Total 1,236 procurement administrator job vacancies in Hong Kong

Responsibilities

• Plan, lead and manage the overall procurement function, aligning procurement strategy and sourcing plans with project requirements and company objectives
• Manage the day-to-day operations of the procurement department, including sourcing, supplier evaluation and selection, purchase order management, materials and equipment planning, budgeting and cost control
• Develop, implement and enforce procurement policies, procedures and standards to ensure consistency, transparency and compliance
• Monitor procurement progress and performance against project schedules and budgets, ensuring timely delivery of materials and equipment to site
• Take prompt action to address supply delays, material shortages, price fluctuations or emergencies that may impact site progress
• Liaise with project teams, commercial/QS, consultants, subcontractors, suppliers and relevant authorities to resolve procurement and supply issues
• Manage supplier relationships, conduct supplier performance evaluations and maintain an approved vendor list
• Lead, guide and develop the procurement team to build a capable and high-performing department

Requirements

• Minimum Bachelor's Degree in Supply Chain Management, Engineering Management or its equivalent from recognised universities.
• Minimum 15 years' procurement & commercial experience, with relevant managerial/leadership experience, preferably in the construction industry
• Strong knowledge of construction materials, market trends and supplier networks
• Familiar with procurement systems/ERP and relevant procurement compliance requirements
• Able to communicate and write fluently in both English and Chinese to prepare procurement analysis and supervision reports for Beijing HQ
• Independent, diligent, meticulous and highly motivated with strong leadership and excellent team spirit

Company Overview

We are a food tech company creating a better food future in Southeast Asia by making food production fairer, safer, more efficient, and less wasteful.

Job Summary

We seek a Senior Procurement Executive to lead procurement and supplier management, ensuring cost-effective sourcing, timely delivery, and compliance to support operational and business goals.

Responsibilities

• Manage end-to-end procurement processes including sourcing, evaluating quotations, selecting suppliers, issuing purchase orders, and tracking deliveries to meet operational needs
• Negotiate with suppliers to secure competitive pricing, favorable contract terms, and high service quality
• Develop and sustain strong supplier relationships to support reliable supply chains
• Monitor inventory levels and coordinate procurement activities to prevent operational disruptions
• Conduct market research and benchmark suppliers to identify cost-saving opportunities
• Evaluate supplier performance and resolve issues related to pricing, quality, and delivery timeliness
• Maintain accurate procurement documentation and ensure compliance with company policies
• Collaborate with Operations, Finance, Warehouse, and other internal teams to align procurement with business requirements
• Prepare detailed procurement reports, spending analyses, and supplier performance reviews to inform decision-making
• Drive process improvements to enhance procurement efficiency and operational effectiveness

Required competencies and certifications

• Diploma or Degree in Supply Chain Management, Procurement, Business Administration, Logistics, or related discipline
• Minimum 4 years of procurement or purchasing experience
• Proficiency in Microsoft Office applications, especially Excel
• Strong negotiation and vendor management skills demonstrated through supplier contract management and cost optimization
• Analytical, planning, and problem-solving skills applied to procurement challenges
• Effective communication and stakeholder management skills to coordinate cross-functional teams

Preferred competencies and qualifications

• Experience with ERP, inventory management, or procurement systems to support procurement operations
• Background in food supply chain, distribution, wholesale, e-commerce, or technology-driven operations
• Knowledge of inventory planning and supplier performance management

PROCUREMENT & MATERIALS COORDINATOR

TCA Design & Build | Singapore | Full-Time

TCA Design & Build runs multiple high-end landed residential sites simultaneously. We need a Procurement Coordinator who owns the full materials ordering process — from written request to delivery confirmation — so that nothing arrives late, nothing is ordered twice, and every purchase has a paper trail.

What you will own:
Receiving written material requests from one approved requester per site. Checking specifications against drawings or QS confirmation. Obtaining minimum two price comparisons for every order. Recording supplier, unit price, quantity, lead time, GST, delivery date, and payment terms for every purchase. Tracking delivery against order. Flagging discrepancies or delays before they hit site. Monthly procurement summary to QS and Director.

