Total 2,184 admin assistant job vacancies in Administrative / Clerical category in Hong Kong

Job Description

• Industry/ Organization Type: Landscape Design
• Position Title: Admin & Accounts Executive
• Working Location: Commonwealth (Walking distance from MRT)
• Working Hours: 5.5 days (Mon - Fri, 9am - 6pm; Sat (WFH), 9am - 1pm)
• Salary Package: Basic salary up to $2,500 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Handle basic accounting tasks with MS Excel, Word, and the Odoo ERP accounting system.
• Handle general administrative tasks like managing accounts receivable/payable, invoicing, filing, issuing purchase orders and quotations, tracking project payment claims, preparing GST, managing petty cash, and maintaining records and communications.
• Organize resources effectively using online tools like Google and Facebook.
• Manage product inventory and stocks.
• Arrange shipments.
• Support additional administrative tasks as needed.

APPLY NOW!!!

• Minimum GCE O Level, NITEC or equivalent.
• At least 1-2 years of experience in administrative and accounting role
• Efficient in Microsoft Office and Google Workspace (Calendar, Drive, Docs, Sheets, Slides, etc.).

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #73428 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Purpose: To provide administrative support to Central Procurement Department

Job Scope:

Gift Processing and Administration (35%)

• Process gifts in accordance with standardized guidelines, including updating and tracking gifts received, maintaining gift documentation, and updating donor records.
• Monitor and promptly respond to queries received through the School’s giving email account.
• Maintain electronic filing of official gift receipts.
• Prepare first-level drafts of agreements using templates, obtain the necessary approvals, and monitor gifts closely to ensure timely closure.

Data and Systems (45%)

• Closely track and monitor gifts throughout the various stages of approval, and update trackers promptly to prevent delays in gift closure.
• Update and manage donor and gift information in the CRM/database.
• Uphold data hygiene standards and generate routine reports and dashboards for stakeholders.
• Support process improvements to enhance operational efficiency and data integrity.

Digital and Web Support (10%)

• Update giving pages and related web content to ensure accuracy and a donor-friendly user experience.
• Collaborate with designers and vendors to improve user experience and conversion.
• Apply basic content and design best practices to support fundraising goals.

Campaign and Administrative Support (10%)

• Provide support for the planning and execution of fundraising campaigns, including budget and expense tracking, vendor coordination, and simple collateral design.
• Handle procurement and the processing of invoices.
• Maintain donor records in the database, including recording and compiling changes to donors’ mailing and email addresses to ensure an up-to-date contact database.
• Perform office management duties such as printing and scanning documents, handling mail and courier services for documents and books, and carrying out other ad hoc duties to support the smooth operation of the Department.

Requirements:

• Diploma with minimum, 2-year of working experience
• Training will be provided
• Attention to detail and accuracy
• Demonstrates sound judgement in matters related to confidentiality.
• Organizational and coordination skills; able to manage multiple deadlines.
• Good written and verbal communication skills
• Stakeholder management skills.
• Proactive, solutions-oriented, and collaborative team player.
• Microsoft Office (Word, Excel, Powerpoint)
• Adobe Acrobat and Acrobat Tools
• Basic understanding of web content management and/or simple design tools is good to have

Additional Information:

• Salary – Up to S$3.7K per month
• Commencement Date: Immediate
• Contract duration: 12-month, renewable
• Working days and hours: Mon to Thur 8.30am to 6pm & Fri 8.30am to 5pm
• Location: Kent Ridge Road

Role:
Accounts Admin Executive (AR / AP / Up to $2800)

• Singapore Based (Bendemeer)

• 5.5 Days work per week (Mon to Fri 845am-530pm, Sat 845am - 1230pm (Alt Sat work))

• Salary: $2600 to $2800

• Relevant partial accounts experience

• Career Progression Opportunities

Job scope:

Do Filling

Prepare AR or AP

Other ad-hoc duties

✅ Wee Yuan Huan

✅ Reg No: R21100383

✅ The Supreme HR Advisory Pte Ltd

✅ EA No: 14C7279

Location: Bedok North

Working Hours/Date: Monday – Friday | 9am – 6pm

Salary: $2300 - $2700 [Depends on experience]

Job Responsibilities

•    Handle daily administrative and accounting functions

•    Prepare invoices, quotations, purchase orders, receipts, and payment vouchers

