Total 2,184 admin assistant job vacancies in Administrative / Clerical category in Hong Kong

Job Scope

We are looking for a well-organized and detail-oriented Admin Officer to support daily business operations and ensure smooth office administration. This role involves a wide range of administrative and operational tasks, so the ideal candidate should be proactive, structured, responsible, and able to handle multiple matters efficiently.

Key Responsibilities

1. Daily Administrative Support: Handle day-to-day office administrative matters.Maintain proper filing, documentation, and records management.Prepare, organize, and update internal documents, forms, reports, and trackers.Assist with scheduling meetings, coordinating appointments, and managing calendars.Support internal communication and follow up on pending tasks across teams.
2. Operations Coordination: Assist in coordinating daily operational workflows.Track ongoing tasks, deadlines, submissions, and action items.Liaise with internal departments, external vendors, clients, and service providers when needed.Ensure operational matters are followed through in a timely and organized manner.Help improve administrative processes and maintain structured working systems.
3. Document and Data Management: Organize company documents, contracts, invoices, correspondence, and project files.Maintain accurate records in spreadsheets, databases, or internal systems.Support preparation of reports, summaries, presentations, and administrative materials.Ensure documents are properly named, filed, updated, and easy to retrieve.
4. Finance and Procurement Support: Assist with basic invoice tracking, payment follow-ups, purchase requests, and expense documentation.Coordinate with vendors and suppliers for quotations, orders, delivery status, and administrative matters.Support claims, reimbursement records, and simple finance-related administrative tasks.
5. HR and Office Support: Assist with onboarding arrangements, staff records, leave tracking, and other HR administrative matters.Coordinate office supplies, equipment, facilities, and general office maintenance.Support company events, meetings, training sessions, and internal activities.
6. General Support: Provide ad-hoc administrative and operational support as assigned.Assist management with coordination, follow-up, and execution of miscellaneous tasks.Maintain confidentiality and professionalism in handling company information.

Requirements

• Speaking and listening of Chinese is a must, considering most of our clients are from mainland China.
• Prior experience in administration, operations, office management, or coordination roles is preferred.
• Strong organizational skills and attention to detail.
• Able to multitask and prioritize work independently.
• Good communication and follow-up skills.
• Proficient in Microsoft Office, Google Workspace, Excel, and basic document management tools.
• Responsible, proactive, systematic, and willing to handle a broad range of tasks.
• Comfortable working in a dynamic environment with varied responsibilities.

Basic information: 

• Monday to Friday 8.30am - 5.30pm
• Basic up to $2,800 (Depending on experience)
• Location: Kaki Bukit
• Friendly environment that supports growth

Job Scope:

• Coordinate and schedule IT Engineers for on-site, outsourced, in-house projects, and manpower backfill arrangements on a daily basis.
• Manage and monitor interns' deployment schedules.
• Liaise closely with the Sales and IT departments to ensure smooth handling of after-sales support and service matters.
• Handle incoming calls, service requests, and enquiries from corporate customers professionally.
• Respond to email correspondence promptly and efficiently.
• Maintain accurate inventory records of service-related equipment and items.
• Ensure proper documentation and record-keeping for billing and invoicing purposes.
• Update service reports and job records accurately and timely in the system.
• Provide administrative and operational support to the service team.
• Perform other ad-hoc duties as assigned by the Manager.

For interested candidates, please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

We regret to inform that only shortlisted candidates would be notified
We wish you all the best in your career search.

Zen Career Pte Ltd | 24C2559
Charlotte Lim (Limanqi) | EA Personnel No: R23113764

Job Description

• Industry/ Organization Type: Stainless Steel Stockist
• Position Title: Admin Assistant
• Working Location: West – Tuas West Avenue (Nearest MRT: Tuas West)
• Working Hours: 5 days (Monday to Friday: 8.30am-6pm)
• Salary Package: Up to SGD 2400 + AWS + Performance Bonus + Meal incentive
• Duration: Permanent

Key Responsibilities

• Support sales staff by issuing delivery orders and tax invoices.
• Manage and route phone calls and inquiries.
• Help prepare regular reports as scheduled.
• Coordinate with senior management to prepare and handle documentation and requests.
• Follow up with clients regarding payments.
• Assist with the coordination of container trucking and handle documentation for incoming containers.
• Offer general support to visitors.
• Handle additional ad-hoc tasks as needed.