What you must bring:
Minimum 2–3 years procurement or purchasing experience in Singapore construction. Organised, systematic, and process-driven. Familiar with construction materials — RC, architectural finishes, M&E components. Comfortable dealing with suppliers and negotiating prices. Fluent written English for purchase orders and supplier communication.

You will not be a fit if:
You order based on verbal requests. You do not track deliveries. You have no experience in construction materials procurement.

Responsibilities:

• Lead the procurement organization for Singapore and Malaysia operations, providing coaching, direction, and escalation support to ensure effective execution and team development.
• Drive procurement KPI performance, including on-time delivery (OTD), delinquency, push/pull/cancel actions, late release, and purchase price variance (PPV), aligned with business objectives.
• Develop and execute sourcing strategies that deliver competitive advantage, including supplier selection, development, consolidation, and implementation of strategic supplier initiatives.
• Lead Global Purchase Family or Regional Commodity sourcing activities, with full accountability for sourcing decisions, material deflation targets, and alignment with global and regional strategies.
• Build and maintain strong supplier relationships to ensure performance expectations are met across cost, quality, delivery, and risk; lead corrective action and supplier improvement initiatives as required.
• Lead commercial negotiations with suppliers to achieve quality, fulfillment, productivity, and cost objectives while managing contractual and commercial risk.
• Oversee procurement of materials, equipment, services, and supplies necessary to support manufacturing and operational requirements, ensuring compliance with internal policies and standards.
• Analyze market conditions, cost drivers, supplier capabilities, and pricing trends to inform sourcing decisions and negotiation strategies.
• Collaborate with Engineering, Quality, Planning, and Operations to support supplier qualification, NPI activities, and continuous improvement initiatives.
• Prepare and review bid packages, and coach procurement team members on sourcing strategies, negotiations, and supplier engagement as needed.
• Support cross-functional and business initiatives as assigned, including special projects aligned with supply chain and operational excellence goals.
• Other related duties and projects as assigned.

Requirement

• Bachelor’s degree in Business, Supply Chain, Engineering, or related field.
• Min 5 years of procurement /supply chain experience in engineer-to-order manufacturing, OEM or aerospace environment
• Experience managing ~USD100M in direct spend with a proven track record of ~5% cost savings.
• Managed 50–100 suppliers across multiple countries

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

Job scope:

• Manage and organize construction contract records and coordinate data collection (cost tracking, contract management).
• Monitor and report on project variations.
• Support cost-saving initiatives and identify opportunities to meet project goals and strategies.
• Attend meetings and compile necessary documents, including vendor requests for new vendor creation.
• Conduct pre- and post-contract activities in accordance with policies and procedures.
• Handle sourcing, competitive bidding, and negotiation of supplier quotes.
• Track orders, confirm lead times, delivery dates, and costs.
• Ensure orders comply with supplier agreements and contracts.
• Document estimates, including assumptions and basis for estimates.
• Assist in preparing inquiry documents, including contract terms and conditions.
• Help develop price lists in line with subcontract requisitions.
• Manage issuance, receipt, commercial bid analysis, and coordination of technical bid evaluations.
• Compile supplier performance data and create scorecards.
• Assist company representative with preliminary and final bid tabulations, including award recommendations.
• Collaborate with company representative to prepare final contract documents for account closure.
• Handle post-contract administration: progress payments, change orders, and contract cost monitoring/reporting per contractual package.

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Assist the Chairman/CEO in controlling and evaluating all relevant financial budgets and forecasting through constant monitoring of the daily reports.

• Knowledge of procurement process example; Request for Quotation [RFQ], Request for Proposal [RFP], creating and issuing of Purchase Orders, verifying of invoices against purchase orders and work completed and etc.

• Conduct research on available vendors to determine which vendors offer the best pricing and product / service quality.

• Assist in the preparation of regularly scheduled reports including reports to Marriott, insurance companies and government agencies.

• Respond to queries from finance and facilitate on matters such as invoice, orders, delivery order, goods/services received, cost claims, revenue collection, cash and borrowings, inter-company transactions.

