You will support office operations by managing customer feedback and complaints, issuing invoices, handling monthly administrative tasks, maintaining attendance records, and updating inventory and store data. You will work closely with the operations manager to ensure smooth daily functions.

Working timing 9am -6pm

Responsibilities

• Communicate with customers to collect feedback and resolve complaints effectively
• Prepare and issue accurate invoices to customers
• Perform monthly administrative tasks to support office operations
• Maintain and update tele attendance sheets daily
• Collaborate closely with the operations manager to coordinate office activities
• Update inventory and store records to ensure accurate stock information

Part Time Customer Service Agent

• Assist with customer registration
• Answer customers' queries
• Administrative work
• Other ad-hoc duties assigned

Location: Central / West (Near MRT stations)
Work hours: 3pm to 7pm

Requirements:
Min Olevel and above
Able to work on weekdays / weekends
Able to work in July and commit 3 months
Training will be provided.
Students are welcome to apply

Interested candidates please send in your resume with mobile number and shortlisted candidates will be contacted within 2 weeks.

Accounts Receivable Executive – Key Responsibilities

• Manage the full Accounts Receivable (AR) process, including customer invoicing, payment monitoring, and collection activities.
• Follow up on outstanding payments and ensure timely collections to maintain healthy cash flow and minimize bad debts.
• Prepare and maintain Accounts Receivable collection reports on a regular basis.
• Issue and send monthly Statements of Account (SOA) to customers accurately and on schedule.
• Investigate and resolve customer billing discrepancies and payment issues in a timely manner.
• Provide administrative support and assist with general office administration duties as required.
• Maintain accurate and up-to-date records of customer accounts and transactions.
• Provide backup support for colleagues during periods of leave, medical leave (MC), or absence to ensure continuity of operations.
• Perform any other duties and responsibilities assigned by the Superior or Management from time to time.

Requirements:

• At least 5 years of accounting experience, with good in focus on Accounts Receivable (AR).
• Strong communication and teamwork skills.
• Proficient in data entry and typing, with excellent attention to detail.
• Able to follow instructions accurately and work independently with minimal supervision.

Preferences

Job Skills Bookkeeping, Financial Accounting / Reporting, Payroll Accounting

Job languages English, Chinese (Mandarin)

• Oversee connections with hotels, airlines, travel companies, rental cars, and other relevant businesses.
• Overseeing and managing office supplies, beverages, stationery, and courier services
• Administrative tasks, invoice, PO, and D/O matching, and uploading to NetSuite for processin
• Make arrangements for hotels, airlines, vehicles, and visas for both inbound and outbound travel with the designated travel management vendor to guarantee the best possible pricing.
• Create a travel report for management to evaluate.
• Keep track of purchase records, document controls, and filing systems.
• Any additional ad hoc work that management assigns

Requirements:

• Minimum Qualification: “O” Level or Equivalent
• Experience: Minimum 2 years.

Join Our Growing Team

We are  looking for aproactive and organised Warehouse Operations Admin to join our expanding team. If you enjoy coordinating logistics, managing inventory and working closely with customers and warehouse operations, we would love to hear from you.

This newly established position offers the opportunity totake ownership of warehouse administration processes and contribute directly tothe company's continued growth.

Key Responsibilities

• Coordinate daily warehouse and logistics operations
• Monitor and track customer orders to ensure timely fulfilment and delivery
• Liaise with customers, warehouse personnel and freight forwarders on shipmentarrangements
• Prepare and process operational documents
• Maintain accurate inventory records and monitor stock levels
• Perform inventory cycle counts and investigate stock discrepancies
•  Follow up with customers on shipmentand delivery status
• Support pick-and-pack activities to ensure smooth order fulfilment
• Coordinate inward and outward shipment activities

Requirements

• Minimum 1–2 years of warehouse administration or logisticsexperience
• Good understanding of warehouse and inventory processes
• Proficient in Microsoft Excel and Microsoft Office applications
• Strong communication and coordination skills
• Familiarity with e-commerce order processing will be an advantage
• Responsible, organised and able to multitask in a fast-paced environment

Why Join Us?

✓ Opportunity to take ownership of warehouse operations administration
✓ Growing company with long-term career prospects
✓ Dynamic and supportive team environment
✓ Exposure to logistics, inventory and customer operations
✓ Remuneration commensurate with experience

Working Location & Hours

Job Responsibilities

Accounts

• Handle full set of accounts, including Accounts Payable (AP), Accounts Receivable (AR), General Ledger (GL), and bank reconciliations.
• Prepare monthly management accounts and financial reports.
• Process invoices, payments, staff claims, and receipts.
• Assist in budgeting, cash flow monitoring, and year-end audit activities.
• Prepare GST returns and support tax compliance matters.
• Liaise with auditors, tax agents, banks, and government authorities.