•    Assist with Accounts Payable (AP) and Accounts Receivable (AR)

•    Maintain proper filing and documentation of records

•    Handle email correspondence, phone calls, and office coordination

•    Liaise with customers, suppliers, and external parties

•    Perform data entry and prepare simple reports

•    Assist in HR administrative duties including MOM submissions when required

•    Support general office operations and ad-hoc duties assigned by management

Job Requirements

•    Degree in Accounting, Business Administration, or related discipline

•    Minimum 2–3 years of relevant working experience in Admin & Accounts role, 

•    Experience in Construction, Interior Design/Fit-Out, or Trading industry will be an advantage

•    Familiar with MYOB, QuickBooks, Microsoft Office, Outlook, Monday.com, and other computer software

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Description

• Industry/ Organization Type: Technology Services
• Position Title: Admin & Accounts Executive (Corporate Support)
• Working Location: Joo Chiat
• Working Hours: 5 days (Monday-Friday, 9.00am - 6.00pm)
• Salary Package: Basic Salary
• Duration: 3 Months Contract

Key Responsibilities

• Handle AP/AR payments, bank updates, petty cash, and filing of invoices/receipts.
• Support audits, trade finance, and government grant applications.
• Provide HR admin support, including employee records, work pass updates, onboarding, and training coordination.
• Maintain and update HR policies, employee handbook, and organisation chart.
• Arrange travel, insurance renewals, and office-related purchases.
• Coordinate with IT on systems, backups, equipment setup, and basic user support.
• Ensure office HSE compliance, manage supplies, vendors, and general office maintenance.
• Organise meetings, events, and name card/office stationery printing.

APPLY NOW!!!

• Diploma or equivalent, preferably in Business Administration or a related field.
• Minimum 2 years’ experience in office administration, corporate support or HR support.
• Proficient in Microsoft Office and Windows.
• Organised, meticulous, and able to manage multiple tasks independently.
• Strong communication and interpersonal skills with a proactive, responsible attitude.
• No regular travel required, except for occasional company trips.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #80833 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Admin | Central | Education Industry | 1-Year Contract

• Provide general administrative support, including preparation of documents, reports, and presentation materials.
• Maintain and organise electronic filing systems to ensure accurate record keeping and easy retrieval of documents.
• Assist in coordinating meetings, events, and other administrative activities.
• Support basic finance-related duties such as reviewing invoices, processing expense claims, and maintaining records.
• Perform data entry tasks with a strong focus on accuracy, consistency, and timeliness.
• Update and validate data records in Excel to ensure information remains accurate and up to date.
• Assist in compiling and organising information for reports, presentations, and operational requirements.
• Provide support for ad-hoc projects and carry out additional administrative duties as assigned.

Job Requirements

• Degree in Business Administration, Finance, or a related discipline preferred.
• Strong attention to detail with the ability to maintain accuracy in data entry and document management.
• Good organisational and time management skills, with the ability to handle multiple tasks effectively.
• Proficient in Microsoft Office applications, especially Excel.
• Prior experience in administrative, coordination, or operations support roles will be an advantage.
• Good communication and interpersonal skills with a proactive and collaborative attitude.

Interested candidate please click"APPLY" to begin your job search journey and submit your CV directlythrough the official PERSOL job application platform - GO Mobile.

We regret to inform that only shortlistedcandidates will be notified.

By sending us your personal data andcurriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltdand its local and overseas subsidiaries and affiliates to collect, use anddisclose your personal data to prospective employers/companies based in anycountry for purposes of evaluating  suitability for employment, conductingreference checks, administering employment related services, complying withGovernment’s health advisories and such other purposes stated in our privacypolicy. Our full privacy policy is available at https://www.persolsingapore.com/policies.  If you wish to withdraw yourconsent, please drop us an dataprotection@persolapac.com) to let us know. Please feel free to contact us if you have any queries

PERSOL Singapore Pte Ltd • RCB No.200007268E • EA License No. 01C4394• Reg No: R1440784 (Foo May Cheng) 

• Well Established Company
• Salary: $3000 - $4300
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in GST submission and expenses claims
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.
• Manage auditors queries
• Handle general office maintenance like copier, renew lift maintenance contract, aircon servicing, etc

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Personal Assistant cum Driver (Teaching Experience Preferred)

Salary: SGD 4,500 – 5,500+ (commensurate with experience)

