Total 4,708 Full-time admin job vacancies in Australia

Job Details

Location: Buona Vista
Working Hours: Mon-Fri, Office Hour
Work Type: 5-Month Contract
Salary: $ 2,650 per month

What you will be working on?

• Programme Administration: Managing the full course, including registration, materials preparation, room setup, and database/records management.
• Logistics & Operations: Coordinate travel, manage vendors/suppliers, and procure event-related items.
• Financial Management: Oversee timely invoicing, payments to trainers/vendors, and budget monitoring (revenue/expenses/accruals).
• Stakeholder Engagement: Act as a liaison for foreign delegates, associate trainers, and internal units (Finance, AV, Estate) to ensure seamless delivery.
• Compliance: Maintain service standards and meet team KPIs while providing regular progress updates to management.
• Tech-enabled: Able to prepare customised evaluation in Online Feedback System, and capture participants outreach in Training Administration System efficiently.

What are we looking for?

• Singaporean only
• Minimum A-Level/Diploma in Event Management/ Business Management or relevant discipline.
• Prior experience in event management and coordination would be advantageous.

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:
Contact you about potential opportunities.
Delete personal data as it is not required at this application stage.
All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Carmen Tan Huei Mun | R23115837
ScienTec Consulting Pte Ltd |11C5781

Job Description

• Screen, transfer, and direct calls to the appropriate departments and personnel.

• Attend to visitors and guests professionally and direct them to the appropriate personnel.

• Manage incoming calls, screen and transfer calls, and take messages when necessary.

• Handle incoming and outgoing mail, courier services, and deliveries.

• Maintain the reception area, meeting rooms, and common areas in a neat and presentable condition.

• Coordinate meeting room bookings and prepare refreshments for guests when required.

• Manage visitor registration and office security procedures.

• Monitor and respond to general company email enquiries and direct them to the relevant department when required.

• Perform data entry of accounting transactions into the accounting system.

• Support Accounts or other admin functions as assigned.

Requirements

• Experience in operating a multi-line telephone switchboard.

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Good communication and phone etiquette

About This Role

You will at the operational core of our electronics supply chain - managing procurement, handling incoming invoices and coordinating logistics. Day to day, you will work closely with internal teams and regional counterparts to keep procurement running smoothly, documentation accurate, and deliveries on track. It is hands-on role and ideal if you're looking to build solid foundations in procurement and operations within the electronics industry.

What You Will Do

Procurement & Sourcing

•      Handle and prepare purchase orders for selected suppliers

•      Source alternative suppliers and new parts to keep supply chains resilient

•      Work closely with all departments to process approved purchase requisitions

•      Evaluate vendors on price, quality and service level

Invoicing & Documentation

•      Process and verify supplier invoices against purchase orders and delivery orders

•      Raise and manage invoices for goods received, ensuring accuracy before submission for payment

•      Maintain proper records of all invoicing transactions and resolve any billing discrepancies promptly

Logistics & Delivery Coordination

•      Coordinate inbound and outbound shipments with suppliers and freight forwarders

•      Liaise with suppliers to track deliveries and follow up on outstanding orders

•      Arrange local and overseas logistics where required, including documentation for customs clearance

Inventory & Administration

•      Update and maintain the inventory management system

•      Uphold proper filing and records-keeping standards across procurement and logistics documents

•      Support ad-hoc operational and administrative assignments as needed

What We’re Looking For

•      Diploma holder with at least 2 years of relevant working experience in purchasing, procurement, or logistics

•      Familiarity with invoicing processes, purchase order workflows, and basic logistics documentation (e.g. delivery orders, packing lists, shipping documents)

•      Bilingual in English and Mandarin (required for liaising with Mandarin-speaking suppliers and China counterparts)

•      Strong initiative, positive attitude, and a genuine willingness to learn and grow

How to Apply

Interested applicants, please send your resume to hr@uce.com.sg and include the following:

•      Expected salary

•      Earliest available start date

• Assisting Executives and Lawyers with the filing/prosecution/renewal of trademarks
• Conduct searches and prepare search reports
• Draft email responses to clients on quotations and to respective overseas agents for conducting searches
• Responsibilities will include full administrative support such as generate file number, opening physical files, photocopying, faxing, filing, monitoring deadlines, dispatch, prepare draft bills, check unbilled, disbursements and excess payments
• Any other matters/projects that the management may require assistance with from time to time

Requirements:

• Diploma / 'A' level / 'O' level / Nitec in Office Skills
• Min 1 year of clerical or administrative experience
• Good interpersonal and communications skills
• Able to work independently in a fast-pace environment
• IT savvy and proficient in MS Office.

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidential).

Job Description:

- Preparation and filing of reports

- ⁠Review of reports

- ⁠Coordination with client on after sale services

- ⁠Preparation of quotation

- ⁠Carry out site survey

Requirements:

- Background in engineering preferred

- ⁠Proficient in autocad

- ⁠Able to work independently

- Add in the usual skills for MS office and things like work under pressure, fast pace etc.

