Reporting to the Head of Facilities, this fast-pasted, varied role involves managing office fit-outs, relocations, and ongoing facilities operations, ensuring compliance with health & safety regulations and supporting the business continuity strategy.
Duties will include but are not limited to:
- Manage end-to-end office relocation, expansion, and fit-out projects globally
- Source and secure new office locations (leased and serviced), including lease coordination
- Liase with the local office CEO for requirements and local decisions
- Lead internal project teams (IT, Legal, HR, Finance) and liaise with suppliers and local admin teams
- Conduct international site visits (3 per project), including pre-fit out, fit-out supervision, and final snagging during the move and new office opening
- Ensure global health & safety compliance, including fire safety and first aid procedures
- Oversee security systems, access control, PPM schedules, and maintenance contracts
- Support London office operations: carbon reporting, and business continuity plans
- Assist in procurement, budget preparation, and vendor negotiations for facilities services
- Coordinate ISO premises audits, GDPR compliance (CCTV), and maintain risk assessments and legal registers
- Provide support to the wider facilities team during holidays and absences
