Total 392 workforce administration job vacancies in Hong Kong

Responsibilities

• Customer order entry and procurement including customer set-up, vendor/product system set-up and manage internal approvals
• Customer compliance vetting
• Liaise with factories, customers and freight forwarders for order fulfillment
• Logistics coordination including optimization of supply chain, i.e. EOQ, import/export arrangements and logistics vendor selection
• Shipping documentation including occasional Letter of Credit and additional customs clearance documentation
• Handle customer claims and returns
• Monitor order status and delivery performance
• Update delivery backlog scheduling and prepare monthly backlog report
• Short cycle sales administration in conjunction with sales team
• Perform other customer service duties such as handle product enquiries, provide catalogues to support the ordering process and perform duties in conjunction with the sales and finance teams to support the sales process.
  

Requirement

• Degree or diploma holder
• Minimum 5 years working experience preferably with multinational organizations of a related industry in the following areas:

• Order management and customer services, preferably on a regional Asian basis
• Liaison with overseas factories and vendors
• Import & export 
• Logistics coordination
• L/C and shipping documentation
• ERP/order processing system (Navision experience an advantage)

• Customer-oriented

• Good communication skills and excels at being a team player

Job Description:

• Handle engineering and project documentation, including proper filling and record-keeping.
• Prepare quotation, invoice, purchase orders and delivery documents.
• Coordinate with engineers, vendors, and clients on administrative and project-related matters.
• Maintain accurate project records, schedules, and reports
• Support procurement and inventory tracking for materials and equipment
• Assist management with reports and general operational support
• Assist with tender submissions and project filing
• Handle correspondence with clients, authorities, and vendors

Job Requirements

• Diploma or Degree in Business Administration or Engineering related field
• At least 1 year of relevant working experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Organized, detail‑oriented, and able to multitask
• Good communication and interpersonal skills
• Comfortable working with technical teams

Preferred (Advantage)

• Experience in SME, construction, engineering, or project‑based environment
  
  
• Interested candidates are invited to email your resume to vicky@onesmart.com.sg

• Shape how one of Australia’s largest retail networks plans and invests in its workforce, influencing performance at true national scale
• Lead a high-impact transformation agenda, driving automation, productivity across Dan Murphy’s and BWS
• Partner directly with senior leaders across Retail, Finance and Strategy to deliver measurable commercial outcomes and long-term value

As Head of Retail Workforce Planning and Labour Optimisation, you’ll shape how our retail networks plan and deploy their workforce. Partnering across Retail Operations and  Finance, you’ll lead a best-in-class labour model across Dan Murphy’s and BWS, aligning workforce investment to customer demand, performance and compliance.

In addition to enabling our current labour plan, a key focus of this role is leading the transformation of workforce planning across the business. You’ll drive automation, leverage industry best practices, embedding more sophisticated, data-led decision making and delivering sustainable improvements in productivity and cost at scale.

This is a permanent role, based in our Sydney or Melbourne office in a hybrid working environment. 

Here is a taster of what you can expect in this role:

• Strategic Labour Model Ownership: Manage, own and continuously refine the comprehensive end-to-end retail labour model. This includes managing forecasting, defining labour standards, establishing productivity guardrails, and setting the overall workforce planning frameworks.
• Workforce Investment Alignment: Act as a strategic partner to Retail, Finance, and Strategy to ensure that workforce investment is aligned with business performance goals, budgetary constraints, and long-term strategic priorities, viewing labour as a critical business lever.
• Productivity & Optimisation Leadership: Drive national initiatives focused on in-store Rostering, labour planning and efficiency improvement.
• Team Leadership & Data-Driven Culture: Build, mentor, and lead a high-performing team. Drive the adoption of a more disciplined, data-led approach to workforce decision-making throughout the business.

Responsibilities:

• Supervising the day-to-day operations of the administrative department and staff members.

• Hiring, training, and evaluating employees and taking corrective action when necessary.

• Developing, reviewing, and improving administrative systems, policies, and procedures.

• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.

• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.

• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

• Collecting, organizing, and storing information using computers and filing systems.

• Overseeing special projects and tracking progress towards company goals.

• Building and expanding on skills by engaging in educational opportunities.

Requirements:

• Experience in a related field, such as management or financial reporting, preferred.

• Exceptional leadership and time, task, and resource management skills.

• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.

• Proficiency with computers, especially MS Office.

• Ability to plan for and keep track of multiple projects and deadlines.