Location: Woodleigh

Work Schedule: 6 days per week

Job Responsibilities

Chauffeur a secondary school student to and from school and other activities

Supervise homework completion and study routines

Provide academic guidance and encourage positive learning habits

Coordinate daily schedules and appointments

Provide general personal and administrative support when required

Accompany the family on overseas trips during school holidays when required

Ensure the student's safety and well-being at all times

Requirements

Bachelor's Degree or equivalent qualification

Valid Singapore Class 3 Driving Licence with a good driving record

Teaching, tutoring, childcare, or student mentoring experience will be highly advantageous

Strong communication and interpersonal skills

Responsible, patient, trustworthy, and well-organised

Comfortable working with teenagers

Able to travel overseas during school holidays when required

Benefits

Competitive salary package of SGD 4,500 – 5,500+

Stable long-term employment

Supportive and respectful working environment

Opportunity for overseas travel during school holidays


Employment Agency Disclosure

EA Personnel Name: ZOE ZHANG ZIJUN

EA Registration No.: R23116173

EA Licence No.: 13C6639

Changing communities for the better starts with you

Join us on our mission to change the world.

Civica is a global organisation of over 5,000 employees, providing vital cloud software to public services resulting in better outcomes for people and communities.

We do this by collaborating with a large number of organisations including schools, libraries, local councils, state governments, and healthcare and community organisations, applying innovation and creative thinking.

We are problem solvers and experts in our field. And we love what we do because it makes a difference to those who really need it.

In our team we have some truly amazing people - smart, passionate, fun. And there’s plenty of room for you to join us.

So are you ready to become part of our vision in building a better world though smart software and cloud services?

What does it take to become a Civican?

Civica is looking for Library Assistants who are passionate about promoting good reading habits among students in Singapore.

A day in the life…

• Ensure efficient processing and circulation of resources to students and other library patrons.
• Shelve library materials and read shelves in accordance with recognized library standards i.e., DDC for school libraries
• Catalogue and process new materials promptly to have them ready for borrowing
• Creation of promotional materials and displays to support the school curriculum and library programmes
• Conduct library programmes and activities
• Generate regular reports on loans, overdue items, fines and other collection-related statistics
• Assist library patrons with queries
• Ensure good housekeeping in the library, including tidying the library and maintaining clear and accurate shelf signages to assist patrons in locating materials.
• Follow-up with students and staff on overdue, damaged and/or lost books
• Work with the stakeholders to manage damaged and/or lost books. This includes withdrawing, repairing or reconditioning library materials.
• Stocktaking and weeding of library materials

We welcome your unique talents

Please apply for this role if it would make you excited to come into work every day.

There is no such thing as the perfect candidate, so if you think you have what it takes, but don't necessarily meet every single point on the job description, please still get in touch. We'd love to have a chat and see if you could be a great fit.

• 4 GCE ‘O’ level passes, including English
• Good interpersonal and communication skills
• Enjoy interacting with students and teachers
• Familiar with Microsoft Word, Excel and Powerpoint
• Open to learning to operate the Library System, with training provided
• Comfortable working independently
• Stooping, bending, lifting and reaching is required for the picking up and shelving of books.

Training will be provided. Apply now and our recruiting team will connect with you to share more details!

Why you’ll love working with us

We know that when our people are happy they will work better and have greater work satisfaction.

So here at Civica, we look after you. Here’s what you can expect:

Career opportunities – we take great satisfaction in seeing you grow and share your knowledge to other parts of our large business

We’re all different – and we love this about us. We provide an inclusive, safe and welcoming environment to all Civicans, new and old

Focus on learning – there are heaps of opportunities to enable you to grow and be your best.

Apply for this job - Become part of something special

Do you see yourself in this role? If so then we would love to hear from you. Please include a cover letter outlining how your experience, aspirations and values are a match, along with your resume and we will take it from there

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. In fact, we strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company and better outcomes. We are working hard to increase the diversity of our team wherever we can and we actively encourage everyone to consider becoming a part of it.

Company Overview

ELG is a global leader in trading, processing, and recycling raw materials for stainless steel and high-performance alloys. With over 50 locations worldwide, ELG delivers quality service and innovative recycling to support resource conservation and environmental sustainability.

Job Summary

Perform general office duties to support smooth operations, including managing communications, coordinating supplies and maintenance, and maintaining accurate records.

