Total 2,851 procurement executive job vacancies in Australia

Job Summary

The Procurement Executive is responsible for managing the sourcing, purchasing, and supply of raw materials, packaging materials, equipment, and operational supplies required for the company's manufacturing operations. The role ensures cost-effective procurement, supplier performance management, inventory optimization, and uninterrupted production through strategic sourcing and efficient supply chain coordination.

Key Responsibilities

1. Procurement and Sourcing

• Source, evaluate, and negotiate with suppliers to obtain the best value in terms of quality, cost, delivery, and service.
• Prepare and process purchase orders in accordance with company procurement policies.
• Identify alternative suppliers and develop strategic sourcing plans to reduce supply risks.
• Conduct market research and monitor industry trends to support purchasing decisions.

2. Supplier Management

• Establish and maintain strong relationships with local and overseas suppliers.
• Evaluate supplier performance based on quality, pricing, delivery reliability, and compliance standards.
• Coordinate supplier audits, assessments, and qualification processes.
• Resolve supplier-related issues, discrepancies, and disputes promptly.

3. Inventory and Supply Planning

• Monitor inventory levels and forecast purchasing requirements to ensure continuous production operations.
• Coordinate closely with production, warehouse, and sales teams regarding material requirements.
• Maintain optimal stock levels while minimizing excess inventory and carrying costs.
• Ensure timely replenishment of raw materials and packaging materials.

4. Cost Control and Budget Management

• Negotiate favorable pricing, payment terms, and contractual agreements.
• Monitor procurement expenses and identify cost-saving opportunities.
• Support annual budgeting and procurement planning activities.
• Analyze purchasing data and prepare cost-performance reports.

5. Logistics and Delivery Coordination

• Coordinate delivery schedules with suppliers and logistics providers.
• Monitor shipment status and ensure timely receipt of goods.
• Resolve delivery delays and supply chain disruptions efficiently.
• Ensure all purchased items are delivered according to specifications and requirements.

6. Documentation and Compliance

• Maintain accurate procurement records, contracts, supplier agreements, and purchasing documentation.
• Ensure compliance with company policies, food safety requirements, and regulatory standards.
• Verify invoices, delivery orders, and supporting documents for payment processing.
• Support internal and external audits related to procurement activities.

7. Cross-Functional Collaboration

• Work closely with Production, Quality Assurance, Warehouse, Finance, and Operations departments.
• Support new product development projects through supplier sourcing and material procurement.
• Participate in continuous improvement initiatives to enhance procurement efficiency.

Qualifications

• Minimum 2–3 years of relevant procurement experience, preferably in food manufacturing or FMCG industries.
• Proficient in Microsoft Office applications and ERP systems.
• Strong negotiation, analytical, and communication skills.

Key Competencies

• Strategic sourcing and supplier management
• Cost negotiation and contract management
• Inventory and supply planning
• Data analysis and reporting
• Problem-solving and decision-making
• Attention to detail and organizational skills
• Stakeholder management and teamwork

Responsibilities

• Perform procurement operations based on assigned R&R
• Sourcing & Vendor Management
• Strategic Planning & Compliances
• Order Management: Follow up closely with projects from requisition, PO issuance up to project closing
• Vendor Management: Collaborate with vendors for RFQ and onboard new vendors whom the company can benefit from
• Process Knowledge: Understand company process flow and policy guidelines, ensuring compliance are adhered
• System Understanding and Usage: Able to adapt and perform task using SAP MM as well as company’s system (SRM, Knox)
• Cost Evaluation: Review and evaluate cost receive to ensure no discrepancy against request. Ensure cost is properly checked available data (past records, market rate etc)
• Collaboration: Communicate well with relevant stakeholders (Sales, Delivery, Ops, FI, etc.) to ensure project run smoothly with little to no hiccups
• Closing Activity: Perform month/year end closing activites and ensure all related task are completed prior to closing schedule
• Problem Solving: Able to identify issues and rectify at the earliest time
• Reporting:Create and submit report along with verified data for management visibility
• Ad Hoc: Perform ad hoc activies as and when requestedby management

Requirements

• 3 to 5 years of purchasing and order management experience, preferably in IT Industry.
• Diploma/ Degree in relevant studies
• Experience of sourcing in local and overseas vendor management, Asia Pacific is an advantage
• Good understanding of quotation and contract’s terms and conditions. Negotiation Skill is necessary.
• Experience in using ERP SAP is required
• Able to work independently and as a group in a fast pace environment
• Good Microsoft excel and power point presentation skill

This Executive, Finance (Contract & Procurement) is a critical role that is responsible for supporting the Senior Manager, Finance in strengthening and formalizing GetGo’s procurement processes by ensuring efficient day-to-day purchasing operations, strong contract governance, and proper vendor management across the Group. 

