Total 3,205 admin executive job vacancies in Others category in Australia

- Provide administrative and operational support including document control, filing, and coordination of office activities.
- Assist in preparation of quotations and basic project documentation.
- Maintain proper records of client information and project files.
- Conduct client outreach activities including follow-up calls to prospective customers to introduce company services.
- Support lead generation efforts and update customer database.
- Coordinate appointments and meetings for the sales team.
- Handle general enquiries and provide basic customer support.

Job description

• Support business units inaccurate and timely billing of invoices/credit notes, posting of receipts andreconciliation of customers’ accounts
• Monitor debtors ageing andtimely follow up with sales agent on outstanding invoices
• Responsible for preparation ofdebtors ageing report and statement of accounts for business units andcustomers
• Responsible for intercompanyaccounting and recharges and resolving differences
• Preparation of monthly salesreport for sales meeting and commission calculations
• Review and check vendorinvoices, including staff claims, and liaise with the relevant party to followup and/or resolve any discrepancies
• Accurate data entry of vendorinvoices, obtain payment approval, and payment via internet banking
• Reconcile debit/credit cardstatements, ensuring all transactions are supported by bills.
• Submit new trade financingapplications and maintain repayment schedules
• Update weekly cash flow
• Support monthly and year-endclosing activities including preparation of audit schedules, reconciliation andanalysis
• Participate in ERP systemimplementation and process improvement projects
• Maintain internal controls andrecommend policies/procedures to enhance process efficiencies
• Any other ad-hoc duties

Qualifications

• Diploma in Accounting orrelevant background in accounting
• Minimum 3 years’ experience inaccounting
• Hands-on experience withaccounting software/ERP systems such as Xero, Odoo
• Meticulous and detail-oriented
• A good team player who isproactive and has a positive attitude
• Proficient in MicrosoftApplications
• Able to startshort-notice/immediate

Responsibilities

• Provide quality Management and Administrative support
• Oversee an efficient and effective day to day operations of the branch or outlet
• Coach and develop colleagues to ensure standards are being maintained
• Assist in the development strategy plans
• Assist Managers complete daily tasks (implementing new policies)
• Understand each department's daily processes and goals
• Participate in company's strategic planning
• Assist Manager in evaluating performance (writing reports and data)
• Monitor and manage customer complaints, ensure satisfaction and administer efficient follow up for same to receive feedback
• Implement and Improve customers retention measures
• Attract customers by answering product and service questions
• Ensuring a clean and safe working environment

Qualifications & Requirements

• Bachelor’s Degree in any field
• Strong verbal and written communication skills
• Customer-Oriented or Passionate about serving customers
• Knowledge or experience in management or relevant similar field is a plus

▶Assisting with the maintenance of AR/AP accounts in MYOB and Excel schedules

▶Assisting with creation of invoices & receipts

▶Assisting with the payment transactions and monitoring of cash flow

▶Assisting with preparation of weekly aging and monthly bank reconciliations

▶Assisting with monthly creation of management financials

▶Assisting with quarterly GST submission

▶Assisting with general office administration and data entry

▶Other duties as assigned

Working Hour

▶5.25 days work week (Mon-Fri 0845-1745, Sat 0845-1245 (Alternate)

Job Requirements

▶Proficient in MS Excel & Word

▶Able to multi-task, and is meticulous and careful

▶Knowledge in MYOB Accounting software is a plus

▶No experience required, Fresh grads welcome! (knowledge of Accounting will be a plus)

Job Benefits

▶Annual leave

▶Medical leave

▶Daily lunch provided

▶Health insurance upon confirmation

▶Annual bonus (depending on performance)

▶Staff rate for car rental and trading of cars

Job Scope:

• Coordinate daily operational activities and workflow planning.
• Liaise with purchasers, customers and internal departments to ensure smooth operations.
• Assist with inventory management, stock control and replenishment.
• Support order processing, fulfilment and logistics coordination.
• Prepare operational reports and maintain records.
• Assist in process improvement initiatives and operational projects.
• Handle administrative duties related to operations.

Qualifications/ Experience Required:

• Diploma or equivalent qualification.
• Relevant experience in operations, administration, logistics or inventory management preferred.
• Proficient in Microsoft Office applications.
• Good communication and coordination skills.

Roles & Responsibilities

JOB DESCRIPTION

1) Ensure good customer experience, satisfaction and customer loyalty.

2) Ensure the smooth running of the shop operations in line with the company’s business objectives.

3) Oversee and hands-on daily operation

4) Train team to upsell receipt per head, retail products (take away), recruit Loyalty Membership and provide good customer service.

5) Calculate future needs in kitchenware and equipment and place orders, as needed

6) Prepare shift schedules

7) Supervise kitchen and wait staff and provide assistance, as needed

8) Monitor compliance with safety and hygiene regulations

9) Gather guests’ feedback and recommend improvements to our menus

Requirements :

1) Have F&B working experience.

2) Able to improve sales from soical media posting and marketing.

3) Friendly personality and hospitable to all guests.