ABSOLUTE MAINTENANCE SERVICES PTE. LTD. is a NEA-registered cleaning company in Singapore licensed under BCA FM02-L6. Since 2003, it serves government and private sectors with janitorial services, holding ISO9001, ISO14001, ISO45001 certifications, NEA Clean Mark Gold, and BizSafe Star.

Responsibilities

• Process work pass applications, cancellations, renewals, and updates for all pass types to ensure legal workforce compliance
• Manage insurance renewals and new insurance applications to maintain employee coverage
• Post recruitment job advertisements to attract qualified candidates
• Update the company telephone list monthly to maintain accurate contact information
• Update foreign worker addresses to comply with regulatory requirements
• Manage stationery and refreshment supplies to support office operations
• Maintain organized filing systems and handle other HR administrative tasks to support department efficiency

Preferred competencies and qualifications

• Minimum GCE 'O' Level, Diploma in Business Administration or Human Resources, or Higher Nitec in Business Study
• Proficient in Microsoft Office applications to perform daily administrative tasks
• Knowledge of Info-Tech payroll software to assist payroll processing (advantageous)
• Ability to communicate effectively with Mandarin-speaking workers to facilitate workforce coordination
• Meticulous and well-organized to ensure accuracy in HR documentation
• Positive attitude, responsible, and a team player to contribute to a collaborative work environment

Other Information

• Salary: Subject to experience and qualifications

We are looking for a responsible and detail-oriented Accounts Assistant cum Admin to support daily accounting and administrative functions. The ideal candidate should be organized, proactive, and able to work independently in a fast-paced environment.

Key Responsibilities:

Accounts Duties:

• Handle Accounts Payable
• Process payments and statement reconciliations
• Assist with monthly closing and financial reporting
• Maintain proper filing of accounting documents and records
• Ensure the transactions are accurately keyed in accounting system.
• Liaise with external vendors on invoices and handle discrepancies.
• Monthly payment and expenses reconciliation.
• Assist in GST submissions and audit preparation
• Undertake other ad-hoc duties as assigned.

Administrative Duties:

• Handle general administrative and office support tasks
• Manage office documentation and filing systems
• Purchase order for office supplies, and general office maintenance
• Support HR and management with ad hoc administrative duties

Requirements:

• Minimum Diploma / LCCI / Accounting qualification or equivalent
• At least 1–2 years of relevant working experience preferred but not a must
• Proficient in Microsoft Office applications (Excel, Word, Outlook)
• Familiarity with accounting software is an advantage
• Good communication and organizational skills
• Responsible, meticulous, and able to multitask
• Able to work independently and as part of a team

Job Description

1.     Talent Acquisition, Retention & Engagement

a.     Develop and execute strategic HR policies to drive recruitment, retention, and employee engagement aligned with business goals.

b.     Develop and implement HR policies and procedures that align with company values, Singapore labour laws, HR policies, and regulatory standards.

c.     Monitor and analyse HR metrics and trends to provide actionable insights and recommendations for continuous improvement

2.     Employee Relations & Engagement

a.     Serve as the first point of contact for employees in relation to HR matters and queries

b.     Manage employee relations, grievance handling, and disciplinary matters in a fair and compliant manner.

c.     Organise and initiate activities to enhance morale and strengthen workplace culture and foster a high-performance work environment 

3.     HR Operations & Administration

a.     Oversee accurate and timely processing of HR documentation, including contracts, confirmation and exit procedures

b.     Support payroll administration, employee benefits and claims, insurance and attendance tracking

c.     Oversee general administration functions including office management, procurement, insurance renewals, and vendor management.

4.     Learning & Development

a.     Support training and development initiatives to identify and support the growth of potential and high-performing employees

Requirements

• Preferred Diploma/Degree in Human Resource Management, Business Administration, or related field
• Minimum 5 years’ experience in human resource function
• Good knowledge of local labour laws and practices
• Independent, proactive, resourceful and strong team player with solid analytical skills
• Excellent interpersonal and communication skills with a hands-on, service-oriented approach
• Proficiency in HR systems and Microsoft Office Suite

5days work week / annual leave / bonus / medical benefit

Job Summary

You will manage accounts receivable transactions, verify invoices, prepare monthly statements and aging reports, and provide essential accounting and administrative support to ensure smooth business operations.

Responsibilities

• Verify and process invoices, receipts, and other financial documents accurately to maintain up-to-date accounts receivable records
• Prepare monthly account statements and aging reports to support financial tracking and decision-making
• Enter financial and administrative data into systems with precision to ensure accurate record-keeping
• Organize and maintain filing systems to facilitate easy retrieval of financial and administrative documents
• Respond promptly to internal and external inquiries regarding accounts and transactions to support effective communication
• Collaborate with team members to streamline business processes and enhance operational efficiency
• Manage assigned tasks independently to meet deadlines with minimal supervision

Requirement

• 2-3 years of experience performing accounting or administrative duties, preferably in the foodstuffs industry
• Proficient in using accounting software and Microsoft Office applications to execute daily tasks efficiently
• Demonstrated ability to work independently and prioritize tasks to ensure timely completion

Other Information

What we offer We are committed to providing a supportive and rewarding work environment for our employees.

