Total 4,022 admin assistant job vacancies in Australia

Location: Raffles Place MRT
Working Hours: 9am to 5pm
Working Days: 5 Days

Job Summary:
We are seeking a proactive and detail-oriented Vice President Assistant to provide executive support and assist in business operations, strategic projects, and cross-functional coordination. The successful candidate will work closely with the Vice President to support business development activities, project execution, and operational matters.

Key Responsibilities:

• Provide comprehensive administrative and executive support to the Vice President, including scheduling, meeting coordination, documentation, and follow-up matters.
• Assist in business development activities, including coordination with business partners, clients, suppliers, and stakeholders.
• Support e-commerce platform operations and business initiatives, including project coordination, performance tracking, and operational follow-ups.
• Monitor and track project timelines, ensuring deliverables are completed according to plans.
• Coordinate with internal teams and external partners to facilitate smooth execution of business projects.
• Conduct market research, prepare business reports, presentations, and analysis materials.
• Support supply chain-related activities, including supplier coordination, procurement processes, logistics arrangements, and operational communication.
• Assist with business trips and meetings in China and other locations when required.
• Perform other ad-hoc duties assigned by the Vice President.

Requirements:

• Diploma or Degree in Business Administration, Supply Chain Management, Marketing, or related fields preferred.
• Minimum 3 years of experience in executive assistant, business development, project coordination, operations, or related roles.
• Experience in e-commerce, trading, supply chain, or cross-border business environment will be an advantage.
• Good understanding of supply chain processes, including supplier management, procurement, and logistics coordination.
• Strong organisational, communication, and coordination skills.
• Able to manage multiple priorities and work independently in a fast-paced environment.
• Willingness to travel for business purposes when required.

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

Responsibilities including but not limited to:

• In charge of full spectrum of recruitment cycle including preparing and posting of job descriptions, interviewing, and handling on / off-boarding
• Process employee data in the HRIS system and monthly payroll to ensure its accuracy
• Coordinate the day-to-day workflow of subordinates in the HR department
• Provide advisories to the management with regard to employment issues which includes labour legislations, best local labour practices, company manpower practices and ensure legal compliances with all statutory requirements
• Reviewing human resources policies and procedures
• Hands on with HR issues such as employee relations, grievances, complaints and provide counselling / guidance
• Prepare and discuss on regular HR reports
• Monitor performance, identify and facilitate opportunities to increase productivity and efficiency
• Maintain employee morale by fostering a positive working environment through effective leadership and teamwork
• Main point of contact for all employee relations matters
• Perform any other related duties as and when assigned by the management
• Timely submission of claims and training grants to various government agencies / statutory bodies
• Submission of various statutory surveys

Requirements：

• Bachelor’s degree in Human Resources or related disciplines
• Minimum 5 years of HR experience
• Excellent verbal and written communication skills
• High degree of integrity and discipline
• Ability to create, present and execute ideas, reports, and budgets
• Ability to work both independently and collaboratively in a fast-paced environment
• Proficient with Microsoft Office Suite especially Word and Excel
• Strong knowledge in local employment laws and best practice

The Assistant Operation Manager will assist the Operations Manager in coordinating and managing the operation of the Coffeeshop.

Key Responsibilities

• Maintain smooth daily operations of the Coffeeshop
• Source for potential qualified tenants to fill any vacant food stalls
• Take immediate and appropriate collection/legal actions for recovery of debt (e.g. Stall rental etc.) and minimise credit losses
• Able to handle daily sales settlement
• To do stock take and order stocks based on healthy inventory level
• Source for suppliers with competitive pricing
• Keep up to date with market prices for all materials and ingredients
• Make sure safety and hygiene guidelines are being followed
• Supervise, lead & motivate the team
• Ensure fairness in scheduling work duty roster and off days for operation employees
• To Interview, assess and assist in hiring employee based on outlet manpower requirements
• Receive, review and act upon feedback and complaints received from customers
• Responsible for ensuring consistent quality of service
• Adept at handling a wide variety of customer and customer requests
• Able to perform ad hoc duties when required

Key Requirements

• Candidate must possess at least a Diploma from any field of studies
• Minimum of 2 years of working experience in Coffeeshop or Food court management role
• Able to work flexible schedule including shift work, weekends, public holidays and to perform additional ad hoc duties and tasks in case of any acute shortage of employees
• Prepared to work in a non-air-conditioned setting
• Possess strong communication and effective negotiation skills
• Fantastic team player
• Good knowledge of Microsoft office programme, especially in Word and Excel

*Only Suitable candidates will be shortlisted and notified.