• Familiarity with budget planning and enforcement, human resources, and customer service procedures.

• Willingness to continue building skills through educational opportunities.

Job Description & Requirements

Administration Manager job brief

We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Job Summary

We are seeking an organized and proactive Administration Manager to oversee the company’s administrative operations and ensure efficient office management. The ideal candidate will be responsible for managing administrative processes, supporting business functions, and maintaining a productive and well-structured working environment.

Key Responsibilities

• Oversee daily administrative operations and ensure smooth office functioning
• Develop and implement administrative policies, procedures, and systems
• Manage office facilities, procurement, and vendor relationships
• Supervise administrative staff and ensure effective team performance
• Coordinate company events, meetings, and internal communications
• Maintain office budgets and monitor administrative expenses
• Support HR and finance functions, including documentation and coordination
• Ensure compliance with company policies and local regulations
• Handle corporate documentation, contracts, and record management

Requirements

• Bachelor’s degree in Business Administration, Management, or related field
• Minimum 5–8 years of administrative or office management experience, with at least 2–3 years in a managerial role
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office and administrative systems
• Ability to work independently and manage multiple priorities
• Attention to detail and problem-solving skills

• Process premium collection and payments
• Evaluates and processes post-inception transactions like nomination of beneficiary, policy alteration, assignment, fund switch, top-up, update of personal details, GIRO application, reinstatement, preparation of quotation, etc
• Conduct user acceptance testing on error rectification, new initiatives and product launches
• Collaborates with both department, inter-department users and external parties
• Perform any other duties or projects assigned by Section Head or Head of Department

Requirements:

• Work experience in insurance operations / insurance administration
• Able to work till End Dec 2026

To apply, please email a detailed copy of your resume in Ms. Words format to west4@recruitexpress.com.sg

Linus Yeo Yong Boon
CEI No: R1104497
EA License No: 99C4599

We regret that only shortlisted applicant will be notified.

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Job Description:

• Answering phone calls and some administrative duties
• Distribute and manage incoming and outgoing mail including arranging courier requests
• Management of pantry supplies, office consumables, ordering, monitoring, and replenishing all supplies
• Leading and maintenance of all office facilities including but not limited to photocopiers, lighting, aircon, security, pantry equipment, carpet cleaning, office cleanliness and etc
• Assist in staff training and development activities
• Conduct Client due diligence (CDD) procedures and record documentation
• Data entry and verification of data.
• Other administrative duties required by the Company’s Management

Job requirement:

• Good interpersonal and communication skills
• Good computer skills
• Possess initiative, pleasant personality and able to work as a team member
• Detailed oriented, analytical, and able to serve with passion
• Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking
• Independent and self-motivated
• Ability to organize and prioritize work with minimum supervision

Responsibilities

To provide administrative support to the Professional Conduct & Professional Standards Division in the following areas:

• Create case files upon receipt of new complaints and update the necessary excel databases as case progresses
• Manage the mailbox receiving emails sent out by case officers (on average 80 emails each day) and assist to sort the emails to the respective cases according to case reference number indicated in the subject header
• Identify the stage of the complaint the email pertains to and e-file the emails for the respective cases
• Support case officers by tracking timelines, emailing responses to recipients and organising documents received in respect of the complaint
• Draft various letters (according to template format given) for different stages of complaint
• Liaise with vendors on office maintenance matters
• Assist the team with ad hoc assignments / projects

Requirements

• Diploma or higher
• Able to work in a fast-paced environment under tight timelines
• Good writing and strong organisation skills
• Proficient in Microsoft Office tools
• Able to manage high volume of emails on a daily basis

Contract Duration:12 months

Salary:

• Diploma - $13.64/hour

• Degree - $20.77/hour

Working Arrangement (5-day work week in office)

• Monday to Thursday  (8.30am to 6pm)
• Friday (8.30am to 5.30pm)

Location: Outram Park

EA License No.: 96C4864

Reg No.: R25128798 HUANG QIMENG

Job Summary

You will lead and support enterprise database environments across on-premise and cloud platforms, combining hands-on database expertise with team leadership to ensure performance, availability, and successful cloud migration.