• Facilitate government grants including grant approval process and post-award compliance. Ensures timelines are met.

• Maintain Licensing/Insurance renewals for all entities under The Garcha Group.

• Office Management (dispatch and collection of correspondence within The Garcha Group, submit and reconcile expense reports).

- Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business
- Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
- Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
- Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
- Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
- Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

Skills:

- Ability to accurately process and maintain detailed records and documents.
- Capable of managing multiple tasks simultaneously and prioritizing work effectively.
- Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.
- Proficient in negotiating favorable terms, conditions, and prices with suppliers.
- Capable of conducting market research and analyzing data to make informed purchasing decisions.
- Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
- Familiarity with procurement policies, procedures, and industry standards.
- Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.

• Any other duties / tasks as requested by management.

System Engineer

Responsible for maintaining computer systems and networks to ensure that they operate efficiently, securely, and reliably, have a deep understanding of computer hardware, software, and networking, as well as the ability to troubleshoot complex issues and provide innovative solutions to improve system performance and reliability.

2. Specific Responsibilities

• Responsible for maintaining the overall health of a system, including hardware, software, and network components
• Implement security measures, such as firewalls and access controls, to ensure the security of systems and data
• Monitor system performance and analyze system logs to identify and resolve issues.
• Perform regular maintenance tasks, like patching, disk cleanup etc on Servers and storage systems
• Ensure backups are running smoothly to ensure the availability of systems and data in the event of a system failure or disaster.
• Maintain accurate and up-to-date documentation of system configurations, procedures, and policies to ensure system reliability and continuity.

3. Competencies ( 4 out of 5 desired)

Operating Systems
Familiar with provisioning and deploying types of different operating systems include installation, configuration, and troubleshooting on Virtual Machines. Skilled in either Wintel or Specific Linux distributions.

Active Directory
Strong Understanding of Active Directory, Group Policy and Powershell.

Network Engineering
To designing and implementing network architecture, topology, protocols (e.g. TCP/IP, OSPF), routing protocols, and security measures such as firewalls and VPNs to enable efficient and secure communication between network devices.

Data Protection ( Backup)

Have an understanding of different data backup solutions and approaches. Familiarity with well known backup solution. Understanding of Disaster Recovery

Automation

Experience with basic scripting is a must.

Experience with popular automation platforms (terraform,ansible)

Job Description

• Industry/ Organization Type: Distributor - piping
• Position Title: Procurement Coordinator
• Working Location: Woodlands
• Working Hours: 5 days (Mon to Fri: 9:00am to 6:00pm)
• Salary Package: Basic + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Process daily purchase orders and track deliveries.
• Update delivery schedules and shipment status records.
• Source and liaise with suppliers, vendors, freight forwarders, and service providers.
• Coordinate with sales and warehouse teams on goods receipt and inventory updates.
• Maintain procurement documents (POs, quotations, supplier records).
• Support vendor evaluation and price/cost comparisons.
• Prepare and handle import/export and logistics documentation.
• Ensure procurement work follows company policies and compliance requirements.
• Handle ad-hoc tasks and special projects as assigned.

APPLY NOW!!!

• Minimum O-Levels.
• Proficient in Microsoft Office, especially Excel.
• Experience with Microsoft Dynamics NAV is a plus.
• Candidates without relevant experience are welcome to apply; training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82055 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Responsibilities:

Asset Management

·         Maintain up-to-date network inventory in CMDB system and network database.

·         Track the lifecycle of network assets.

·         Coordinate disposal of network assets and annual fixed asset verification.

Telco Billing

·         Process and verify telco invoices, ensuring accuracy and timely payment.

·         Identify billing discrepancies and coordinate with vendors for resolutions.

·         Provide monthly costing for reporting.

Data Line Tracking and Contract Management

·         Keep track of new, upgraded and terminated network data lines.

·         Monitor contract expirations and coordinate renewal, termination or upgrades with network engineers and service providers.

·         Ensure proper documentation of all network data line changes for auditing and cost management.

