Total 4,563 admin job vacancies in Hong Kong

We are hiring a Customer Service & Admin Officer for a structured education centre environment in Singapore.

This is a front-facing support role covering customer service, administration, coordination and day-to-day operational follow-through.

You will handle parent enquiries across phone, email, walk-ins and WhatsApp. You will also support enrolment matters, billing-related coordination, schedule-related requests, make-up class arrangements and general admin follow-through.

This is not a luxury-style customer service role. It is best suited for someone who is organised, steady, polite, comfortable with systems, and able to work in a structured environment.

Key Responsibilities

• Handle parent and customer enquiries across phone, email, walk-ins and WhatsApp
• Support enrolment and registration administration
• Assist with cashiering, billing support and payment follow-up
• Coordinate parent requests and admin follow-through
• Support make-up class arrangements and schedule coordination
• Maintain accurate records and update internal systems promptly
• Work with teachers and internal team members on daily coordination
• Escalate teaching-related or academic questions to teachers where needed
• Support general front desk, customer-facing and administrative operations

Requirements

• Prior experience in customer service, admin, front desk, coordination, operations support or related work
• Comfortable handling parents and customers politely and professionally
• Able to communicate clearly in English, both spoken and written
• Able to manage multiple tasks and follow processes closely
• Fast and confident with systems, admin tools and structured workflows
• Able to take instruction well and work within an organised team environment
• Emotionally steady, dependable and professional in working style
• Comfortable working in a structured centre environment
• Private education experience is not required

Working Days and Hours

• Monday: 9:30am to 6:30pm with 1 hour lunch break
• Tuesday: 9:30am to 6:30pm with 1 hour lunch break
• Friday: 9:45am to 7:15pm with 1 hour lunch break
• Saturday: 8:00am to 7:00pm with 1 hour lunch break
• Sunday: 8:00am to 7:00pm with 1 hour lunch break
• Rest days: Wednesday and Thursday

Important Schedule Note

• Weekend commitment is mandatory
• Candidates must be able to work both Saturday and Sunday
• Friday, Saturday and Sunday are core working days for this role

Salary
• Please apply only if you are comfortable with the stated salary, work location and working schedule

Additional Notes

• This is an on-site role based in Bugis, Singapore
• Applicants must be able to meet the applicable work requirements for working in Singapore
• This role is better suited for candidates who are comfortable with fixed processes, multiple systems and weekend work

How To Apply

Interested applicants may apply with an updated resume.

Only shortlisted candidates will be contacted.

This recruitment is handled by First Konnection Pte. Ltd., the appointed recruitment agency for this role.

The successful candidate will be employed directly by our client and will be under the client’s payroll.

First Konnection Pte. Ltd. is not the employer for this position.

EA Licence No.: 22C1307
EA Personnel: Ben Chang
EA Personnel Registration No.: R23111820

We’re looking for an organized and people-oriented HR Executive to support our day-to-day HR operations for our site teams in a Smart Cleaning & Facility Operations industry. In this role, you’ll help manage payroll, attendance, HR systems, and work permit matters — ensuring our front-line team members are well supported and everything runs smoothly behind the scenes. It’s a great opportunity for someone who enjoys structure, teamwork, and making a real difference in people’s work experience.

What You’ll Be Doing:

HRIS & Attendance

• Keep employee profiles updated in our HR system (Times Software).
• Track and reconcile attendance records to make sure payroll is spot-on.
• Share updates and reports with the team when needed.

Payroll & Compensation

• Help run our daily, weekly, and monthly payroll cycles accurately and on time.
• Check overtime hours and make sure pay calculations are correct
• Prepare simple payroll reports for the management team.

Leave & Admin Support

• Record and update leave applications in the HR system.
• Apply leave on behalf of team members when required.
• Prepare letters and HR-related documents like confirmations or memos.

Employee Support & Engagement

• Be the go-to person for any HR questions — payroll, leave, attendance, or general queries.
• Help make sure new joiners feel welcomed and supported.
• Manage the HR inbox and handle day-to-day correspondence.