Job title: IT Admin Assistant Job ID:20252 - CK

Location : Central

Basic up to $3,200 + AWS bonus + Variable Bonus

Job responsibilities:
• Support corporate IT users in ASEAN Office and nearby associate companies.

• Execute IT projects (device replacement, security, infrastructure, efficiency improvements).

• Coordinate with internal teams, related departments and vendors; report/escalate issues to management.

• Potential future involvement with regional deployments planned by Headquarters.

Main Tasks

• Device kitting & lifecycle support (PCs, iPhone/iPad, printers, servers).

• Coordinate and implement IT deployments and vendor work.

• Manage departmental accounting in SAP/Moca and assist budget monitoring.

• First-line user support and escalation.

Requirements:
• Diploma

• Experience: 1–2+ years in corporate IT or strong interest in IT.

• Technical: Basic knowledge of infrastructure, security, networks. Familiarity with listed tools (Microsoft ecosystem: Windows 11, M365/O365, Intune, Azure AD, TeamsPhone, Defender, Copilot, PowerApps; Box, AWS; SAP; DocuSign; UI Path; FortiGate/FortiAnalyzer; SentinelOne; VPN tools).

• Personal: Proactive learner, good communicator, user-oriented, multitasker, project management experience

Interested applicants please send your resume to Calista@pasona.com.sg with email subject header "Job Application for IT Admin Assistant Job ID:20252 - CK".

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Koh Siew Xing

EA Registration No: R22104418

Pasona Singapore Pte. Ltd.

EA License No:90C4069

Job Scope:
- Permanent Part-Time. Work From Home;
- Quotation & Invoicing;
- Calculation of Utility Charges;
- Tracking of Revenues & Expenses;
- Other Administrative work as required.

Basic Requirements:
- Basic Accounting knowledge;
- Knowledge of Infotech system preferred. Online Infotech training provided;
- Patience & Meticulous.

JOB DESCRIPTION

• Serve as the first point of contact for employees and visitors, delivering an exceptional experience to all.
  
• Bring experience in a reception or guest relations role within a corporate office environment.
  
• Demonstrate the ability to manage front-of-house situations calmly and professionally, with or without issues arising.
  
• Provide strong customer service, demonstrate initiative, and work independently with minimal supervision.
  
• Maintain the cleanliness and organization of the front desk, reception area, and lobby.
  
• Manage access badges, including distribution, creation, auditing, photo capture, data entry, printing, and deactivation.
  
• Process incoming and outgoing mail and packages, including preparing shipping labels, scheduling courier pickups, and shipping laptops and termination boxes.
  
• Partner cross-functionally with IT and People Operations to coordinate shipments for new hires, terminations, and asset replacements.
  
• Manage and update work tickets assigned to the team in the ticketing system in a timely and accurate manner.
  
• Respond promptly to urgent requests and escalate issues as needed.
  
• Place orders for workplace-related items as needed, including food & beverage and supplies, while monitoring inventory and restocking supplies.
  
• Support the Events SME as needed by assisting with planning and execution of events.
  
• Complete special projects and other assigned tasks as needed.
  
• Update and maintain spreadsheets, documents, and calendars as required.
  
• Review and route invoices to the appropriate channels for payment processing, while responding to and prioritizing day-to-day operational requests from the team lead, communicating effectively with team members and employees, and following department and company policies and procedures.

JOB REQUIREMENT

• Strong customer service skills with a focus on delivering a positive experience

• Good communication skills

• Excellent organizational skills with the ability to manage tasks efficiently

• Adaptability to work in a dynamic and fast-paced environment

• Strong problem-solving skills and ability to handle issues effectively

• High level of professionalism in conduct and workplace interactions

Key Responsibilities

Human Resource Functions

·       Maintain and update employee personnel records and HR databases.

·       Assist in foreigner workers or staff’s onboarding arrangements.

·       Coordinate employee training, orientation, and welfare activities.

·        Maintain proper filing and document control systems.

·       Prepare employment contracts, confirmation letters, and other HR correspondence.

·       Support payroll preparation, leave administration, attendance tracking, and overtime records.

·       Assist in work pass applications, renewals, cancellations, and related MOM submissions.

·       Assist in recruitment activities, including job postings, interview scheduling, etc when required.

·       Ensure compliance with company policies and Singapore employment regulations.

·       Other HR related duties assigned by HR manager or director.

Support in Administrative Functions(when required)

·       Manage office supplies, stationery, and general administrative requirements.

·       Coordinate company events, meetings, and staff communications.

·       Assist in managing company assets, accommodation records, and vehicle documentation where applicable.

·       Liaise with external vendors, government agencies, and service providers when needed.

·       Handle incoming correspondence, phone calls, and general office enquiries (when required)

Requirements

• Diploma or equivalent qualification in Human Resource Management, Business Administration, or related discipline.
• Minimum 1–3 years of HR and administrative experience.
• Familiar with Singapore Employment Act, MOM regulations, and work pass processes.
• Proficient in Microsoft Office applications(Excel, Word, Outlook).
• Good communication, interpersonal, and organizational skills.
• Able to handle confidential information with professionalism and integrity.