Total 272 secretary job vacancies in Hong Kong

Position: Project Secretary

Starting Salary: From RM 1,800

Location: Subang Jaya

Working Hours: 8:30 AM – 5:45 PM (Monday – Friday)

Requirements:

• Minimum academic qualification: SPM or Diploma in any discipline (fresh graduates are encouraged to apply)
• Proficient in Microsoft Excel, PowerPoint, and Word

Key Duties:

• Assist superior with daily operations and official tasks
• Coordinate meetings and prepare minutes of meetings
• Assist with work requisitions, purchase requisitions, and project setup matters
• Update project costing on a monthly basis
• Manage project-related documentation

Perks & Benefits

• Medical insurance
• Personal development opportunities
• Paid training and development

Responsibilities & Requirements:

• Minimum 3–5 years of relevant company secretarial working experience and leadership.
• Hands-on experience in MyCoID and MBRS for SSM submissions and lodgements.
• Strong knowledge of the Companies Act 2016, and secretarial best practices.
• Prepare and maintain statutory records, resolutions, and minutes.
• To monitor and supervise the progress of Juniors, if allocated, including to provide guidance to Juniors for all secretarial works and services to be provided to clients.
• Liaise with auditors in preparation for and during annual audits.
• Advise on company secretarial and compliance matters.
• Ensure prompt billing and follow-up on outstanding debts.
• Able to create and implement company secretarial SOPs.
• Excellent command of English and Bahasa Malaysia, Mandarin is an added advantage.
• Possess a Diploma/Degree in Corporate Administration, Secretarial Practice or related field.
• Possess a valid Company Secretary license (MAICSA / MACS / MIA / LS) is a plus.
• Strong organizational, communication, and planning skills with a positive attitude.
• Able to multitask, meet deadlines, and perform well under pressure.

What we offer

At Multi Pro Management Services Sdn Bhd, we are committed to providing our employees

with a rewarding and fulfilling work experience. We offer a competitive salary,

comprehensive benefits package, and opportunities for professional development and career

advancement. Our collaborative and supportive work environment, coupled with our focus on

work-life balance.

Perks & Benefits

• Open culture
• Personal development opportunities

職責與要求：

• 至少 3-5 年相關公司秘書工作經驗和領導能力。
• 具備使用 MyCoID 和 MBRS 進行 SSM 提交和申報的實際經驗。
• 精通 2016 年《公司法》及秘書最佳實務。
• 準備和保存法定記錄、決議和會議記錄。
• 負責監督和指導初級員工的工作進度（如有分配），包括指導初級員工完成所有秘書工作並為客戶提供服務。
• 在年度審計的準備和進行過程中，與審計人員保持溝通聯絡。
• 就公司秘書及合規事宜提供建議。
• 確保及時開立帳單並跟進未償債務。
• 能夠制定和實施公司秘書標準作業規程。
• 英語和馬來語流利，會國語優先考慮。
• 持有企業管理、秘書實務或相關領域的文憑/學位。
• 持有有效的公司秘書執照（MAICSA / MACS / MIA / LS）者優先考慮。
• 具備較強的組織、溝通及規劃能力，態度積極。
• 能夠同時處理多項任務，按時完成工作，並在壓力下表現出色。

我們提供

Multi Pro Management Services Sdn Bhd 致力於為員工提供良好的工作環境。

我們提供一份充滿成就感和滿足感的工作。我們提供具競爭力的薪資。

完善的福利待遇，以及職涯發展和晉昇機會。

晉升。我們協作互助的工作環境，加上我們對…的關注。

工作與生活平衡。

福利待遇

• 開放文化
• 個人發展機會

Executive Support

• Manage and maintain schedule of Executive Chairman & Group Managing Director and ensure that he/she is prepared beforehand
• Handle and screen all forms of correspondences, including calls, emails, faxes, post, etc. on behalf of Executive Chairman & Group Managing Director
• Conduct research, analysis on subject matters and advise Executive Chairman & Group Managing Director on appropriate responses and next steps
• Assist Executive Chairman & Group Managing Director in other aspects such as personal finance, social and community engagements
• Co-ordinate with senior managers on corporate activities

