Total 3,195 admin executive job vacancies in Others category in Australia

1. Be responsible to support day-to-day operations in warehouse by ensuring adequate manpower to perform warehouse duties.
2. Plan and coordinate with customer service teams to ensure timely operations (shipments clearance and delivery) execution.
3. To fulfil customers’ request and immediate resolve if complaint raise.
4. To ensure all inventory transaction are completed within the timeline and maintain stock accuracy.
5. To conduct inventory count and assist to verify stock discrepancies.
6. To ensures the security and accountability of materials and goods with inventory control.
7. To ensure filing of documents are completed on time and accurately.
8. To organize the layout of warehouse and ensure effective utilization of warehouse spacing.
9. To supervise a team of assistant supervisor and material handlers for stuffing and un-stuffing of containers for export and import shipments.
10. Selects, develops, and evaluates personnel to ensure the efficient operation of the function.
11. Suggest improvements to eliminate hazards, feedback on inadequacy of operational control, risk assessment and safe work procedure.
12. Evaluate the performance of assigned personnel and provide training experience, conduct disciplinary action, and recommend dismissal as required.
13. Ensure functional activities integrate with organizational requirements for quality management, regulatory compliance, and customer needs.
14. To ensure the cleanliness of the warehouse and ensure proper and safe functioning of warehouse tools, facilities, and equipment.
15. In full compliance to all EHS, Quality, legal and security requirements of the company.
16. Performs other job-related functions as and when required by superior.

Responsibilities including but not limited to:

• Content planning and copywriting for social media platforms such as IG, Tiktok
• Develop creative marketing content
• Product photography
• Graphic design
• Keeping up with social media trends/functions
• Knowledge on video production
• Collaborate with influencers and other stakeholders to create video contents

Requirements:

• Familiar with social media platforms (e.g IG, Tiktok is a plus)
• Product photography
• Graphic design (Adobe PS/AI)
• Adobe Premiere Pro would be a plus
• Highly motivated and target driven

Responsibilities including but not limited to:

• Market the programme to SMEs, institutions of higher learning, students and external partners through telemarketing and events including career fairs, talks, field trips, etc.
• Handle inquiries on programme from external parties
• Evaluate applications based on the programme criteria
• Conduct interviews, shortlist candidates and facilitate matching between applicants and participating companies
• Follow-up and monitor the status of applicants, study award matches and grant funding through working closely with participating companies
• Provide day-to-day administrative support which includes collation of information, processing applications, maintenance of applicants’ database and records, generating reports, preparation of documents and filling, etc.
• Other ad-hoc duties assigned

REQUIREMENTS

• Preferably a Diploma holder with at least 1-2 years of working experience. (Fresh Graduates may apply)
• An extrovert and vibrant personality would be an value - add
• Posses strong planning and organizing skill
• A good team player and results-oriented
• Proficient in MS Office Applications: Word, Excel and Powerpoint

Roles & Responsibilities

Financial Reporting / Management & Reviews

· Preparation of payments for approval

· Manage financial transactions related to rentals, sales and associated services

· Maintain accurate records of income, expenses and inventory

· Keep track of Inventory levels for merchandise and coordinate with suppliers to replenish stock

· Conduct regular inventory audits to maintain accuracy and minimize discrepancies

· Perform daily reconciliation of revenue & collection from rentals and merchandise sales

· Prepare timely and accurate management accounts

· Prepare and maintain full sets of financial reports

· Prepare reports on monthly results/variances for financial review

· Prepare monthly cash flow projection

· Prepare reports in accordance to statutory requirements

· Prepare yearly budgeting and forecasting

· Prepare and update business plans and performance review

· Prepare contract terms & conditions including company legal documents

· Assist with ad-hoc assignments as assigned by Supervisors

Audit and Taxation

· Prepare and collate information for statutory audit and tax filing matters including liaising with professionals

· Draft financial statements for respective entities

· Ensure compliance with all relevant accounting and tax regulations and timelines

Requirements:

· Accountancy Degree or Diploma with relevant experience.