This role serves as the operational anchor for procurement execution, supporting vendor onboarding, tender coordination, contract administration, Purchase Requisition (PR) and Purchase Order (PO) processing, and procurement compliance. This is a hands-on execution role ideal for someone who is detail-oriented, process-driven, and eager to grow within procurement, contract management, and commercial operations while gaining strong cross-functional exposure. 

How You Will Make An Impact

• Tender Documentation Support: Support the preparation of Invitation to Quote (ITQ), Request for Quotation (RFQ), and Request for Proposal (RFP) documents for procurement activities including vehicles, workshops, towing, insurance, cameras, cleaning, decals, and other operational services.

• Quotation Comparison & Evaluation: Assist in quotation collection, vendor comparisons, benchmarking, and documentation to ensure compliance with the “3-quotation” policy and proper justification for vendor selection.

• Procurement Coordination: Coordinate procurement timelines, stakeholder inputs, approvals, and documentation to ensure tenders and purchasing activities are completed efficiently and accurately.

• Contract Drafting Support: Prepare contracts using approved company templates and perform pre-review checks before submission for Finance review.

• Contract Database Management: Maintain accurate records of contracts, renewal dates, expiry tracking, notice periods, and key obligations to ensure proper visibility and prevent missed renewals.

• Governance Compliance: Ensure procurement activities comply with company procurement policies, approval matrices, and internal financial controls.

• PR / PO Processing: Manage the end-to-end processing of Purchase Requisitions (PR) and Purchase Orders (PO) with speed and accuracy to support business operations.

• Process & Tool Implementation: Act as a digital native by helping select and implement the tools and systems that will power GetGo’s future procurement function.

What Makes You A Great Fit

• Operational Discipline: You have a strong track record of managing the full procurement and contract lifecycle with high accuracy, strong documentation discipline, and extreme ownership. You understand that procurement is not just about buying—it is about protecting the business.

• Data-Driven & Proactive: You are a pro at Excel/Google Sheets (Pivot Tables and XLOOKUPs are second nature); you don't just record data, you use it to find gaps and propose solutions.

• Growth Mindset: You are comfortable building processes from the ground up and thrive in an environment where structure is still being created. You are excited by the opportunity to help establish and formalize GetGo’s Procurement function while operating as a high-impact individual contributor.

• Commercial Acumen: Demonstrated negotiation capability is a strong advantage. You are able to support or lead vendor discussions on pricing, payment terms, contract clauses, and service levels to achieve commercially sound and risk-balanced outcomes.

• Strong Communication: You can confidently manage communication across Finance, Operations, Supply Strategy, Marketing and external vendors with professionalism, clarity, firmness, and empathy. You know how to balance operational urgency with stakeholder management.

• Vocational Experience: Relevant experience in procurement, purchasing, or contract management, with an interest in the "Digital Native" approach to scaling functions.

• Strong personal alignment with our GetGo Values: Driven by Purpose; Stay Curious and Humble; Collaborate with Empathy; Make it Better; Get It Going!

JOB PURPOSE

We are seeking a highly skilled and motivated Procurement Executive to join our team. The ideal candidate will have hands-on in Construction field and will play a critical role in project cost estimation, tender processes, and materials sourcing management. This position demands expertise in equipment and materials sourcing, cost estimation and management, effective vendor coordination, and material control to support the successful execution of construction projects.

