Responsibilities:

• Manage fund operations, including subscriptions, redemptions, and corporate actions while ensuring regulatory compliance.

• Deliver accurate NAV calculations, investor reports, and forecasts promptly.

• Coordinate with investors, fund managers, auditors, legal advisors, custodians, and external stakeholders.

• Monitor cash flows, expenses, and fee calculations, including performance fees.

• Understand and apply various fund calculation methods based on investor returns, such as equalization and series accounting.

• Oversee the accounting for Special Purpose Vehicles (SPVs) and assist in FATCA/CRS reporting for clients.

• Ensure adherence to internal controls and regulatory requirements set by applicable authorities.

• Maintain comprehensive fund records to support audit and tax processes related to the portfolio.

• Handle investor communications and inquiries regarding portfolio administration and transfer agency registration.

Requirements:

• Bachelor’s Degree in Accounting, Finance, or a relevant field.

• Qualified Accountant (e.g., ISCA/ACCA/CPA) with a CPA qualification in progress or recently completed examinations is advantageous.

• Minimum of 2 years of experience in fund administration or with a licensed fund management or administration company.

• Strong understanding of accounting standards (e.g., US GAAP, IFRS).

• In-depth knowledge of investment products such as securities, fixed income, and derivatives.

• Familiarity with fund administration systems like Multifond and proficiency in Microsoft Office; VBA skills are a bonus.

• Meticulous with the ability to handle multiple tasks efficiently.

• Strong organizational, communication, and stakeholder management skills.

• Ability to work collaboratively in a team-oriented environment.

• Flexible and adaptable in a fast-paced, dynamic workplace.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (Persol Singapore PTE LTD)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to Persol Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy

Lau International Group is an established distributor, importer and exporter of a wide variety of branded consumer electronics, photographic products and accessories.

Headquarters in Singapore, we have offices in Singapore, Kuala Lumpur, Hong Kong and Taiwan.

Administration Assistant

Responsibilities:

· Assist Accounts Department in daily operations.

· Follow up payments and liaise with customers

· Reconciliation of payments

. Stocks transfer in and out from headquarters to retails stores location

· Organise and file daily/monthly documents.

· Management of inventory and issuing of sales invoices.

· Maintain Price list.

· Other ad-hoc duties as assigned.

Requirements:

· Minimum GCE 'O' Level/ Diploma

· At least 2 to 3 years of working experience in related field.

· Team player with a positive work attitude, meticulous and able to work independently

· Ability to work in a fast pace environment

· Proficient in MS Word & Excel

· Entry level with the right attitude are welcome

You are required to work 1 Saturdays per month (9:30am am to 12:30 pm)

Working hours: 9:30am to 6:00pm

Location: Joo Seng

Immediate vacancies for those who can start work as soon as possible.

Please submit or write in with your full resume, stating current and expected salary to elaine.chan@lau-intl.com

HIGHTLIGHT

• Five days work week

• Permanent Role

Responsibility

• Provide comprehensive end-user support by managing IT service requests, including technical troubleshooting, access management, and issue resolution.
• Oversee the full employee lifecycle IT processes, including onboarding and offboarding.
• Manage and maintain backend servers, IT infrastructure, and network equipment.
• Maintain accurate records of IT inventory, encompassing hardware, software, and licenses.
• Ensure network security and implement data backup and recovery procedures.
• Execute software deployments and updates to optimize system performance and strengthen cybersecurity with minimal operational disruption.
• Support IT procurement activities and ensure all IT documentation is current.
• Assist the IT Manager with ad-hoc project implementations.

Qualifications and Skills

• Education: Bachelor’s degree in Information Technology, Computer Science (with focus on Programming or Networking), or equivalent.
• Experience: 2 to 5 years of hands-on experience in IT administration.

