Total 3,204 admin assistant job vacancies in Australia

⚖️ WORK-LIFE BALANCE ⚖️

Working days & hours: 5.5 days| Mon – Sat 9pm – 6pm, 9am - 1pm

Location: Changi Airfreight Centre

Salary: Basic $2500 - $2800 + OT (depend)

Job Description

• Schedule and dispatch trucks for linehaul operations.

• Coordinate with drivers, vendors, and warehouse teams to ensure timely deliveries.

• Monitor vehicle movement using GPS/fleet systems and update job statuses.

• Optimize routes and delivery schedules to improve efficiency.

• Maintain accurate records of transport activities and driver logs.

• Assist with driver rostering and shift planning.

• Verify vendor trip invoices against internal records and report discrepancies

• Prepare daily and weekly transport performance reports.

Requirements

• GCE ‘O’/’N’ Level, Diploma in logistics or related field is a plus.
• Possess a valid Class 3 driving licence.
• Minimum 2 years of experience in transport or logistics administration.
• Familiar with Singapore road networks and LTA regulations.
• Proficient in MS Excel and Fleet management systems.

Tee Xin Li Reg No: R24121619
The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Kickstart your marketing career with hands-on experience and structured training!

We are seeking a motivated and enthusiastic Event and Marketing Associate to join our team in Singapore. This is an entry-level position suitable for individuals who are keen to develop a career in marketing and gain hands-on experience in campaign execution and customer engagement.

Training and mentorship will be provided to support your professional development.

1️⃣ Key Responsibilities

• Support the planning and execution of marketing campaigns
• Engage with customers to promote brand awareness and campaign objectives
• Work closely with team members to ensure smooth campaign operations
• Develop communication and interpersonal skills through on-the-job experience

2️⃣ Qualifications and Skills

• No prior experience required; training will be provided
• Good communication and interpersonal skills
• Positive attitude with a proactive mindset and willingness to learn

3️⃣ What We Offer

• Structured training and onboarding programme
• Mentorship and guidance from experienced team members
• Opportunities for skills development and career progression
• Exposure to different marketing campaigns and projects

Candidates without experience are welcome to apply.

Candidates are expected to:-

• Take lead in planning and deployment of marine resources;
• Take lead in enforcing marine crew discipline;
• Perform compliance checks to ensure personnel and safety at the base and onboard craft;
• Arrange for daily diesel orders and attend to bunker deliveries;
• Coordinate with Fleet Engineering team on the repair and maintenance status of harbour crafts and equipment;
• Update daily records of craft movements, deployment, and craft breakdowns;
• Perform regular checks and surveys on the status and upkeep of base equipment; and
• Assist Section Managers in operational assignments and projects.

The ideal candidate should preferably:-

• Possess at least a Diploma in Engineering (Marine) / Maritime Business / Business / Logistics and Supply Chain Management;
• Have good communication and interpersonal skills;
• Be able to remain calm and make logical decisions under stress and emergency situations;
• Be proficient in using computer and mobile device applications/systems;
• Be proficient in MS Office; and
• Be willing to perform shift work (Candidates will be entitled to shift and applicable allowances).

*Monthly salary advertised is basic salary. Monthly gross salary includes shift, special transport, and meal allowances, where applicable.

*New hires may be eligible for a sign-on bonus of up to S$3,500. Terms and conditions apply.

Responsibilities:

1)      Prepare & submission for product catalogue/technical data, shop drawing, method of statements and O&M to client.

2)      To assist with any other tasks as assigned by the management.

3)      Provide simple daily reports of work status and reported to management.

4)      Responsible for all site matters and all documentation for sites assign.

5)      Ensure site work on schedule and according to the scope of contract.

6)      To resolve conflicts and attend site meeting.

7)      Participate in all testing & commissioning with sub-contractors/main – contractor & consultant.

8)      Conduct training to client before project handing over.

Requirements:

1)      Min diploma in Mechanical Engineering

2)      Working Experience in Construction line at least 1-2 years.