4) Need to be hands-on to daily operations, so as to understand better on SOPs to improvise the work flow.

5) Positive attitude with a strong sense of communication with customer.

Main functions:

·     Handle full sets of accounts, including General Ledger, Accounts Payable(AP), Accounts Receivable (AR), and fixed assets. 

·     Prepare monthly management accounts and financial reports accurately andon time. 

·     Perform month-end and year-end closing activities. 

·     Maintain accurate accounting records and supporting documentation. 

·     Conduct bank, balance sheet, and intercompany reconciliations. 

·     Monitor customer collections and follow up on outstandingreceivables. 

·     Reconcile customer statements and resolve billing discrepancies. 

·     Ensure timely and accurate invoicing and receipt postings. 

·     Prepare AR aging reports and provide updates to management.

·     Prepare and submit GST returns accurately and timely. 

·     Support statutory audits and liaise with external auditors, tax agents,and corporate secretaries. 

·     Maintain proper filing of financial and contractualdocuments.

·     Support implementation andenhancement of accounting systems. 

·     Coordinate employee insurance, training records, and HR-related administration.

·     Provide general office administrative support as required.

Qualifications and Requirement;

·      Diploma or Degree inAccounting, Finance, Business Administration, or equivalent

·      At least 3 years of relevantaccounting experience

·      Proficient in Microsoft Exceland accounting systems

·      Strong knowledge of GST,AP/AR, and basic financial reporting

·      Able to work independentlyand meet monthly deadlines

·      Strong communication,problem-solving, and follow-up skills

Good-to-Have

·      Experience in SME accounting

·      Familiar with auditpreparation and reporting schedules

·      Knowledge of Singapore GSTregulations and Invoice Now

• Ensure efficient crew planning, recruitment, and deployment for our fleet of vessels.
• Oversee and manage the day-to-day operations of the crewing department.
• Collaborate with ship owners, managers, and other stakeholders to meet crewing requirements.
• Implement and maintain crewing policies and procedures in compliance with maritime regulations.
• Planning and managing crew schedules, coordinating travel arrangements, and ensuring efficient deployment and mobilization of crew members.
• Monitoring the well-being of crew members, addressing their needs, and ensuring they have access to necessary support.
• Maintaining regular and open communication with crew members, vessel masters, and other relevant parties, preparing reports on crew-related matters and and addressing their concerns.
• Assist in addressing issues and resolving disputes related to crew members, ensuring smooth operations and maintaining positive relationships.
• Maintaining good relationships with crew agencies, charterers, and other stakeholders.
• Assist in travel arrangement of the mobilization and de-mobilization of the crewing staff, including Air Tickets, hotel accommodation, etc.
• Ensure candidates are equipped with the relevant requirements (medical, competence certificate / qualification documents).
• Assist in preparing crewing budget (new take over vessels) and follow up and crewing related matters
• Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents for the team and department.
• Preparing crew payroll, ensuring timely and accurate payment.
• Sourcing and recruiting qualified crew members, managing the selection process, and ensuring the appropriate documentation and qualifications are in place.
• Assist in addressing issues and resolving

Requirements:

• Minimum Degree holder in any discipline with at least 3 years of relevant experience in a similar role preferably in the Maritime industry.
• Bachelor's degree in Maritime Studie or related field is an added advantage.
• Strong knowledge of international maritime regulations and standards
• Proficiency in crewing management software Shipmate, is an added advantage.
• Proactive, take initiative and well organized.
• Ability to multi-task and work independently.

Key Responsibilities

1. Application & System Support (Primary Focus)

• Act as the main point of contact for all in-house application issues and user support.

• Troubleshoot, perform root cause analysis, and resolve system/application issues; escalate when required.

• Monitor system performance and ensure applications run smoothly and reliably.

• Manage and track support tickets, ensuring timely resolution based on SLAs.

• Support application deployments, patches, and upgrades.
  

2. Requirements & Testing

• Work with users to gather and document business and system requirements.

• Translate requirements into clear specifications for developers.

• Perform testing (UAT, functional, integration) to ensure system quality.

• Log and track bugs, ensuring proper resolution before deployment.
  

3. IT Infrastructure & User Support

• Provide day-to-day IT support (hardware, software, network issues).

• Set up and maintain IT equipment, systems, and user accounts.

• Support onboarding/offboarding (accounts, devices, access).

• Maintain IT asset inventory and documentation.
  

4. Documentation & Training

• Create and maintain user guides and system documentation.

• Conduct basic training for users on applications and systems.
  
  

Requirements

• Diploma in IT or related field.

• 1–2 years of experience in IT or application support.

• Strong troubleshooting and problem-solving skills.

• Experience in application support, testing, and documentation.

• Familiar with Windows, basic networking, and IT systems.

• Good communication skills; able to support non-technical users.

• Bilingual in English and Mandarin (to liaise with regional stakeholders).

• Able to manage multiple tasks independently.
  

Note: The IT Executive will be required to travel to our multiple project sites (islandwide), as and when necessary.

We are looking for a motivated personnel to join our team! If you are someone who enjoys working in a dynamic, team-oriented environment, this could be the perfect opportunity for you!