APPLY NOW!!!

• Min. O level
• Min. 1 year of working experience in related field
• Training is provided for inexperienced candidate
• Familiar with MS Office (Word, Excel, PowerPoint)

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #74263 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Provide general administrative support to various internal divisions
• To manage the administration of QMS documentation and to assist in internalaudit activities.
• Assist in procurement of office supplies and equipment
• Manage office general admin and sourcing for purchases
• Process service orders and billing
• Correspond and co-ordinate with clients, suppliers and contractors
• Prepare Banker’s Guarantee and insurance coverage for projects
• Update ISO documentations periodically
• Assist in preparing reports, generate quotations & contracts
• Monitor, manage the relevant business certifications
• Taking minutes of meeting
• Any other ad-hoc assignments assigned by the Management.

Job Requirements

• Minimum GCE 'O' Level or equivalent qualification.
• Fresh graduates are welcome to apply.
• Candidates with at least 3 years of relevant administrative experience willhave an advantage.
• Proficient in Microsoft Office applications (Word, Excel and PowerPoint).
• Good communication, interpersonal and organisational skills.
• Able to work independently and manage multiple tasks effectively.

CBM Pte. Ltd. is committed to safeguarding your personal data in line with the Personal Data Protection Act (PDPA). For more details, please refer to our Data Protection Notice for Job Applicants on our official website.

We regret that only shortlisted candidates will be notified.

Thank you for applying.

We are looking for a meticulous individual with Admin and Grants Management experience to support our funds disbursement processes.

• Basic up to $3,000 per month
• 7-month contract
• Mon - Fri, office hours
• Buona Vista MRT

What to expect:

• Review and process grant proposals received, prepare grant call summaries for funders' approval.
• Verify claim submissions against approved projects and available project funding.
• Ensure accurate monitoring of funding balances.
• Manage enquiries sent through the grant mailbox.
• Support audit processes as required.

Who we are looking for:

• Possesses minimum a Diploma with at least 2 years of experience in Grants Management. Experience within the public sector is a plus.
• Independent individual who works well in a team.
• Proficient in MS Office.

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

• Contact you about potential opportunities.
• Delete personal data as it is not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Goh Yi Min, Mai - R22104617

ScienTec Consulting Pte Ltd - 11C5781

Alluora is a leading beauty products company specialising in skincare, body care, and hair care. We are dedicated to delivering high-quality products to our customers and enhancing their beauty routines. Our products are sold online through platforms like TikTok and Shopee.

Job Summary: As we continue to grow, we’re searching for a passionate and creative Social Media Marketing Executive to join our dynamic team. If you’re savvy with social media, have a flair for what’s trending, and are eager to learn and apply AI in marketing, we want to hear from you!

Key Responsibilities:

• Create engaging and on-trend content for social media platforms such as TikTok, XiaoHongShu (XHS), Instagram, and Facebook.
• Use tools like Canva and CapCut to design and edit visuals and videos for social media campaigns.
• Keep up-to-date with social media trends, identifying opportunities to grow engagement and brand awareness.
• Collaborate with the team to develop content strategies and execute social media marketing campaigns.
• Manage social media schedules, ensuring consistent posting and engagement with followers.
• Assist with events or outreach marketing activities as needed.
• Analyse social media performance metrics to improve engagement and campaign success.

Requirements:

• Must be willing to learn and apply AI in social media marketing.
• Proficiency in Canva and CapCut is a must.
• Knowledge of Adobe Photoshop and Adobe Illustrator is a bonus.
• Strong understanding of social media trends and platforms (TikTok, XHS, IG, Facebook).
• Bonus: Experience in events or outreach marketing.
• Creative mindset with a flair for catchy and trending content.
• Ability to work a 5 day work week. (Saturday - Wednesday)

HOW TO APPLY:

If you are passionate about beauty and love engaging with audiences, we'd love to hear from you!