3)      Knowledge in ACMV advantage (Air-Conditioning, Refrigeration, Ventilation Works)

4)      5.5 working day per week

(Mon – Fri 8.00am – 5.00pm)

(Sat 8.00am – 12.00pm)

All Curriculum Vitae will be treated with the strict confidentiality.  

By sending us your personal data, you are deemed to consent to RMA Consultants Pte Ltd and its affiliates collecting, using and disclosing your personal data for the purposes set out in our Data Protection Policy at  http://rmabpo.com/policy 

If you are keen to know more about this role, please email ZHUXUAN at zhuxuan.xu@rmagroup.com.sg  and send your resume in MS Word format. Note that only shortlisted candidates will be contacted.   

ZHUXUAN (EA Regn No: R26161486)    

RMA Consultants Pte Ltd (EA Licence No: 93C4403)   

Overview:

This role is responsible for developing strategic partnerships, expanding market presence, driving revenue performance, and strengthening relationships with luxury travel advisors, consortia partners, tour operators, and key leisure accounts.

Responsibilities:

Luxury Consortia Management:

• Develop and maintain strong relationships with luxury consortia partners and preferred travel advisor networks.
• Negotiate annual agreements, preferred partnerships, and joint marketing initiatives.
• Maximize visibility across luxury travel platforms, advisor networks, and partner marketing campaigns.
• Execute sales activations, advisor engagement programs, and promotional initiatives to drive business growth.
• Monitor production performance and identify opportunities to increase market share within the luxury travel segment.

Leisure & Tour Operator Sales:

• Manage relationships with tour operators, wholesalers, destination management companies (DMCs), and retail travel agencies.
• Identify and secure new business opportunities within domestic and international leisure markets.
• Negotiate and manage leisure group series, contracted allotments, and seasonal programs.
• Develop and implement tactical promotions, travel packages, and partnership campaigns.
• Conduct sales presentations, workshops, training sessions, and product updates for travel partners.

Revenue Generation & Business Development:

• Achieve and exceed revenue, room night, and market share objectives.
• Develop annual sales plans, account strategies, and business development initiatives.
• Analyze market trends, booking pace, production reports, and competitive intelligence.
• Monitor account performance and implement action plans to maximize revenue opportunities.
• Identify emerging travel trends and proactively pursue new market segments.

Relationship Management:

• Build and maintain strong partnerships with key travel advisors, agency owners, tour operators, and industry stakeholders.
• Organize familiarization trips (FAM trips), site inspections, networking events, and client engagement activities.
• Represent the organization at trade shows, roadshows, sales missions, industry exhibitions, and networking events.
• Act as a trusted advisor to key accounts and partners to drive long-term business growth.

Cross-Functional Collaboration:

• Collaborate closely with Revenue Management, Marketing, Reservations, and Operations teams to ensure alignment of commercial strategies.
• Support promotional campaigns, partner communications, and digital marketing initiatives.
• Ensure smooth execution of contracted business and deliver exceptional guest experiences.
• Work closely with internal stakeholders to identify opportunities for business growth and operational excellence.

Reporting & Administration:

• Maintain accurate account information, sales activities, pipeline management, and forecasting within CRM systems.

• Prepare weekly, monthly, and quarterly sales reports, budgets, and forecasts.
• Track and evaluate ROI on consortia partnerships, travel campaigns, trade shows, and marketing initiatives.
• Ensure timely reporting and adherence to organizational sales processes and standards.

Requirements:

• Diploma or Degree in Hospitality, Business Administration, Marketing, or a related discipline.
• Minimum 5 years of experience in hotel sales, leisure sales, luxury travel, consortia management, or tour & travel sales.
• Proven track record in revenue generation, account management, and business development within the hospitality industry.
• Strong understanding of luxury travel distribution channels and consortia networks.
• Excellent negotiation, presentation, communication, and relationship management skills.
• Strong analytical and commercial acumen with the ability to interpret sales data and market trends.
• Proficiency in CRM and hotel sales systems such as Delphi, Salesforce, OnQ, or equivalent platforms.
• Highly organized, self-motivated, and results-driven with strong stakeholder management skills.
• Ability to thrive in a fast-paced and dynamic environment.