Key Responsibilities

1. Material Procurement and Control

• Oversee the full range of procurement activities.
• Identify, assess and establish strong relationships with potential suppliers, contractors and other vendors.
• Negotiate key commercial terms such as pricing, payment schedules, and delivery timelines with vendors. Continuously monitor and evaluate supplier performance in terms of quality, cost, and delivery.
• Assist in the procurement process, generating, validating, and updating Purchase Orders in alignment with project and company requirements.
• Involve in vendor selection and negotiate prices and delivery lead time with vendors/contractors.
• Enter and maintain accurate data in procurement systems and tools.
• Perform any ad-hoc tasks as assigned by the superior or procurement manager.
• Source, onboard, and engage new suppliers as needed, ensuring compliance with proper procedures and documentation.
• Identify and finalise materials requirement and to ensure in-line with project specifications and timelines.
• Monitor and control materials usage to minimize waste and ensure project efficiency.
• Ensure items purchased are within safety regulation and environment friendly (e.g. RoHS, lead-free, recyclable, energy saving)
• Ensure stock level for all items, if any.

2. Quotation Management

• Review vendors’ quotations for accuracy and alignment with project requirements.
• Review, compare, analyze and approve products and services for purchase.
• Manage and update costing budget sheet for project reference and reporting.
• Gather vendors’ quotations for comparison and cost analysis.
• Manage and update labour, equipment and materials pricing rate reference and analysis.

3. Document Control

• Support the maintenance of the Quality Management System (ISO 9001).
• Enhance Purchasing Policy for the company.
• Maintain accurate and comprehensive information on all purchases made and ensure that all purchasing records are updated and filed accordingly.
• Monitor and update equipment & instruments expiry date validity
• Ensure that all vendor contracts are current and maintain organized records of all related documentation.
• Manage and update yearly vendor assessment.

4. Collaboration and Coordination

• Coordinate with inter-department, clients/consultant, contractors, and suppliers to ensure smooth interaction and execution. (Such as technical specifications, delivery/collection schedule and supplier payments etc.)
• Provide assistance and support to project and QS team during the tender to construction phases.
• Provide assistance and support to vendor during the tender to construction phases.
• Coordinate with Inbound & Outbound shipments & deliveries.
• Provide assistance with office IT coordination, including troubleshooting, managing PC hardware and software assets, and email setup in collaboration with external technical support.

Qualifications and Requirements

1. Education: (i) Bachelor’s degree in business, Mechanical Engineering, or a related field. (ii)Diploma Holder is welcome
2. Experience: (i) Minimum of [2] years in quantity surveying or a similar role in the construction industry. (ii) Understanding and familiar in Mechanical, Electrical & Process System and terminology is an advantage.
3. Technical Skills: (i) Proficient in Microsoft Office such as WORDS, EXCEL & POWERPOINT. (ii) Strong knowledge of SAP & GLOBE 3 Software. (iii) Familiarity with construction project cost, estimation and material procurement.
4. Soft Skills: (i) Excellent analytical, organizational, and problem-solving abilities. (ii) Critical thinking to spot issues and come up with smart solutions (iii) Attentive to detail to ensure every aspect is considered for better results (iv) Strong communication and negotiation skills to manage contracts confidently (v) Ability to work collaboratively in a fast-paced environment. (vi) Time management skills to be able to meet deadlines under pressure (vii) Teamwork capabilities with all parties to avoid costly misunderstandings
5. Computer Skills : (i) Microsoft Office (Words, Excel & PowerPoint) – Compulsory (ii) SAP (If any) (iii) Globe 3 Software (If any)
6. Mobility: As and when needed
7. Language: English

Company Overview

We are a food tech company creating a better food future in Southeast Asia by making food production fairer, safer, more efficient, and less wasteful.

Job Summary

We seek a Senior Procurement Executive to lead procurement and supplier management, ensuring cost-effective sourcing, timely delivery, and compliance to support operational and business goals.