· A minimum of 2 years of relevant experience in handling full Spectrum of Finance and Accounting function

· Knowledge of Retail operations is an asset

· Experienced in handling external auditors, tax agents and relevant authorities

· Meticulous and detailed

· Committed and able to work independently without supervision

· Proactive attitude, problem solver

· Proficiency in XERO

Job Description & Requirements

Driver duties and responsibilities

• Transport cooked food to and from destinations.
• Arrive at destinations on schedule.
• Fulfill administrative needs, like office pickups.
• Research and plan for traffic, construction and weather delays.
• Use navigation applications to determine the best route.

Requirement:

• Relevant working experience

• Possess valid Class 3/4 (manual) driving license

• Familiar with Singapore route and condition

• Physically work required

We are an expanding company hiring talents to join us to be part of our growth.

Job Responsibilities :
- Complete day to day operations work, ensuring all export shipments are smooth
- 50% Office, 50% Warehouse
- Co-ordinate with Customer Service and warehouse team to fulfill Customers requirements
- Prepare full set of shipping documentations such as packing list, invoices and execute AWB
- Packing and moving of cargoes when required.
- Declare and apply custom permit related documents

Job Requirements :
- Entry level, fresh graduates are welcome
- Working hours after confirmation: 11am to 8pm (tentative hours)
- Able to work independently and a good team player
- Hands-on and have problem-solving approach
- Meticulous and detail oriented

Job Scope:
1. Administrative Support

• Manage Case Management system admin operations including role assignments, basic report generation and category maintenance
• Assist with corporate gifts management and coordination
• Assist with adding and removing of Billing Contacts for organisations
  
  2. Mail and Courier Management
• Prepare outgoing mail (registered, local and overseas) for postage
• Coordinate courier deliveries and pickups with proper record keeping
• Follow up closely to ensure timely delivery and pickup completion
  
  3. Customer Service Operations
• Provide professional customer service by responding to enquiries across CSC service touchpoints within Service Level Agreement
• Handle customer enquiries, support L1 on clarifications where required, and assess and route/escalate cases to appropriate teams (L2/L3) in accordance with established workflows

Requirements:

• Previous customer service or administrative experience is a plus
  
  - Skills and Competencies:
• Strong communication and listening skills
• Good written communication skills, including the ability to craft clear, professional, and empathetic email responses
• Effective problem-solving and analytical abilities
• Basic technical proficiency (basic computer literacy, basic knowledge of excel, quick learning of new systems, able to navigate different systems)
• Good time management and multitasking abilities
• Able to work both collaboratively and independently
  
  - Personal Attributes:
• Good emotional intelligence and patience
• Quick learning and adaptability
• Professional attitude and reliability
• Pleasant disposition with good interpersonal skills
• Strong integrity and drive for excellence in work

Working Hours: Mondays to Fridays - Office hours
Contract Period: 8 months
Salary: $2650/month
Location: Buona Vista

EA License No: 96C4864
Reg. No.: R24121728 EUNICE WOO JING QI

Job Scope:

• Manage LEARN subscription and billing-related processes.
• Provide administrative support for business development activities.
• Develop instructional guides and EDMs to support content curation and events.

Requirements:

• 1. Technical Skills
• Proficient in Microsoft Excel, including PivotTables and key formulas.
• Knowledge of Excel VBA to automate repetitive tasks is an advantage.
• Proficient in Microsoft PowerPoint and Canva.
  
  2. Communication and Interpersonal Skills
• Excellent verbal and written communication skills.
• Able to interact professionally with stakeholders at all levels.
• Able to interpret enquiries accurately and communicate information clearly.
• Resourceful and proactive in problem-solving and process-improvement.
• Strong attention to detail.
  
  3. Organisational Skills and Work Ethic
• Excellent time management skills; able to manage competing priorities effectively.
• Well-organised in categorising and maintaining information in shared folders.
• Meticulous in data entry, particularly when handling numerical information.
• Reliable, disciplined, and proactive in supporting team goals.
• Positive attitude that supports collaboration and teamwork.