• Award Winning Chain Salon Group
• Monthly Training Programmes
• Media,Magazines and events styling exposure
• Attractive Commission and Bonus scheme

JOB RESPONSIBILITIES

• Provide Support for hair stylists in shampooing, hair and scalp care, coloring and perming services.
• Responsible for maintaining a clean, hygienic and comfortable environment
• Handling and assisting in salon operations and equipment.
• Recommending Suitable hair and beauty retail products
• Adhoc duties assigned

REQUIREMENTS

• Welcome entry level or no experience ( Training and development provided )
• Good communication and customer service skills
• Team Player
• Passionate creative about hair, beauty and fashion
• Innovative and Energetic Workplace with a Growth Mindset

Interested Applicants please call us @ 88638225 to speak with the HR or email us at vintagestudiohr@gmail.com

Job Highlight:

• Hospital, Public setting
• Monday - Friday, 830AM - 6PM
• AWS & VB up to 4 months
• West/Central Region

Key Responsibilities

• Ability to interpret contracts, enforce terms, monitor KPIs, and ensure vendor compliance with policies and standards.
• Preferably with experience in healthcare, hospitality, or horticulture environments, with understanding of operational and compliance requirements in these settings.
• Experience managing daily operations, resolving issues with vendors, and ensuring smooth service delivery in a fast-paced environment.
• Strong capability in validating reports, auditing KPIs, tracking performance data, and ensuring accuracy in documentation and compliance checks.
• Strong communication and collaboration skills with stakeholders and vendors, coupled with leadership ability, initiative, and interest in supporting operations through innovative and sustainable practices.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON or email the updated resume to martin@mci.com.sg

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

https://www.mci.com.sg/wp-content/uploads/2025/09/MCI-Job-Applicant-Data-Protection-Notice.pdf

Toh Cheng Jie (Martin)

Registration Number: R23117397

EA Licence No: 06C2859 (MCI Career Services Pte Ltd)

For the past 75 years, MS First Capital has been actively involved in the non-life insurance business both in Singapore and across Asia. Our roots can be traced back to the 1950s where we engaged in writing both personal and commercial lines of non-life insurance business across various classes such as Fire, Engineering, Marine Hull, Marine Cargo, Bond, Professional Indemnity, Motor, Public Liability, Worker's Compensation, Personal Accident and other Miscellaneous Accident.

We are a reputable source of cutting-edge insurance options, catering to a diverse range of clients, both individuals and corporate. We are proud that our financial strength rating of 'A+ (Superior)' with 'Stable' outlook has been reaffirmed by AM Best, given our consistently impressive financial performance. We are also recently awarded Top 300 Employer by the Singapore Opportunity Index for our effort in creating meaningful career pathways, fostering inclusive growth, and investing in our employees' potential.

This is a perfect gateway into the highly niche sector of non-life reinsurance, part of Singapore's bustling financial services sector. As a wholly-owned entity of the world-renowned Mitsui Sumitomo Insurance (MSI) Group, we are dedicated to developing young talents for our sector. As a member of our young talent pool, you can look forward to comprehensive professional training, sponsorship of professional qualifications, a friendly and collaborative culture and a competitive compensation package.

Responsibilities

• Assess risks and determine the coverage position
• Provide preliminary evaluations to the underwriting team on new business opportunities and renewals
• First point of contact for assigned clients and business partners/intermediaries in service delivery
• Support daily operations in the underwriting department
• Co-ordinate with the underwriting team and intermediaries to identify potential business opportunities

Requirements

• Bachelor's degree ideally from a numerical/technical discipline such as Management/Business Studies, Accountancy, Engineering, Economics, Actuarial Studies, Mathematics, Statistics
• Prior exposure to non-life re/insurance industry is an added bonus
• Candidates without a degree but with relevant re/insurance experience are also welcome
• SCI certifications are required for this position; those without the necessary certifications will be provided with sponsorship
• Actual job title and underwriting line will entirely depend on the candidate's professional experience
• Salary will be commensurate with the candidate's experience and the salary range stated in this job posting is only a guide
• Proficient in MS Excel
• Good communication and organisation skills
• Good client and stakeholder management
• Good time management
• Team player

Due to the volume of applications received, we will only be able to contact shortlisted candidates. We may retain your personal data for as long as it is necessary to fulfil the purposes for which they were collected, or as required or permitted by applicable laws. Should you disagree, please contact our Data Protection Officer for more information on the retention and disposal of your personal data.