Responsibilities

• Lead and manage a team of DBA engineers to deliver effective L2/L3 database operations support
• Serve as the technical SME and escalation point to resolve complex database issues promptly
• Administer enterprise databases including Oracle, SQL Server, PostgreSQL, and MySQL to ensure stability and performance
• Plan and execute database migration projects to AWS and Azure cloud platforms to enhance scalability and resilience
• Design and maintain high availability (HA), backup, and disaster recovery (DR) strategies to minimize downtime
• Oversee performance tuning, query optimization, and capacity planning to maximize database efficiency
• Implement and enforce database security, encryption, and compliance standards to protect data integrity
• Collaborate with cloud, DevOps, and application teams to integrate database solutions with broader IT infrastructure
• Support 24/7 operations and manage critical incidents to ensure continuous service availability
• Drive automation and process improvements to increase operational efficiency and reduce manual tasks

Required competencies and certifications

• 8–14 years of experience in database administration
• Minimum 2 years of experience in team leadership or senior DBA roles
• Proven experience in cloud migration projects involving AWS and/or Azure
• Hands-on expertise in HA/DR configurations, performance tuning, and managing large database environments
• Experience managing production environments with L2/L3 support responsibilities
• Strong stakeholder management and communication skills to coordinate across teams

Preferred competencies and qualifications

• Experience with MongoDB and NoSQL database technologies
• Exposure to Oracle Exadata environments
• Relevant certifications such as AWS, Azure, Oracle, or SQL Server

Other Information

Cloud & Tools:

• AWS (RDS, EC2, DMS)
• Azure (Managed Instance, cloud database services)
• CI/CD and automation tools such as Terraform and scripting (good to have)

Technical Skills:

• Databases: Oracle, SQL Server, PostgreSQL, MySQL
• HA/DR technologies: RAC, Data Guard, Always-On, Replication
• Backup & Recovery tools: RMAN and others
• Performance tuning and query optimization techniques
• Linux and Windows server environment administration

Position: Executive – Inside Sales, Administration and Accounting Support

Working Hours: Mon – Fri, 9am – 6pm

Working location: Kallang Pudding Road

Salary: $2800 - $3500 (Depending on experience)

Job Description and Responsibilities:

• Order processing, co-ordination and control.
• Prepare costings and quotations and upon approval dispatch the in timely fashion.
• Liaise with factories overseas, scheduling of material procurement, production, quality inspection, shipping and delivery.
• Assist and support the marketing team in planning and forecasting.
• Provide, coordinate and execute customer service and supports.
• Arrange payment via Letter of Credit, Cash against Documents or Wire Transfer.
• Attend to other inside sales and supports matters as and when assigned.
• Process customer orders with high accuracy, ensuring correct pricing, discounts, and margin.
• Monitor sales figures and track revenue performance against targets.
• Coordinate with finance to ensure timely invoicing and payment follow-up.
• Revise pricing structures to maintain profitability while remaining competitive.
• Assist in revenue and COGS forecasting.

Requirements:

• ‘O/A' Levels and/or Polytechnic Diploma in relevant fields of study.
• Minimum 2 years’ experience in handling sales quotations, logistics, customer-service, clerical & administrative functions. Knowledge in international freight forwarding is essential.
• Sales support with solid understanding of pricing, margins, and financial processes.
• Prior knowledge of bookkeeping and accounting principles is preferred.
• Familiar with international trade practices. (Liaising with overseas customers)
• Experience in related field as well as social media platform will be an advantage.
• Relevant experience and knowledge in the hospitality industry.
• Knowledge of Microsoft Office software.

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 8093 8699 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

The temp exec will be part of the institution’s Industrial Doctorate/Industrial Master’s(ID/IM) team under the Academic Programme Administration Division, and will provide administrative support to the ID/IM programme in the areas listedbelow.

Key Responsibilities:

• Assist in marketing, outreach and social media activitiesfor the ID/IM programme.
• Analyse and process submitted claims from ID/IM partnercompanies, verify information for completeness, accuracy and compliance withpolicies;
• Liaise with grant recipients and relevant officers toaddress queries or obtain missing documents;
• Prepare billing documents and work with Faculty, Financeto raise the billing request to ID/IM partner companies;
• Arrange for Thesis Committee meetings, Mid-Point progressmeetings and Thesis Defence etc.
• Coordinate programme-level events such as seminars, newstudent orientation, meetings;
• Assist in documentation and updating of the programmewebsite.
• Assist in any other functional duties or divisional workas assigned.