Responsibilities:

• Identify and engage with potential clients
• Promote products/services through various marketing strategies
• Maintain strong relationships with existing clients
• Lead a team executing marketing campaigns

Requirements:

• Excellent communication skills
• Proactive attitude with a desire to learn and grow in the field
• Ability to work both independently and as part of a team
• Willing to learn and a result-driven mindset

Benefits:

• Opportunities for career growth and advancement
• Ongoing training and professional development
• Travel opportunities
• Supportive team environment

The Volunteer Engagement Executive coordinates volunteer recruitment, deployment, engagement, and retention to support eldercare programmes. The role works closely with volunteers, community partners, and internal teams to ensure effective programme delivery, strengthen stakeholder relationships, and enhance volunteer participation. Through data tracking, reporting, and compliance with safety and organisational standards, the incumbent helps create positive volunteer experiences and meaningful impact for seniors.

Responsibilities:

Volunteer Engagement

• Coordinate the end-to-end volunteer lifecycle, including sourcing, onboarding, deployment, and retention
• Match volunteers’ skills, availability, and interests to appropriate eldercare programmes (e.g. befriending, escorting, outreach activities)
• Facilitate volunteer briefings, training sessions, and engagement initiatives to support service quality
• Monitor volunteer participation and engagement trends to improve volunteer experience and continuity

Event Support

• Support planning and delivery of volunteer-supported eldercare programmes, including centre-based and community outreach activities
• Coordinate volunteer deployment with internal teams to meet operational and client needs
• Ensure smooth programme execution through effective scheduling, logistics coordination, and on-site support where required

Stakeholder & Community Engagement

• Engage community partners (e.g. grassroots organisations, corporates, schools) to support volunteer initiatives for seniors
• Maintain regular communication with partners and volunteers to sustain engagement and participation
• Identify opportunities to support partnerships that enhance volunteer involvement in eldercare programmes

Data Management & Reporting

• Maintain accurate volunteer records, attendance, and deployment data in organisational systems
• Track and analyse volunteer participation and programme data to identify trends and areas for improvement
• Prepare reports on volunteer utilisation, engagement levels, and programme outcomes

Governance, Safety & Compliance

• Apply organisational policies and standard operating procedures in volunteer engagement
• Ensure volunteers are briefed on safety, confidentiality, and safeguarding requirements when supporting elderly clients
• Support risk management practices to ensure safe and appropriate volunteer involvement in programmes

Requirement:

• Diploma or Degree in any discipline
• Relevant experience in volunteer management, community engagement, events coordination, social services, or related areas
• Ability to coordinate multiple tasks and manage competing priorities effectively
• Strong communication and relationship management skills across diverse stakeholder. groups
• Ability to interpret data and generate insights to improve volunteer engagement and programme delivery
• Proficiency in workplace tools such as spreadsheets, databases, or volunteer management systems
• Ability to work independently and collaboratively within a team environment

1) General cleaning/housekeeping functions to ensure job site cleanliness up to standard based on SOP in all areas of the hospitals, polyclinics, commercial buildings, and airports.

2) Check the condition of the cleaning equipment and the cleaning operation.

3) Meet the cleanliness and hygiene standards and ensure compliance with health & Safety Environmental procedures and practices.

4) Ensure team members report to job sites on time.

5) Other ad hoc duties assigned by the Supervisor.

Requirement:

1) Accept night/morning shift arrangements.

2) Accept and perform hands-on cleaning duties.

3) Accept a working fast-paced environment with stringent and high expectations, especially on hygiene standards.

Key Responsibilities

1. Client Support & Communication

• Assist the Sales Deputy Director in managing major client accounts
• Answer and screen phone calls on behalf of the Sales Deputy Director
• Respond to client inquiries in a timely and professional manner
• Follow up with clients on orders, quotations, and documentation
• Maintain strong relationships with key clients

2. Sales Coordination & Order Management

• Take over client order processing when required
• Prepare and issue sales quotations
• Follow up on quotation approvals
• Coordinate with internal departments to ensure timely delivery of orders
• Update and maintain sales records and client databases

3. Tender & Documentation Support

• Prepare and submit tender documents as required
• Ensure all required documents are accurate and submitted before deadlines
• Coordinate with relevant departments for supporting documents

4. Administrative Support

• Schedule meetings and manage appointments
• Assist in preparing sales reports and presentations using power point
• Handle general administrative duties related to the sales department

Required Skills & Competencies

• Good communication and interpersonal skills
• Strong organizational and multitasking ability
• Attention to detail (especially for quotations and tenders)
• Ability to work independently and handle confidential information
• Proficiency in Microsoft Office (Excel, Word, Powerpoint Outlook)
• Diploma or Degree (in any disciple) from recognized institutions
• Possess min 2 year of relevant experience in client/ accounts management
• A passion for business development and people
• A friendly and outgoing personality with a strong desire to foster lasting client relationships & assist clients in their hiring needs
• Self-driven, great communication and problem solving skills, willing to learn