General Administration

• Prepare reports, letters, memos, proposals, presentations and other documents
• Document all correspondences neatly and securely, and ensure accessibility
• Organise and attend meetings, and record minutes
• Arrange travel activities of Executive Chairman & Group Managing Director, including visas and accommodations

People Management

• Supervise and verify attendance of dispatch cum personal driver assigned to Executive Chairman

Requirements

• Degree in Business Administration or other relevant fields
• At least 5 years of relevant experience
• Knowledge of office management and basic accounting procedures
• Familiar with research methods and reporting techniques
• High level of integrity and initiative
• Excellent interpersonal skills
• Highly organized and energetic

• Provide full secretarial and administrative support including responding to emails, letters, and faxes.
• Manage calendars, schedule meetings and appointments, book travel arrangements, and handle expense claims.
• Prepare and handle correspondence, record updates, legal documents, court bundles, and other related paperwork.
• Prepare and send out bills, including drafting bill narrations; track billing status and follow up with reminders as needed.
• Any other matters/projects that the management may require assistance with from time to time.

Requirements:

• Minimum qualification of ‘O’ Level, Higher Nitec, or Diploma in any discipline.
• Minimum three years of working experience in conveyancing work.
• Possesses strong organizational, communication, and interpersonal skills, with a meticulous attention to detail and the ability to multitask and perform effectively under tight deadlines.
• Must be proficient in Microsoft Office applications and IT-savvy

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidential).

By submitting your application, you consent that Drew & Napier LLC may collect, use and/or disclose the information / personal data contained in your application for the purpose of processing your application. Where your application contains the personal data of third parties, you confirm that you have obtained all necessary consents to provide us with such personal data and that we may collect, use and/or disclose such personal data in accordance with the Personal Data Protection Act 2012.

About Advance Intelligence Group

Headquartered in Singapore, Advance Intelligence Group a Series D-backed Tech Unicorn valued at US$2 billion, and also one of the largest independent technology startups based in Singapore. Founded in 2016, the Group has over 2000+ employees and has presence across South and Southeast Asia, Latin America and Greater China serving 700+ enterprise clients, 150,000+ merchants and 30 million+ consumers. The Group is backed by top tier investors SoftBank Vision Fund 2, Warburg Pincus, Northstar, Vision Plus Capital, Gaorong Capital, Pavilion Capital, GSR Ventures and Singapore-based global investor EDBI. We are also ranked among LinkedIn's Top 15 Startups in Singapore in 2022 - the third year in a row we've been on the list.

We serve enterprises, consumers and merchants through our key Business Units:

• ADVANCE.AI is a leading big data and AI company providing digital transformation, fraud prevention and process automation solutions for enterprise clients in banking, fintech, retail and e-commerce.
• Atome Financial offers consumers greater financial access through technology with its suite of products including Atome, a leading "buy now pay later" brand, and digital lending services such as Kredit Pintar in Indonesia.
• Ginee is a leading e-commerce merchant services technology platform serving numerous markets in Southeast Asia; providing comprehensive digital solutions for e-commerce, retail, brand and enterprise customers.

We are united by a shared vision and purpose: to Advance with Intelligence for a Better Life--for our customers, colleagues and communities.