Interested candidates please apply online or send your latest CV to alex.fong@AlwaysHired.com.sg

AlwaysHired Pte Ltd

Reg No: R1549345

EA: 24C2293

We regret to inform that only shortlisted candidates will be notified. Please note that your response to this advertisement will constitute informed consent to the collection, use, and/or disclosure of personal data by AlwaysHired, its affiliates and, where necessary, to relevant third parties, for purposes such as job application processing, career advisory, research, and other administrative purposes, in compliance with the relevant provisions of the Privacy Policy available at www.alwayshired.com.sg/privacy-policy.

Responsibilities

• Develops project objectives by reviewing project proposals and plans; and conferring with management.
• Determines project responsibilities by identifying project phases and elements; assigning personnel to phases and elements; and reviewing offers from contractors.
• Determines project specifications by studying product design, customer requirements, and performance standards; completing technical studies; preparing works estimates.
• Confirms product performance by designing and conducting tests.
• Determines project schedule by studying project plan and specifications; calculating time requirements; and sequencing project elements.
• Maintains project schedule by monitoring project progress; coordinating activities; and resolving problems.
• Controls project plan by reviewing design, specifications, and plan and schedule changes; recommending actions.
• Controls project costs by approving expenditures; and administering contractor contracts.
• Prepares project status reports by collecting, analysing, and summarizing information and trends; and recommending actions.
• Maintains a safe and clean working environment by enforcing procedures, rules, and regulations.
• Maintains product and company reputation by complying with regulations.
• Maintains and controls paperwork and submittals for approval requirements.
• Contributes to team effort by accomplishing related results as needed.
• Travel to project sites to witness start-up, integration, and training sessions.
• Assist in the preparation of tender or pre-sales work whenever necessary.

Requirements

Preferred Qualifications & Experience:

• Bachelor’s degree in Mechanical Engineering, Piping Engineering, Certified Piping Engineer (CPE) or other related equivalent certification.
• 5 years+ of experience in piping engineering, design, or project execution.
• Experience in industrial, oil & gas, power plants, or infrastructure projects is preferred.
• Preferred candidates with a background in Data Centres, Oil & Gas, Power Plants, or Industrial Facilities.

Technical Skills:

• Proficiency in AutoCAD, Revit, Plant 3D, Caesar II (pipe stress analysis), and Navisworks.
• Strong understanding of fluid dynamics, pipe stress, and thermal expansion analysis.
• Knowledge of ASME B31.3, API, ANSI, NFPA, and other industry standards.
• Experience with welding processes, material selection, and non-destructive testing (NDT).

Soft Skills:

• Strong problem-solving and analytical skills.
• Excellent communication, teamwork, and leadership abilities.
• Ability to manage multiple projects and deadlines efficiently.

Responsibilities

• Oversee the daily operations of the front-of-house, ensuring a smooth and efficient service
• Greet guests warmly and escort them to their tables
• Manage reservations and optimize seating arrangements to maximize guest satisfaction and restaurant capacity
• Coordinate with the kitchen and bar staff to ensure timely and accurate service
• Supervise and support front-of-house staff, including hosts/hostesses, waitstaff, and bartenders
• Train and mentor front-of-house staff, fostering a positive and professional work environment
• Address and resolve any guest complaints or concerns promptly and professionally
• Maintain high standards of cleanliness and organization in the dining area
• Monitor inventory levels of front-of-house supplies and coordinate with management for replenishment
• Ensure compliance with health and safety regulations
• Assist with special events and private dining arrangements as needed
• Handles all guest and internal customer complaints and inquiries in a courteous and efficient manner, following through to make sure problems are resolved satisfactorily
• Maintains positive guest and colleague interactions with good working relationships
• Establishes a rapport with guests maintaining good customer relationships
• Personally and frequently verifies that guests are receiving the best possible service

Profile

• You are hospitable, friendly and have a natural courtesy
• You have a neat and tidy appearance and you are punctual
• Eager to learn, flexible and a team player
• You can work independently and act as a collegiate in a team
• Enthousiasticm passionate and ambitious
• An eye for detail and a “hands-on” mentality