Requirements:

• Minimum Diploma from a recognised Institute of HigherLearning
• Well-versed in Microsoft Office (Excel, Powerpoint, Word)
• Attention to detail is crucial to ensure precision indocumentation and data entry
• Good written and communication skills
• Able to work independently in a fast-paced and dynamicenvironment
• A highly motivated individual and a good team player
• Excellent coordination and organization skills, with acustomer service mindset.

Interested candidates are invited to submit their MS Word formatted CV with the currentand expected salary remunerations.

By submitting any application or resume to us, you will be deemed to have agreedand consented to us disclosing your personal information to prospectiveemployers for their consideration.

We regret to inform that only short-listed applicants will be notified.

• JonDavidson Pte Ltd • EA Lic-22S1412 • CS Seh • MOM Reg No-R1440770 •

JOB DESCRIPTION

• Ensuring company policies are followed.

• Optimizing profits by controlling costs.

• Hiring, training and developing new employees.

• Resolving customer issues to their overall satisfaction.

• Maintaining an overall management style that follows company best practices.

• Providing leadership and direction to all employees.

• Ensuring product quality and availability.

• Preparing and presenting employee reviews.

• Working closely with the store manager to lead staff.

• Overseeing retail inventory.

• Assisting customers whenever necessary.

• Organizing employee schedule.

• Ensuring that health, safety, and security rules are followed.

• Taking disciplinary action when necessary.

• Ensuring a consistent standard of customer service.

• Motivating employees and ensuring a focus on the mission.

• Completing tasks assigned by the general manager accurately and efficiently.

• Supporting Maintaining merchandise and a visual plan.

• Maintaining stores to standards, including stocking and cleaning.

• management as needed.

JOB REQUIREMENTS

2+ years retail experience in a leadership capacity (e.g. management, shift leader, etc.)

Bachelor’s degree or equivalent experience

Familiarity with fashion trends and styles

Ability to effectively train and motivate sales associates

Excellent organizational, problem-solving, project management and communication skills Willingness to show leadership and guidance from the floor

United Women Singapore Limited (UWS) is a local non-profit organisation with IPC status that advances women’s empowerment and gender equality and builds a pipeline of women leaders and influencers in Singapore. The organisation has been operating for over 28 years and works towards narrowing the gender equality gap through education and raising awareness and advocacy on issues such as women’s empowerment and anti-violence, with the support of key stakeholders including corporate partners, government agencies, academia, the diplomatic community, other non-profit and community groups and the wider community.

We are seeking four dynamic and proactive Interns (1 per function) to support key areas of the organisation: Fundraising, Programme Support, Finance & Administration, and Communications. This internship offers hands-on exposure within a purpose-driven environment, ideal for students from local Polytechnics and Universities who are keen to contribute to meaningful social impact.

Each Intern will be assigned to a specific function while having opportunities to collaborate across teams on organisational initiatives.
1. Fundraising Intern (1 Position)

• Support the development and implementation of diverse fundraising strategies across multiple channels
• Assist in planning and execution of flagship events, donor campaigns, and community initiatives
• Conduct research on potential donors, grant opportunities, and CSR partnerships
• Support outreach efforts, including corporate engagement and donor communications
• Assist in digital fundraising efforts (e.g., social media campaigns, Giving.sg campaigns)

2. Programme Support Intern (1 Position)

• Assist in coordinating and delivering programmes, workshops, and community activities
• Support engagement with beneficiaries, volunteers, and partners
• Help track programme outcomes and prepare reports
• Provide logistical and administrative support for programme implementation

3. Finance & Administration Intern (1 Position)

• Assist with finance processes such as claims tracking, invoice processing, and data entry
• Support administrative functions including documentation, scheduling, and coordination
• Help maintain records in line with audit and compliance requirements
• Provide operational support for procurement and office management

4. Communications Intern (1 Position)

• Support content creation for social media, newsletters, and outreach materials
• Assist in managing digital platforms (e.g., website updates, email campaigns)
• Contribute to storytelling efforts, including impact stories and campaigns
• Track engagement metrics and support communications reporting

Requirements

• Recent graduate from a Polytechnic or University in Singapore
• Preferred fields: Business, Communications, Social Sciences, Accountancy, or related disciplines
• Strong organisational and time management skills
• Good written and verbal communication skills
• Proactive, detail-oriented, and able to work independently and in teams
• Familiarity with Microsoft Office / Google Workspace; social media platforms, Canva or similar tools are a bonus
• Interest in the social service / non-profit sector
• Support on-ground events and donor/volunteer activities
• Able to commit to a 6 month internship, preferably full-time.