Total 114 admin job vacancies in Bukit Mertajam

Requirements:

• Qualification minimum SPM or equivalent
• Priority to whom speak mandarin & able to start work immediately
• Able to write & communicate well in Mandarin, English & Malay 
• Candidate who can communicate in Mandarin will be an added advantage as we need to communicate with the Chinese suppliers
• Fresh graduate are encouraged to apply
• 5.5 working days

Responsibilities

• Prepare and update/ key in data entry in systems
• Assist in general filing and administration jobs
• To assist on any other ad-hoc assignment

Benefit: 

• EPF, SOCSO & EIS
• Annual Leave
• Medical Leave
• On job training provided

• Order Processing: Prepare and issue purchase orders (PO).
• Liaise with suppliers to request quotes, negotiate pricing/delivery terms, and resolve issues regarding damaged or incorrect goods.
• Maintain accurate purchasing records, update inventory databases, and generate procurement reports.
• Logistics Tracking: Monitor shipment progress to ensure timely delivery of materials.
• Invoice Reconciliation: Verify invoices against purchase orders and receiving documents to process payments through the accounting department.
• Policy Compliance: Ensure all purchasing activities comply with company policies and ethical standards. 

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Casual dress code
• Regular team activities
• Personal leave
• Open culture
• Personal development opportunities

• 訂單處理：準備和發出採購訂單（PO）。
• 與供應商聯絡，索取報價，協商價格/交貨條款，並解決貨物損壞或錯誤等問題。
• 維護準確的採購記錄，更新庫存資料庫，並產生採購報告。
• 物流追蹤：監控貨物運輸進度，確保物料及時交付。
• 發票核對：核對發票與採購訂單和收貨單據，以便透過會計部門處理付款。
• 政策合規性：確保所有採購活動均符合公司政策和道德標準。

福利待遇

• 佣金和獎金
• 津貼（旅費、交通費等）
• 彈性的工作時間
• 休閒著裝要求
• 定期團隊活動
• 個人休假
• 開放文化
• 個人發展機會

Key Responsibilities

- Assist in qualifying leads and gathering basic technical requirements for electrical and mechanical projects

- Conduct initial customer engagement to understand needs and project scope

- Prepare quotations, Bills of Materials (BOMs), and basic technical proposals using standard templates

- Coordinate with engineering and operations teams to verify specifications, pricing, and project timelines

- Maintain accurate records of customers, leads, and sales activities in the CRM system

- Organize and manage technical and commercial documentation (drawings, datasheets, proposals, contracts)

- Support tender submissions and ensure compliance with documentation requirements

- Liaise with Accounts to provide necessary documents (POs, DOs, approvals) for invoicing and payment tracking

- Assist in order processing and ensure smooth handover from sales to project execution

Requirements

- Diploma or Degree in Electrical Engineering, Mechanical Engineering, or a related field

- 1–3 years of experience in sales support or technical administration (engineering environment preferred)

- Basic understanding of electrical and/or mechanical systems, components, and terminology

- Ability to read and interpret basic technical drawings and specifications is an advantage

- Proficient in Microsoft Office and CRM/ERP systems

- Strong coordination, communication, and organizational skills

- Detail-oriented with the ability to manage multiple tasks and deadlines

Preferred Skills

- Experience in preparing technical quotations and BOMs

- Familiarity with AutoCAD or similar tools (basic level)

- Knowledge of industry standards, tender processes, or project-based sales

Job Description

The Admin Executive will support the procurement and administrative functions of Eagle Brand. This role involves managing purchase orders, coordinating with suppliers, maintaining procurement records, and handling office administration tasks. The ideal candidate will ensure efficient procurement processes and smooth office operations.

Key Responsibilities:

Procurement Support:

· Prepare and process purchase orders, ensuring alignment with company policies.

· Track purchase orders and ensure timely deliveries.

· Verify order confirmations, invoices, and delivery schedules with suppliers.

· Obtain and review supplier quotations, assist in price negotiations and supplier selection.

· Maintain supplier and vendor records, procurement records and assist in inventory tracking.

· Coordinate with suppliers for timely delivery and resolve discrepancies.

· Handle order cancellations, returns, and replacements.

· Assist with data entry, purchase order processing, and invoice verification.

· Support procurement audits and compliance reporting.

· Prepare and submit monthly procurement reports.

Office Administration:

· Greet and welcome visitors, manage calls, emails, and inquiries.

· Manage appointment scheduling and visitor logs.

· Order office supplies, manage equipment, and handle mail/couriers.

· Support meeting room bookings and conference calls.

· Maintain filing systems and documentation for procurement and office operations.

We are seeking a proactive and detail-oriented HR & Admin Executive to manage end-to-end HR operations while supporting administrative functions. The ideal candidate is hands-on, resourceful, and capable of handling both strategic HR initiatives and day-to-day operational responsibilities.

Key Responsibilities

• Support daily HR operations and general administrative functions.
• Manage end-to-end monthly payroll processing in compliance with statutory requirements.
• Handle CPF submissions, income tax filings (IR8A, IR21), and Government-Paid Leave claims.
• Administer work pass matters, including quota management and applications.
• Support employee compensation and benefits, including staff welfare, payroll, Foreign Worker Levy (FWL), and CPF matters.
• Coordinate and facilitate training and development programmes.
• Review and manage the company’s insurance policies.
• Collaborate with internal stakeholders on audit documentation and compliance requirements.
• Manage office supplies, pantry replenishment, and general office administration.
• Perform any other ad-hoc HR and administrative duties as assigned.

Requirements

• Diploma/Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 2 years of relevant HR experience (experience in the construction or marine industry will be an advantage).
• Proven experience in payroll processing for at least 100 employees.
• Experience with eHR payroll system will be an added advantage.
• Familiarity with Singapore employment laws, MOM regulations, and statutory requirements.
• Proficient in Microsoft Office applications.
• Self-motivated, organized, and resourceful, with the ability to work independently.
• Meticulous with strong attention to detail.
• Ability to maintain strict confidentiality of sensitive information.

Job Type: Full-time, Contract

Schedule: Monday to Friday

Work Location: In person

Job description:

1. Handling full set of accounts, carrying out the responsibilities of accounting duties such as data compilation, bookkeeping, quarterly GST submission, corporate tax computation including tax filing Form C/C-S, prepare monthly management accounts, yearly financial report, or assist in monthly/annual budgeting and planning process.

2. Performing basic office tasks, such as filing, data entry, processing mail, issuing invoices, collections etc. Carrying out the responsibilities of accounting duties such as accounts receivable, claims or other accounting/admin tasks.

3. Handle inventory including stocktaking and inventory reconciliation.

4. Assisting with product registration, tenders, audits, fact checks, and resolving discrepancies.

5. Undertake special assignments and perform any ad-hoc task assigned by Finance Manager.

Requirements:

a. Minimum Diploma in any field

b. Familiar with MS Excel and have knowledge & experience in using Accounting Software will be advantageous.

c. Good math skills and the ability to spot numerical errors

d. Positive attitude, meticulous and someone with initiative

e. Hardworking, fast learner and able to work independently.

Key Responsibilities

Accounts Functions

• Perform daily accounting and bookkeeping duties using QuickBooks.
• Prepare and process Accounts Receivable (AR) and Accounts Payable (AP) transactions.
• Generate invoices, receipts, debit notes, and credit notes.
• Monitor outstanding payments and follow up on overdue accounts.
• Verify supplier invoices and prepare payments.
• Perform bank reconciliations and maintain accurate financial records.
• Assist in monthly, quarterly, and year-end account closing activities.
• Maintain proper filing of accounting documents and records.
• Support GST reporting and other statutory submissions.
• Assist in audit preparation and provide supporting documents when required.
• Prepare management reports and financial schedules as assigned.

Administrative Functions

• Manage incoming calls, emails, and correspondence.
• Maintain office records, filing systems, and company documents.
• Coordinate office supplies procurement and inventory management.
• Assist in scheduling meetings, appointments, and travel arrangements.
• Prepare letters, reports, and other administrative documents.
• Support HR administration, including leave records, claims, attendance, and staff documentation.

About our client: Our client is a Singapore-based Construction and Civil Engineering company.

About the role: Provides administrative, HR operational, and worker coordination support across HQ and project sites. Ensures proper documentation, attendance management, onboarding processing, logistics arrangements and compliance with HR procedures.

• HR administration and employee records management
• Attendance, leave, passport and worker-related matters
• Coordination of medical check-ups and dormitory arrangements
• General office administration, filing, calls, visitors and invoice processing
• Logistics coordination such as transport, accommodation, air tickets and entry passes
• Support audits, onboarding activities and operational coordination
• Other ad-hoc duties assigned by management

About you:

• Certificate/Diploma in Business Administrationor related field
• Good administrative and organizational skills
• Proficient in Microsoft Office
• Positive attitude and willing to learn

Other info:

• Work location: Thomson Road
• Work hours: Monday - Friday (8am to 6.15pm)

*Please note that only shortlisted candidates will be contacted.*

Employment Agency: Kingsforce Management Services Pte. Ltd.

Employment Agency Licence No: 94C3545

EA Personnel: Kimberly Wong

EA Personnel Reg. No.: R1984508

Job Description:

The Billing Admin supports the department in carrying out the responsibilities of the Billing team.

• Responsible for the accuracy & timeliness in raising of services orders and sales invoice.

• Required to extract data from different software/portal to generate billing related reports and simple analysis maybe required.

• Maintain proper e-filing records of all billings/related documents.

• Deal directly with Internal and External Customer on any billing queries.

• Required to support on new initiative or system improvement relating to billing scope.

He/She is service oriented with excellent communication skills who is able to work independently but also knows how to be a team player. The Billing Admin should be able to work effectively with multiple and concurrent tasks with the willingness to offer a helping hand to whoever needs it may it be external or internal client.

Requirements:

• Related working experience preferred

• Entry level candidates are welcome to apply

• Proficient in Microsoft Office especially Word, Excel, and PowerPoint

• Good communication skills, service oriented

Job Description

We are looking for a HR / Admin & Dormitory Executive to manage human resource administration, foreign worker compliance, and dormitory operations for our construction workforce. The successful candidate will ensure full compliance with Ministry of Manpower (MOM) regulations, Tripartite Guidelines on Fair Employment Practices, and Foreign Employee Dormitories Act (FEDA) requirements, while supporting day‑to‑day operational needs.

Key Responsibilities

Human Resource & Administrative Functions

• Perform end‑to‑end HR administration, including onboarding, offboarding, and employee record management
• Prepare and maintain employment contracts, HR letters, and personnel files
• Administer attendance tracking, leave management, overtime records, and HR documentation
• Coordinate with payroll vendors on salary processing and statutory contributions
• Maintain updated HR databases and reports for management review and audits

Foreign Manpower & MOM Compliance

• Handle work pass applications, renewals, cancellations, and appeals (Work Permit / S Pass) via MOM systems
• Ensure compliance with the Employment of Foreign Manpower Act (EFMA) and construction sector manpower rules
• Coordinate medical examinations, safety orientation courses, and mandatory worker briefings
• Monitor work pass validity, employment conditions, and worker deployment records
• Liaise with MOM, healthcare providers, and external agencies when required

Dormitory Management & Worker Welfare

• Oversee foreign worker dormitory operations and ensure compliance with MOM / FEDA standards
• Manage dormitory check‑in / check‑out, room allocation, and occupancy records
• Coordinate dormitory inspections, cleanliness standards, safety checks, and maintenance issues
• Address worker welfare matters, grievances, and disciplinary cases professionally
• Liaise with dormitory operators, security, transport, and service vendors

Coordination & Support

• Work closely with project, site, and operations teams to support manpower deployment
• Communicate company policies and rules clearly to employees
• Provide general administrative support and assist with ad‑hoc duties as assigned

Job Requirements

• Diploma or equivalent qualification in Human Resource Management, Business Administration, or related fields
• Minimum 1–3 years of relevant HR / Admin experience in construction, engineering, or manpower‑intensive industries
• Knowledge of MOM regulations, work pass processing, and dormitory management requirements
• Experience handling foreign manpower is strongly preferred
• Good communication skills; ability to interact with workers of diverse backgrounds
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills, attention to detail, and confidentiality awareness

Responsibilities: 

• Responsible for the smooth functioning of the corporate office
• Ensure that the restaurant outlets’ administrative functions are conducted properly
• Responsible for ensuring that all tenancy agreements are properly maintained and updated
• Responsible for ensuring that all legal, insurance and other agreements are properly maintained, updated and upkept
• Maintain and update restaurant outlets’ training and key performance indices
• Provide secretarial and general administrative support to MD
• Responsible for arranging, coordinating and confirming all travel arrangements, ensure that all schedules are accurate
• Prepare presentation materials / reports and write letters / memorandums / speech / take down meeting minutes
• Ensure highest confidentiality level when dealing in all matters
• Assist to ensure that the key projects are initiated are being followed up properly
• Renewal of restaurants licenses & financial filings (eg. Tax)
• Ordering and replenishing of office supplies and equipment
• Maintain filings and administrative systems so that written or compute information is easily accessible and secure

Requirements:

• Diploma and/or Experience in secretarial/administrative preferred but not necessary
• Ability to multi-task and work independently in a fast paced environment.
• Demonstrate a high degree of initiative
• Excellent follow up skills is a must.
• Excellent communication skills, written and verbal.
• Must be proficient with the following software; MS Word, Excel, Outlook and PowerPoint

Responsibilities:

• Handle general administrative tasks, including phone enquiries, office stationery, office maintenance, and attendance checking via the time management system
• Prepare and manage staff petty cash claims
• Provide clerical and administrative support to the team
• Maintain proper filing systems and keep records up to date for easy retrieval
• Assist in preparing supplier payments
• Assist in preparing documents for audit
• Perform other ad-hoc duties as assigned by the management

Requirements:

• GCE ‘O’ Level or equivalent
• With 2 years' site experience from large-scale projects on main contractor side.
• Proficient in Microsoft Office
• Strong interpersonal and communication skills
• Positive working attitude and a team player
• Able to commence work within short notice

We offer attractive remuneration package with comprehensive fringe benefits to the right candidates.

Admin Manager (Training & Education Operations)

Department: Administration & Operations

Position Summary

The Admin Manager is responsible for overseeing the overall administration, student services, course coordination, operational processes, quality assurance, and regulatory compliance of the Institute. The role ensures smooth daily operations while supporting student recruitment, academic administration, and business growth objectives.

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Key Responsibilities

1. Administration & Office Management

Manage the daily administrative and office operations of the Institute.

Develop, implement, and continuously improve administrative policies, procedures, and SOPs.

Maintain proper filing systems, records, contracts, and institutional documentation.

Oversee office facilities, equipment, and classroom resources.

Coordinate with vendors, suppliers, and external service providers.

Ensure efficient and professional office operations at all times.

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2. Student Administration

Manage student enquiries, registration, and enrolment processes.

Maintain accurate student records and databases.

Monitor student attendance and learning records.

Coordinate the issuance of certificates, transcripts, and graduation documents.

Handle student feedback, complaints, and service-related matters.

Provide excellent student support and customer service.

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3. Course & Academic Administration

Coordinate course schedules and training timetables.

Arrange trainer and lecturer schedules.

Prepare and manage training materials and academic documents.

Coordinate assessments, examinations, and practical evaluations.

Maintain course records and learning outcome documentation.

Support the Academic Department in ensuring programme quality and compliance.

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4. Regulatory Compliance & Quality Assurance

Support the Institute in meeting regulatory and accreditation requirements.

Maintain quality assurance records, policies, and procedures.

Prepare documentation for audits, inspections, and compliance reviews.

Monitor compliance with institutional policies and regulatory standards.

Assist in accreditation, registration, and quality management activities.

Ensure continuous improvement of operational and academic processes.

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5. Student Recruitment & Customer Service Support

Respond promptly to course enquiries and admissions requests.

Follow up with prospective students and leads.

Coordinate information sessions, open houses, and recruitment events.

Maintain CRM and student enquiry databases.

Support marketing and student recruitment campaigns.

Assist in achieving enrolment targets.

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6. Human Resource Administration

Maintain employee records and personnel files.

Support recruitment and onboarding activities.

Coordinate staff training and professional development records.

Manage leave, attendance, and staff administrative matters.

Assist in performance management administration.

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7. Finance & Reporting Support

Prepare invoices, receipts, and payment records.

Monitor student fee collection and payment status.

Maintain financial support documents and records.

Assist with budgeting and operational cost tracking.

Prepare monthly operational and management reports.

Provide administrative support for financial audits when required.

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8. Quality Assurance & Continuous Improvement

Monitor service quality standards across the Institute.

Conduct student satisfaction surveys and collect feedback.

Analyse operational performance data and recommend improvements.

Implement corrective and preventive actions where necessary.

Support continuous quality improvement initiatives.

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Quality assurance records are maintained accurately and timely manner

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Requirements

Qualifications

Diploma or Bachelor's Degree in:

Business Administration

Education Management

Human Resource Management

Training & Development

Or related disciplines

Experience

Minimum 3–5 years of relevant administrative or operations management experience.

Experience in training centres, private education institutions, or SkillsFuture-related environments will be an advantage.

Skills & Competencies

Strong organisational and administrative skills.

Excellent communication and interpersonal abilities.

Proficient in Microsoft Office and Google Workspace.

Ability to manage multiple tasks and deadlines.

Strong attention to detail and problem-solving skills.

Customer service-oriented mindset.

Ability to work independently and collaboratively.

Preferred Qualifications

Experience in private education institutions.

Experience supporting SkillsFuture-funded programmes.

Knowledge of quality assurance and compliance systems.

Familiarity with CRM and student management systems.

Experience in student recruitment and admissions administration.

Benefits

Performance Bonus

Annual Leave

Medical Benefits

Professional Development Opportunities

Staff Training Privileges

Career Advancement Pathway

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Career Progression

Administrative Executive

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Admin Manager

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Operations Manager

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Academic Operations Manager

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Campus Director

The Academic Instructor is required to teach the courses in the undergraduate programs offered by the University at Buffalo, The States University of New York, US, in partnership with Singapore Institute of Management in Singapore.

The roles would include:
• Creation of course design and materials, and implementation of syllabus to meet UB learning objectives;

• Delivery of student-centered, interactive course curriculum, including supervision of project work;

• Create, administer, and mark assessment instruments;

• Evaluate student progress and achievements;

• Hold regular consultation hours;

• Maintain and submit academic records.

Job Requirements:

• A Ph.D or Master's Degree in the exact discipline as specified by the teaching assignment from a nationally or regionally (USA) accredited university is required;

• Terminal degree is preferred;

• At least 2 years of relevant full-time teaching experience in the exact discipline as specified by the teaching assignment at the tertiary level is required;

• Ability to independently operate all class level functions of Blackboard classroom management system, including Grade Center is required;

• Substantial evidence of an active academic research agenda and recent history of publication(s) in peer-reviewed scholarly journal(s) are strongly preferred;

• Available to teach during daytime on weekdays.