Please send your resume and portfolio to Kelly.loh@alluora.com or Whatsapp Us @ +65 8509 5375

Join us at Alluora Pte Ltd and be a part of our journey to enhance beauty experiences worldwide!

Gaonhae Taekwondo is looking for a Weekend Frontdesk Administrative Officer to help out with our day to day operations. Details are as below:

- Student Attendance Management

- School Fee Management

- Assist in other Ad-hoc duties

Requirement:

- Customer Service Skillset

- Ability to work with Children and Parents

- Microsoft Office Suite Proficiency

- Able to commit on both Saturdays and Sundays from 9am to 6pm

Job Responsibilities:

- Prepare Payment, Receipt & Journal Vouchers.

- Processing Expense Claims In A Timely Manner.

- Data Entry Recording.

- Assisting With Accounts Payable And Accounts Receivable Functions.

- Reconciling Bank Statements And Other Financial Records.

- Maintain Proper Filing And Documentation Of Accounting Documents.

- Assisting With Month-End And Year-End Closing Procedures.

- Supporting The Finance Team With Ad-Hoc Administrative Tasks.

Requirements:

- LCCI, Diploma In Accountancy Or Equivalent

- Proficiency In Microsoft Office (Excel, Word) And Sap System

- Positive Working Attitude And Able To Work Independently

- 5 Days Working Week

- Fresh/Entry Levels Candidates Are Welcome To Apply

Responsibilities:

• Provide support in day-to-day finance and administrative functions
• Assist with banking transactions and related documentation
• Process staff petty cash claims accurately and in a timely manner
• Support procurement activities, including preparing and issuing purchase orders
• Assist the sales team with preparation of delivery orders and invoices
• Handle work pass administration, including application, issuance, renewal, and cancellation
• Perform general office administrative duties such as answering phone calls, managing mail, and maintaining office supplies
• Undertake ad hoc duties and responsibilities as assigned

Requirements:

• Proficient in basic administrative and financial processes
• Prior experience in a similar role is preferred
• Familiarity with QuickBooks will be an added advantage
• Good organizational skills and attention to detail
• Ability to work independently and manage multiple tasks

Skylink Holdings Limited (SGX: XZB) is a leading provider of commercial vehicle leasing, hire-purchase financing, and engineering services in Singapore. Listed on the SGX Catalist Board on 17 September 2025, Skylink has built a strong reputation for reliability, innovation, and customer-focused solutions.

Established in 2017, Skylink is your trusted mobility partner, offering a complete range of services including vehicle retail, leasing, credit financing, and workshop servicing. Our mission is to deliver peace of mind and confidence through dependable and high-quality solutions.

We are proud to partner with respected brands such as Certis Cisco, ISS, UPS, Sheng Siong, and FairPrice, providing tailored vehicle and fleet solutions to both SMEs and multinational corporations. With a fleet of over 1,200 commercial vehicles, Skylink continues to drive excellence and innovation across the region.

At Skylink, our people are our greatest strength. We are committed to fostering a supportive and dynamic workplace where every employee can learn, grow, and thrive. Whether your passion lies in sales, marketing, operations, engineering, or customer service, you’ll find rewarding opportunities to develop your career and make an impact. Join our team and be part of a forward-thinking company that values commitment, collaboration, and growth.

Your journey starts here — with Skylink.

Job Description

• Monitor and maintain accurate inventory records
• Track stock levels and ensure timely replenishment
• Prepare and process purchase orders
• Liaise with suppliers on orders, pricing, and delivery schedules
• Receive and verify incoming stock against purchase orders
• Maintain proper documentation of inventory and purchases
• Assist with stock audits and reporting
• Handle general administrative duties such as filing, data entry, and correspondence
• Support other ad-hoc administrative tasks as required

Job Requirements

• Proven experience in administrative or inventory-related roles preferred
• Strong organizational and time management skills
• Good attention to detail and accuracy
• Proficient in Microsoft Office (Excel, Word, etc.)
• Ability to multitask and work independently
• Good communication and coordination skills

Working Hours

• 5.5 days work week (alternate Saturdays)
• Monday to Friday: 8:30am to 5:30pm
• Saturday: 8:30am to 12:30pm (alternate)

Company Overview

HOYA Electronics focuses on developing optical and extreme ultraviolet (EUV) photomask blanks essential for manufacturing advanced chips used in AI, high-performance computing, 5G, memory, logic, and power devices.