How to Apply:

Interested applicants, kindly click on “APPLY NOW”

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Khoo Choo Xian (Anthony)

EA Personnel Reg No: R25158524

• Coordinate the selection process for the Teacher of the Year Award, including soliciting nominations, obtaining the approvals from the HODs and Assoc. Deans, and organizing the award ceremony.
• Organize and manage the Dean's List Lunch and the Teacher of the Year Award ceremony, ensuring a memorable and meaningful experience for the awardees.
• Organise Faculty Workshops to foster a community of practice by organizing educator “Lunch and Learn” sessions for faculty members.
• Organise UPO Teambuilding and Internal Events (half-yearly reviews).
• Process access applications for UPO existing/ new colleagues and revoke their access when they resigned from their role.
• Administer undergraduate mid-term scholarships, University/ College-level awards and NBS Financial Aid applications.
• Manage the recruitment, scheduling of duty roster, providing guidance to the student assistants and processing of the monthly claim process for the student assistant under the Work Study Schemes.
• Track payments of the case studies and ensures students make the payments for the cases required for the courses.
• Assist the Discipline Officer with students’ disciplinary matters.
• Assist in managing administration duties for Assoc Deans and Deputy Director of the unit.

Interested candidates please send in your resume to:
Rianne Lim Hui Xuan 
Outsourcing Team 
email to: riannelim@recruitexpress.com.sg

EA License No: 99C4599
Recruit Express pte Ltd 

Administration Manager Responsibilities:

In a pipe installation company, the Administration Manager acts as the central hub connecting field operations, engineering teams, and corporate leadership. This role requires a balance of traditional office management and specialised industrial knowledge, ensuring that projects remain compliant, documented, and properly supported from a logistical standpoint.

1. Project Support & Documentation

Pipe installation involves heavy documentation to meet safety and engineering standards.

• Permit Management: Oversee the application and tracking of excavation, road opening, and environmental permits.

• Project Documentation: Maintain "As-Built" drawings, welding logs, pressure test reports, and material certificates (MTRs).

• Contract Administration: Reviewing client contracts for administrative requirements and ensuring all billing milestones are documented.

2. Workforce & Site Coordination

Managing the logistics of a mobile and often specialised workforce.

• Crew Scheduling: Coordinating with Project Managers to ensure field crews have the necessary lodging, transportation, and daily reporting tools.

• Subcontractor Liaison: Managing the onboarding, insurance verification, and payment processing for specialised subcontractors (e.g., non-destructive testing technicians or heavy equipment operators).

• Timekeeping: Oversight of field timesheets, ensuring accurate allocation of labour hours to specific project codes for job costing.

3. Procurement & Supply Chain

Ensuring the "right materials at the right time" to prevent costly site delays.

• Vendor Management: Negotiating rates with suppliers of pipes, fittings, valves, and heavy machinery rentals.

• Inventory Control: Monitoring yard stock and ensuring materials are tagged and tracked from delivery to installation.

• Logistics: Organizing the transport of large-diameter pipes and heavy equipment to remote or restricted-access sites.

4. Compliance, Safety & Quality (QHSE)

Supporting the safety culture that is critical in high-pressure piping environments.

• Certification Tracking: Maintaining a database of welder qualifications, heavy equipment operator licenses, and safety training (OSHA/HSE).

• Audit Support: Preparing documentation for ISO audits or client-led safety inspections.

• Incident Reporting: Managing the administrative side of site incidents, including insurance claims and worker’s compensation filings.

5. Financial Administration

Liaising with the finance department to maintain project profitability.

• Budget Oversight: Monitoring administrative overhead and site-specific "sundry" expenses.

• Progress Billing: Coordinating with Site Engineers to verify work completion percentages for monthly invoicing.

• Accounts Payable: Verifying field invoices against delivery tickets before authorizing payment.

6. General Office Management

• Facility Management: Overseeing the maintenance of the central office and any temporary site trailers.

• IT & Communication: Ensuring field teams have reliable communication tools (radios, tablets, satellite phones) for remote locations.

• Staff Supervision: Managing a team of administrative assistants, receptionists, or document controllers.

Key Performance Indicators (KPIs)

• Permit Lead Time: Reducing the time between project award and "breaking ground."