Job Responsibilities

Receiving and checking incoming shipments

• Ensure that goods are received into the warehouse promptly and correctly
• Ensure goods are received in good condition
• Ensure pallets used are in good condition and according to requirement.
• Ensure that goods are checked, sorted and are of permissible heights according to procedure

Storing 

• Ensure that the right goods are put away to the right location according to procedure

Picking

• Ensure that the correct goods are picked from the correct locations for the correct jobs according to procedure

Packing

• Ensure that the correct goods are packed with the correct packing materials for the correct jobs according to procedure

Plant premise

• Ensure premises and workstationsare always kept neat and clean.
• Ensure that the tools & accessories for warehouse duties are well maintained and put away neatly when not in use.

Job Requirements

• Min GCE 'O' level with 4 years of relevant experience

• Oversee the day-to-day operations of the restaurant

• Lead, supervise, and motivate service staff to maintain high standards of customer service and operational excellence

• Manage customer enquiries, reservations, feedback, and complaints professionally to ensure customer satisfaction

• Coordinate closely with the kitchen and service teams to ensure timely food preparation and service

• Assist in staff scheduling, training, onboarding, and performance management

• Monitor inventory levels, stock ordering, and cost control to support efficient restaurant operations

• Ensure compliance with food hygiene, workplace safety, and company policies

• Support outlet opening and closing procedures, as well as daily operational reporting

• Ad-hoc duties as assigned
  

Requirements:

• Min 2-3 years experience in supervisory role

• Working Days: 5.5/6 days (On shift, total 39-44 working hours per week)

• Working Location: Somerset

• Salary: Up to $4200

• Able to start work immediately or within short notice
  

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Wong Lin Lin

EA Reg ID: R1659675

EA Licence No.:19C9603

Job Description

• Industry/ Organization Type: Recycling/ Metal Recovery
• Position Title: Assistant Production Manager
• Working Location: Tuas (Company transport provided)
• Working Hours: 5 Days, Monday – Friday (8am – 5pm)
• Salary Package: Basic Salary + Transport Allowance + AWS + Sign-On Bonus
• Duration: Permanent

Key Responsibilities

• Support the Operations Manager in daily production activities, including thermal treatment, chemical leaching, milling, blending, and related processes.
• Coordinate workflows across production, engineering, logistics, and chemical leaching teams to maintain smooth operations.
• Track production output, recovery yields, and process efficiency to meet operational targets.
• Ensure materials are handled, processed, and stored according to approved SOPs and work instructions.
• Assist in troubleshooting process deviations, upsets, and operational issues to restore stable performance.
• Enforce safe handling procedures for hazardous chemicals and high-value materials, ensuring disciplined compliance on site.
• Ensure adherence to workplace safety, health, and environmental (SHE) regulations and company standards.
• Participate in incident investigations and root cause analysis, and support corrective/ preventive action implementation.
• Promote safety culture through toolbox talks, inspections, and routine safety briefings.
• Maintain full traceability and accurate documentation for materials, including verification of sampling, testing, weighing, and inspection activities.
• Support internal, external, and customer audits, ensuring compliance with policies, customer requirements, and regulatory obligations.
• Lead and supervise production teams, supporting manpower planning, shift scheduling, task allocation, coaching, and acting as Operations Manager’s delegate when needed.
• Monitor inventory levels of critical spares, work-in-progress, and finished jobs.
• Review and update SOPs and work instructions as required.

APPLY NOW!!!

• Bachelor’s Degree in Engineering (or equivalent); safety certification is an added advantage.
• Minimum 3–5 years of related experience in the manufacturing industry.
• Prior supervisory or assistant management experience is preferred.
• Strong leadership, communication, and problem-solving skills.
• Proficient in Microsoft Excel, Word, and PowerPoint.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #81913 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Company Overview

Axil Scientific Pte Ltd has served Singapore’s life sciences research market since 1998, offering strong technical support, responsive customer care, and rapid turnaround. We specialize in sales, distribution, manufacturing, and channel management for life sciences.

Job Summary

Provide timely and effective customer service by responding to inquiries, resolving issues, processing orders, maintaining accurate records, and collaborating with internal teams to ensure customer satisfaction.