Job Summary

The Application Engineering Technician supports engineers to ensure customer satisfaction, product compliance, and timely resolution of quality issues by collaborating across departments and assisting with new product launches and customer concerns.

Responsibilities

• Receive and accurately log customer complaints to maintain complete records for quality tracking
• Support daily customer quality operations by managing feedback and inquiries promptly
• Assist engineers in performing initial containment actions such as identifying risky products and coordinating rework
• Collaborate with Application Engineering and Quality Assurance Engineers to support root cause investigations
• Prepare 8D reports and document corrective and preventive actions to address quality issues
• Follow up on open quality issues to ensure timely resolution and closure
• Assist in preparing customer quality reports, including defect trends and statistical process control (SPC) data
• Monitor quality trends and report non-conformances to engineers for further action
• Support engineers during customer visits by preparing and delivering required data and samples
• Coordinate testing and assessment of engineering samples to support product evaluation

Required competencies and certifications

• NITEC or Diploma in any Engineering field, or equivalent
• Ability to work in a cleanroom environment and perform overtime as needed

Preferred competencies and qualifications

• 1 to 2 years of relevant semiconductor industry experience or related roles
• Proficiency in Microsoft Office, specifically Excel, to manage data and reports
• Basic knowledge of statistical or quality tools for quality analysis
• Experience in quality documentation and organized record keeping
• Strong communication skills to effectively collaborate with cross-functional teams
• Problem-solving skills to support investigations and corrective actions
• Ability to work independently and as part of a team

Other Information

• Office hour position
• Able to work in a cleanroom environment and perform overtime as and when necessary

HOYA Electronics Singapore Pte Ltd is an equal opportunity employer committed to diversity and inclusion. We do not charge candidates any recruitment fees or unlawful payments for employment consideration.

Job Description

• Industry/ Organization Type: Engineering
• Position Title: Admin Assistant
• Working Location: Ubi Ave(Close to Ubi MRT)
• Working Hours: 5 days (9.00am-6.00pm)
• Salary Package: Basic Salary $2,000
• Duration: Permanent

Key Responsibilities

• Support daily operations of the company in Southeast Asia.
• Process sales orders, delivery orders, and invoices.
• Manage goods receiving, loans, and return merchandise authorization (RMA) processes.
• Accurately enter data into the ABSS system.
• Assist with stock-taking activities.
• Work independently to manage time effectively and achieve desired results.

APPLY NOW!!!

• Minimum GCE O level.
• Experienced in data entry and familiarity with business systems.
• Good organizational skills and ability to work independently.
• Able to communicate effectively.
• Training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #74646 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Working hours:

- 2 to 3 weekdays per week

- 4 to 6 hours shift

- $12 to $15 per hour

- 10am to 4pm , work in office

Job description:

- Managing admin work

- Basic proficiency in Canva and Microsoft excel/office

- Basic communication with clients via text/calls

- Any other simple adhoc admin duties

Job Title

Admin/HR

Occupation

ADMINISTRATIVE ASSISTANT

Job Description & Requirements

Job Summary

Assist with billing, administrative, and HR functions to support smooth office operations and accurate record-keeping. Working within a law firm enviroment.

Responsibilities

• Accurately process billing tasks to ensure timely and correct financial transactions
• Perform administrative duties to organize office workflows and maintain operational efficiency
• Support HR functions by managing employee records and assisting with related administrative tasks
• assisting in filing documents electronically
• managing staff leave forms, etc

Job Description

• Industry/ Organization Type: Toy Distributor
• Position Title: Admin Assistant / Clerk (Warehouse)
• Working Location: East – Macpherson
• Working Hours: 5 Days / Mon – Fri: 8.30am – 6pm
• Salary Package: SGD 1600 + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Move and organize toy boxes (items are light and easy to handle)
• Check returned goods and verify quantity and condition
• Enter return details into the computer system
• Repack items into boxes and apply labels

APPLY NOW!!!

• Comfortable using computers for routine tasks

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #77236 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131