• Documentation Accuracy: Zero "missing" material certificates during final project handover.

• Overhead Control: Keeping administrative costs within 5-10% of the total project budget.

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Responsibilities: 

• Manage front desk and reception duties, including visitor registration, call handling, document and courier management, and coordination of meeting rooms. 

• Provide comprehensive day-to-day administrative support, such as maintaining records, coordinating office supplies, and assisting with logistics. 

• Facilitate finance reimbursement processes by collecting, organizing, and filing necessary supporting documents. 

• Maintain vendor information, track procurement activities, and update contracts and purchase records. 

• Undertake additional duties as assigned by the department or management. 

Requirements: 

• Diploma or above, or equivalent relevant working experience. 

• Relevant experience in front desk, administration, office support, finance clerical support, or procurement coordination is preferred. 

• Proficient in Microsoft Office applications. 

• Detail-oriented and service-focused with strong communication and coordination skills. 

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified. 

EA License No.: 01C4394 (Persol Singapore PTE LTD) 

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to Persol Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy 

The scope of services of an Environmental Checker shall generally consist of but not limited to :

a) Support the SO as an environmental advisory role;

b) Conduct environmental site inspections;

c) Conduct environmental performance audits;

d) Review environmental monitoring and management regime;

e) Review implementation of environmental protection measures;

f) Advise remediation actions for contingency scenarios.

The Environmental Checker is expected to audit the environmental performance in an independent, objective and professional manner in every aspect during construction.

The Environmental Checker shall propose the scope, methodology and frequency of the environmental performance audit (minimum of 1 scheduled and 1 unscheduled per year or any frequency as instructed by SO) that is appropriate to the project and to international practices or recognized standards. Justification shall be made clearly to the SO.

The environmental performance audit shall include check, review, verification and validation of the overall environmental performance of the project, including:

a) Implementation of all the environmental protection and mitigation measures;

b) The effectiveness of corrective measures, submissions relating to the environmental monitoring and management of project site;

c) Examination of the environmental incidents and complaints log;

d) Examination of the environment register, including results of monitoring;

e) Consultation with relevant statutory authorities, where appropriate;

f) Visual examination of worksite to examine working practices, environmental effects, mitigation measures and monitoring activities;

g) Any other submissions required for the project.

The Environmental Checker is expected to review all environment inspection reports prepared by the Contractor and the effectiveness of the corrective measures.

As a contingency plan, the Environmental Checker shall carry out adhoc site inspection if:
a) Mitigation measures are ineffective;
b) In case of any significant environmental problems;
c) Upon the receipt of an environmental complaint.

After the ad-hoc inspection, a contingency report shall be prepared by the Environmental Checker and submitted to the SO and the relevant authorities as soon as possible.

Requirements:

• Diploma/Specialist Diploma in relevant field
• At least 2-5 year working experience as ECO in Environmental & Occupational Health Safety
• Must be registered with National Environment Agency as Environmental Control Officer

Company Overview

TEMBUSU Asia envisions leading environmental and sustainability consulting in Asia, delivering innovative solutions on Water, Energy, Waste, Environment, Climate, Infrastructure, Cities Resilience, and Education to support Asia’s sustainable development aligned with UN SDGs.

Job Summary

Support business development and project administration for carbon, sustainability, environmental, and ecological projects by coordinating proposals, client engagement, and project delivery activities.

Responsibilities

• Identify and track business opportunities in carbon, sustainability, environmental, and ecology-related projects and capacity building to support growth initiatives
• Prepare proposals, concept notes, presentations, and capability statements to advance business development efforts
• Maintain and update client databases, CRM records, and opportunity pipelines to ensure accurate and accessible information
• Coordinate meetings, follow-ups, and communications with clients and partners to facilitate engagement and collaboration
• Provide administrative and coordination support for consulting and training projects to ensure smooth project execution
• Assist in managing project documentation, schedules, reporting, and records to maintain project transparency and compliance
• Organize logistics for workshops, training programmes, and stakeholder meetings to enable effective event delivery
• Track project deliverables, invoicing milestones, and basic financial documentation to support project financial management
• Support academy programmes by managing training materials, participant records, and feedback summaries to enhance learning outcomes
• Work independently within a small, dynamic team to contribute effectively to project and business development goals