Administration

• Manage general office administration and maintain proper filing systems.
• Procure office supplies and coordinate with vendors and service providers.
• Arrange meetings, travel bookings, and company events when required.
• Handle corporate documentation, licenses, and insurance renewals.
• Ensure proper maintenance of office equipment and facilities.

Human Resources

• Manage recruitment activities, including job postings, interview arrangements, and onboarding of new employees.
• Administer leave records, attendance, and employee benefits.
• Process work pass applications, renewals, and cancellations.
• Maintain employee records and HR documentation.
• Ensure compliance with Singapore employment laws and company policies.
• Coordinate performance appraisal exercises and employee training programs.
• Liaise with government agencies such as the Central Provident Fund Board (CPF), Ministry of Manpower (MOM), and Inland Revenue Authority of Singapore (IRAS).

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration, Human Resources, or related discipline.
• Minimum 2–3 years of relevant working experience.
• Knowledge of Singapore payroll, CPF, work pass administration, and employment regulations.
• Proficient in Microsoft Office applications and accounting software Autocount.
• Good organizational, communication, and interpersonal skills.
• Able to work independently and meet deadlines.

Salary Range

Depending on experience and qualifications, the typical salary range is S$2,700 – S$4,000 per month.

Working Hours: Monday to Friday, 8:30 am to 5:30 pm (or as per company policy).

Shortlisted will be notify.

Company Overview

Mossad Services was established in Singapore in 1988 to deliver IT, Structured Cabling, and Telecommunication services. It now offers full IT, Network, Telecommunication solutions, and Strategic IT Outsourcing services.

Job Summary

We are seeking a detail-oriented and organized HR Administrative Assistant to support our Human Resources team. In this role, you will be the backbone of our daily HR operations, handling everything from managing employee records and coordinating onboarding to acting as a welcoming first-point-of-contact for employee inquiries.

Responsibilities

• Maintain accurate and up-to-date physical and digital employee records, including contracts, performance reviews, and PTO logs, to ensure reliable HR documentation
• Enter and verify daily data into the Human Resources Information System (HRIS) to maintain data integrity and support HR processes
• Prepare HR documents such as employment verification letters, onboarding and offboarding forms, timesheets, claim forms, and company announcements to facilitate smooth HR operations
• Manage the HR team’s calendar by scheduling meetings and coordinating internal events or training sessions to optimize team productivity
• Coordinate onboarding activities by scheduling orientation sessions, setting up workstations, and preparing welcome kits to ensure new hires are well-integrated
• Assist new employees in completing required paperwork and provide guidance on basic company policies to support their transition
• Support recruitment by helping recruiters schedule interviews, communicating with candidates, and posting job openings on recruitment platforms to streamline hiring
• Serve as a reliable first point-of-contact for employee inquiries related to staff welfare, benefits, company policies, and time-off requests to enhance employee relations
• Assist with compliance by supporting workplace postings and audits in accordance with local labour laws to maintain regulatory standards
• Support benefits administration and open enrollment logistics to ensure accurate and timely employee benefits management

Preferred Competencies and Qualifications

• 1–3 years of experience in administrative assistant, office coordinator, or HR support roles to demonstrate relevant work exposure
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google apps (Forms, Sheets, Drive) to efficiently handle HR tasks
• Strong interpersonal skills to communicate effectively with employees and team members
• Exceptional organizational skills to manage multiple tasks and maintain order in HR operations
• Proven ability to handle sensitive and confidential information with professionalism and discretion

We are hiring admin assistant to be outsourced to our clients

Job responsibilities:

• Manage season parking applications, billing, terminations, and parking access programming.
• Maintain parking records and prepare monthly parking reports.
• Handle enquiries relating to carpark operations and tenant matters.
• Perform reception and visitor management duties when required.
• Coordinate office logistics, including stationery, refreshments, equipment servicing, and uniform maintenance.
• Create and manage work orders through the Yardi system and respond to feedback from tenants and the public.
• Generate reports, prepare management reports, and maintain tenant records.
• Manage petty cash and support general administrative operations.

Others:
Location: Tanjong Pagar

Working Hours: Monday to Friday, 9.00am – 6.00pm

Salary: Up to $2,500

Interested applicants, please email updated resume to north3@recruitexpress.com.sg

Joanna Chua
The Outsourcing Team
Recruit Express Pte Ltd
EA Lic: 99C4599

Roles & Responsibilities:

• Perform data entry and maintain accurate accounting records.
• Process invoices, receipts, payments, and other accounting transactions.
• Reconcile bank statements and accounting records.
• Generate and issue invoices to customers.
• Prepare and send monthly Statements of Account (SOA) and follow up on overdue payments.
• Manage supplier invoices and process vendor payments.
• Handle petty cash reimbursements, staff expense claims, and banking matters.
• Provide general administrative support, including filing, document management, and correspondence.
• Answer phone calls, respond to emails, and coordinate office communications.
• Maintain office supplies and ensure office equipment is functioning properly.
• Assist with ad-hoc administrative tasks and projects as assigned.