Data Management and Reporting

·       Utilize MS Excel for data entry, organize, analysis and reporting on asset tracking, network data lines, contract renewals and telco billing.

Requirements:

Education:

·       Diploma / Degree in Business/Asset Management, or relevant qualifications

·       At least 2 years’ relevant experience preferably in a Finance Institution.

Essential:

·       Proficiency in Microsoft Excel (Pivot, Tables, VLOOKUP, XLOOKUP, Data Validation, Formula)

·       Experience in telco contract tracking, vendor coordination and data management are an advantage

·       Possess good written and documentation skills and effective communication skills able to collaborate and work with various stakeholders.

Key Domain/ Technical Skills:

(Indicate up to 3 areas)

·       Microsoft Excel

·       Strong attention to detail and accuracy

·       Strong communication and coordination skills

Disclaimer: The company is committed to ensuring the privacy and security of your information. By submitting this form, you consent to the collection, processing, and retention of the information you provide. The data collected (which may include your contact details, educational background, work experience and skills) will be used solely for the purpose of evaluating your qualifications for the position you're applying for. Your data will be stored securely and retained for the duration necessary to fulfill our hiring process. If you are not selected for the position, your data will be kept on file for a limited period in case future opportunities arise. You have the right to access, correct, or delete your data at any time by contacting us at Quess Singapore | A Leading Staffing Services Provider in Singapore (quesscorp.sg)

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to Quesscorp Singapore’s PDPA and e2i’s PDPA

1.   Contract Documentation & Records Management

•          Set up and maintain project contract files on Google Drive and in hardcopy, with proper folder structure and version control

•          File all incoming and outgoing contract correspondence, variation orders, extension of time claims, site instructions, and meeting minutes as directed by the Contracts Manager

•          Maintain and update the contract register, including main contracts, subcontracts, insurance, bonds, and warranty expiry dates

•          Conduct annual evaluations of subcontractors and suppliers, and keep the approved vendor list updated

2.   Claims & Payment Support

•          Assist in collating claim documents including delivery orders, site photographs, and measurement sheets in accordance with instructions

•          Liaise with the Finance Department to ensure that work-done records for payments are verified by the relevant Engineers and/or Quantity Surveyors

•          Assist the Contracts Manager in updating monthly progress claim status for collection reporting purposes

3.   Correspondence & Administrative Support

•          Coordinate document signing, stamping, and submission as instructed

•          Record minutes for internal contract meetings and maintain an action item tracker

•          Draft routine letters and emails using templates provided by the Contracts Manager

4.   Compliance & Records Support

•          Ensure contract documents are filed in the correct ISO format and folder structure

•          Track expiry dates for project insurances, bonds, and warranties in coordination with the HR team, and send timely renewal reminders

•          Assist in compiling records and documentation for audit purposes when required

5.   Tender Monitoring & General Administration

•          Monitor GeBIZ and other relevant tender portals daily, and alert the Contracts Manager and/or Commercial Director of new and relevant project opportunities

•          Liaise with the Project Team, IT, and Finance departments on contract administration matters

•          Support the preparation of tender and claim submissions when required

•          Undertake any other ad hoc administrative tasks as assigned by the Contracts Manager

Requirements & Qualifications

•          Diploma in Business Administration, Building, Civil Engineering, or a related discipline; fresh graduates are welcome to apply

•          Proficient in Google Drive, Microsoft Excel, and Microsoft Word; meticulous, well-organised, and detail-oriented

•          Able to follow instructions and file documents accurately and systematically

•          Proactive in seeking clarification when needed; demonstrates initiative and a willingness to learn

•          Singaporean only

[Your Next Opportunity]

Join our Trust team and be part of something meaningful. In this role, you will be managing client trust portfolios, ensuring everything runs smoothly and complies with relevant regulations. You will work alongside professional advisors, investment managers, and banks, helping to administer trusts and provide key support to clients.

From maintaining accurate trust records to assisting with distributions, invoicing, and documentation, you will play a vital role in delivering exceptional service. This is an opportunity to expand your knowledge of trusts, fiduciary responsibilities, and estate planning while honing your client servicing skills.

