have EA knowledge
• Minimum 2-3 years’ experience in similar job scope.
• Good level of proficiency in MS Office skills such as Excel, Word & PowerPoint.
• Pleasant and positive personality with enthusiasm to learn
• Must be a team player.
• Good communication and interpersonal skills.

Others

• Temporary role for 3 to 6 months,
• With potential for conversion to a permanent position based on performance and business needs