Working Hours: Mondays to Fridays - Office hours
Contract Period: 6 months
Salary: $2650/month
Location: Buona Vista

EA License No: 96C4864
Reg. No.: R24121728 EUNICE WOO JING QI

1. Be responsible to support day-to-day operations in warehouse by ensuring adequate manpower to perform warehouse duties.
2. Plan and coordinate with customer service teams to ensure timely operations (shipments clearance and delivery) execution.
3. To fulfil customers’ request and immediate resolve if complaint raise.
4. To ensure all inventory transaction are completed within the timeline and maintain stock accuracy.
5. To conduct inventory count and assist to verify stock discrepancies.
6. To ensures the security and accountability of materials and goods with inventory control.
7. To ensure filing of documents are completed on time and accurately.
8. To organize the layout of warehouse and ensure effective utilization of warehouse spacing.
9. To supervise a team of assistant supervisor and material handlers for stuffing and un-stuffing of containers for export and import shipments.
10. Selects, develops, and evaluates personnel to ensure the efficient operation of the function.
11. Suggest improvements to eliminate hazards, feedback on inadequacy of operational control, risk assessment and safe work procedure.
12. Evaluate the performance of assigned personnel and provide training experience, conduct disciplinary action, and recommend dismissal as required.
13. Ensure functional activities integrate with organizational requirements for quality management, regulatory compliance, and customer needs.
14. To ensure the cleanliness of the warehouse and ensure proper and safe functioning of warehouse tools, facilities, and equipment.
15. In full compliance to all EHS, Quality, legal and security requirements of the company.
16. Performs other job-related functions as and when required by superior.

Job Title: Accounts & Administration Executive

Reporting To

Managing Director

Employment Type

Full-Time

Job Summary

AD2 Transit Pte. Ltd. is seeking a proactive and detail-oriented Accounts & Administration Executive to oversee the company's day-to-day accounting, payroll, invoicing, collections, GST submissions, and administrative functions. The successful candidate will play a key role in ensuring accurate financial records, timely customer billing, efficient collections, and smooth office administration.

Key Roles & Responsibilities

Accounts Receivable (AR)

• Prepare and issue customer invoices accurately and on time.
• Monitor customer payments and maintain accounts receivable records.
• Follow up with customers on overdue invoices and outstanding balances.
• Prepare aging reports and provide updates on collections.
• Reconcile customer accounts and resolve billing discrepancies.

Accounts Payable (AP)

• Verify supplier invoices and supporting documents.
• Process supplier payments in accordance with company procedures.
• Maintain accurate records of all vendor transactions.
• Reconcile supplier statements and resolve discrepancies.

Financial Administration

• Record and maintain accounting transactions accurately.
• Perform monthly bank reconciliations.
• Prepare monthly management reports and financial summaries.
• Assist in budgeting and cash flow monitoring.
• Maintain proper accounting records and filing systems.

GST & Compliance

• Prepare GST schedules and supporting documentation.
• Submit GST returns accurately and on time.
• Assist with audits and statutory reporting requirements.
• Ensure compliance with IRAS, CPF, and relevant regulations.

Payroll & HR Administration

• Prepare monthly payroll and payslips.
• Process CPF contributions and payroll-related submissions.
• Maintain employee records, leave records, and payroll documentation.

General Administration

• Manage company correspondence and document filing.
• Maintain records of vehicle insurance, road tax, permits, and licences.
• Support management with administrative and reporting requirements.

Other Duties

• Perform any other duties assigned by management from time to time.
• Support operational departments with administrative and finance-related matters.

Requirements

Education & Experience

• Diploma or Degree in Accounting, Finance, Business Administration, or related field.
• Minimum 2 years of relevant accounting and administrative experience.
• Experience handling payroll, GST submissions, and invoicing preferred.
• Experience in transport, logistics, or service industries will be an advantage.

Technical Skills

• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience with accounting software such as Xero, QuickBooks, AutoCount, MYOB, or similar systems.
• Good understanding of Singapore GST, CPF, and payroll regulations.
• Strong numerical and analytical skills.

Personal Attributes

• High level of integrity and confidentiality.
• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Ability to work independently and meet deadlines.
• Good communication and interpersonal skills.
• Proactive and able to multitask in a fast-paced environment.

Working Hours

Monday to Friday
Office Hours

0900-1700

Overview

In this role, you will play a key role in managing both theAccounts Receivable (AR) and Accounts Payable (AP) functions of the company.You will support the Finance Manager in overseeing all activities related torevenue collection, supplier payments, account reconciliations, and financialtransactions, ensuring accuracy, compliance, and timely processing.