Requirements:

• Minimum 1 year of relevant working experience in accounting and/or administration.
• Diploma in Accounting, LCCI, or equivalent qualification.
• Proficient in both English and Mandarin to liaise with Mandarin-speaking counterparts.
• Good working knowledge of Microsoft Word and Excel.
• Experience with ABSS Accounting Software is an advantage.
• Meticulous, organized, and able to work independently with minimal supervision.
• Positive attitude, willingness to learn, and ability to multitask in a fast-paced environment.

Company Overview

INTERO ENTERPRISE PTE. LTD.

Job Summary

Support administrative functions by managing sales promoter time cards, preparing letters of appointment, and updating company records such as annual leave and payslips to ensure accurate and efficient office operations.

Responsibilities

• Manage and verify time cards for sales promoters to ensure accurate attendance tracking and payroll processing
• Prepare Letters of Appointment (LOA) for new hires or contract renewals to support HR documentation
• Update and maintain company records including annual leave balances, payslips, and other employee data through accurate data entry and administrative processes

HR & Admin Assistant

Job Responsibilities

1. Human Resource Administration

• Assist in work pass application, renewal, and documentation preparation.
• Maintain and update employee records, leave records, and HR documentation.
• Coordinate staff training courses, certifications, and examination arrangements.
• Assist in probation and annual appraisal documentation follow-up.
• Prepare monthly HR reports and KPI data compilation.
• Monitor and update staff attendance and work schedules.
• Prepare HR memos, staff announcements, and internal communications.

2. Administrative & Office Coordination

• Arrange flight bookings, hotel reservations, transport, visas, and Singapore Arrival Cards for staff, customers, suppliers, and overseas visitors.
• Coordinate company events, festive activities, and gift arrangements.
• Arrange flower stands, corporate gifts, refreshments, and meeting support.
• Support exhibition preparation, including catalogue arrangement, packing, and logistics coordination.
• Handle filing, scanning, document control, and office administrative support.

3. Vendor & Procurement Coordination

• Source quotations from vendors and suppliers for comparison.
• Follow up on purchase requests, service renewals, and maintenance schedules.
• Coordinate with vendors for office maintenance, servicing, and project arrangements.
• Prepare supporting documents for management approval.
• Assist in insurance renewal quotation comparison and documentation preparation.

4. Compliance & Documentation Support

• Assist in preparing supporting documents for ISO, BizSafe, audits, and government grant submissions.
• Maintain records for training, certifications, insurance, and compliance-related documentation.
• Coordinate servicing schedules for fire extinguishers, hosereels, air-conditioning, elevator maintenance, and office facilities.
• Maintain and monitor company first aid box and emergency supplies.

5. General Operations Support

• Coordinate courier arrangements and logistics support when required.
• Assist departments with administrative and operational coordination.
• Perform any other ad-hoc duties assigned by management.

Contractual Administration [9 months contract]

Key Responsibilities

1. Onboarding & Asset Management

• Asset Procurement & Issuance: Manage the end-to-end lifecycle including ordering, stock tracking, preparation, and distribution of company assets, corporate apparel, and new-hire onboarding kits (laptops, mobile phones, SIM cards, EZ-Link cards, company t-shirts, and staff name cards). 

• Tech & Account Setup: Assist with basic laptop deployment and user account preparation for all incoming team members.

2. Documentation & General Administration 

• Data Maintenance: Maintain and update internal company records, trackers, and databases with high accuracy.

• Company Correspondence: Assist in generating and drafting official company letters and documentation, such as employment confirmations, resignation acknowledgments, and other corporate correspondence

• General Admin: Support the team with ad-hoc projects, administrative duties, and paperwork as required.

3. Internal Communications & Workplace Culture

• Internal Communications: Assist in crafting internal communications to keep employees informed, engaged, and excited about company events and initiatives.

• Events & Welfare: Support the planning and execution of staff engagement activities, welfare initiatives, and company events.

4. Facilities & Workspace Management

• Workspace & Seating Coordination: Coordinate, maintain, and update office seating arrangements and layouts to ensure optimal space utilization and workspace readiness for new hires.

• Office Supplies & Equipment: Monitor printer functionality, manage printer maintenance, and proactively order printer paper and essential office supplies.

• Facilities Management: Serve as the primary point of contact for office vendors (e.g., water supply, lighting, air conditioning maintenance).

• Office Operations: Ensure the workplace remains fully functional, tidy, and well-stocked.