Work Permits & Compliance

• Assist with applying, renewing, or cancelling work permits when needed.
• Help with basic tax clearance matters and liaise with government agencies.
• Make sure the company stays compliant with MOM and HR regulations.

Records & Documentation

• Keep employee files and records organized (both digital and hardcopy).
• Maintain confidentiality and accuracy in all record-keeping tasks.

• Regional property development platform with exposure across Asia
• Opportunity to work closely with senior leadership and business stakeholders
• Stable and collaborative corporate environment
• Changi

Our Client is a Industrial real estate developer. With increasing projects in the pipeline locally & overseas, they are seeking experienced and professional individuals to join their local team.

Responsibilities

• Provide administrative and coordination support to the Business Development team, ensuring smooth day-to-day operations.
• Manage calendars, meeting schedules, travel arrangements, claims, and coordination of internal and external meetings.
• Maintain proper filing, documentation, and correspondence records, including hardcopy and softcopy document control.
• Support market research and compilation of industry updates, including property market trends and business-related news.
• Coordinate with clients, consultants, vendors, and internal departments on meetings, submissions, approvals, and project documentation.
• Maintain and update client databases, contracts, agreements, and project reference records.
• Assist in organising networking events, client visits, and corporate functions.
• Support onboarding arrangements and provide additional administrative assistance as required by the department.

Requirements

• Minimum GCE ‘O’ Level, Diploma in Business Administration, or related qualification.
• At least 3–4 years of relevant administrative or coordination experience.
• Proficient in Microsoft Office applications including Excel, PowerPoint, Word, and Outlook.
• Strong organisational, multitasking, and coordination skills with attention to detail.
• Good communication and interpersonal skills, with the ability to work independently in a fast-paced environment.
• Prior experience within real estate, property, or corporate environments will be advantageous.

OTHER INFORMATION:

• Location: Changi

• Working days: 5 Days

• Salary : up to S$4,000 / Negotiable + VB (salary will commensurate according to experience & qualifications).

HW TO APPLY:

If you are a team player, meticulous & organized, and more importantly, believe that YOU CAN MAKE A DIFFERENCE, we would like to hear from you.

Simply submit your application with your updated Resume in MS Word Format to David Sia Yi Sheng (EA Personnel Reg. No.: R1875905) by clicking the ‘Apply link’ /

or call your friendly Consultant, David, at 6590 9958 or 9271 7510 for a confidential discussion.

Please indicate the below information in your resume:

• Current & Expected Salary

• Reason(s) for leaving

• Notice Period / Availability to commence work

YOUR SUCCESS IS OUR ACHIEVEMENT!

NOTICE:

We would like to inform that only short-listed candidates will be notified. All applications will be treated with the strictest confidence.

By submitting any application or resume to us, you will be deemed to have read & agreed to the terms of our Privacy Policy, and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration, and for our marketing EDMs which you may opt out by unsubscribing in the mailer. You may refer and access our website at https://www.achievegroup.asia/privacy-policy/ for more information.

Cessation of Collection of full NRIC Numbers:

In compliance with the Personal Data Protection Act and commitment to protect candidates’ personal data, Achieve Group will cease to collect, process or use full NRIC numbers during our screening and job application process.

Kindly ensure your resume provided to us does not contain your full NRIC number and full home address during your job application.

Job description:

1. Handling full set of accounts, carrying out the responsibilities of accounting duties such as data compilation, bookkeeping, quarterly GST submission, corporate tax computation including tax filing Form C/C-S, prepare monthly management accounts, yearly financial report, or assist in monthly/annual budgeting and planning process.

2. Performing basic office tasks, such as filing, data entry, processing mail, issuing invoices, collections etc. Carrying out the responsibilities of accounting duties such as accounts receivable, claims or other accounting/admin tasks.

3. Handle inventory including stocktaking and inventory reconciliation.

4. Assisting with product registration, tenders, audits, fact checks, and resolving discrepancies.

5. Undertake special assignments and perform any ad-hoc task assigned by Finance Manager.

Requirements:

a. Minimum Diploma in any field

b. Familiar with MS Excel and have knowledge & experience in using Accounting Software will be advantageous.

c. Good math skills and the ability to spot numerical errors

d. Positive attitude, meticulous and someone with initiative

e. Hardworking, fast learner and able to work independently.