Responsibilities

• Manage incoming phone calls and provide professional reception support to ensure effective communication flow
• Receive and date-stamp all incoming mail to maintain accurate mail tracking and processing
• Monitor and order office and warehouse stationery, PPE, and consumables to maintain adequate stock levels
• Assist in verifying GST figures to support accurate financial reporting
• Coordinate disposal of coolant, carton boxes, crates, and wooden pallets to maintain a safe and organized work environment
• Arrange calibration, maintenance, and repairs for warehouse equipment and instruments to ensure operational reliability
• File Goods Received Notes (GRNs), payment vouchers, shipping documents, correspondence, and invoices to maintain organized and accessible records
• Help with data entry into system

About AP Media

AP Media is a creative media tech company that represents a new multi-disciplinary intersection point in the industry. At a time when audiences are craving for more immersive digital content, we are here to provide the technical expertise, experimental thinking and marketing innovation brands need to thrive.

Job Description:

• Familiar with local employment act and good HR practices.
• Handle daily phone Calls and Incoming / outgoing emails
• Conducts interview and assessment of applicants
• Willing to learn and apply new grants
• Purchasing of office supplies and stationery
• Liaising with suppliers to ensure working office facilities
• Assist in organising events for staff
• Documentation filing
• Maintain cleanliness of pantry
• Manage inventory of IT equipment and basic IT troubleshooting
• Demonstrated ability to accept responsibility & work effectively both independently& with a team
• Any other ad-hoc duties assigned

Job Requirements:

• ‘Can do’ work attitude is a must.
• Enthusiastic and positive team player with a “No task is too small attitude”
• Organized and detail-oriented, able to prioritize and meet deadlines.
• Willing to learn
• Start work immediately

Responsibilities

• Provide full secretarial and administrative support to the Director.
• Manage schedules, meetings, travel arrangements, and email correspondence.
• Handle flight, hotel, transport bookings, and expense claims.
• Coordinate with internal and external stakeholders on the Director’s instructions and arrangements.
• Assist with personal matters,including property-related coordination and liaising with personal driver.
• Support the purchase of business or corporate gifts when required.
• Prepare and arrange meetings and appointments.
• Handle ad-hoc duties and administrative tasks as assigned.

Requirements:

• At least 5 years of experience as a Personal Assistant or ExecutiveAssistant.
• Proactive, organised, and able to multitask in a fast-paced environment.
• Good communication skills with a positive and professional attitude.
• Able to handle confidential information with discretion and proficiency in Microsoft Office.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.
Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

PostingPersonnel: Ng Jwee Ken

Job Responsibilities

1.    Training & Test Administration

• Manage course registrations and candidate enrolment
• Prepare documentation in compliance with BCA / regulatory requirements
• Ensure accurate data entry into internal systems (AMS/TMS/LMS)
• Generate candidate’s summary
• Coordinate with trainers, salesperson and candidates for daily operations

2. Compliance & Documentation Control

• Ensure all records are properly filed and audit-ready
• Maintain strict adherence to SOPs and regulatory protocols
• Perform documentation checks to avoid errors and non-compliance

3. Operational Coordination

● Liaise with salesperson, trainers and operations team

Requirements

• Diploma / O Level or equivalent qualification
• Minimum 1–2 years administrative experience
• Proficient in Microsoft Office (Excel, Word)
• Comfortable with digital systems and data management
• Strong attention to detail and accuracy
• Ability to work in a structured, fast-paced environment
• Location: Shan Road

Job Responsibilities:

• Be responsible for the day-to-day operations of the sites
• Plan, execute and supervise all the facilities' management and operational activities
• Conduct meetings, project co-ordination in residential/Commercial strata development
• Invite quotations, conduct evaluation for all services, provide recommendation reports and organise and coordinate Corrective Program for repairs and maintenance of the common properties
• Administer contracts renewals and issue of contracts

Job Requirements:

• Candidate must possess at least a Higher secondary/Pre-U/A level/College, any field.
• Excellent interpersonal, communication and leadership skills
• Knowledge of Management Corporation Strata Title (MCST) and Building Maintenance & Strata Management (BMSM) Act

OTHER INFORMATION

• Birthday leave
• AWS
• 14 days annual leave (upon confirmation)
• Hybrid work arrangement
• Medical benefit
• Service award & recognition