Our culture is built on values that are core to who we are and what we stand for:

1. We foster an INNOVATION mindset
2. We achieve results with EFFICIENCY and excellence
3. We take pride in the QUALITY of our work
4. We uphold INTEGRITY in all we do
5. We embrace COLLABORATION to work across business lines and borders

Job Description

• Ensure all statutory filings with ACRA are completed accurately and on time (e.g., annual returns, changes in officers, share capital, registered office, etc.).
• Oversee and maintain annual compliance with the Companies Act and other relevant regulations.
• Lead and coordinate the incorporation and registration of new companies, foreign branches, representative offices, and other corporate structures.
• Prepare, review, and update corporate documents such as company constitutions, registers, minutes, and statutory records.
• Draft, review, and circulate Directors’ Resolutions and Shareholders’ Resolutions to ensure compliance and timely approvals.
• Coordinate with and manage external service providers and contractors on annual compliance and statutory obligations, including overseeing quality and timeliness of deliverables.
• Advise management and business units regarding statutory and regulatory obligations.
• Stay updated on regulatory changes and recommend required changes to internal processes or documents.
• Support statutory audits and regulatory inspections as required.
• Handle ad hoc corporate secretarial duties and special projects as assigned.

Requirements

• Diploma / Bachelor’s Degree in Law, Business Administration, Accountancy, or related discipline.
• ICSA qualification (Chartered Secretary) or equivalent preferred.
• At least 5 years of relevant corporate secretarial experience in a professional firm or in-house environment, with at least 1-2 years in a supervisory position.
• Hands-on experience handling statutory filings with ACRA and corporate governance matters under the Singapore Companies Act.

• Skills:
• Strong working knowledge of ACRA BizFile+, Companies Act, and other relevant statutory requirements.
• Proficient drafting skills for corporate documents, minutes, resolutions, and regulatory filings.
• Exceptional attention to detail and excellent organizational skills.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Effective communication skills in English (written and spoken).
• Ability to work independently as well as collaboratively in a team.
• Strong sense of professionalism and confidentiality.
• Personal Attributes:
• Responsible, proactive, and resourceful.
• Analytical thinker with good problem-solving skills.
• Meticulous attention to detail

We are looking for a highly disciplined and responsive Executive Assistant to provide comprehensive administrative and operational support to our CEO. The ideal candidate will possess solid knowledge of internal company accounting and be able to assist in managing financial matters effectively. This role requires flexibility to accompany the CEO on business trips and attend corporate events. The successful candidate will also be responsible for assisting in the management of the company's yacht.

• Assist the CEO with daily administrative tasks, scheduling, and internal/external communications

• Handle internal accounting and basic financial records, including expense claims, invoice verification, and simple bookkeeping

• Assist in preparing and reviewing business documents for the CEO

• Accompany the CEO to local and overseas business meetings, site visits, and client events

• Manage travel arrangements including flights, hotel bookings, and itinerary planning

• Oversee the scheduling, maintenance coordination, and administrative matters related to the company yacht

• Handle highly confidential internal documents and sensitive company information

• Complete ad hoc tasks assigned by the CEO and adapt flexibly to business needs

Requirements

• Fresh graduates from local Singapore universities are welcome to apply; candidates with relevant work experience in internal accounting or financial administration are also welcome.

• Degree in Accountancy, Business Administration, or a related field is advantageous

• Fluent in both written and spoken Mandarin and English

• Strong organisational skills with the ability to manage multiple tasks efficiently in a fast-paced environment.

• Willing and able to travel with the CEO, with flexibility on weekends and public holidays

• Proactive, hardworking, and highly responsible with a strong service-oriented mindset

• Discreet and professional, with a strong sense of confidentiality

 What We Offer

• Competitive monthly salary commensurate with experience and capability

• Employment Pass (EP) sponsorship available

• Annual performance bonus

• Comprehensive medical insurance

• Dental insurance

• Travel allowance with full reimbursement of work-related travel expenses

• Lunch and dinner provided

• Direct reporting to the CEO with accelerated exposure to senior management

• Unique training opportunity in yacht operations and management

Roles& Responsibilities

**Job Description**:

We are seeking a detail-oriented and organized Legal Secretary, experienced in personal injury and property damage claim as well as simple debt collection, to join our team. The ideal candidate will provide administrative support to our legal team and assist in the smooth functioning of our legal operations.