Requirements

• Proven experience as a assistant manager in a similar leadership role in the hospitality industry
• Exceptional customer service and interpersonal skills
• Strong leadership and team management abilities
• Excellent organizational and multitasking skills
• Ability to remain calm and composed under pressure
• Proficient in reservation management systems and point-of-sale (POS) software
• Impeccable grooming and professional appearance
• Flexibility to work evenings, weekends, and holidays as needed
• High school diploma or equivalent; hospitality management or related field is a plus

Job Summary

Assist the Director of Banquet in managing all banquet operations, ensuring successful execution of events, exceptional guest satisfaction, operational efficiency, and profitability. Lead banquet teams in delivering outstanding service for weddings, conferences, meetings, gala dinners, and special events.

Key Responsibilities

1. Banquet Operations Management

·         Oversee daily banquet operations and event execution.

·         Ensure all events are set up according to Banquet Event Orders (BEOs).

·         Conduct pre-event briefings and post-event reviews.

·         Monitor room setups, service delivery, and event breakdown.

·         Ensure compliance with hotel standards, hygiene, and safety regulations.

2. Team Leadership & Development

·         Lead, motivate, and supervise banquet managers, supervisors, captains, and service associates.

·         Conduct training and coaching to maintain service excellence.

·         Manage performance evaluations and disciplinary actions when necessary.

·         Foster a positive and productive working environment.

3. Guest Experience Management

·         Ensure exceptional service and guest satisfaction throughout events.

·         Handle VIP events and special requests.

·         Resolve guest concerns promptly and professionally.

·         Maintain strong relationships with event organizers and clients.

4. Financial & Cost Control

·         Assist in managing banquet budgets and departmental expenses.

·         Monitor labour productivity and scheduling efficiency.

·         Control operating costs, equipment usage, and inventory.

·         Support revenue optimization initiatives.

5. Coordination & Communication

·         Work closely with Culinary, Stewarding, Sales, Catering, Housekeeping, and Engineering teams.

·         Participate in function meetings and event planning discussions.

·         Ensure clear communication of event requirements across departments.

Requirements

·         Diploma or Degree in Hospitality Management, Hotel Management, or related field.

·         Minimum 5–8 years of banquet or F&B operations experience.

·         At least 2–3 years in a managerial or supervisory role.

·         Strong leadership, communication, and problem-solving skills.

·         Knowledge of banquet operations, budgeting, and service standards.

·         Ability to work flexible hours, including weekends and public holidays.

Key Performance Indicators (KPIs)

·         Guest Satisfaction Score (GSS)

·         Banquet Revenue Achievement

·         Labour Cost %

·         Event Execution Accuracy

·         Staff Turnover & Engagement

·         Health & Safety Compliance

·   Client Retention and Repeat Business

Company Overview:

Wilmar International Limited is Asia’s leading agribusiness group, involved in activities such as oil palm cultivation, edible oils refining, oilseeds crushing, consumer pack edible oils processing, specialty fats, oleochemicals, biodiesel manufacturing, and grains processing. With over 1,000 manufacturing plants and a vast distribution network covering China, India, Indonesia, and more than 50 other countries, Wilmar is supported by a multinational workforce of about 100,000 people.

Job Summary:

We are seeking a highly motivated researcher with a strong background in food science to join our dynamic R&D team. The successful candidate will work on innovative research projects in the specialty fats domain, focusing on factors that influence product stability, texture, and functionality. This role will involve designing, optimizing, and enhancing fat-based formulations for a variety of food applications.

Key Responsibilities:

1. Research & product development

• Investigate factors affecting emulsion stability and product texture in fat-based food systems.
• Study the physical and chemical interactions between fats and other components (e.g., proteins, emulsifiers, stabilizers) to improve product performance.
• Collaborate with cross-functional teams to translate research findings into innovative techniques and products.

2. Documentation & Reporting:

• Analyze research data, generate detailed reports, and communicate results effectively to supervisor.

3. Additional Duties:

• Support broader R&D objectives by undertaking additional responsibilities as required.