Responsibilities

• Manage end-to-end procurement processes including sourcing, evaluating quotations, selecting suppliers, issuing purchase orders, and tracking deliveries to meet operational needs
• Negotiate with suppliers to secure competitive pricing, favorable contract terms, and high service quality
• Develop and sustain strong supplier relationships to support reliable supply chains
• Monitor inventory levels and coordinate procurement activities to prevent operational disruptions
• Conduct market research and benchmark suppliers to identify cost-saving opportunities
• Evaluate supplier performance and resolve issues related to pricing, quality, and delivery timeliness
• Maintain accurate procurement documentation and ensure compliance with company policies
• Collaborate with Operations, Finance, Warehouse, and other internal teams to align procurement with business requirements
• Prepare detailed procurement reports, spending analyses, and supplier performance reviews to inform decision-making
• Drive process improvements to enhance procurement efficiency and operational effectiveness

Required competencies and certifications

• Diploma or Degree in Supply Chain Management, Procurement, Business Administration, Logistics, or related discipline
• Minimum 4 years of procurement or purchasing experience
• Proficiency in Microsoft Office applications, especially Excel
• Strong negotiation and vendor management skills demonstrated through supplier contract management and cost optimization
• Analytical, planning, and problem-solving skills applied to procurement challenges
• Effective communication and stakeholder management skills to coordinate cross-functional teams

Preferred competencies and qualifications

• Experience with ERP, inventory management, or procurement systems to support procurement operations
• Background in food supply chain, distribution, wholesale, e-commerce, or technology-driven operations
• Knowledge of inventory planning and supplier performance management

Job scope:

• Manage and organize construction contract records and coordinate data collection (cost tracking, contract management).
• Monitor and report on project variations.
• Support cost-saving initiatives and identify opportunities to meet project goals and strategies.
• Attend meetings and compile necessary documents, including vendor requests for new vendor creation.
• Conduct pre- and post-contract activities in accordance with policies and procedures.
• Handle sourcing, competitive bidding, and negotiation of supplier quotes.
• Track orders, confirm lead times, delivery dates, and costs.
• Ensure orders comply with supplier agreements and contracts.
• Document estimates, including assumptions and basis for estimates.
• Assist in preparing inquiry documents, including contract terms and conditions.
• Help develop price lists in line with subcontract requisitions.
• Manage issuance, receipt, commercial bid analysis, and coordination of technical bid evaluations.
• Compile supplier performance data and create scorecards.
• Assist company representative with preliminary and final bid tabulations, including award recommendations.
• Collaborate with company representative to prepare final contract documents for account closure.
• Handle post-contract administration: progress payments, change orders, and contract cost monitoring/reporting per contractual package.

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Assist the Chairman/CEO in controlling and evaluating all relevant financial budgets and forecasting through constant monitoring of the daily reports.

• Knowledge of procurement process example; Request for Quotation [RFQ], Request for Proposal [RFP], creating and issuing of Purchase Orders, verifying of invoices against purchase orders and work completed and etc.

• Conduct research on available vendors to determine which vendors offer the best pricing and product / service quality.

• Assist in the preparation of regularly scheduled reports including reports to Marriott, insurance companies and government agencies.

• Respond to queries from finance and facilitate on matters such as invoice, orders, delivery order, goods/services received, cost claims, revenue collection, cash and borrowings, inter-company transactions.

• Facilitate government grants including grant approval process and post-award compliance. Ensures timelines are met.

• Maintain Licensing/Insurance renewals for all entities under The Garcha Group.

• Office Management (dispatch and collection of correspondence within The Garcha Group, submit and reconcile expense reports).

• Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business
• Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
• Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
• Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
• Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
• Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

Skills:

• Ability to accurately process and maintain detailed records and documents.
• Capable of managing multiple tasks simultaneously and prioritizing work effectively.
• Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.
• Proficient in negotiating favorable terms, conditions, and prices with suppliers.
• Capable of conducting market research and analyzing data to make informed purchasing decisions.
• Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
• Familiarity with procurement policies, procedures, and industry standards.
• Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.

• Any other duties / tasks as requested by management.

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Assist the Chairman/CEO in controlling and evaluating all relevant financial budgets and forecasting through constant monitoring of the daily reports.

• Knowledge of procurement process example; Request for Quotation [RFQ], Request for Proposal [RFP], creating and issuing of Purchase Orders, verifying of invoices against purchase orders and work completed and etc.

• Conduct research on available vendors to determine which vendors offer the best pricing and product / service quality.

• Assist in the preparation of regularly scheduled reports including reports to Marriott, insurance companies and government agencies.

• Respond to queries from finance and facilitate on matters such as invoice, orders, delivery order, goods/services received, cost claims, revenue collection, cash and borrowings, inter-company transactions.

• Facilitate government grants including grant approval process and post-award compliance. Ensures timelines are met.