The primary focus of this position is to ensure the accurateand timely recording, posting, reconciliation, and monitoring of receivablesand payables. We are seeking a driven and experienced individual with excellentorganisational and analytical skills who can effectively manage day-to-day ARand AP operations, collaborate with internal and external stakeholders, andcontribute to the overall efficiency of the Finance Department.

Responsibilities include (but not limited to):

· Provide support and monitor financial transactions and AR processes

· Review daily sales reconciliations across different payment modes for all outlets and follow up and resolve on reconciling differences

· Monitor customer accounts and follow up on outstanding payments.

· Prepare bank-in documents and perform reconciliation

· Process sales returns and issue credit notes when necessary

· Process supplier invoices, payments, and staff claims accurately and on time.

· Prepare monthly GTO submissions to various landlords

· Prepare for financial statement closing, audits and manage the process of meeting the deadlines and requirements from accountant and management

· Provide timely reports for month-end closing, regular management reports and ad-hoc data and metrics as needed by the business

· Maintain proper filing and documentation of accounting records.

· Explore opportunities to improve internal processes and procedures

· Ensure compliance with appropriate accounting policies, business processes and controls

· Perform other ad hoc duties assigned by management.

About MediaComz

MediaComz International is a Singapore-based event and media company serving the marine and offshore industries. We deliver high-impact conferences, exhibitions, and publications that connect professionals, foster knowledge exchange, and promote innovation within the maritime ecosystem.

Role Overview

We are looking for a motivated and results-driven Events Executive to join our team. The successful candidate will be responsible for coordinating event operations while supporting sales and sponsorship activities across MediaComz’s event portfolio.

Key Responsibilities

· Identify, prospect, and secure new sponsors, exhibitors, and advertising partners.

· Help with the planning and smooth running of events, conferences, and masterclasses.

· Coordinate with venues, vendors, speakers, and participants so that logistics are well-managed.

· Work with our internal teams (marketing, content, operations) to make sure sponsor commitments are delivered as agreed.

· Represent MediaComz at events and meetings and share information about what we do.

· Support on-site event operations — including registration, guest support, and general troubleshooting when needed.

· Keep communication clear and consistent with clients, partners, and colleagues.

· Prepare and format emails, proposals, and basic reports when required.

· Maintain and update contact lists of sponsors, clients, speakers, and partners.

· Assist with identifying and reaching out to potential sponsors, exhibitors, and advertising partners.

Requirements

· Diploma in Business, Marketing, Communications, or related discipline.

· 2–4 years of experience in B2B sales, sponsorship, or event management (experience in media, maritime, or industrial sectors preferred).

· Strong presentation, negotiation, and interpersonal communication skills.

· Proven ability to meet sales targets and manage multiple projects simultaneously.

· Self-motivated, independent, and results-oriented with a keen eye for detail.

· Proficiency in Microsoft Office; experience with CRM systems is an advantage.

· Willingness to travel occasionally for events and client meetings.

What We Offer

· Opportunity to represent leading events in the marine & offshore industries.

· Collaborative and dynamic work environment.

· Exposure to a global network of maritime and offshore professionals.

Responsibilities:

• In charge of supporting all drafting needs of the company, including Project, Design, Technical, and Sales Teams
• Responsible in preparing architectural and M&E plans, sections, details, 3D drawings as part of working drawings or as-built drawings
• Responsible in preparing Single Line Drawings, schematic drawings for documentation, submission, or tender purposes
• Taking charge of working with project engineers to prepare drawing for submission and implementation
• Attend site walks and perform site measurements, advise on best ways to have alignment between drawings and actual site implementation

Requirements:

• Min Diploma in Diploma in Electronics & Communication Engineering or related field
• Min 2 years of relevant experience in security equipment, cabling, construction materials and how these are represented in drawings
• Knowledge of how to come up with CCTV coverage drawings using VideoCad software

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 1,200 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

The role of Operations Executive (OE) is to assist the Operations Manager (OM) in the strategic management of Fernvale Gardens School's environment (estate, facilities, resources, processes), school safety and security, risk management, health matters and emergency preparedness processes. Areas of focus for the OE include but not limited to the following:

• Execute daily operational processes and ensure smooth running of school operations
• Coordinate vendors and follow up on maintenance, services and issues
• Track and report operational data (e.g. incidents, faults, compliance)
• Maintain documentation and support SOP implementation
• Support operational rhythms (e.g. daily checks, weekly reporting cycles)

The OE is also required to help supervise and manage a team of operational support assistants and contract cleaners as well as cover the OM duties in his absence where possible.