Requirements & Qualifications

• Experience: Proven experience in an administrative, office management, or operations support role.

• Tech Savviness: Comfortable with basic IT troubleshooting, account creation, and tech setup. 

• Organization Skills: Exceptional multitasking abilities with a knack for keeping databases, office supplies, and physical inventory (like tech and apparel) organized.

• Communication: Strong written and verbal communication skills and coordinating with external vendors.

• Attitude: A positive, collaborative mindset with a proactive, self-starter approach to problem-solving.

Responsibilities

• Prepare quotations, cost estimates, and tender submissions.
• Source and obtain quotations from suppliers and subcontractors.
• Prepare and issue purchase orders and subcontract agreements.
• Verify progress claims, invoices, and payment certifications.
• Monitor project costs and budgets.
• Prepare variation orders (VO), cost analysis, and project reports.
• Track material purchases and subcontractor claims.
• Assist in project cost control and contract administration.
• Prepare delivery orders, invoices, and project documentation.
• Maintain proper filing and document control systems.
• Coordinate with clients, suppliers, subcontractors, and project teams.
• Assist in permit applications, project submissions, and compliance documentation.
• Handle correspondence, data entry, and general office administration.
• Support management in daily administrative operations.

Requirements

• Diploma in Quantity Surveying, Building, Construction Management, Engineering, or related field.
• Minimum 1–3 years of relevant QS or construction administration experience.
• Knowledge of construction contracts, costing, and procurement processes.
• Proficient in Microsoft Office, especially Excel.
• Good negotiation, communication, and organizational skills.
• Able to work independently and meet deadlines.

Key Responsibilities

1. Office Administration & Operations

• Oversee daily office operations, ensuring a clean, organized, productive workspace.
• Manage front office functions including reception, meeting rooms, mail/courier handling, and company visitors
• Maintain office supplies, equipment, pantry inventory, stationery, and procurement of administrative needs.
• Handle company documents, filing systems, and internal administrative workflows.
• Other administrative & operations tasks as assigned

2. Workplace Culture & Employee Experience

• Champion workplace culture initiatives and employee engagement activities (e.g., onboarding experience, team-building events, festive celebrations, corporate announcements).
• Maintain a welcoming, inclusive, and professional office environment aligned with Goertek’s culture and values.
• Coordinate employee welfare programs (snacks/pantry management, monthly birthday sessions, wellness programs).

3. Facilities & Space Management

• Oversee the maintenance, safety, and efficiency of the office premises.
• Liaise with building management on repairs, access cards, safety inspections, and security matters.
• Support workspace planning, seat layouts, office expansion/relocation, and renovation projects.
• Conduct periodic facilities checks to ensure compliance with safety, cleanliness, and operational standards.
• Maintain and manage office assets and inventory tracking.

4. Vendor & Contract Management

• Manage a wide portfolio of office, facilities, and operational vendors (cleaning, pantry, IT support, renovation, equipment, courier, travel agencies, security, maintenance).
• Own the end-to-end vendor lifecycle: sourcing, negotiation, onboarding, performance review, renewal, and termination.
• Ensure service level agreements (SLAs) are met, costs are optimized, and quality of service is consistently high.
• Drive cost-efficiency initiatives through vendor comparison and budget management.
• Maintain updated vendor contracts and ensure adherence to procurement and compliance policies.

Key Requirements

Qualifications & Experience

• Diploma or Degree in Business Administration, Office Management, or related fields.
• 3–5 years of office management / facilities / admin experience, ideally in technology or manufacturing
• Proven strong vendor management experience with ability to negotiate effectively and manage performance.
• Experience in managing office expansions or workplace setups is a strong plus.
  

Skills & Competencies

• Strong organizational, administrative, and problem-solving skills.
• Excellent communication skills with proficiency in mandarin to communicate with mandarin speaking stakeholders
• High level of professionalism, confidentiality, and interpersonal skills.
• Ability to multitask and operate in a fast-paced, growing environment.
• Proficient in MS Office, Excel, and office administrative systems.
• Strong ownership, reliability, and independence in handling office operations.

We are hiring admin assistant to be outsourced to our clients

Job responsibilities:

• Coordinate unit handover and key collection appointments with purchasers or their authorised representatives.
• Prepare and disseminate daily appointment schedules to relevant stakeholders.
• Liaise with internal departments and external parties to facilitate smooth handover processes.
• Perform general administrative and coordination duties.

Others:
Location: Tanjong Pagar

Working Hours: Monday to Friday, 9.00am – 6.00pm

Salary: Up to $2,500

Interested applicants, please email updated resume to north3@recruitexpress.com.sg

Joanna Chua
The Outsourcing Team
Recruit Express Pte Ltd
EA Lic: 99C4599