• Maintain Licensing/Insurance renewals for all entities under The Garcha Group.

• Office Management (dispatch and collection of correspondence within The Garcha Group, submit and reconcile expense reports).

- Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business
- Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
- Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
- Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
- Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
- Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

Skills:

- Ability to accurately process and maintain detailed records and documents.
- Capable of managing multiple tasks simultaneously and prioritizing work effectively.
- Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.
- Proficient in negotiating favorable terms, conditions, and prices with suppliers.
- Capable of conducting market research and analyzing data to make informed purchasing decisions.
- Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
- Familiarity with procurement policies, procedures, and industry standards.
- Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.

- Any other duties/tasks as requested by management.

Job Description

• Manage procurement and purchase of equipment, materials, and services that comply with project agreed specifications and requirements.
• Co-ordinate between suppliers and internal departments/project teams to ensure specifications are met and in compliance with client requirements.
• Responsible to source, select and negotiate for the best purchase package in terms of quality, prices, terms, deliveries, and services with suppliers and/or subcontractors locally and overseas
• Source new suppliers, monitors vendor performance and quality, meet specific technical specification and maintain a current database of vendor information
• Improves processes by advising on sourcing strategies and improvement changes to ensure timely delivery on projects.
• Manage supply chain data for relevant decision making at top management level
• Evaluate technical data and coordinate with various vendors to quote and supply products according to specifications and develop, maintain professional relationships with all vendors to design optimal pricing for all products
• Resolve problems concerning transportation, logistics systems, imports or exports, or customer issues
• Identify savings and inefficiencies as well as cost optimization opportunities within Logistics Operations (both outbound and inbound) by removing waste or/and unnecessary steps in the logistics process
• Overseeing Procurement team
• Prepare monthly procurement reports

Skills & Qualification

• Minimum Degree in Engineering / Logistics & Supply Chain Management or equivalent is required
• Minimum 5 years experiences in a similar capacity
• Good negotiation Skill, Management and Leadership Quality and self-motivated
• Contract management experience to draft, review and assess terms and conditions and hold parties accountable
• Ability to clearly define objectives, identify tasks and work assignments, give direction, and make decisions based upon applied knowledge of alternatives and work experience
• Candidate with experience in purchasing of engineering or equipment/machinery parts would be advantage
• In depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms
• Multi-tasking and time-management skills with the ability to prioritize tasks
• Highly organized and detail-oriented
• Excellent analytical and problem-solving skills

Company Overview / Employee Value Proposition

ACE WATER PTE. LTD. is a rapidly expanding water treatment company specializing in consultancy and EPC turnkey services for water treatment, reclamation, and desalination plants in Singapore and the Asia Pacific region. We develop innovative, robust, and cost-competitive solutions based on extensive field experience and in-depth understanding of both conventional and state-of-the-art technologies for municipal and industrial water and wastewater challenges.

Job Summary

You will lead procurement operations by collaborating with vendors and internal stakeholders to source, plan, and issue purchase orders that meet project timelines and budgets. You will manage supplier performance, negotiate contracts, and oversee logistics to ensure timely delivery, contributing to the successful execution of construction EPC projects.

Responsibilities

• Collaborate with vendors and internal teams to source materials and services, plan procurement activities, and issue purchase orders that align with project requirements
• Evaluate, select, and manage supplier and vendor performance to maintain quality and reliability of supply
• Maintain and update the approved vendor list to ensure compliance and optimal sourcing options
• Negotiate contract terms and conditions with subcontractors and service providers to mitigate risks and secure favorable agreements
• Deliver procurement solutions that meet project timelines and budget constraints
• Monitor and close purchase orders with traceable records to ensure accountability and transparency
• Coordinate logistics arrangements to guarantee timely delivery of goods to project sites
• Analyze and resolve issues related to delivery delays, quality discrepancies, and payment disputes with vendors
• Support ISO and other audit processes by providing necessary documentation and assistance
• Execute ad hoc project tasks and duties as assigned to support procurement and project objectives

Preferred competencies and qualifications

• Diploma or Degree in Procurement, Supply Chain, Business Administration, Business Management, or equivalent
• Experience with MYOB software to support procurement and financial processes
• At least 5 years of procurement experience in construction EPC projects
• Demonstrated strong negotiation and problem-solving skills applied in procurement contexts
• Effective interpersonal and communication skills to engage with diverse stakeholders
• Ability to perform effectively under pressure in a fast-paced environment
• Demonstrated integrity and professionalism in managing procurement activities

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Assist the Chairman/CEO in controlling and evaluating all relevant financial budgets and forecasting through constant monitoring of the daily reports.