The school supports students with intellectual disability including those with Autism Spectrum Disorder (ASD) from ages 7 through 18. Our staff are key in supporting our students towards becoming independent adults and community contributors.

Job description:

• Regularly check the premises for damages and ensure cleanliness and a safe learning environment.
• Liaise with relevant stakeholders (e.g. MINDS HQ, MOE, SLA, BCA etc) to manage physical / technological infrastructure improvement and facilities maintenance works
• Documentation of building plans, school design, generic manuals, warranties project handing-over etc.
• Manage fault reporting and ensuring close follow up with term contractors
• Manage school facilities booking and evaluate to optimize use
• Management of access and attendance electronic systems
• Carry out joint spot-checks with NEA on cleanliness of the school and proper maintenance of anti-mosquito regimes
• Be part of the School Safety Committee to ensure the safety of all in the event of emergencies and heightened health and safety risk situations
• Provide inputs for Risk Assessment and Management for Term Contractors
• Execute SOPs for emergency preparation, readiness and response
• Liaise with external regulatory organisations (e.g. NEA, LTA, Traffic Police, SPF) for Safety, Security and Emergency Preparedness. Help conduct Safety, Security and Emergency Preparedness audits, including internal and external exercises
• Perform the role of Assistant Fire Safety Manager to assist the OM on fire safety measures in accordance to the Fire Safety Act. Ensure proper maintenance of fire equipment and update of escape routes maps Ensure security of school during movement of visitors and contractors in school, daily access control and vehicle traffic, car parking arrangement and conduct security check
• Ensure regular maintenance of security systems, CCTVs, fire alarms and operations check with security agencies
• Ensure proper maintenance and update of first aid kits
• Work with school leaders, teachers and social workers to manage students at risk (eg accompany social workers for home visits, accompany student to seek emergency medical treatment) when necessary
• Assist with discipline / behaviour regulation and maintenance of order of students for safety
• Assist the Student Management Team in monitoring of student movements and attendance where necessary (eg special arrangements for students' commute to/from school).
• Assist in the management of fixed assets, furniture and equipment, resources, supplies such as sighting, procurement, inventory record, maintenance etc.
• Assist in the management/maintenance/security of IT infrastructure such as LAN room, IT equipment, etc.
• Assist in the management/supervision/coordination of term contractors, vendors, school-bus transport operator
• Supervise and manage contract cleaners and school operational support assistants, including coaching, support and mentorship.
• Supervise and manage school para-staff, eg security officers
• Prepare and review reports

• Diploma of any discipline, preferably in facilities management or related field

• At least 3 years of relevant management /operations/safety / leadership experience will be an advantage.
• Strong interpersonal, organisation and communication skills, as well as the ability to lead and work well in teams.
• Good organisational and people management skills
• Exposure in Special Education schools (SPED) or social service sector is an added advantage

Job Description

• Responsible for full set of accounts, ensuring accurate and timely monthly, quarterly and year end closing
• Handle AP functions - manage payment processing of suppliers, 3rd party and inter-company invoices/billings
• Handle AR functions - billings, issue statement of accounts and credit notes, maintain project contracts
• Prepare month end journals, input journal entries into QuickBooks
• Maintain and reconcile fixed asset sub-ledger to general ledger
• Prepare and file GST returns
• Ensure financial records are maintained in compliance with accepted policies and procedures
• Ensure all financial reporting deadlines are met
• Prepare financial management reports
• Establish and monitor the implementation and maintenance of accounting control procedures
• Financial audit preparation and coordinate the audit process
• Work closely with other functional teams to resolve any financial and accounting issues that impact the set of books
• Other ad-hoc duties required

Job Requirement

• Degree in Accountancy or relevant such as ACCA
• At least 3 years of experience in managing full set of accounts, general ledger and book-keeping
• Hands on experience with QuickBooks preferred
• Meticulous with strong analytical and problem-solving skills
• Mature, responsible and able to work independently with minimal supervision
• Proficient in the use of Microsoft skills, especially Excel