Preferred competencies and qualifications

• Bachelor’s degree in business administration, Project Management, or related field.
• Exposure to sustainability, carbon, environmental, or ecological projects to enhance domain knowledge and project relevance
• Process 2 to 4 years' experience in business development and project administration
• Strong organizational, communication, and negotiation skills
• Proficiency in MS Office and project management tools

• Other Information

• Exposure to regional sustainability, climate, and environmental projects
• Opportunities to collaborate with senior consultants and international partners
• Purpose-driven and collaborative work environment

---

*Seeking for a Legal key liaison who has relevant banking legal documentation and has acted as legal key liaison with external legal counsels*

THE COMPANY

Rooted in their commitment and service to their clients, the company has a well-received yet stable brand within the Banking sector. They currently seek a Legal Key liaison (Legal and Credit Administration Documentation) to be part of their team.  

JOB RESPONSIBILITIES

• Be the key liaison and contact point between the bank and external legal counsel
• Understand and instruct external legal counsel to provide legal advisory interpretation services, drafting legal correspondence (Letters of set-off and Demand letters etc), assist in reviewing litigation cases (Registration of security documents, Legal opinions, Release & discharge of securities and Redemptions, Non-standard security and facility documentation, Shipbuilding contracts, refund guarantees, debentures, assignments, mortgages)
• Review Legal documents (Injunctions, Winding-up notices, Court orders, Garnishee orders, Notices from liquidators, official assignees or receivers)
• Review executed documents submitted by borrowers to ensure completeness and enforceability. To identify irregularities from approved credit terms and ensure appropriate rectification
• Review security documents, facility letters and agreement prepared by both officers and external lawyers (for non-standard documentation) to ensure completeness and enforceability
• Manage the execution and closure of legal documentation for non-standard credits
• Review Performance Bonds, Letters of Guarantee, Standby Letters of Credit (SBLCs), Bank Guarantees (BGs) and provide recommendations/raise any legal concerns or issues for management’s approval
• Download/distribute weekly Credit Monitoring System reports to Credit Marketing and General Manager (i.e. to monitor legal action involving borrower and guarantors)

JOB REQUIREMENTS

• Degree in Law or any other relevant education
• Relevant banking legal documentation and has acted as legal key liaison with external legal counsels
• Meticulous, organized, team player and has good interpersonal skills

If you will like to explore this opportunity, please email your resume in Microsoft Word format to marie@resolutehunter.com

We thank you for your interest and will contact shortlisted candidates for more detailed discussion.

Please refer to our website https://resolutehunter.com/ for more job postings.

EA Licence 18C9105 

EA Reg R1105305

Roles and Responsibilites:

• To support the sales team and ensure timely and accurate order processing and subsequent logistic arrangement.
• To manage and control purchases with optimal stock levels, best cost efficiency and punctual deliveries.
• To attend to all office administration duties.
• To offer marketing support services for our channel sales activities at supermarkets and various food fairs.
• To take charge of all customs clearance, warehousing and logistic assignments of our food import business.
• To assist with petty cash and basic accounting work.
• Any other duties to be assigned as required

1. With diploma certificate or equivalent with relevant experience may apply.
2. Good interpersonal, communications and customer support skills.
3. Good problem solving and analytical skills.

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

Requirements and skills

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Ability to work shift, weekend and public holiday
• Standby for 24 hours

Company Overview

Being a non-profit and non-government entity, a trade association bridges between industry players and regulatory bodies to shape future policy that is mutually beneficial for all stakeholders, paving the wayfor the industry it represents to continually improve.

As a career in a Trade Association covers many areas from project management to events, you will be given the opportunity to explore your strengths and eventually specialise in areas that you enjoy and excel in. A career path in a Trade Association opens stable opportunities in this key area relevant to all industries and countries.