Key Responsibilities

Accounts Functions

• Perform daily accounting and bookkeeping duties using QuickBooks.
• Prepare and process Accounts Receivable (AR) and Accounts Payable (AP) transactions.
• Generate invoices, receipts, debit notes, and credit notes.
• Monitor outstanding payments and follow up on overdue accounts.
• Verify supplier invoices and prepare payments.
• Perform bank reconciliations and maintain accurate financial records.
• Assist in monthly, quarterly, and year-end account closing activities.
• Maintain proper filing of accounting documents and records.
• Support GST reporting and other statutory submissions.
• Assist in audit preparation and provide supporting documents when required.
• Prepare management reports and financial schedules as assigned.

Administrative Functions

• Manage incoming calls, emails, and correspondence.
• Maintain office records, filing systems, and company documents.
• Coordinate office supplies procurement and inventory management.
• Assist in scheduling meetings, appointments, and travel arrangements.
• Prepare letters, reports, and other administrative documents.
• Support HR administration, including leave records, claims, attendance, and staff documentation.

Job Summary

Manage and coordinate calendar schedules, company event logistics, and communications with clients and internal teams to ensure smooth operations and professional engagement.

Responsibilities

• Coordinate and manage calendar schedules to organize meetings and appointments efficiently
• Plan and execute logistical arrangements for company events, including catering, transportation, and equipment setup to ensure seamless event delivery
• Communicate professionally with clients, stakeholders, and internal teams to serve as a reliable point of contact and maintain positive engagement

Required competencies and certifications

• Achieved at least A Levels or a local Polytechnic Diploma

Preferred competencies and qualifications

• Demonstrated ability to organize multiple tasks effectively to meet deadlines and priorities
• Strong communication and interpersonal skills to build and maintain positive relationships with stakeholders

Other Information

Benefits:

• Opportunities for personal growth and career development
• A collaborative and supportive work environment

Pay:

• Full time -- $2800 - $4500 depending on working experience

Job Scope

1. Scanning / photocopying documents

2. Facilitating the IOs to retrieve documents from seized items and to make copies/scans.

3. Sending and collecting IPs

4. Recording IP movement records

5. Assisting with logistics such as packing documents, facilitating the return of documents w the IOs

Minimum education qualifications:

• A-level or Polytechnic

Contract duration: 6 months

Working Arrangement:
Monday to Thursday: 8.30pm to 6.30pm
Friday: 8.30am to 5.30pm

Salary: $2,400 per month

Location: Bulim Drive (Jurong West area)

EA License No.: 96C4864
Reg. No.: R26161270 JOEY TAY YI TING

Job Scope

• Scanning / photocopying documents
• Facilitating the IOs to retrieve documents from seized items and to make copies/scans.
• Sending and collecting IPs
• Recording IP movement records
• Assisting with logistics such as packing documents, facilitating the return of documents with the IOs

Contract duration: 6 months

Working Arrangement:
Monday to Thursday: 8.30pm to 6.30pm
Friday: 8.30am to 5.30pm

Salary: $2,400 per month

EA License No: 96C4864
Reg. No.: R24121728 EUNICE WOO JING QI

Responsibilities:

- Prepare quotation, design ideas and work schedule.

- Project management: work closely with suppliers, subcontractors, and client.

- Provide administrative support to ensure efficient operation of office

- Process billings to customers and receipts from customers

- Check employee petty cash claims

- Check on reimbursement claims

- Ensure proper recording and filing of documents are maintained

- Filling and submission of Government claims

- Perform any other duties as assigned by Head of Department

Requirements:

- At least 2 to 3 years of working experience in the related field is required for this position

- Must have strong office and administrative skills and strong people skills

- Strong attention to detail

- Ability to work without supervision

- Excellent interpersonal skills

- Ability to multitask

- Knowledge of MS office is required (Word, Excel, PowerPoint)

- Good team player and positive attitude

We are looking for a proactive and organised Admin and Operations Assistant to support the smooth day-to-day running of our Dialysis Centre. You will work closely with multidisciplinary teams—including Nursing, Medical, Social Services, Volunteers, and HQ functions—to ensure efficient operations while maintaining compliance with healthcare standards.