Responsibilities

• Respond promptly to customer inquiries via email and phone to provide clear and accurate information
• Resolve customer issues efficiently to maintain satisfaction and support retention
• Assist in processing and coordinating customer orders and delivery schedules accurately
• Enter and maintain detailed and accurate customer data records for operational use
• Collaborate with internal teams to address customer needs and improve service quality

Preferred competencies and qualifications

• Minimum Higher Nitec qualification with at least 1 year of experience in customer service roles
• Proficient written and spoken English to communicate effectively with customers and colleagues
• Background in Biology, Biochemistry, or Biomedical Science for enhanced understanding of life sciences products
• Ability to learn quickly and adapt to changing work environments while contributing positively to team efforts
• Experience using CRM systems to manage customer interactions and data
• Proficient in Microsoft Office applications to support administrative tasks

Responsibilities:

• Handle full or partial sets of accounts, including Accounts Payable (AP), Accounts Receivable (AR), and General Ledger (GL) functions.
• Process supplier invoices, staff claims, payments, and receipts accurately and on a timely basis.
• Prepare payment vouchers, cheques, GIRO applications, and online banking transactions.
• Perform bank reconciliations and monitor cash flow transactions.
• Assist in the preparation of monthly financial reports and schedules.
• Maintain proper accounting records, supporting documents, and filing systems.
• Follow up on outstanding payments and liaise with customers, suppliers, subcontractors, and internal departments on finance-related matters.
• Assist in project costing, monitoring of project expenses, and reconciliation of project-related accounts.
• Support GST reporting, audit schedules, and tax-related submissions.
• Assist in month-end and year-end closing activities.
• Ensure compliance with Company policies, accounting procedures, and statutory requirements.
• Any other duties assigned by the Management from time to time.

Requirements:

• Minimum Diploma in Accounting
• 1 to 2 years of relevant experience
• Proficient in Excel and other Microsoft Office applications
• ACCPAC Window knowledge will be an advantage
• Able to start work immediately

Job Scope

· Leading project planning sessions.

· Coordinating staff and internal resources.

· Managing project progress and adapt work as required.

· Review all samples of quality, workmanship and accuracy to shop drawing whether it is produced in factory or constructed on site.

· Ensuring projects meet deadlines.

· Managing relationships with clients and stakeholders.

· Overseeing all incoming and outgoing project documentation.

· Participating in tender process i.e. access plan and projected schedule.

· Designing risk mitigation plan.

· Handle problems on site which subordinates are unable to make decisions.

· Optimising and improving processes and the overall approach where necessary.

· Securing growth opportunities and initiating new projects.

Requirements

· At least a Diploma in Civil Engineering or relevant field of study or equivalent work experience.

· Proven working experience in project management.

· Excellent client-facing and internal communication skills.

· Excellent written and verbal communication skills.

· Solid organizational skills including attention to detail and multitasking skills.

· Able to start work within a short notice period or immediately preferred.

We are currently seeking a professional football coach to join our team in the Singapore Premier League.

Candidates should have prior coaching experience in Singapore or other leagues and should hold at least UEFA ‘A’ or AFC ‘A’ coaching certification.

Applicants are required to submit their CV and provide their latest videos showcasing their coaching on the field.

As a coach, you should be able to maintain peak physical condition to coach competitively and lead the team to championships. We are looking for individuals who possess excellent communication, teamwork, leadership, sportsmanship, and determination skills.

This role is integral to a pioneering research project focused on advancing geotechnical

investigation and monitoring techniques in the geotechnical engineering sector. The position

requires a combination of lab-based and field-based research.

Job Summary

We are seeking a highly motivated Research Engineer to join our team in developing and

validating a digitalise system for advanced geotechnical engineering solution. The role is

research-based and requires regular time spent both in the office/lab for data analysis and in

the site for field trials and system calibration.

Key Responsibilities

• Research &Development: Conduct detailed literature reviews and identify technical gaps.
• Field Execution& Data Acquisition: Plan and execute field trials on selected sites.
• Data Analysis& Correlation: Develop and validate robust correlation models.
• Digital Platform Collaboration: Collaborate with the software team on the development and testing of a server-based online monitoring platform.
• Documentation: Prepare technical reports, progress updates, and develop detailed Standard Operating Procedures (SOPs) and user guide manuals.

Requirements

• A degree in Civil Engineering is required; fresh graduates are welcome to apply.
• Experience: A strong interest in geotechnical engineering, site investigation, and digital monitoring technologies.
• Skills: Proficiency in data processing, statistical analysis, and technical report writing.
• Work Environment: Must be willing and able to work in both site (fieldwork for trials, calibration, and data collection) and office settings (analysis, reporting, and platform development collaboration).

You may send your resume / CV to email address directly: hr@geonamics.com.sg