• Knowledge of procurement process example; Request for Quotation [RFQ], Request for Proposal [RFP], creating and issuing of Purchase Orders, verifying of invoices against purchase orders and work completed and etc.

• Conduct research on available vendors to determine which vendors offer the best pricing and product / service quality.

• Assist in the preparation of regularly scheduled reports including reports to Marriott, insurance companies and government agencies.

• Respond to queries from finance and facilitate on matters such as invoice, orders, delivery order, goods/services received, cost claims, revenue collection, cash and borrowings, inter-company transactions.

• Facilitate government grants including grant approval process and post-award compliance. Ensures timelines are met.

• Maintain Licensing/Insurance renewals for all entities under The Garcha Group.

• Office Management (dispatch and collection of correspondence within The Garcha Group, submit and reconcile expense reports).

- Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business
- Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
- Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
- Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
- Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
- Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

Skills:

- Ability to accurately process and maintain detailed records and documents.
- Capable of managing multiple tasks simultaneously and prioritizing work effectively.
- Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.
- Proficient in negotiating favorable terms, conditions, and prices with suppliers.
- Capable of conducting market research and analyzing data to make informed purchasing decisions.
- Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
- Familiarity with procurement policies, procedures, and industry standards.
- Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.

- Any other duties/tasks as requested by management.

About the Company

The company operates within the dried food trading industry, supporting the supply, storage, and distribution of food products to customers and business partners. The team is looking for a Procurement / Warehouse Admin to support day-to-day purchasing, inventory, and warehouse administration duties.

Role Overview

We are looking for a reliable and detail-oriented Procurement / Warehouse Admin to assist with procurement coordination, stock records, warehouse documentation, and general administrative support. This role is suitable for someone who is organised, willing to learn, and comfortable working in a fast-paced operational environment.

No specific academic qualification is required. Candidates with prior experience in procurement administration, warehouse administration, inventory coordination, logistics, or order processing will have an advantage.

Key Responsibilities

• Assist with procurement and purchasing administrative tasks, including preparing, checking, and updating purchase-related documents.
• Coordinate with suppliers, internal teams, and warehouse staff to support smooth stock ordering and replenishment.
• Maintain accurate records of inventory, stock movements, delivery orders, purchase orders, and related documentation.
• Support warehouse administrative duties, including checking goods received, updating stock records, and assisting with stocktaking when required.
• Follow up on pending orders, delivery schedules, and stock availability to ensure timely fulfilment.
• Assist with data entry, filing, and general administrative tasks related to procurement and warehouse operations.
• Communicate with internal stakeholders to support daily operations and resolve documentation or stock-related issues.
• Ensure records are properly maintained and updated for operational tracking and audit purposes.

Requirements

• Only Singaporeans.
• No specific academic qualification required; training and guidance will be provided.
• Prior experience in procurement, warehouse administration, logistics, inventory control, or order processing is an advantage.
• Able to perform data entry and handle administrative documentation accurately.
• Basic computer literacy is required; familiarity with Microsoft Excel, Word, or inventory systems will be advantageous.
• Comfortable communicating in Mandarin to liaise with Mandarin-speaking colleagues, suppliers, or stakeholders where required.
• Detail-oriented, organised, and able to follow up on tasks independently.
• Responsible, reliable, and willing to support both administrative and warehouse-related coordination duties.
• Able to work in a fast-paced operations environment.

Working Hours (5.5 days work week)

• Monday to Friday: 7.00am to 4.30pm / 1.00pm to 9.00pm
• Saturday: 7.00am to 1.00pm
• 1 Saturday off per month
• 5-day work week arrangement may be discussed where required, but preferred arrangement is 5.5 days. 

Salary Package

• Basic Salary: From $1,900 per month
• Allowance: $200 per month
• After 3 months: Basic salary + $200 allowance, subject to performance

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Assist the Chairman/CEO in controlling and evaluating all relevant financial budgets and forecasting through constant monitoring of the daily reports.