**Key Responsibilities**:

- Prepare and manage legal documents using Microsoft Word and Excel

- Maintain and organize legal files and records

- Assist in scheduling appointments and managing calendars

- Communicate effectively with clients, attorneys, and other staff members

- Collaborate with team members to ensure efficient workflow

- Utilize Microsoft Office suite for various administrative tasks

- Demonstrate strong communication skills in written and verbal interactions

- Employ problem-solving skills to address issues as they arise

- Manage time effectively to meet deadlines and prioritize tasks

**Skillset**:

- Proficiency in Microsoft Word and Microsoft Excel

- Strong interpersonal skills

- Excellent communication skills

- Ability to work well in a team

- Familiarity with Microsoft Office suite

- Effective problem-solving abilities

- Strong time management skills

**Experience**:

1-3 years of experience in a similar role

**Qualifications**:

Post Secondary / Diploma in Legal Studies or related field

Singaporean, Permanent Resident and Malaysian are welcome.

If you meet the qualifications and have the necessary skills and experience, we encourage you to apply for this exciting opportunity to contribute to our legal team.

• Provide full secretarial and administrative support including responding to emails, letters, and faxes.
• Manage calendars, schedule meetings and appointments, book travel arrangements, and handle expense claims.
• Prepare and handle correspondence, record updates, legal documents, court bundles, and other related paperwork.
• Prepare and send out bills, including drafting bill narrations; track billing status and follow up with reminders as needed.
• Any other matters/projects that the management may require assistance with from time to time.

Requirements:

• Minimum qualification of ‘O’ Level, Higher Nitec, or Diploma in any discipline.
• Minimum two years of experience in a secretarial or personal assistant role, preferably within a law firm.
• Entry-level candidates with a strong interest in developing a career in the legal field are also welcome to apply.
• Possesses strong organizational, communication, and interpersonal skills, with a meticulous attention to detail and the ability to multitask and perform effectively under tight deadlines.
• Must be proficient in Microsoft Office applications and IT-savvy

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidential).

By submitting your application, you consent that Drew & Napier LLC may collect, use and/or disclose the information / personal data contained in your application for the purpose of processing your application. Where your application contains the personal data of third parties, you confirm that you have obtained all necessary consents to provide us with such personal data and that we may collect, use and/or disclose such personal data in accordance with the Personal Data Protection Act 2012.

Job Description – Junior Secretary to Chief Financial Director (CFD)

JD- Junior Secretary

Company: Network Express Courier Services Pte Ltd
Location: Singapore
Position Title: Junior Secretary
Reports To: Chief Financial Director (CFD)

About the Company

We are a fast-growing courier and logistics organisation committed to operational excellence, innovation, and a people-first culture. We aim to develop young talent by providing structured training, career growth, and a supportive working environment.

Position Overview

We are seeking a highly organized andmotivated Junior Secretary to support the Chief Financial Director in day-to-day administrative, scheduling, and coordination duties. This entry-level position is ideal for a fresh school leaver who is eager to learn and develop strong professional office skills. You will serve as a key support to the CFD, ensuring that her schedule, documents, and follow-ups are managed smoothly and professionally.

Key Responsibilities

1. Diary& Appointment Management

• Maintain and update the CFD’s daily calendar.
• Schedule meetings, appointments, and conference calls proactively.
• Send timely reminders and ensure she is prepared for each engagement.
• Coordinate meeting logistics (venue, equipment, refreshments, and required documents).

2.Administrative & Document Support

• Draft, format, and edit correspondence, reports, and presentations using MS Word, PowerPoint, and Excel.
• Manage confidential documents with strict discretion and professionalism.
• Organize and maintain filing systems—both digital and physical.

3. Task Tracking & Follow-Up Coordination

• Work closely with the CFD to understand priorities and deadlines.
• Monitor progress of tasks delegated to internal departments and ensure timely completion.
• Prepare meeting materials and follow up on post-meeting action items.