Key Responsibilities

Facilities& Operations Management

• Support daily operations, logistics, maintenance, safety, and security within the Dialysis Centre
• Ensure the centre’s infrastructure is well-maintained and compliant with safety standards
• Coordinate with HQ Facilities Management and service providers to resolve facility-related issues
• Oversee vendor-led services including cleaning, pest control, waste collection, and biohazard disposal
• Arrange repairs and servicing of equipment to ensure optimal performance and minimal downtime
• Be on-call during the centre’s operating hours when required

Procurement& Inventory

• Manage procurement of consumables, equipment, assets, and stationery
• Source and evaluate quotations and ensure timely delivery of goods
• Collaborate with nursing staff and vendors to support uninterrupted patient care

Vendor Management

• Build and maintain strong relationships with vendors
• Support vendor sourcing, evaluation, and annual performance reviews
• Monitor vendor performance and ensure compliance with agreements

Volunteer Coordination

• Support and coordinate volunteer engagement for smooth daily operations
• Serve as the main point of contact for volunteers
• Manage scheduling, communication, and enquiries in a professional manner

Requirements

• Diploma or Degree in Business Administration, Healthcare Management, or related discipline
• 2–3 years of experience in administration, operations, or healthcare support
• Strong organisational and multitasking skills
• Good communication and interpersonal abilities
• Able to work independently and in a team
• Proficient in Microsoft Office

Work location: Central
Working hours: Monday to Friday office hours
Salary: up to $2760 per month

12 months contract

Job Scope:

• Manage user access for the internal systems
• Maintain accurate records of system users
• Prepare and compile administrative documents and reports
• Coordinate meetings, events, and internal activities
• Draft simple social media posts or communication materials
• Manage feedback collection and tracking
• Liaise with internal stakeholders to support operations

Requirements:

• Diploma in any field
• Proficient in Microsoft Office
• Strong attention to detail and accuracy
• Good communication and interpersonal skills

Interested applicants may apply or email your CV to nadirah.hirwandy@tg-hr.com

SINGAPOREANS ONLY

Location: Tai Seng

Working Days: 5 Days

Working Hours: 9am to 6pm

About the Role
We are seeking a responsible and organised Secretary (Admin & Maintenance) to provide comprehensive administrative and secretarial support to the Chief Executive Officer (CEO), and to oversee general office administration and facilities coordination.

The incumbent will assist in coordinating assigned business activities and follow up on project statuses with functional managers and supervisors to ensure smooth operations.

Key Duties and Responsibilities

• Manage and maintain the CEO’s calendar, appointments, and daily schedule

• Screen incoming calls and correspondence for the CEO

• Organise and coordinate monthly management and departmental meetings

• Prepare reports, presentations, and meeting materials as required

• Arrange travel, transport, and business reservations for the CEO

• Liaise with outsourced IT vendors on internet connectivity and IT equipment matters

• Coordinate procurement of IT equipment and office devices

• Oversee maintenance of CCTV and office security systems

• Coordinate monthly pest control services

• Manage courier services (e.g., FedEx, DHL)

• Oversee procurement of office stationery and pantry supplies

• Manage printing of business cards

• Administer security access cards for employees

• Arrange annual fire extinguisher inspections

• Manage meeting room bookings and ensure meeting facilities are properly maintained

• Set up video conferencing equipment when required

• Coordinate company events, festive celebrations, and customer gift arrangements

• Coordinate purchase of office furniture when required

• Oversee maintenance of office equipment (TV, sound system, photocopiers, pantry appliances)

• Coordinate air-conditioning servicing and utility matters

• Manage corporate mobile phones issued to sales staff and plan renewals

• Perform ad-hoc duties and projects as assigned by the CEO

Requirements

• Diploma or equivalent qualification in Business Administration or related discipline

• At least 2–3 years of relevant experience in secretarial or administrative support

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

Company Overview

The client is a service provider specializing in technical inspection and certification of minerals and agricultural products, supporting quality assurance and compliance for their customers.