• Knowledge of procurement process example; Request for Quotation [RFQ], Request for Proposal [RFP], creating and issuing of Purchase Orders, verifying of invoices against purchase orders and work completed and etc.

• Conduct research on available vendors to determine which vendors offer the best pricing and product / service quality.

• Assist in the preparation of regularly scheduled reports including reports to Marriott, insurance companies and government agencies.

• Respond to queries from finance and facilitate on matters such as invoice, orders, delivery order, goods/services received, cost claims, revenue collection, cash and borrowings, inter-company transactions.

• Facilitate government grants including grant approval process and post-award compliance. Ensures timelines are met.

• Maintain Licensing/Insurance renewals for all entities under The Garcha Group.

• Office Management (dispatch and collection of correspondence within The Garcha Group, submit and reconcile expense reports).

- Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business
- Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
- Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
- Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
- Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
- Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

Skills:

- Ability to accurately process and maintain detailed records and documents.
- Capable of managing multiple tasks simultaneously and prioritizing work effectively.
- Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.
- Proficient in negotiating favorable terms, conditions, and prices with suppliers.
- Capable of conducting market research and analyzing data to make informed purchasing decisions.
- Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
- Familiarity with procurement policies, procedures, and industry standards.
- Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.

• Any other duties / tasks as requested by management.

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• Provide administrative and operational support for procurement transformation initiatives, including postAriba adoption.
• Manage stakeholder communications, ensuring timely and accurate handling of inquiries and requests.
• Conduct Ariba training, coaching to stakeholders, guidance on Ariba navigation and processes
• Deliver analytical support through data analysis, reports, and dashboards to support procurement decisionmaking.
• Review and administer user access controls (e.g. Ariba licences etc).
• Update Procurement Policies, Procedures and Handbook changes and implementation.
• Ensure adherence to procurement policies, procedures, and processes.
• Provide support for supplier onboarding activities to facilitate smooth integration and ensure compliance with organisational standards.
• Other duties as assigned.

• Basic Requirements:
  • Bachelor's degree in related field with more than 10 years of work experience.
  • Minimum of 10 years of experience in procurement.
  • Proven experience in end-to-end procurement processes and systems, particularly Ariba.
  • Strong organizational skills and the ability to manage multiple tasks simultaneously.
  • Excellent communication and training skills.
  • Strong decision-making abilities and a proactive approach to problem solving and conflict resolution.
  • Collaborative mindset and ability to work across diverse teams.
  • Detail-oriented with a commitment to accuracy in documentation.
  • Excellent team working skills with a flexible can-do approach, self-motivation, resilience and a willingness to adapt to the changing needs and priorities.
  • Hands-on experience with Ariba procurement platforms, including familiarity with Source-to-Contract (S2C), Procure-to-Pay (P2P), and Supplier Lifecycle & Performance (SLP) processes.
• Preferred Requirements but not mandatory
  • Prior experience in process improvement or change management.
  • Able to work independently.
  • Strong relationship-building skills with stakeholders.
  • Ability to communicate and document ideas in a way that is accessible and aligned with leadership expectations.
  • Knowledge or exposure to AI tools and concepts is an advantage.

#LI-XL1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

• Well Established Company
• Salary: $2500 to $4000 + VB
• Working location: Gul Circle
• Working Hours: Mon to Fri, 8am to 6pm

Job Responsibilities:

• Responsible for sourcing and purchasing spare parts and consumables requested by Engineers.
• Manage store inventory and ensure sufficient stock levels to support daily operations.
• Ensure the quality and compliance of all products supplied to the company.
• Negotiate contracts, pricing, and credit terms with suppliers to achieve cost efficiency.
• Process purchase orders and monitor delivery timelines to ensure on-time supply.
• Identify, evaluate, and manage suppliers to secure competitive pricing and reliable service.
• Maintain accurate purchasing records and prepare monthly reports for management review.
• Conduct supplier evaluations and audits to ensure performance and compliance standards.
• Support the implementation and maintenance of ISO 9001:2015 quality management system requirements.

Job Requirements:

• Diploma in Mechanical Engineering or equivalent

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492