4.Communication & Liaison Duties

• Serve as the first point of contact for the CFD’s office.
• Handle calls, emails, and messages professionally and accurately.
• Convey information clearly and ensure timely communication within the organization.

Qualifications& Minimum Requirements

• GCE ‘O’ Level or equivalent.
• Fresh school leavers are welcome; no prior work experience required.
• Basic proficiency in Microsoft Word, Excel, and PowerPoint (e.g., formatting, creating simple spreadsheets, (basic formulas).
• Willingness to learn, adapt, and grow in a fast-paced environment.

Key Competencies & Attributes

• Fast Learner: Able to quickly understand tasks, processes, and software tools.
• Highly Organized: Excellent time management and ability to priorities multiple assignments.
• Proactive & Attentive: Anticipates needs and provides timely support with minimal supervision.
• Discreet & Reliable: Handles sensitive financial and company information with confidentiality.
• Strong Communication: Good written and verbal English communication skills.
• Team Player: Cooperative and willing to support other administrative and finance team members.

Job Description & Requirements

AGP Law LLC is a Singapore-based full-service law firm that provides legal services to a diverse range of clients including MNCs, SGX listed entities, and SMEs. We provide excellent service levels and value-added solutions. The firm has a strong reputation in the legal industry. The firm provides a positive work environment. We offer attractive remuneration packages including competitive salaries. All employees will be afforded both fixed and variable bonuses.

Responsibilities

• Assist and work with solicitor(s);

• Full secretarial support in preparation of correspondence and legal documents;

• Other administrative support.

Requirements

• Good command of written and spoken English;

• Willing to work beyond office hours when required;

• Meticulous, well organized and able to work under time constraints;

• Motivated, pro-active and able to work in a team;

• Good working knowledge of Microsoft Word, Excel and Outlook;

• Training will be provided.

Interested applicants are to send their resume stating current/ expected salaries to hr@agp.com.sg.

Location: Tai Seng

Working Days: 5 Days

Working Hours: 9am to 6pm

About the Role
We are seeking a responsible and organised Secretary (Admin & Maintenance) to provide comprehensive administrative and secretarial support to the Chief Executive Officer (CEO), and to oversee general office administration and facilities coordination.

The incumbent will assist in coordinating assigned business activities and follow up on project statuses with functional managers and supervisors to ensure smooth operations.

Key Duties and Responsibilities

• Manage and maintain the CEO’s calendar, appointments, and daily schedule

• Screen incoming calls and correspondence for the CEO

• Organise and coordinate monthly management and departmental meetings

• Prepare reports, presentations, and meeting materials as required

• Arrange travel, transport, and business reservations for the CEO

• Liaise with outsourced IT vendors on internet connectivity and IT equipment matters

• Coordinate procurement of IT equipment and office devices

• Oversee maintenance of CCTV and office security systems

• Coordinate monthly pest control services

• Manage courier services (e.g., FedEx, DHL)

• Oversee procurement of office stationery and pantry supplies

• Manage printing of business cards

• Administer security access cards for employees

• Arrange annual fire extinguisher inspections

• Manage meeting room bookings and ensure meeting facilities are properly maintained

• Set up video conferencing equipment when required

• Coordinate company events, festive celebrations, and customer gift arrangements

• Coordinate purchase of office furniture when required

• Oversee maintenance of office equipment (TV, sound system, photocopiers, pantry appliances)

• Coordinate air-conditioning servicing and utility matters

• Manage corporate mobile phones issued to sales staff and plan renewals

• Perform ad-hoc duties and projects as assigned by the CEO

Requirements

• Diploma or equivalent qualification in Business Administration or related discipline

• At least 2–3 years of relevant experience in secretarial or administrative support

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

Position: Secretary/ Administrator (Job ID: 20242)

• Company: Global leader of Manufacturing Equipment

• Location: Tuas (Shuttle Bus Provided from Northeast, North, West and Central)

• Available to start immediately

• Salary: up to $4,000 (Depending on experience)
  

Job Description:

• Manage all secretarial duties, administrative tasks, and correspondence as assigned by the GM.