Required Qualifications:

• Degree in Food Science, chemistry or a closely related field.
• Knowledge of fats, proteins and emulsions, with research experience in food systems.
• Strong problem-solving skills, creativity, and a collaborative team-oriented mindset.

The Opportunity

An exciting opportunity has arisen for an experienced Executive Assistant to join a leading multinational organisation supporting a team of Regional Directors across the Growth & Emerging Markets (GEM) and Southeast Asia (SEA) region.

This role is ideal for a highly organised, proactive, and commercially savvy Executive Assistant who thrives in a fast-paced international environment. You will play a pivotal role in supporting senior leadership, managing complex schedules across multiple time zones, coordinating regional initiatives, and driving administrative excellence across the business.

About the Company

Our client is a globally recognised organisation with a strong presence across international markets. With a collaborative and high-performing culture, the business is committed to innovation, operational excellence, and developing exceptional talent across the region.

Key Responsibilities

Executive & Calendar Management

• Manage complex calendars and schedules for multiple Regional Directors across the GEM and SEA region.
• Coordinate meetings across various time zones while proactively resolving scheduling conflicts.
• Organise virtual and face-to-face meetings, including venue arrangements, meeting logistics, and technology support.
• Manage executive correspondence and support day-to-day administrative requirements.

Travel & Expense Management

• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
• Monitor travel budgets, expense submissions, and purchase orders.
• Ensure travel plans comply with internal policies while optimising schedules and productivity.

Meeting, Event & Project Coordination

• Support regional leadership meetings, conferences, workshops, and team events.
• Coordinate meeting agendas, presentation materials, minutes, and follow-up actions.
• Track project timelines, action items, and key deliverables to ensure smooth execution.
• Partner with internal stakeholders and external vendors to deliver successful leadership events and initiatives.

Stakeholder Management

• Act as a trusted liaison between Regional Directors and key internal and external stakeholders.
• Maintain a high level of professionalism and confidentiality when handling sensitive business information.
• Support cross-functional projects and special initiatives across the region.

Process Improvement

• Identify opportunities to improve administrative processes and operational efficiency.
• Support continuous improvement initiatives to enhance ways of working across leadership teams.
• Research, evaluate, and manage external vendors to support business activities and events.

Requirements

• Minimum 6–8 years of experience as an Executive Assistant supporting senior leadership teams, ideally within a multinational or regional environment.
• Proven experience managing complex calendars, international travel arrangements, and executive-level stakeholder interactions.
• Strong organisational skills with the ability to prioritise multiple tasks and manage competing deadlines effectively.
• Excellent verbal and written communication skills with strong attention to detail.
• High level of professionalism, discretion, and ability to handle confidential information.
• Proficient in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel.
• Self-motivated, resourceful, and capable of working both independently and collaboratively.
• Bachelor's Degree or equivalent professional experience preferred.

What's on Offer

• Opportunity to support senior regional leaders within a highly respected multinational organisation.
• Exposure to international stakeholders and regional business operations.
• Collaborative and dynamic work environment.
• Attractive remuneration and benefits package.
• Career development opportunities within a global organisation.

Apply Now

If you are a highly organised Executive Assistant looking for an opportunity to support regional leadership teams within a dynamic multinational environment, we would love to hear from you.

Please submit your application in strict confidence.

JC
Reg. No. R23116145
BeathChapman Pte Ltd
Licence no. 16S8112

Only shortlisted candidates will be contacted.

At Holiday Inn® Hotels & Resorts, our job is to bring the joy of travel to everyone. That’s where you come in. When you’re part of the Holiday Inn Hotels & Resorts brand, you’re more than just a job title.

Join us as a Assistant Chief Engineer/Engineering Manager in Holiday Inn Singapore Orchard City Centre. You’ll have ambition, talent and obviously, some key skills. Because for this vital role, we’re looking for someone who can:

• Assist the Chief Engineer to oversees the engineering/maintenance operations of the hotel.

• Be responsible to ensure that all the engineering and maintenance activities of the hotel are conducted to the highest professional standards at all times, with guest comfort and safety being the highest priority.

• Assist the Chief Engineer in the preparation of the annual departmental operating budget and financial plans.