Join us in managing and executing exciting projects to transform the industry. If you are a versatile, independent and critical thinker with strong command of written and spoken English, we welcome you to join our friendly and supportive team in our office at Woods Square.

Key Responsibilities

1. Administration & Secretariat Support

• Provide general administrative support to the Secretariat, including documentation, records management, and correspondence.
• Coordinate meetings, prepare meeting materials, and track follow-up action items.
• Support procurement, vendor coordination, and basic finance administration (e.g. claims tracking, invoice coordination).
• Maintain organised filing systems (digital and physical) for operational and compliance documents.

2. Membership Engagement & Support

• Support membership onboarding, renewals, and membership database updates.
• Respond to member enquiries and coordinate follow-ups with relevant internal teams.
• Support planning and execution of membership engagement initiatives, outreach sessions, and networking activities.
• Assist in preparing membership reports, engagement tracking, and analytics where required.

3. Programme & Event Coordination

• Support coordination of training programmes, industry events, and engagement activities.
• Liaise with vendors, partners, and internal teams to ensure smooth event execution.
• Support logistics planning, registration management, and on-site coordination when required.
• Assist in post-event reporting and documentation.

4. Stakeholder & Operational Coordination

• Support coordination with partners, tenants, vendors, and service providers where required.
• Assist in tracking project timelines, deliverables, and operational milestones.
• Support cross-functional coordination across Secretariat, operations, and programme teams.

Key Requirements

Qualifications & Experience

• Diploma or Degree in Business Administration, Events Management, Communications, or related fields.
• 2–5 years of experience in administration, membership services, events coordination, or stakeholder engagement roles preferred. Fresh graduates are welcomed.
• Experience in associations, non-profits, or operations environment will be advantageous.

Skills & Competencies

• Strong organisational and coordination skills.
• Good written and verbal communication skills.
• Ability to manage multiple tasks and deadlines.
• Strong stakeholder and customer service orientation.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Detail-oriented and process-driven.

Personal Attributes

• Proactive and resourceful.
• Team player with good interpersonal skills.
• Comfortable working in a fast-paced and evolving environment.
• Service-oriented mindset.

About Us

The Cocoa Association of Asia (CAA), founded in 2004, supports and promotes the cocoa industry throughout the Asia-Pacific region — from farming and processing to manufacturing and trade. Our members include traders, logistics providers, cocoa processors, chocolate manufacturers, and FMCG companies, collectively representing over 90% of the cocoa trade and manufacturing in Asia. We are a small but dynamic secretariat, and every team member plays a meaningful role in shaping the industry.

About the Role

We are looking for a proactive and detail-oriented administrator to join our small secretariat team. This is a hybrid role — you will split your time between working from our Tras Street office and remotely — and requires someone who is genuinely comfortable wearing multiple hats.

You will support the day-to-day operations of the association: from financial data management and member registrations to office upkeep and committee coordination. The ideal candidate is highly organised, comfortable with numbers and systems, and enjoys a varied workday. Prior experience in bookkeeping or financial administration is an advantage, though full training on our processes will be provided.

This role is suited to someone who can multitask confidently, learn new systems quickly, and take ownership of recurring responsibilities with minimal supervision.

Key Responsibilities

Finance & Bookkeeping Support

• Manage and update cashflow data regularly; flag discrepancies and maintain accuracy
• Process payroll on a monthly basis and coordinate bi-monthly payment runs
• Issue invoices and follow up on outstanding payments via DBS
• Assist with data consolidation in QuickBooks Online (training provided); liaise with the external accountant for reconciliation on an agreed schedule
• Prepare weekly financial and operational reports for the COO

Member Support & Registrations

• Handle registrations for courses, events, and webinars — from sign-up through to confirmation and on-site management
• Respond to member enquiries promptly and maintain accurate member records
• Create member log-in accounts on the CAA website
• Organise quarterly member meetings — coordinate logistics, draft agendas, take minutes, and follow up on action items