[Your Role & Responsibilities]

• Assist with day-to-day administration of trust portfolios and the underlying structure, including but not limited to opening new bank or brokerage accounts, distribution to beneficiaries, fund transfer, and any work that is required.
• Work with professional advisors, investment managers and banks on trust administration related matters.
• Assist with periodic reviews of assigned trust portfolios to ensure they are being administered in accordance with the trust deeds, the company’s policies, and legal and tax requirements.
• Assist in maintaining accurate and updated trust records.
• Assist to prepare trustee minutes, resolutions, or any trust related documents as guided by the Supervisor.
• Assist in invoicing and debtor collection on timely manner
• Provide any other assistance as required by your supervisor.

[What We Are Looking For]

[Education]

• Bachelor’s degree in Business Administration, Law, Finance, Accounting, or a related field.

[Skills & Experience]

• Minimum 2 years of experience in Trust Administration or a relevant field. If you have 1 year of relevant Trust experience and are passionate to pursue a career in Trust, you are welcome to apply. Compensation will commensurate accordingly with experience.
• Strong understanding of trust laws, estate planning, taxation, and fiduciary responsibilities.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Discretion and confidentiality with high ethical standards when handling sensitive client data.
• STEP qualification is a plus.

[Traits]

• Client-Focused: You are dedicated in providing excellent service and ensuring client satisfaction.
• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Collaborative: You enjoy working as part of a team and are committed to supporting your colleagues and clients

[What We Offer]

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.
• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.
• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.

We regret to inform you that only shortlisted candidates will be notified.

Key Responsibilities & Accountabilities:

• Administer and maintain project contract records, correspondences, and commercial documentation.

• Monitor contractual deliverables, obligations, milestones, notices, and submission timelines.

• Support overall Project Management Department administrative and coordination activities as required, including documentation, tracking, reporting, meeting coordination, and general project support functions.

• Coordinate with Commercial, Procurement, Engineering, Finance, and Production departments as required.

• Maintain project change management and Variation Order (VO) tracking logs.

• Prepare and track contractual letters, notices, clarification responses, and meeting records.

• Support progress claim documentation, back charges, extension of time (EOT) support records, and contractual evidence compilation.

• Ensure all contract documents, amendments, and revisions are properly controlled and archived.

• Support project close-out documentation and final account reconciliation.

• Attend project meetings, commercial discussions, and coordination meetings when required.

• Ensure compliance with company procedures, contractual requirements, and applicable shipbuilding standards.
  

  Requirements:

  1. Minimum 3 years relevant experience in shipyard, marine, offshore, or project coordination environment.

  2. Experience in vessel newbuilding, repair, conversion, or project administration will be an advantage.

  3. Diploma or Degree in Business, Engineering, Maritime Studies, Project Management, Quantity Surveying, or related discipline.

  4. Contract administration or project coordination experience is preferred.

  5. Basic understanding of contract administration, project documentation, and commercial coordination.

  6. Familiar with project execution processes in shipyard, marine, or offshore environment.

  7. Able to coordinate with multiple departments and maintain proper project records and trackers.

  8. Proficient in Microsoft Office applications and familiar with digital document management, reporting, and project coordination tools.

  9. Familiar with document control systems, SharePoint, and project management systems.

  10. Ability to maintain trackers, dashboards, and contractual logs.

  11. Strong coordination and communication skills.

  12. Detail-oriented and able to manage multiple project interfaces.

  13. Able to work under tight project schedules and fast-paced shipyard environment.

  14. Able to support multiple functions across project management, commercial coordination, reporting, and general administrative activities as required.

  15. Need to travel to Batam Shipyard when required.

  16. Candidate with strong commercial awareness and project coordination mindset will be preferred.

  17. Experience supporting Project Management or PMO team is an added advantage.

Company Overview

Our company is in the dried food trading industry, supplying a range of food products to customers and business clients. We are looking for Sales Admin staff to support daily sales coordination, customer servicing, quotation handling, and documentation work as the business continues to grow.