• Assist the Chief Engineer to develop preventive maintenance programs to ensure the facility is maintained and in service for our guests (example: lighting, refrigeration, heating, air-conditioning, water treatment systems, and pools)

• Assist the Chief Engineer to coordinate projects with general contractor and sub-contractor, and ensure quality work is performed cost-effectively

• Assist Chief Engineer to develop, implement and manage energy conservation programs for the property to minimise expenses

• Educate and train all engineering colleagues in compliance with governmental and safety regulations

• Ensure the team is properly trained and has the tools and equipment to carry out job duties

• Promote teamwork and quality service through daily communication and coordination with other departments

• Communicate with all hotel department heads to stay informed of maintenance needs and ensure timely responses to requests.

What We Need From You

• Certified in Electrical or Mechanical Engineering

• Five years operating experience in a hotel engineering department

• Minimum of 5 years experience in a supervisory position in a hotel engineering department or a related field with a proven record of accomplishment or success.

• Experience in hotel renovation is an advantage

• Advanced knowledge of building management/engineering

• Highly committed to delivering a high level of guests experience

• Excellent written and spoken communication skills in English, particularly to deal effectively with people from diverse backgrounds.

What We Offer

In return for your hard work, you can look forward to a highly competitive salary and benefits package – including:-

• Duty meals
• Birthday Leave on your birthday month
• Monthly LOVE Hour
• Medical, dental & optical benefits
• Insurance Coverage
• 25-50% F&B Discount at restaurants within IHG Singapore Hotels
• Special Employee Rate at all IHG Hotels worldwide
• Room to Grow opportunities

What’s more, because your career will be as unique as you are, we’ll give you all the tailored support you need to make a great start, be involved and grow.

And because the Holiday Inn Hotels & Resorts brand belongs to the IHG® family of brands, you’ll also benefit from all of the opportunities that come from being part of a successful, global hospitality company with over 6,000 hotels in over 100 countries around the world.

So whoever you are, whatever you love doing, bring your passion to Holiday Inn and IHG and we’ll make sure you’ll have Room to be yourself. Find out more about joining us today by going to careers.ihg.com.

✨Kickstart your marketing career with hands-on experience and structured training!

We are seeking a motivated and enthusiastic Event and Marketing Associate to join our team in Singapore. This is an entry-level position suitable for individuals who are keen to develop a career in marketing and gain hands-on experience in campaign execution and customer engagement.

Training and mentorship will be provided to support your professional development.

1️⃣ Key Responsibilities

• Support the planning and execution of marketing campaigns
• Engage with customers to promote brand awareness and campaign objectives
• Work closely with team members to ensure smooth campaign operations
• Contribute ideas during team discussions and campaign brainstorming sessions
• Monitor and provide feedback on campaign performance and customer responses
• Develop communication and interpersonal skills through on-the-job experience

2️⃣ Qualifications and Skills

• No prior experience required; training will be provided
• Good communication and interpersonal skills
• Positive attitude with a proactive mindset and willingness to learn
• Able to work both independently and in a team

3️⃣ What We Offer

• Structured training and onboarding programme
• Mentorship and guidance from experienced team members
• Opportunities for skills development and career progression
• Exposure to different marketing campaigns and projects

4️⃣ Additional Information

• Position Type: Full-Time
• Location: Singapore

Only shortlisted candidates will be notified.

Our client is a Japan MNC MNC. Due to business needs, they are now recruiting a Retail Assistant to be part of their Team for ongoing transformation projects. They are located in the East (Aljunied)

Location: Aljunied

Salary: $1,900 -$2,200 + AWS + VB + OT Pay

Working Hours: 5.5 days, Mon-Fri 8am - 5pm, Sat 8am - 12pm

Job Description:

• Assist walk-in customers with product information and basic sales support
• Prepare paint colours based on orders and customer requirements
• Arrange and restock products in the store
• Keep the shop clean and follow safety rules
• Support stock count and daily store operations

Requirements:

• No experience required (training provided)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

EA License No: 19C9682
EA Personnel No: R25157233
EA Personnel Name: Loh Pooi Keng