Events & Course Management

• Support large-scale conferences, booths, workshops, and webinars
• Coordinate speakers, panellists, and vendor/hotel teams
• Assist the CAA Knowledge Committee with new training modules, participant packs, and materials

Marketing & Communications

• Publish event updates and reports on the CAA website
• Send daily RSS feeds and weekly/ad-hoc email newsletters via Mailchimp
• Support digital social media content (LinkedIn, Facebook)

Office & Administration

• Manage day-to-day office operations: supplies, facilities, air conditioning, pest control, and vendor liaison
• Carry out general administrative tasks supporting CAA's activities and committee functions
• Maintain an organised office environment suitable for in-person meetings and member visits

Website & Records Maintenance

• Keep the CAA website current with reports, member news, and event listings
• Ensure member and committee records are up to date across the website and internal database
• Perform basic website maintenance on Wix (training provided; prior experience is a bonus)

What We're Looking For

Essential:

• Comfortable working with numbers, data, and financial records — basic bookkeeping experience is a plus
• Proficiency in Microsoft Office 365, especially Excel (no coding required)
• Organised, methodical, and able to manage recurring financial and administrative cycles (weekly, monthly, bi-monthly, quarterly)
• Strong written and verbal English communication skills
• A genuine multitasker who can context-switch between finance, admin, events, and communications
• Good sense of systems — able to learn and adopt new tools quickly
•  Proactive, reliable, and comfortable working independently in a small team

Desirable:

• Experience with QuickBooks Online, Mailchimp, Wix, or similar platforms
• Fluency in Mandarin (bonus)
• Prior experience in a trade association, nonprofit, or small team environment
• Basic design skills using Canva or similar
• Familiarity with social media management

Job Title: HR Executive (Payroll & HR Administration)

Location: Singapore

Employment Type: Full-time

About Us:

We are a dynamic and fast-growing company in the security industry, committed to fostering a professional and people-oriented work culture. We seek a detail-oriented and adaptable HR Executive to join our HR team.

Job Overview:

The HR Executive (Payroll and HR Administration) will play a vital role in managing HR operations, with a strong focus on payroll processing and HR administration. This role requires high discretion and the ability to adjust to rapidly changing scenarios. It will ensure compliance with local employment regulations and support projects that enhance operational efficiency.

Key Responsibilities:

Payroll Processing:

• Manage end-to-end payroll processes, including salary computation, statutory submissions, and payslip generation.
• Ensure accurate and timely calculations of overtime, leave, and payroll adjustments while maintaining strict confidentiality.
• Address and resolve payroll-related queries with a discreet approach.
• Liaise with government bodies for statutory submissions and compliance.

HR Administration:

• Maintain and update employee records with attention to detail and discretion, ensuring data accuracy and compliance with PDPA.
• Handle HR-related inquiries professionally, focusing on payroll, leave, and employee benefits.
• Support HR onboarding processes, including offer letters, contracts, and new hire documentation.
• Assist with HR projects, adapting quickly to changing priorities and evolving needs.
• Compliance & Reporting:
• Ensure adherence to HR policies, procedures, and Singapore labor laws.
• Prepare HR reports, payroll summaries, and statutory filings with precision and confidentiality.
• Maintain a high level of professionalism, always safeguarding sensitive employee information.

Requirements:

• Diploma or degree in Human Resource Management, Business Administration, or related fields.
• Minimum of 2 years of experience in HR administration and payroll processing. Fresh graduates are encouraged to apply.
• Strong understanding of Singapore labor laws and payroll regulations.
• Proficiency in HRIS, payroll software, and MS Office applications.
• Exceptional attention to detail, organizational skills, and discreetly managing sensitive information.
• Adaptable and capable of handling multiple tasks in a fast-paced environment.

What We Offer:

• Competitive salary and benefits.
• Opportunities for career development within a growing organization.
• A collaborative and supportive work environment that values discretion and adaptability.

If you are an HR professional who values confidentiality and thrives in a dynamic work environment, we want to hear from you!