Job Summary

You will support the team by maintaining accurate documents and processing reports to ensure smooth administrative operations.

Responsibilities

• Coordinate daily administrative and operational tasks under guidance from Manager or Ops Executive to support division efficiency
• Manage documentation and reporting requirements accurately to meet operational needs and deadlines
• Maintain client files and database records with organized bookkeeping to ensure data integrity
• Prepare invoicing as assigned and communicate weekly and monthly sales updates to accounts personnel in coordination with Manager
• Archive and store job files effectively to ensure easy retrieval and compliance
• Meet deadlines for assigned tasks including vessel and product flow statistics reporting as directed
• Liaise with vendors, suppliers, and subcontractors to coordinate administrative matters and maintain smooth operations
• Follow company procedures and SOPs for communication, reporting, and audit compliance to uphold quality standards

Preferred competencies and qualifications

• Experience using MS Office, especially Excel and PowerPoint, to create reports and presentations
• Prior experience in shipping, commodity inspection, or logistics industries is advantageous
• 1 to 2 years of experience as an admin or operations executive in relevant industries

Other Information

Job location: Raffles Place
Work week: Monday to Friday
Salary: Up to $3,200 per month (Higher salary can be considered for candidates with relevant experience of minimum 2 years)

Job posted by
Bhanu Rajan
Saitech Intl
EA Regn No: R1106079

About This Role

You will at the operational core of our electronics supply chain - managing procurement, handling incoming invoices and coordinating logistics. Day to day, you will work closely with internal teams and regional counterparts to keep procurement running smoothly, documentation accurate, and deliveries on track. It is hands-on role and ideal if you're looking to build solid foundations in procurement and operations within the electronics industry.

What You Will Do

Procurement & Sourcing

•      Handle and prepare purchase orders for selected suppliers

•      Source alternative suppliers and new parts to keep supply chains resilient

•      Work closely with all departments to process approved purchase requisitions

•      Evaluate vendors on price, quality and service level

Invoicing & Documentation

•      Process and verify supplier invoices against purchase orders and delivery orders

•      Raise and manage invoices for goods received, ensuring accuracy before submission for payment

•      Maintain proper records of all invoicing transactions and resolve any billing discrepancies promptly

Logistics & Delivery Coordination

•      Coordinate inbound and outbound shipments with suppliers and freight forwarders

•      Liaise with suppliers to track deliveries and follow up on outstanding orders

•      Arrange local and overseas logistics where required, including documentation for customs clearance

Inventory & Administration

•      Update and maintain the inventory management system

•      Uphold proper filing and records-keeping standards across procurement and logistics documents

•      Support ad-hoc operational and administrative assignments as needed

What We’re Looking For

•      Diploma holder with at least 2 years of relevant working experience in purchasing, procurement, or logistics

•      Familiarity with invoicing processes, purchase order workflows, and basic logistics documentation (e.g. delivery orders, packing lists, shipping documents)

•      Bilingual in English and Mandarin (required for liaising with Mandarin-speaking suppliers and China counterparts)

•      Strong initiative, positive attitude, and a genuine willingness to learn and grow

How to Apply

Interested applicants, please send your resume to hr@uce.com.sg and include the following:

•      Expected salary

•      Earliest available start date

• Assisting Executives and Lawyers with the filing/prosecution/renewal of trademarks
• Conduct searches and prepare search reports
• Draft email responses to clients on quotations and to respective overseas agents for conducting searches
• Responsibilities will include full administrative support such as generate file number, opening physical files, photocopying, faxing, filing, monitoring deadlines, dispatch, prepare draft bills, check unbilled, disbursements and excess payments
• Any other matters/projects that the management may require assistance with from time to time

Requirements:

• Diploma / 'A' level / 'O' level / Nitec in Office Skills
• Min 1 year of clerical or administrative experience
• Good interpersonal and communications skills
• Able to work independently in a fast-pace environment
• IT savvy and proficient in MS Office.

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidential).