Total 202 administrator job vacancies in Others category in Australia

This is a Senior Executive role with primary responsibility to manage the administration of the office, as well as providing accounts support for the smooth flow of ministries at MCI.  She/he will be the deputy office administrator and works closely with the Office Administrator to manage staff.

RESPONSIBILITIES

A. Administration

1.      Manage admin together with staff

a.       Handlewalk-in / telephone / email / mail enquiries.
b.       Maintainthe Schedule of Booking of rooms.
c.       Prepare materials for Church services, programs, and events.
d.       Prepare materials for Church programs and events.
e.       Purchase office stationery and refreshments for meetings and events.
f.        To accept any additional duties as requestedby the Pastor’s Office or Office Administrator.

2.      Insurance & renewal

3.      Work with IT volunteers and staff on Office365 renewal admin

4.      Work with IT volunteers and staff onCybersecurity insurance

5.      Work with staff to support major church events

B. Finance

1.    Countcash and cheques received over the previous week together with the OA.
2.    Bankin cash and cheques every Monday.
3.    Prepare cheques and payment vouchers.
4.    Post receipts and payments into the accounting software.
5.    Prepareand post monthly journal entries.
6.    Preparemonthly bank and other reconciliations.
7.    Print and file full set of monthly financial statements.
8.    Prepare schedules and supporting documents.
9.    Assist in the preparation of schedules for auditors.
10.  Assist with queries from internal & external auditors.

QUALIFICATIONS

1.    5 years working experience in a similar capacity
2.    Aligned to organizational values and mission
3.    Proficient in Microsoft Office
4.    A team player with good interpersonal skills
5.    Teachable, proactive, and versatile
6.    Willing to take on new challenges
7.    Certificate or Diploma in accounting and/or relevant experience.

The Company

We are seeking a Contract Administrator to support our client, a well-established player in the commodities trading space. The successful candidate will play a key role in ensuring contractual accuracy and governance across the trade lifecycle, validating trade entries, managing contract terms, and liaising closely with traders, customers, and third-party partners to protect commercial value.

The Role

• Check trade details recorded by the trading desk against the contracts and paperwork in place, making sure everything lines up before invoices go out.
• Review and approve daily trade records, keeping accurate and well-organised files at all times.
• Work closely with traders to understand contract terms, spot any inconsistencies between buy and sell agreements, and help find ways to protect commercial value.
• Manage contract and payment terms with external parties, including reviewing payment conditions and flagging any cash flow implications.
• Draft contracts and confirmations, send standard agreements to customers, and follow up to finalise terms, looping in legal or the trading team when needed.
• Issue framework agreements and keep track of communications with suppliers and customers to ensure records are submitted and updated on time.
• Follow up on inventory reports from external warehouse providers and track contracts through to completion.
• Prepare regular and ad hoc reports on contract status and performance, raising any issues through the right channels.
• Keep accurate records, make sure credit approvals are in place, and confirm contracts are signed before goods are shipped.
• Help identify ways to improve current processes and contribute to system or workflow upgrades.

Your Profile

• Minimum 3 years' experience in international commodity operations or international logistics.
• Hands-on experience preparing and executing contracts within a trading environment.
• Working knowledge of trade finance instruments (ie letters of credit), warehousing, logistics, and dry bulk/container shipment management is a strong plus.
• Strong commercial acumen with solid numerical, analytical, and attention-to-detail skills.
• Proficiency in Excel and Word, with prior exposure to ERP/trading systems
• A proactive, organised, and disciplined approach, comfortable working independently with minimal oversight
• A collaborative mindset, with the self-awareness to work effectively across trading, legal, risk, and external counterparts.

Apply Today

Please send your resume, in WORD format only and quote reference number Ref No. GO13458317, by clicking the apply button. Please note that only short-listed candidates will be contacted.

Robert Half International Pte Ltd. Co. Registration no.: 200612189E | EA Licence No.: 07C5595 | Gabriela De Brito Lopes Prestes Oxby EA Registration no.: 1989404

By clicking ‘apply’, you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com.sg/privacy-statement. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.

Job Description

• Industry/ Organization Type: Construction
• Position Title: Site Administrator
• Working Location: Choa Chu Kang
• Working Hours: 5.5 days (Mon - Fri 8.00am - 6.00pm; Sat 8.00am - 12.00pm)
• Salary Package: Basic salary up to $3,500 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Handle correspondence, calls, courier, stationery, and general office upkeep.
• Submit DSTA security pass clearance for site/project access, as required.
• Collect and verify attendance/timesheets; support onboarding, site passes, and induction records in line with PDPA.
• Raise purchase requests/POs, track deliveries, maintain registers for materials, equipment, and site facilities.
• Schedule meetings, prepare agendas and minutes, compile weekly/monthly site reports and trackers.
• Manage site access, visitor logs, and communication with subcontractors and suppliers on schedules and documents.
• Assist in preparing progress claims, variation documentation, photos, and evidence for audits.
• Maintain files to meet ISO/company standards; prepare for internal and external audits.
• Propose process improvements to streamline site administration.

APPLY NOW!!!

• Diploma/Degree in Business Administration, Construction/Building, or related field; equivalent experience considered.
• 2+ years in site administration in construction preferred
• Proficiency in Microsoft Excel applications

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #79899 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

The Job

The Logistics Administrator is responsible for supporting all procedures in the operations of our Aerospace division, from coordinating deliveries to managing shipping documentation.

What You Can Expect of the Job

• You’ll manage and file all shipping documents for Aerospace operation.
• You’ll coordinate with other Store staff to get updates on all the order transactions and ensure the system data is up to date against the physical parts movement with proper supporting documents.
• You’ll communicate & Co-ordinate with the Administrators from other Aerospace divisions (such as Customer Service, Workshop, technical etc.) about the enquiries & reports on repair order status, receiving & outgoing status, inventory status etc.
• You’ll liaise and co-manage freight forwarders for all deliveries and collection schedules.
• You’ll perform other administrative duties, e.g.:
  - Matching the system data with the documents & physical parts
  - Prepare the weekly / monthly reports on the Store activities
  - Coordinate and data entry for the inventory count every 6 months
  - Report to Logistics Manager for any issue and status update
• You’ll assist and perform stock count entries during the inventory count period.
• Any other ad-hoc tasks as assigned.

What We Expect of You

• ‘O’ level or Diploma in Business Administration / Logistics / Supply Chain or equivalent.
• Minimum 2 years of experience in logistics operation.
• PC literate in MS Office applications, e.g. Excel, Word.
• Possess knowledge of BaaN / MFGpro system is an added advantage.
• Ability to work under pressure and meet deadlines with multitasking ability.
• Attention to detail and good organisational skills.
• Commitment to company values by keeping information confidential.
• Flexibility to support various administrative functions is essential.
• Good communication skills and able to interact well with people.
• May require working beyond office hours if the situation dictates.

Who We Are

Liebherr-Singapore is part of the global acting Liebherr Group comprising over 54,000 employees worldwide. We are the leading organisation for the sales and after-sales services for ship and offshore cranes, earthmoving equipment, crawler cranes, tower cranes, mobile cranes, port equipment, refrigeration, freezers and the repairing of aerospace components.

About the Company

A leading global firm focused on professional excellence.

About the Job

• Coordinate with external suppliers and service providers while handling supply procurement, contract renewals, and new vendor onboarding.

• Oversee administrative financial tasks, including checking invoices against contracts and processing staff expense claims.

• Organize logistics for company functions, corporate events, town halls, and internal training sessions.

• Serve as the main point of contact for building management regarding daily maintenance and facility repairs.

• Assist with the administrative onboarding and offboarding logistics for employees.

• Help coordinate office layouts, renovations, and corporate relocation projects.

• Arrange international travel logistics for executives, including flight bookings, hotel reservations, and visa applications.

• Manage front-desk duties such as answering phones, welcoming guests, and sorting mail or courier packages.

• Offer occasional hospitality support by preparing beverages for office visitors.

• Help maintain workplace health and safety protocols and compile related compliance reports.

• Act as the local point contact to assist with regional projects and ad-hoc assignments from management.

Skills and Requirements

• Proven experience in office administration, facilities coordination, or a corporate support role.

• Strong organizational skills with the ability to manage vendor contracts and track administrative expenses.

• Excellent communication and interpersonal skills for greeting clients and coordinating with internal teams.

• Proficiency in managing travel arrangements, event logistics, and basic front-desk operations.

• Adaptable mindset with the ability to support ad-hoc projects and regional assignments as needed.

To apply online please use the 'apply' function.(EA: 94C3609/ R24124496)

Company Overview: Chi Longevity is an evidence-based, tech-enabled healthy longevity clinic in Asia. Led by the world-renowned healthy longevity clinician scientist, Professor Andrea Maier, Chi Longevity is at the forefront of innovation in Healthy Longevity Medicine. Her significant experience for 25 years in healthcare management and pioneering work with over 400 peer-reviewed publications have earned Chi Longevity global recognition, as evidenced by the extensive media coverage in publications such as the Financial Times and Business Insider.

Chi Longevity is a fast-growing company with ambitious goals, offering a unique and exceptional opportunity to join a team dedicated to optimising clients' health and slowing down their biological ageing. As a key addition to our team, you will have the chance to contribute to our mission and be a part of this exciting and transformative journey.

Location: Singapore

Duration :

Full-time internship (July – November)

Role Summary:

We are seeking a motivated and detail-oriented Clinic Administrator to join our growing team and make a real impact from day one. As our Clinic Administrator, you'll play a crucial role in streamlining our operations and supporting both the implementation of technology and optimization of business and medical operations. This is an excellent opportunity for someone who thrives on organization, has a knack for data management, and is eager to learn and grow in a startup environment.

Key Responsibilities:

• Provide administrative support to clinical and operational teams
• Coordinate client appointments, practitioner schedules, and calendar blocking
• Respond to client enquiries across multiple platforms (WhatsApp, email, etc.)
• Plan and coordinate clients’ diagnostic days, including scheduling assessments and practitioner sessions
• Handle basic invoicing and assist with payment collection processes
• Liaise with patients regarding appointment confirmations, scheduling changes, and follow-ups
• Support day-to-day clinic workflow and operational coordination

Requirements:

• Currently pursuing a Diploma or Degree in Healthcare Administration, Business Administration, Hospitality Management, or related field
• No prior experience required; prior internship or admin/customer service experience is an advantage
• Strong communication skills (written and verbal English)
• Organised, detail-oriented, and able to manage multiple tasks
• Comfortable using WhatsApp, email, and basic digital tools
• Basic Microsoft Excel / Google Sheets skills preferred
• Willingness to learn clinic operations and patient coordination processes
• Professional, friendly, and service-oriented attitude
• Able to work in a fast-paced, client-facing environment

Application Process:

Join Chi Longevity and make a meaningful difference in people’s health. Apply by sending the following to natasha@chilongevity.com with subject “Clinic Administrator - Internship”.

• CV
• Cover letter

Job Responsibilities:

• Assist in formulating QA/QC policies in the Company
• Work closely with various departments to comply to company rules
• Ensure strict compliance of laws for Safety, Environment and Employment Acts
• Ensure proper document controls of ISO related documents within the Company
• Organise awareness training and prepare training plan relating to ISO certification
• Assist in arranging ISO 14000, ISO 18001 and ISO9000 audit within the Company
• And other duties as assigned by the management.

Requirement:

• Degree or Diploma in related field.
• Minimum 2 years of related experiences in construction industry.
• Experience with LTA projects is preferred.
• Good interpersonal and communication skills
• Proficient in MS Office
• Working location: Site office-601A TANAH MERAH COAST ROAD S499865 (Company Transport Provided at Certain MRT Station)

Providing general office administration support to ensure smooth running of all Singapore office activities and day-to-day building control functions. Provides admin support (travel, meetings, diary management and expense admin) for leadership level roles supporting South-East Asia & Korea. Role is part time - 6 hours per day Mon - Fri.

Provides travel booking support for the team. Partners closely with People & Culture on effective implementation of local Singapore based employee events, team meetings, townhalls, workplace benefits and wellbeing initiatives.

Owns the monitoring and purchasing of office consumables, including cost efficient procurement of general office and pantry consumables, acts as the on-site point of contract for contractor liaison including booking-in and supervision of contractors for any onsite maintenance tasks.

Office Administration

• Monitor and maintain provision of office equipment and supplies including employee lists, stationery and pantry supplies
• Liaise with Office Building Management, external contractors and any necessary office service providers.
• Ensure general cleanliness and security of premises, meeting rooms and work area
• Periodic review of office space usage, assist in reconfiguration, alterations moves or renovations as required to ensure optimal use of office space.
• Nominated site fire warden & contact person for first aid
• Manage Courier and dispatch services and Distribution of incoming mail
• Validating and approving invoices for relevant office and building maintenance services
• Directing and supporting local on-site and visitors from overseas
• Support to Singapore & Regional Teams
• Provides travel, meeting and administration support
• Acts as the main point of contact with our Travel Management company for securing quotations, making travel arrangements including Visas, flights, hotels, meeting rooms, transportation, and sharing itineraries
• Supports co-ordination of any regional meetings, webinars, conferences or events
• Expense and systems Management for all relevant office events, travel and site management matters
• Liaison with Global teams on compiling and maintaining up to date information and contacts across Asia Markets.
• Ensuring travel, office management and business expenses are all implemented in line with globally approved policies and procedures.
• Support SG local sales team with administrative tasks
• Any other ad-hoc regional administration and co-ordination duties as required

Support for any Ad-hoc events, Conferences, Town Halls and Employee Engagement Activities:

• Sourcing and negotiating for best rates to ensure cost efficiency 
• Liaise with hotels & catering company for accommodation & food
• Partner with P&C & ELC on employee engagement events and office initiatives to create a positive working environment
• Support P&C as required with administration of employee benefits - eg management of any product incentive initiatives.
• Support local sales team with any event planning activities

Job Descriptions

• Handle full spectrum of project administration and oversee daily administrative tasks at the site office.
• Conduct regular visit to the public, residents, occupiers in the vicinity and proximity of the works on the impact of the construction activities before each construction stage.
• Manage feedback and complaints from the public tactfully and render full support on all press and public relations matters related to the Contract.
• Arrange and attend meetings on public relation matters with project team where necessary.
• Promote and maintain a good relationship with the public before and during the full period of construction.
• Establish a filing system and maintain thorough documentation for all files and correspondence pertaining to the project.
• Assist and support Site Manager/ Project Manager on any ad-hoc duties.

Requirements

• Minimum GCE “A” Level or Diploma in a relevant discipline
• At least 1 years' working experience as a relevant experience in the construction industry
• Proficient in MS Word, Excel and Outlook
• Good client facing with strong people orientation ability to build and develop positive relations with internal and external parties
• Able to engage and manage various stakeholders on PR matters and public feedback to create an effective communication flow and awareness on the project
• Resourceful and good interpersonal skill
• Able to work independently, organized and possess positive working attitude

• Access Card Administrator
• Salary Range: $2,000 - $2,500 
• Working Days: 5 days, Monday - Friday
• Working Hours: 8.30am to 5.30pm
• Location: Toh Guan Road

Responsibilities

• To process all customers’ request & enquiries pertaining to card programming and logger transactions.
• To assists Project Engineer in testing & commissioning of card access programming.
•  Be responsible in processing report according to customers’ request or schedule.
•  To perform downloading of data from site’s card access panel to Control Center.
•  Conduct periodic backup & archive customers’ history transactions and database.

Requirements

• At least Nitec with basic computer knowledge.

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474

Job Description

• Industry/ Organization Type: Construction
• Position Title: Site Administrator
• Working Location: Choa Chu Kang
• Working Hours: 5.5 days (Mon - Fri 8.00am - 6.00pm; Sat 8.00am - 12.00pm)
• Salary Package: Basic salary up to $3,500 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Handle correspondence, calls, courier, stationery, and general office upkeep.
• Submit DSTA security pass clearance for site/project access, as required.
• Collect and verify attendance/timesheets; support onboarding, site passes, and induction records in line with PDPA.
• Raise purchase requests/POs, track deliveries, maintain registers for materials, equipment, and site facilities.
• Schedule meetings, prepare agendas and minutes, compile weekly/monthly site reports and trackers.
• Manage site access, visitor logs, and communication with subcontractors and suppliers on schedules and documents.
• Assist in preparing progress claims, variation documentation, photos, and evidence for audits.
• Maintain files to meet ISO/company standards; prepare for internal and external audits.
• Propose process improvements to streamline site administration.

APPLY NOW!!!

• Diploma/Degree in Business Administration, Construction/Building, or related field; equivalent experience considered.
• 2+ years in site administration in construction preferred
• Proficiency in Microsoft Excel applications

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #79899 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Description

• Provide sales support to customers, sales personnel and engineering department
• Generate DO / PO / Quotation / Shipping Document
• Attending to customer inquiry
• Perform ad-hoc duties if necessary

Requirements:

• ‘O’ , ‘A’ Level, Diploma in related discipline or equivalent
• Be resourceful, problem-solving, meticulous, organized and close attention to details
• No experiences needed
• Good knowledge & familiar in MS Office such as Words & Excel is a must

We regret that only shortlisted candidates will be notified

Job Summary

The Administrative Personnel will be responsible forhandling administrative support tasks with a primary focus on preparing,sending, and following up on enquiry emails to clients, suppliers, andbusiness partners. The role requires strong communication skills, attention todetail, and basic administrative competence to support daily office operations.

Key Responsibilities

• Draft, send, and manage enquiry emails to customers, suppliers, vendors, or external parties
• Follow up on sent enquiries and track responses in an organised manner
• Maintain accurate records of correspondence, quotations, and responses
• Coordinate with internal departments to gather information required for enquiries
• Handle basic administrative duties such as data entry, filing, and document preparation
• Make entry and update spreadsheets, ERP systems, or internal trackers as required
• Assist with general office administration and ad-hoc tasks assigned by management
• Ensure all email communications are professional, clear, and timely

Requirements & Qualifications

• Minimum N-LEVEL / ITE / Diploma in Business Administration or related field
• Prior experience in an administrative or clerical role or supply chain or logistics is an advantage
• Basic written communication skills in English is an advantage
• Familiar with email platforms (e.g. Outlook) and basic MS Office (Word, Excel)
• Well-organised, detail-oriented, and able to manage multiple tasks
• Responsible, punctual, and able to work independently

Skills & Competencies

• Professional email writing and communication
• Time management and follow-up skills
• Basic data management and record keeping
• Teamwork and interpersonal skills

Support academic operations and student administration in a dynamic education environment.

This role provides administrative and coordination support for curriculum activities, student services, outreach events, and postgraduate admissions processes.

Jobs Responsibilities:

• Support timetable planning and academic scheduling activities
• Assist with course registration and academic administration matters
• Coordinate examination processes, submissions, and results administration
• Process student requests, including credit transfers, leave applications, and programme changes
• Support administration for exchange students and academic programme matters
• Follow up on course proposals and curriculum-related documentation
• Assist in planning and coordination of outreach and engagement events
• Support postgraduate admissions processing, interview coordination, and application tracking
• Maintain accurate records and ensure timely follow-up on administrative processes

Requirements:

• Singaporean Only
• Minimum Degree in any discipline

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

• Contact you about potential opportunities.
• Delete personal data as it is not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Ho Kah Yeow | R1879233

ScienTec Consulting Pte Ltd |11C5781

• Provide administrative support to the Accounting Team and Management

• Assist in HR and recruitment administration, including leave management, onboarding documentation, and work permit applications/renewals

• Prepare, verify, and process invoices, delivery orders, and payments accurately and promptly

• Manage daily general administrative functions and office coordination

• Maintain proper documentation and filing systems

• Support ad-hoc duties as assigned

Requirements:

• Min 1 year experience in relevant role

• Proficient in MS Office

• Working Location: Macpherson

• Working Hours: Mon to Fri (830am - 6pm)

• Salary: Up to $2800

• Able to start work immediately or within short notice

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Wong Lin Lin

EA Reg ID: R1659675

EA Licence No.:19C9603