Role Overview

The Sales Admin will be responsible for supporting customer enquiries, sales quotations, and administrative coordination. This role is suitable for someone who is organised, responsive, and comfortable communicating with customers through phone calls, emails, messaging platforms, and social media channels.

Key Responsibilities

• Handle existing and new customers by managing customer relationships through phone calls, emails, mobile messaging apps, and social media platforms.
• Respond to sales enquiries and assist with quotation preparation in a timely and professional manner.
• Prepare, organise, and manage sales-related documentation accurately.
• Keep track of assigned tasks and follow up closely to ensure timely completion.
• Coordinate internally with relevant teams to support smooth sales and order processing.
• Maintain accurate customer records, sales updates, and administrative filing.
• Assist with general administrative duties as required by the team.

Requirements

• Only Singaporeans.
• Able to communicate professionally with customers and internal stakeholders.
• Proficient in Microsoft Excel and Word for basic documentation, tracking, and administrative tasks.
• Able to write and speak in English and Mandarin to support customer communication and documentation needs.
• Organised, detail-oriented, and able to follow up on tasks independently.
• Comfortable handling customer enquiries through phone calls, emails, messaging apps, and social media.
• Prior experience in sales administration, customer service, order processing, or administrative support will be an advantage.
• Candidates who are legally eligible to work in Singapore without employer-sponsored work pass are welcome to apply.

Salary Package

• Basic Salary: $1,900 per month
• Allowance: $200 per month
• Salary adjustment may be considered after 3 months, subject to performance.

Working Hours

Work Week: Monday to Saturday
Schedule:

• Monday to Friday: 7:00am to 4:30pm / 1:00pm to 9:00pm
• Saturday: 7:00am to 1:00pm
• 5.5 days work week
• 1 Saturday off per month

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.

-What You'll Do-

1, Process monthly payroll, overtime, allowances, and deductions accurately and on time.

2.Administer employee benefits, leave records, medical claims, and insurance matters.

3.Handle CPF contributions, IR8A preparation, government claims, and other statutory submissions.

4.Assist with work pass applications, renewals, cancellations, and compliance matters with the Ministry of Manpower (MOM).

5.Maintain accurate employee records and ensure compliance with Singapore Employment Act and company policies.

6.Source and administer staff training needs

7.Plan and organise employee engagement activities and company events

-What We're Looking For-

1.Diploma / Degree in HRM/ Administration/ Business Studies

2.Strong organisational skills with the ability to juggle multiple priorities

3.Good written and verbal communication skills

4.Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

5.Meticulous, reliable, and a good team player

6.Minimum 2–3 years of relevant Human Resources and Administration experience, preferably in a Singapore-based company.

Reporting to Head of Sales, this role is to manage daily sales administration activities, ensuring timely delivery of accurate quotations and documentation, while providing responsive support to customer enquiries and maintaining compliance with company standards.

Duties and Responsibilties

Operation

• Ensure engineering documentation and sales quotations are prepared accurately and delivered to customers on time, with all clarifications addressed.

• Support the Head of Department in handling and escalating any technical or documentation-related clarifications.

• Prepare and submit quotations and tender documents to customers.

• Process sales transactions via online platforms, email, and phone.

• Ensure accuracy of orders and invoices.

• Manage order fulfilment and delivery timelines.

• Compile sales reports and monitor sales activities.

• Maintain and update customer databases and records.

• Act as a point of coordination for daily activities of the Engineering Support Administrator.

• Communicate and escalate customer feedback to relevant stakeholders.

• Develop strong knowledge of company products and service offerings.

 Administration

• Communicate effectively with customers, team members, and cross-functional departments to ensure smooth operations.

• Address customer enquiries promptly and professionally, ensuring a high level of service quality.

• Monitor sales progress and support the Head of Sales in tracking team and company targets.

• Work collaboratively with internal departments such as Sales, Engineering, Accounting, Production, Service, and Warehousing.

• Contribute to a positive team environment, ensuring strong cooperation and mutual support to deliver excellent customer experience.