• Handle confidential documents and ensure they remain secure.

• Act as the main point of contact for HR outsourcing vendors; coordinate HR-related matters.

• Answer phone calls and redirect as needed.

• Act as receptionist; meet and greet guests.

• Book flights and accommodation for staff and guests.

• Book meeting rooms.

• Maintain staff schedules (including WFH arrangements) and leave records using Excel.

• Manage employee shuttle bus schedules, including boarding and drop-off arrangements.

• Handle management's yearly income tax and AGM documents; liaise with Auditors and Company Secretary.

• Check and file staff travel and expense claims.

• Perform other ad-hoc duties as requested.

  
  

Job Requirements:

• Diploma holder and above.

• At least 3 years of working experience in Secretarial, Admin or any Support related field.

• Good communication skills and the ability to coordinate smoothly with internal and external stakeholders.

• Proficient in MS Office (MS Word, Excel, PowerPoint)

Interested applicants please send your resume to Jing Ling at pasona.com.sg with email subject header "Job Application for Secretary/ Administrator (Job ID: 20242)".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.
http://www.pasona.com.sg/privacy.html

Tan Jing Ling

EA Registration No: R24124404
Pasona Singapore Pte Ltd
1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246
EA License No:90C4069

Key Responsibilities

Provide secretarial and administrative support to the General Manager, which includes but not limited to:

1. Schedule & Calendar Management

• Calendar Control: Manage daily calendar, prioritize requests, and coordinate internal and external meetings.
• Logistics & Hospitality: Secure dining reservations, coordinate catering, and handle all related logistics.

2. Travel & Expense Management

• Travel Planning: Handle comprehensive logistics for business trips, including flight and hotel bookings, visa applications, etc.
• Expense Claims: Assist with the timely preparation, submission, and reimbursement of expense claims.

3. Meeting Coordination & Minutes

• Preparation & Setup: Coordinate room reservations, technical setup, and the timely dissemination of meeting notices and materials.
• Documentation: Attend internal and external meetings to take accurate minutes and track action items.

4. Internal Coordination & Reporting

• Report Collation: Assist in preparing work reports by coordinating with internal departments to collate data, draft presentations, and maintain records.
• Liaison & Follow-up: Act as a liaison by relaying messages and tasks to internal teams, ensuring timely follow-ups and reminders.

5. Documentation & Records Management

• Approvals & Signatures: Coordinate the signing of documents and ensure secure, organized record-keeping.
• Communications Screening: Screen and forward incoming emails, letters, and phone calls.
• Database & Directives: Maintain an updated database of business contacts and manage the issuance and archiving of all Management Directives.

6. External Relations

• External Liaison: Assist in the coordination of administrative matters with external organizations and attend corporate functions when required
• Gifting: Manage the ordering and dispatching of corporate gifts and festive hampers

Others:

• Bilingual Support: Provide accurate translation and interpretation work (English and Chinese).
• Company events: Plan, conceptualize, and execute company events, team-building activities, and festive celebrations.
• Perform any other secretarial or administrative tasks as assigned.

Requirements

• Diploma / Degree in Business Administration or related studies.
• At least 5 years of related experience in a similar capacity as Secretary /Personal Assistant/ Executive Assistant to Senior Management.
• Fluent in written and spoken English and Mandarin to manage translation work and facilitate frequent liaison with other offices and external partners.
• Possess excellent communications and interpersonal skills.
• Attention to details.
• A good team player.

• Experienced with handling HDB, private resale and BUC files.
• Able to undertake documentation support and prepare documents for all conveyancing matters independently.
• Good command of spoken and written English.
• Good work attitude with initiative, good interpersonal and communication skills.
• Able to work independently as well as in a team and under pressure in a fast-paced environment.
• Meticulous and well organized.